80542 customization and configuration in microsoft
TRANSCRIPT
Course Objectives
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Module 1Financial Management Setup
Financial Management Setup - Overview
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Financial Management Setup - Review
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Module 2Chart of Accounts
Chart Of Accounts - Overview
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Chart Of Accounts - Review
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Module 3General Journals
General Journals - Overview
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Lesson 1: Creating and Posting Journal Entries
Journal Templates – General, Purchases, Sales, …
Journal Batches – Phyllis and Cassie
Journal Lines
Posting Preview
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Posting Preview
Journals Receivables Payables Service
General Journals
Recurring General Journal
IC General Journal
Job G/L Journal
Cash Receipt Journal
Fixed Asset G/L Journal
Sales Journal
Payment Journal
Purchase Journal
Fixed Asset Journal
Recurring Fixed Asset
Journal
Sales Invoice(s)
Sales Credit Memo(s)
Sales Order(s)
Sales Return Order(s)
Mini Sales Credit Memo(s)
Mini Sales Invoice(s)
Apply Customer Entries
UnapplyCustomer Entries
Purchase Invoice(s)
Purchase Credit Memo(s)
Purchase Order(s)
Purchase Return Order(s)
Mini Purchase Credit
Memo(s)
Mini Purchase Invoice(s)
Payment Registration
Apply Vendor Entries
UnapplyVendor Entries
Service Credit Memo(s)
Service Invoice(s)
Service Order(s)
Service Lines
Recurring Journals - Overview
Recurring Method Description
Fixed The amount on the journal line will remain after posting.
Variable The amount on the journal line will be deleted after posting.
Balance The posted amount on the account on the line will be allocated among the
accounts specified for the line in the Gen. Jnl. Allocation table. The balance on
the account will thus be set to zero.
This method should be used in combination with the allocation function.
Reversing Fixed The amount on the journal line will remain after posting, and a balancing entry
will be posted on the next day.
Reversing Variable The amount on the journal line will be deleted after posting, and a balancing
entry will be posted on the next day.
Reversing Balance he posted amount on the account on the line will be allocated among the
accounts specified for the line in the Gen. Jnl. Allocation table. The balance on
the account will thus be set to zero. A balancing entry is posted on the next
day.
Lesson 5: Deferrals
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General Journals - Review
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Module 4Cash Management - Receivables and Payables Management
Module - Overview
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Cash Receipt Journal and Payment Journal Overview
Bank Account Currency Code Bank Payment Type
= Computer Check or Manual
Check
Bank Payment Type = Blank
Blank (LCY) Checks are only printed for LCY
payment lines.
Only LCY payment lines post.
Payment lines with any currency
code including LCY post.
Currency Code Checks are only printed for payment
lines with the same currency code as
the bank account.
Only payment lines with the same
currency code as the bank account
post.
Only payment lines with the same
currency code as the bank
account post.
Processing Incoming and Outgoing Payments in Business Central
Incoming
payments
Initiated by
customer
Enter manually
Cash Receipt
JournalApply Manually
Payment
RegistrationApply Manually
Payment
Reconciliation
Apply Manually
Apply
Automatically
Import filePayment
Reconciliation
Apply Manually
Apply
Automatically
Initiated by usDirect Debit
Collections
Apply
Automatically
Processing Incoming and Outgoing Payments in Business Central
Outgoingpayments
Suggest VendorPayments
Pay by file
Pay by check
Pay by other
Enter manually
Pay by file
Pay by check
Pay by other
Post Payment Journal
Import ReconciliationJournal
Analyzing Receivables
Customer – 10000 The Cannon Group PLC
Customer Ledger Entries – Invoice LCY 1,000.00
Detailed Customer Ledger Entries
Initial Entry LCY 1,000.00
Application LCY -1,000.00
Reversal of Posted Journals
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Payment Registration
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Payment Registration - Scenarios
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SEPA Direct Debit Collections
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SEPA Direct Debit Collections - Scenarios
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Suggest Vendor Payments- Scenarios
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Check Management
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Payment Reconciliation - Overview
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Payment Reconciliation
Payment Reconciliation- Scenarios
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Payment Services
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Module - Review
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Module 5Cash Management – Bank
Reconciliations
Bank Reconciliations - Overview
Reconcile bank accounts in Microsoft Dynamics Business
Centralto statements received from the bank
• Bank transactions in Business Centralnot on bank statement
• Bank transactions on bank statement not in Business Central
• Difference
Bank Reconciliations - Scenarios
• Import Bank Statements
• Match Automatically
• Match and Unmatch Manually
• Posting the Bank Reconciliation
Module 6Receivables and Payables
Management: Customer and
Vendor Invoicing
Customer and Vendor Invoicing- Overview
• Invoicing options
• Invoicing customers
• Processing vendor invoices
• Correcting posted invoices
Invoicing Options
Invoicing
customers
Invoicing
shipments
One shipment Sales order
Multiple
shipments
Sales invoice
Combine
Shipments
Direct invoicing Manually Sales Invoice
Invoicing Options
Vendor invoices
Invoicing receipts
One receipt Purchae order
Multiple receipts Purchase invoice
Direct invoicing Manually Purchase Invoice
Correcting Posted Invoices
• Correct
• Cancel
• Create corrective credit memo
Module 7Receivables and Payables
Management: Payment Discount
and Payment Tolerance
Payment Discount and Payment Tolerance - Overview
• Set up Microsoft Dynamics Business Centralto use payment
discounts.
• Process transactions for various situations that benefit from
payment discounts.
• Set up Microsoft Dynamics Business Centralto use payment
discount tolerance.
• Process transactions for various situations that benefit from using
payment discount tolerance.
• Set up Microsoft Dynamics Business Centralto use payment
tolerance.
• Process transactions for various situations that benefit from using
payment tolerance.
Payment Discount Setup
Sales 1.000,00 Sales 1.000,00
Pmt. Disc 2% -20,00 VAT 25% +250,00
Subtotal 980,00 Subtotal 1.250,00
VAT 25% 245,00 Pmt. Disc 2% 25,00
Without pmt. Disc 1.245,00 Without pmt. Disc 1.250,00
With pmt. Disc 1.225,00 With Pmt. Disc 1.225,00
SetupGeneral Ledger Setup
• Pmt. Disc. Excl. VAT = Yes
• VAT Tolerance % = …%
Customer Posting Groups
• Payment Disc. Debit Acc.• Payment Disc. Credit Acc.
Vendor Posting Groups
• Payment Disc. Debit Acc.• Payment Disc. Credit Acc.
SetupGeneral Ledger Setup
• Pmt. Disc. Excl. VAT = No
• Adjust for Payment Disc.: No
Customer Posting Groups
• Payment Disc. Debit Acc.• Payment Disc. Credit Acc.
Vendor Posting Groups
• Payment Disc. Debit Acc.• Payment Disc. Credit Acc.
SetupGeneral Ledger Setup
• Pmt. Disc. Excl. VAT = No
• Adjust for Payment Disc.: Yes
General Posting Setup
• Sales Pmt. Disc. Debit & Credit Acc.• Purch. Pmt. Disc. Debit & Credit Acc.
VAT Posting Setup
• Adjust for Payment Disc.: Yes
Excluding VAT Including VAT
Payment Tolerance - Overview
In Microsoft Dynamics Business Central, there are two types
of payment tolerance:
• Payment Discount Tolerance: This takes a payment discount even
if the payment discount date has passed.
• Payment Tolerance: This accepts a slightly larger or smaller
amount as full settlement of an outstanding invoice.
Payment Discount and Payment Tolerance - Review
• Set up Microsoft Dynamics Business Centralto use payment
discounts.
• Process transactions for various situations that benefit from
payment discounts.
• Set up Microsoft Dynamics Business Centralto use payment
discount tolerance.
• Process transactions for various situations that benefit from using
payment discount tolerance.
• Set up Microsoft Dynamics Business Centralto use payment
tolerance.
• Process transactions for various situations that benefit from using
payment tolerance.
Module 8Receivables Management:
Reminders and Finance Charge
Memos
Reminders and Finance Charge Memos - Overview
• Set up and Assign Reminder Terms.
• Set Up and Assign Number Series for Reminders and
Issued Reminders.
• Create and Issue Reminders.
• Set Up and Assign Finance Charge Terms.
• Create and Issue Finance Charge Memos.
• Calculate Interest on Reminders.
Lesson 3: Create and Issue Reminders
• Create reminders:
• Automatically: Create Reminders batch job.
• Manually: fill in a header and use the Suggest Reminder Lines
batch job.
• Actual posting to the customer and G/L account:
• Post Additional Fee
• Post Interest
Module 9VAT
VAT - Overview
• Display VAT Amounts in Sales and Purchase Documents.
• Adjust VAT Amounts in Sales and Purchase Documents
and Journals.
• Unrealized VAT.
• VAT Statements.
• VAT Settlements.
Display VAT Amounts in Sales and Purchase Documents
Prices Including VAT check box is available on the:
• Customer Card
• Vendor Card
• Item Card
• Sales document header
• Purchase document header
Adjust VAT Amounts in Sales and Purchase Documents and Journals
Vendor Invoice
Amount Excl. VAT: 100,00
25% VAT: 24,99
Total 124,99
Business CentralPurchase
Invoice
Amount Excl. VAT: 100,00
25% VAT: 25,00
Total 125,00
#
0,01
Lesson 4: Unrealized VAT
• General Ledger Setup
• Set up VAT Posting Setup with the Unrealized VAT Type:
• Percentage
• First
• Last
• First (Fully Paid)
• Last (Fully Paid)
• Set up VAT posting groups with unrealized VAT accounts
Lesson 6: VAT Settlement
The Post VAT Settlement batch job:
• Calculates VAT settlement of open VAT entries in previous
accounting periods.
• Finds all the VAT entries in the VAT Entry window -for every VAT
Posting Group combination - that is included in the filters in the
batch job.
• Can be used to start the posting process or to print a test
report.
• Can be run as frequently as needed.
VAT - Overview
• Display VAT Amounts in Sales and Purchase Documents.
• Adjust VAT Amounts in Sales and Purchase Documents
and Journals.
• Unrealized VAT.
• VAT Statements.
• VAT Settlements.
Module 10Prepayments
Prepayments - Overview
• Set up prepayments
• Assign Prepayment Percentages
• Prepayment Processing Flow
• Process Prepayment Sales and Purchase Orders
• Process Prepayment Sales and Purchase Invoices
• Correct Prepayments
Setup Prepayments
• General Posting Setup
• Set Up Unrealized VAT for Prepayments
• Set Up Number Series for Prepayment Documents
• Set Up Prepayments Verification
Assign Prepayment Percentages
Specific Items All Items
Customer
Customer Price
Group
All Customers
Vendors
Lesson 7: Prepayments Processing Flows
Typical process flow for prepayment sales orders:• Create a sales order with a prepayment requirement.
• Send a prepayment invoice for the prepayment amount to the
customer.
• The customer pays the prepayment amount.
• Apply the prepayment amount to the sales order.
• Ship the order to the customer.
• Create a sales invoice for the total amount of the sales order
minus the prepayment amount.
• Receive payment from the customer and post the payment to
the sales order.
Module 11Year End Closing Processes
Year End Closing Processes - Overview
• Closing a Fiscal Year
• Transferring Income Statement Account Balances
• Posting the Journal
Transferring Income Statement Account Balances
Include Dimensions
Account 8230 – Phone & Fax
Date Department
Debit Credit
24/01 SALES 500
12/09 ADM 450
C31/12 SALES 500
C31/12 ADM 450
Exclude Dimensions
Account 8230 – Phone & Fax
Date Department
Debit Credit
24/01 SALES 500
12/09 ADM 450
C31/12 950
Year End Closing Processes - Overview
• Closing a Fiscal Year
• Transferring Income Statement Account Balances
• Posting the Journal