INNOVATIVE TOOLSfor Extraordinary Facilities Managers:Brilliant Solutions for Today’s Workplace & Tomorrow’s Success8

Maintaining an efficient space

Keeping up with evolving trends

Ensuring maximum workplace safetyand data security

AND THAT’S JUST SCRATCHING THE SURFACE.

18 Innovative Tools

AS A FACILITIES MANAGER, YOU HAVE A LOT TO JUGGLE. SUCH AS...

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28 Innovative Tools

Even with the support of an expert team, keeping up with these priorities is a daily struggle. Your duties only continue to grow.

NOW YOU’RE EXPECTED TO...

Measure, manage and protect ever-growing data

Communicate technology updates and integrations with all employees

Prepare and present detailed reports with top-level executives

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38 Innovative Tools

SURE, YOU’RE A FACILITIES SUPERHERO.But even superheros need assistance from a trusted sidekick.

For facilities managers, that sidekick is your arsenal of technology tools.

48 Innovative Tools

LET’S TAKE A LOOK AT THE WORKPLACE

TOOLS YOU NEED TO WORK BETTER,

SMARTER AND FASTER—TODAY, AND

WELL INTO THE FUTURE.

58 Innovative Tools

Despite digital advances, many facilities managers are still forced to manage their space using static copies of floor plans. But this Dark Ages-era solution offers zero data and visibility, which means little to no control over your environment. It’s like an FM’s kryptonite.

THE PROBLEM

Space management software offers you the opportunity to visualize your workplace in real-time. See how every square foot of your space is being used, which areas are used most and which spaces can be improved for greater efficiency. It’s like being everywhere at once, without needing to step foot outside your office.

THE SOLUTION

SPACEMANAGEMENT1

68 Innovative Tools

As a facilities manager, you have to oversee many projects across multiple teams. When departments are siloed, it’s nearly impossible to keep everyone on track and in the loop. And unless you enjoy answering the same question 100 times, we’re guessing this is a source of annoyance.

THE PROBLEM

Project management software allows you to assign tasks to specific individuals or groups, set deadlines and review progress. Because all files and communications are saved in one location, it’s easy to check in, manage teams and keep everyone aware of developments.

THE SOLUTION

PROJECT MANAGEMENT SOFTWARE2

78 Innovative Tools

Facilities managers know it’s not uncommon for items to [seemingly] disappear into thin air. From office chairs to keyboards, laptops to safety equipment, keeping up with the hundreds of items within your facility is a colossal headache. Ouch.

THE PROBLEM

Asset tracking allows you to keep up with everything. Imagine being able to locate any item at any time—and obtain serial numbers, location and other details instantly. Feel that? It’s the weight of the world being lifted from your shoulders, and a good night’s sleep.

THE SOLUTION

ASSET TRACKING3

88 Innovative Tools

You’re required to communicate with employees across several departments—including your own team. Tracking down various individuals isn’t always easy, especially if people are spread across multiple floors or locations.

THE PROBLEM

An instant messenger tool can help you get in touch with whomever you need whenever you need them, without interrupting their work. While this popular, non-invasive, simple solution has existed for decades, it’s often underutilized. Adding this to your tool belt can help you quickly connect on-the-go.

THE SOLUTION

INSTANTMESSENGER4

98 Innovative Tools

Joe from sales needs the large conference room for his quarterly team training session at the same time Mary from marketing has scheduled a department-wide meeting. The race for the space is on… and Ted from accounting snagged it first. Cue office bickering.

THE PROBLEM

Room reservation software reduces the frustration (and cross-department contempt)

associated with reserving spaces for meetings and events. Employees can quickly and

easily claim a space, invite others and see which spots are already occupied.

THE SOLUTION

ROOM RESERVATION5

108 Innovative Tools

There’s nothing quite like the frustration of needing to access important information while off-site, and knowing it’s saved to a local server miles away. Then there’s the issue of spending hours editing a file, only to discover someone else has inadvertently overwritten with their own. Where’s the closest punching bag?

Cloud-based collaboration software safely stores all the files you need so you can access them anytime and anywhere (so long as you have internet access). Best of all, you and your teammates can edit files simultaneously without overwriting one another’s work.

THE PROBLEM

THE SOLUTION

CLOUD-BASED COLLABORATION SOFTWARE6

118 Innovative Tools

You’re responsible for a lot of data—much of which is highly sensitive. Protecting this data is just as important as protecting all your company’s most valuable tangible assets. And if information ends up in the wrong hands, your business (and job) could be in jeopardy. Yikes.

THE PROBLEM

Identity and access management (IAM) software allows only authorized individuals to access sensitive data. In other words, employees are restricted to only information theyneed to perform their job. This extra layer of protection helps keep your digital assets secure.

THE SOLUTION

IDENTITY & ACCESS MANAGEMENT SOFTWARE7

128 Innovative Tools

There’s just one drawback to implementing all of these powerful resources (besides the fact that you’ll become so famously good at your job, other FMs will be asking for your autograph). Each new application means another dashboard and another source of data.

THE PROBLEM

Investing in an integrated workplace management system (IWMS) that integrates with all of your most-used applications means bringing everything under one roof. No more chasing down reports, opening 15 different windows and learning a billion new dashboards. See everything in one spot. It’s like sending your data to a five-star all-inclusive resort. You’re welcome, data.

THE SOLUTION

EASY-TO-INTEGRATEIWMS8

138 Innovative Tools

So there you have it: the eight most innovative tools for modern facilities managers. Now it’s time to fill your arsenal and start driving your organization

into the future.

LET’S DO IT!

148 Innovative Tools

UNIFY ALL YOUR FAVORITE APPLICATIONS AND

SOLUTIONS AROUND ONE CENTRAL DATA

SOURCE, REPORTING AND DASHBOARD.

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