8 Steps to Have Productive Meetings

Office meetings in office are an integral part of corporate life. You must

try to have only productive meetings always. You need to meet people,

interact with them, exchange ideas, find out common goal and reach conclusions

with them to carry your business successfully. But just participating in a

meeting is not going to work, a meeting should be productive and you should be

able to extract the most possible benefits out of it. Here are these 8 steps to

have productive meetings.

1.    Ask yourself: Do you really need this meeting?

The aim of this question is to find out if there is a possible substitute for the meeting. If it just for passing an information, you can send mail or make phone calls.

2.    Choose your invitees carefully

Try to call only those who are really required in the decision making procedure. A meeting with lesser people is less chaotic, hence more productive.

3.    Have a clear agenda

You should frame a definite agenda of the meeting before deciding to call people for it. Convey the agenda to them, so that they have a clear understanding of what they are coming to discuss.

4. Make rules for late comers

There can be some simple fun but strict rules like the late comer has to make all the end notes or miss the group coffee. This will encourage them to be careful about the timings next time.

5. Decide the order of your agendas

It is a better idea to raise the most important point first and take up other agendas as in the decreasing order of their importance.

6.    Prohibit distractions

Starting from your cell phone, to sharing a packet of candies can be more distracting while in a meeting.

7.    Stand up!

Conduct standing meetings, it allows more concentration and faster thought process, thus saving time.

8.    Don’t forget to recapitulate

You should summarize the decisions taken and also list out the new responsibilities assigned to the attendees, so that there is no room left for confusion or disagreement.

For more such useful tip on office meetings, visit

http://www.huntoffices.com/business-centre-industry/meeting-room-venues

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