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856 Ship Notice/Manifest

Segment Usage

Table 5. Segment usage, requirements, max use and loop information.Pos No.

Seg ID Description Req Max Use

Loop Repeat

H E A D E R 010 ST Transaction Set Header M 1 020 BSN Beginning Segment for Ship Notice M 1 040 DTM Date/Time Reference I 10

D E T A I L > BEGIN HL LOOP > 200000

010 *HL Hierarchical Level M 1 020 LIN Item Identification Detail I 1 030 SN1 Item Detail (Shipment) I 1 050 PRF Purchase Order Reference I 1 060 PO4 Item Physical Details O 1 070 PID Product/Item Description O 200 090 PWK Paperwork O 25 120 TD5 Carrier Details (Routing

Sequence/Transit Time) I 12

140 TD4 Carrier Details (Special Handling/Hazardous Materials)

I 5

150 REF Reference Numbers I >1 >> BEGIN N1 LOOP >> 200

220 N1 Name I 1 230 N2 Additional Name Information O 2 240 N3 Address Information O 2 250 N4 Geographic Location O 1 270 PER Administrative Communications

Contact O 3

280 FOB F.O.B. Related Instructions O 1 >> END N1 LOOP >> > END HL LOOP >

S U M M A R Y 010 *CTT Transaction Totals O 1 020 SE Transaction Set Trailer M 1



Header Information

ST - Transaction Set Header

To indicate the start of a transaction set and to assign a control number.

Table 6. ST - Transaction Set Header

BSN - Beginning Segment for Ship Notice

To transmit identifying numbers, dates and other basic data relating to the transaction set

Table 7. BSN - Beginning Segment for Ship Notice

Notes

* (CTT) Number of line items (CCT01) is the accumulation of the number of HL segments. If used, (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.

Comments

* (HL) The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

Elem. ID

Elem. No.

Data Element Name Req. Data Type

M/M or

Code

Code Description

ST01 143 Transaction Set ID Code

M|Z ID 3/3

856 X12.10 Ship Notice/Manifest

ST02 329 Transaction Set Control Number

M AN 4/9

Semantic Notes

01 The Transaction Set Control Number must be assigned such that it will uniquely identify one transmission of an 856 transaction set. This number is used by the supplier in the 997 acknowledgement to indicate that this specific 856 either was acceptable or had errors. ST02 in this header segment (ST) must match SE02 in the trailer segment (SE). This number should also be sequential.



DTM - Date/Time Reference

To specify pertinent dates and times

Table 8. DTM - Date/Time Reference

Elem. ID

Elem. No.


M/M or

Code

Code Description

BSN01 353 Transaction Set Purpose Code

M ID 2/2

00 Original 01 Cancellation 05 Replace (BSN02

value equal to original 856 BSN02 value)

06 Confirmation 07 Duplicate

BSN02 396 Shipment Identification

M AN 2/30

BSN03 373 Date M DT 6/6 (YYMMDD) BSN04 337 Time M TM 4/8 (HHMM) or

(HHMMSS) Comments

00 For shipments internal to IBM the first three positions of the shipment identification number (BSN02) must be "IBM".

Elem. ID

Elem. No.


M/M or

Code

Code Description

DTM01 374 Date/Time Qualifier M ID 3/3 011 Shipped 017 Estimated Delivery 035 Delivery 069 Promised for

Delivery 097 Transaction Creation 108 Postmark

DTM02 373 Date X DT 6/6 (YYMMDD) DTM03 337 Time X M 4/8 (HHMM) or

(HHMMSS) DTM04 623 Time Code O ID 2/2 Syntax Notes

02



Detail Information

HL - Hierarchical Level

To identify dependencies among and the content of hierarchically related groups of data segments.

Table 9. HL - Hierarchical Level

R020306 - At least one of DTM02, DTM03 or DTM06 is required.

Note

00 If your location has a system which tracks transit time for a shipment, the DTM segment must be mandatory. The supplier must provide DTM01 (with a code of "011"), DTM02/DTM03 (with the actual ship date and time) and DTM04. This applies to both supplier and IBM shipments.

Elem. ID

Elem. No.


M/M or

Code

Code Description

HL01 628 Hierarchical ID Number

M AN 1/12

HL02 734 Hierarchical Parent ID Number

O AN 1/12

HL03 735 Hierarchical Level Code

M ID 1/2

I Item S Shipment T Shipping Tare

(CASE) HL04 736 Hierarchical Child

Code O ID 1/1

0 No subordinate HL segment in this hierarchical structure

1 Additional subordinate HL segments in this hierarchical structure.

Notes

00 IBM will use the hierarchical level codes in the following sequence:

Shipment (S) is IBM's top level and will carry information applicable to the total shipment The bar coded serial n mber (incl ding the 2S



LIN - Item Identification

To specify basic item identification data

Table 10. LIN - Item Identification

the total shipment. The bar-coded serial number (including the 2S identifier) will be in the first REF segment at this level. Ship-from location, ship-to location, carrier number, paperwork identification and shipment information (packing slip number, weights, package/container counts) are specified at the shipment level.

Shipping Tare (T) or "case" in IBM terminology is IBM's middle level specification. The bar-coded serial number for a case (carrying the 9S identifier) will be in the first REF segment at this level.

Item (I) is IBM's lowest level of the hierarchy. Information at this level identifies parts or serialized components (using the 3S or 1S or 11S or S number) which are part of the shipment, using the lowest level of packaging or using a part number or machine/model/serial number identification.

Not every shipment will require the use of all three hierarchical level codes. The minimum required for incoming shipments from suppliers or other IBM locations (interplant) is shipment identification (S level containing the bar-coded serial number) and item identification (I level containing part or machine/model/serial number). Outgoing shipments of IBM products require use of three hierarchical levels - Shipment (S), Shipping Tare (T) and Item (I).

Elem. ID

Elem. No.


M/M or

Code

Code Description

LIN01 350 Assigned Identification

O|Z AN 1/11

LIN02 235 Product/Service ID Qualifier

M ID 2/2

AB Assembly AC Aggregation Code

(Used to consolidate Part Families)

BN Bar Coded Serial Number

BP Buyers Part Number ' CH Country of Origin EC Engineering Change

Level MG Manufacturers Part

Number MN Model Number



SN1 - Item Detail (Shipment)

To specify line item detail relative to shipment

Table 11. SN1 - Item Detail (Shipment)

MN Model Number MT Major

Product/Material/ Machine Type

PD Part Number Description

PI Purchasers Item Code

PN Company Part Number

SK Stock Keeping Unit SN Serial Number SV Service Rendered VC Vendors (Sellers)

Catalog Number VP Vendors (Sellers)

Part Number LIN03 234 Product/Service ID M AN 1/30 Semantic Notes

01 LIN01 is the line item identification

Comments

02 LIN02 through LIN31 provide for fifteen (15) different product/service ID's for each item.

Notes

00 The LIN segment is required to identify the country of origin and IBM's part number or machine/model/serial number at the Item (I) level.

Elem. ID

Elem. No.


M/M or

Code

Code Description

SN101 350 Assigned Identification

O AN 1/11

SN102 382 Number of Units Shipped

M R 1/10

SN103 355 Unit or Basis for Measurement Code

M ID 2/2 See Appendix A



PRF - Purchase Order Reference

To provide reference to a specific purchase order

Table 12. PRF - Purchase Order Reference

SN104 646 Quantity Shipped to Date

O R 1/9

SN106 355 Unit or Basis for Measurement Code

X ID 2/2 See Appendix A

Semantic Notes

01 SN101 is the ship notice line item identification.

Comments

03 SN103 defines the unit of measurement for both SN102 and SN104.

Notes

00 The SN1 segment is required to specify the quantity being shipped, the unit of measure and the quantity shipped to date (if applicable).

Elem. ID

Elem. No.


M/M or

Code

Code Description

PRF01 324 Purchase Order Number

M AN 1/22

PRF02 328 Release Number O AN 1/30 PRF03 327 Change Order

Sequence Number O AN 1/8

PRF04 323 Purchase Order Date I DT 6/6 PRF05 350 Assigned

Identification O AN 1/11

PRF06 367 Contract Number O AN 1/30 Notes

00 The PRF segment is required (from external suppliers) to identify the IBM purchase order being satisfied with this shipment. Only purchase order related data is to appear in this segment. For interplant shipments this segment must not be used.

02 The release number is required to specify the deliver/pull number against a previously placed order or pull (862) request."

04 Th PO d (PRF04) i i d b IBM If i i il bl h h



PO4 - Item Physical Details

To specify the physical qualities, packaging, weights and dimensions relating to the item

Table 13. PO4 - Item Physical Details

The PO date (PRF04) is required by IBM. If it is not available then the ship date must be used.

Elem. ID

Elem. No.


M/M or

Code

Code Description

PO405 187 Weight Qualifier O ID 1/2 A3 Shipper's Weight T Tare Weight U Weight per Unit

PO406 384 Gross Weight per Pack

X R 1/9

PO407 355 Unit or Basis for Measurement Code

X ID 2/2

GR Gram HP Hundred Pounds KG Kilogram LB Pound OZ Ounce - Av TO Troy Ounce

PO408 385 Gross Volume per Pack

X R 1/9

PO409 355 Unit or Basis for Measurement Code

X ID 2/2

CM Centimeter FT Foot IN Inch MR Meter YD Yard

PO410 82 Length O R 1/8 PO411 189 Width O R 1/8 PO412 65 Height O R 1/8 PO413 355 Unit or Basis for

Measurement Code X ID 2/2 See Appendix A

Syntax Notes

05 C0506 - If PO405 is present, then PO406 is required.

06 C0607 If PO406 is present then PO407 is required



PID - Product/Item Description

To describe a product or process in coded or free-form format

Table 14. PID - Product/Item Description

C0607 - If PO406 is present, then PO407 is required.

08 P0809 - If either PO408 or PO409 is present, then the other is required.




13 L13101112 - If PO413 is present, then at least one of PO410, PO411 or PO412 is required.

Comments

13 PO413 defines the unit of measure for PO410, PO411, and PO412.

Elem. ID

Elem. No.


M/M or

Code

Code Description

PID01 349 Item Description Type M ID 1/1 F Free-form

PID02 750 Prod/Process Characteristic Code

O ID 2/3

PID03 559 Agency Qualifier Code

X|Z ID 2/2

PID04 751 Product Description Code

X|Z AN 1/12

PID05 352 Description X AN 1/80 Syntax Notes

04 C0403 - If PID04 is present, then PID03 is required.

04 R0405 - At least one of PID04 or PID05 is required.

Semantic Notes



PWK - Paperwork

To identify the type and transmission of paperwork or supporting information.

Table 15. PWK - Paperwork

03 Use PID03 to indicate the organization that publishes the code list being referred to.

04 PID04 should be used for industry-specific product description codes.

Comments

Notes

00 The PID segment is required for non-production items that do not have a part number assigned.

Elem. ID.

Elem. No.


M/M or

Code

Code Description

PWK01 755 Report Type Code M ID 2/2 11 Chemical Analysis CP Certificate of

Compliance (Material Certification)

SM Shipping Manifests PWK02 756 Report Transmission

Code O ID 2/2

BM By Mail SE Electronically

Before Shipping PWK04 98 Entity Identifier Code O ID 2/2

AD Party to be advised (Written orders)

BY Buying Party (Purchaser)

CM Customs PA Party to Receive

Inspection Report PJ Party to Receive

Correspondence PWK05 66 Identification Code

Qualifier X ID 1/2



TD5 - Carrier Details (Routing Sequence/Transit Time)

To specify the carrier, sequence of routing and to provide transit time information

Table 16. TD5 - Carrier Details (Routing Sequence/Transit Time)

1 DUNS # 2 Standard Carrier

Alpha Code (SCAC) 9 DUNS with 4-

character suffix 91 Assigned by Seller

or Seller's Agent 92 Assigned by Buyer

PWK06 67 Identification Code X AN 2/17 PWK07 352 Description O AN 1/80 Syntax Notes

05 P0506 - If either PWK05 or PWK06 is present, then the other is required.

Comments

05 PWK05 and PWK06 may be used to identify the addressee by a code number.

07 PWK07 may be used to indicate special information to be shown on the specified report.

Notes

05 The SCAC code is required for the over-the-road carriers.

Elem. ID

Elem. No.


M/M or

Code

Code Description

TD501 133 Routing Sequence Code

I ID 1/2

B Origin/Delivery Carrier (Any mode)

TD502 66 Identification Code Qualifier

X ID 1/2

1 DUNS 2 Standard Carrier

Alpha Code (SCAC)



4 International Air Transport Association (IATA)

9 DUNS with 4-character suffix

91 Assigned by Seller or Seller's Agent

92 Assigned by Buyer TD503 67 Identification Code X AN 2/17 TD504 91 Transportation

Method/Type Code X ID 1/2

A Air AE Air Express BU Bus C Consolidation

CE Customer Pickup/Customers expense

D Parcel Post E Expedited Truck L Contract Carrier

LT Less Than Trailer Load (LTL)

M Motor (Common Carrier)

R Rail SR Supplier Truck T Best Way (Shipper's

Option) U Private Parcel

Service TD505 387 Routing X AN 1/35 TD507 309 Location Qualifier I ID 1/2

OR Origin (Shipping Point)

TD508 310 Location Identifier X AN 1/30 Syntax Notes

02 R0204050612 - At least one of TD502, TD504, TD505, TD506 or TD512 is required.

02 C0203 - If TD502 is present, then TD503 is required.


Comments



TD4 - Carrier Details (Special Handling or Hazardous Materials orBoth)

To specify transportation special handling requirements or hazardous materials information or both

Table 17. TD4 - Carrier Details (Special Handling or Hazardous Materials or

03 The identification code of sending location can be in TD503.

Elem. ID

Elem. No.


M/M or

Code

Code Description

TD401 152 Special Handling Code

X ID 2/3

HM Endorsed as Hazardous Materials

TD402 208 Hazardous Material Code Qualifier

X ID 1/1

4 46 Level DOT Code 6 Airline Tariff 6D 9 49 Series of the

Standard Transportation Commodity Code (STCC)

A IATA/ICAO Code D Hazardous Materials

ID, DOT TD403 209 Hazardous Material

Class Code X AN 2/4

TD404 352 Description X AN 1/80 Syntax Notes

01 R010204 - At least one of TD401, TD402 or TD404 is required.


Notes

00 The TD4 segment is only required when shipping hazardous material.



REF - Reference Numbers

To specify identifying numbers

Table 18. REF - Reference Numbers

N1 - Name

To identify a party by type or organization, name and code

Elem. ID

Elem. No.


M/M or

Code

Code Description

REF01 128 Reference Number Qualifier

M ID 2/2 See Appendix A

REF02 127 Reference Number X AN 1/30 REF03 352 Description X AN 1/80 Syntax Notes

02 R0203 - At least one of REF02 or REF03 is required.

Notes

00 The first occurrence of the REF segment under the top HL segment (loop) is required by IBM and will use the qualifier "LS" to specify the bar-coded serial number of the shipment. Reference IBM distribution or packaging documentation for the format of this bar-coded serial number.

If a system is utilized to track incoming shipment status, the REF segment must be made mandatory. The shipper must provide either the bill of lading number ("BM") or carrier PRO number ("CN") so that shipment status (214 transaction set) may be associated with the correct 856 transaction information.

For internal IBM (interplant) 856 transactions, the REF segment (using the qualifier "IL") must be used to specify the IPR or pull number with which the goods were ordered. In addition, if the 856 is sent as a result of a pull transaction (862); a second REF segment (using the RE qualifier) must be sent to specify the release number.

At the item level, the REF segment must be used to identify each unique number for Asset Protection Code (APC) 3, 4,and 5.

00 For the supplier managed inventory (SMI) process; it is required at the item level to use PK in REF01 and the packing list number in REF02.



Table 19. N1 - NameElem. ID

Elem. No.


M/M or

Code

Code Description

N101 98 Entity Identifier Code M ID 2/2 AK Party to Whom

Acknowledgment Should Be Sent

BF Billed From BO Broker or Sales

Office (Branch Office)

BT Party to be Billed For Other Than Freight (Bill To)

BY Buying Party (Purchaser)

CS Consolidator DB Distributor Branch

Office MA Party for whom Item

is Intended OB Ordered By PF Party to Receive the

Freight Bill PN Party to Receive

Shipping Notice SD Sold To and Ship To SE Selling Party SF Ship From SH Shipper ST Ship To

N102 93 Name X AN 1/35 N103 66 Identification Code

Qualifier X ID 1/2

1 DUNS # 9 DUNS with 4-

character suffix 91 Assigned by Seller or

Seller's Agent 92 Assigned by Buyer

N104 67 Identification Code X AN 2/17 Syntax Notes

02 R0203 - At least one of N102 or N103 is required.

03 P0304 If i h N103 N104 i h h h i i d



N2 - Additional Name Information

To specify additional names or those longer than 35 characters in length

Table 20. N2 - Additional Name Information

N3 - Address Information

To specify the location of the named party

Table 21. N3 - Address Information

N4 - Geographic Location

To specify the geographic place of the names party

P0304 - If either N103 or N104 is present, then the other is required.

Comments

04 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Notes

00 N102, N103 and N104 may all appear in an occurrence of the N1

00 For Internal IBM shipments (interplant orders) it is recommended that two N1 loops be used at the top hierarchical level to indicate the selling ("SE") location and the ship to ("ST") location. Qualifier code "92" must be used in these N1 loop occurrences.

Elem. ID

Elem. No.


M/M or

Code

Code Description

N201 93 Name M AN 1/35 N202 93 Name O AN 1/35

Elem. ID

Elem. No.


M/M or

Code

Code Description

N301 166 Address Information M AN 1/35 N302 166 Address Information O AN 1/35



Table 22. N4 - Geographic Location

PER - Administrative Communications Contact

To identify a person or office to whom administrative communications should be directed

Table 23. PER - Administrative Communications Contact

Elem. ID

Elem. No.


M/M or

Code

Code Description

N401 19 City Name O AN 2/30 N402 156 State or Province

Code O ID 2/2

N403 116 Postal Code O ID 3/9 N404 26 Country Code O ID 2/3 Comments

01 A combination of either N401 through N404 may be adequate to specify a location.

02 N402 is required only if city name (N401) is in the USA or Canada.

Notes

01 C010203 - If Segment N4 is used, then N401, N402 and N403 are required by the IBM Corporation.

03 N403 is the five position Zip code or the extended Zip + 4.

04 N404 is the Standard ISO 3166 Country Code.

Elem. ID

Elem. No.


M/M or

Code

Code Description

PER01 366 Contact Function Code

M ID 2/2

BD Buyer Name or Department

CW Confirmed With ED Emergency Contact-

Consignee IC Information Contact NT Notification Contact



FOB - F.O.B. Related Instructions

To specify transportation instructions relating to shipment.

Table 24. FOB - F.O.B. Related Instructions

NT Notification Contact OC Order Contact RD Receiving Dock SU Supplier Contact

PER02 93 Name O AN 1/35 PER03 365 Communication

Number Qualifier X ID 2/2

BN Beeper Number ED Electronic Data

Interchange Access No.

EM Electronic Mail FX Facsimile TE Telephone

PER04 364 Communication Number

X AN 1/80

Syntax Notes

03 P0304 - If either PER03 or PER04 is present, then the other is required.

Notes

02 Either PER02 or PER03/PER04 is required to make the occurrence of the PER segment have any meaning.

Elem. ID

Elem. No.


M/M or

Code

Code Description

FOB01 146 Shipment Method of Payment

M|Z ID 2/2

FOB02 309 Location Qualifier X|Z ID 1/2 FOB03 352 Description O AN 1/80 FOB04 334 Transportation Terms

Qualifier Code O ID 2/2

FOB05 335 Transportation Terms Code

X ID 3/3

FOB06 309 Location Qualifier X|Z ID 1/2 FOB07 352 Description O AN 1/80 FOB08 54 Risk of Loss

Qualifier O|Z ID 2/2



Summary Information

CTT - Transaction Totals

To transmit a hash total for a specific element in the transaction set.

FOB09 352 Description X AN 1/80 Syntax Notes

03 C0302 - If FOB03 is present, then FOB02 is required.




Semantic Notes

01 FOB01 indicates which party will pay the carrier.

02 FOB02 is the code specifying transportation responsibility location.

06 FOB06 is the code specifying the title passage location.

08 FOB08 is the code specifying the point at which the risk of loss loss transfers. This may be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

tcap.CTT - Transaction Totals Elem. ID

Elem. No.


M/M or

Code

Code Description

CTT01 354 Number of Line Items M N0 1/6 Comments

Notes

01 Number of line items (CTT01) is the accumulation of the number of HL segments.



SE - Transaction Set Trailer

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

Table 25. SE - Transaction Set Trailer

Segment and Element Information Detail Usage Examples

856 Between IBM Locations and Suppliers Examples

Table 26.

Elem. ID

Elem. No.


M/M or

Code

Code Description

SE01 96 Number of Included Segments

M N0 1/10

SE02 329 Transaction Set Control Number

M AN 4/9

Comments

00 SE is the last segment of each transaction set.

Notes

02 The value in SE02 must be equal to the value in ST02.

Single Purchase Order Shipment This table provides an example of an inbound 856 from a supplier that has one purchase order. EDI Data Description of Data ST*856*777777 N/L The ST segment identifies this as an 856

transaction with an identification number of 777777.

BSN*00*7654321*940920*1000 N/L

The BSN segment is mandatory. In this case it indicates that an original(00) 856 transaction, with a shipment identification number (7654321) was created at 10:00 am on September 20, 1994.

DTM*011*940920*1000 N/L The DTM is a mandatory segment. The value "011" in the DTM01 indicates that the item was shipped at 10:00am on September 20, 1994



HL*1**S*1 N/L The HL segment is mandatory. The HL01 indicates the number of the HL, the HL02 does not have a value which means it is not a subordinate. The HL03 value of "S" means that the HL is at the shipment level and finally, HL04 value of 1 indicates that there is at least one subordinate HL loop.

TD5*B*2*PRES*L*PRESTON TRUCKING**OR N/L

The TD5 segment is required for tracking purposes within IBM. This example indicates that the shipment is being transported by Preston Trucking. Preston's SCAC code is PRES.

REF*LS*2SAAA1234567 N/L The "LS" is the bar code qualifier, the "2SAAA1234567" is the unique licence plate number for the entire shipment.

Note: The licence plate bar code number should matched the bar code on on the packing list and/or the physical shipment.

REF*BM*246802468 N/L The Bill of Lading number is 246802468. N1*ST*IBM CORP - PCC*92*988 N/L

The N1 segment indicates that the shipment is being sent to the IBM Corp - PCC. 988 indicates the physical plant code.

N3*305 DOCK*3039 Cornwallis Rd N/L

Building and street address

N4*Durham*NC*27709*US N/L

City, State, Zip and Country.

PER*BD*John Doe N/L The buyer name is John Doe N1*SE*ANY SHIPPER*92*650056 N/L

The seller's name is ANY SHIPPER

N3*PO BOX 1234 N/L Address of seller N4*ANYTOWN*SC*29606*US N/L

City, State, Zip and country.

HL*2*1*I*0 N/L This is the second HL segment and it is a subordinate of the shipment HL. It is at the Item (I) level and it does not have a subordinate.

LIN*1*BP*1127302*CH*US N/L

The LIN is necessary to indicate the part number and the country of origin. In this case the Buyer's Part Number "BP" is 1127302 and the country of origin (CH) is US.

SN1*1*20*EA N/L The SN1 segment is necessary to indicate the number of units shipped. The SN102 indicates a quantity of 20 and "EA" is the unit of measure code for each.

PRF*L54601***931230 N/L The PRF segment is used to identify the purchase order number, of the shipment, in PRF01.

Note: It is not necessary in IBM to use PRF02 and PRF03, however, some translators require that PRF04 be used.

CTT*2 N/L There are 2 HL segments used in this



Table 27.

CTT 2 N/L There are 2 HL segments used in this transaction

SE*20*777777 N/L There are 20 segments used in this transaction identified as 777777.

Single Purchase Order Shipment. This table provides an example of an inbound 856 from a supplier that has one purchase and the part number has an APC of 3, 4, or 5. EDI Data Description of Data ST*856*888888 N/L The ST segment identifies this as an 856


BSN*00*1234567*940120*0900 N/L

The BSN segment is mandatory. In this case it indicates that an original (00) 856 transaction, with a shipment identification number (1234567) was created at 9:00 am on January 20, 1994.

DTM*011*940120*0900 N/L The DTM is a mandatory segment. The value "011" in the DTM01 indicates that the item was shipped at 9:00am on January 20, 1994


TD5*B*2*PRES*L*PRESTON TRUCKING**OR N/L

The TD5 segment is required for tracking purposes within IBM. This example indicates that the shipment is being transported by Preston Trucking. Preston's SCAC code is PRES.

REF*LS*2SAAA1234567 N/L The "LS" is the bar code qualifier the "2SAAA1234567" is the unique licence plate number for the entire shipment.

Note: The licence plate bar code number should matched the bar code on the packing list and/or the physical shipment.





N4*Durham*NC*27709*US N/L City, State, Zip and Country. PER*BD*John Doe N/L The buyer name is John Doe N1*SE*ANY SHIPPER*92*650056 N/L


N3*PO BOX 1234 N/L Address of seller N4*ANYTOWN*SC*29606*US Ci S Zi d



Table 28.

N4*ANYTOWN*SC*29606*US N/L



LIN*1*BP*1234567*CH*US N/L

The LIN is necessary to indicate the part number and the country of origin. In this case the Buyer's Part Number "BP" is 1234567 and the country of origin (CH) is US.


PRF*537891***931230 N/L The PRF segment is used to identify the purchase order number, of the shipment, in PRF01.


REF*LS*11S1234567000000001 N/L REF*LS*11S1234567000000002 N/L REF*LS*11S1234567000000003 N/L REF*LS*11S1234567000000004 N/L REF*LS*11S1234567000000005 N/L REF*LS*11S1234567000000006 N/L REF*LS*11S1234567000000007 N/L REF*LS*11S1234567000000008 N/L REF*LS*11S1234567000000009 N/L REF*LS*11S1234567000000010 N/L

The REF segment is used at this level to identify the barcoded tracking ID in REF02. In this example the "LS" is the bar code qualifier, the "11S1234567000000001" is the tracking ID. A repeat of the "REF" segment is required for each unique item.

Note: The tracking ID should match the bar code on the physical item.

CTT*2 N/L There are 2 HL segments used in this transaction




Shipment resulting from a Shipping Schedule (862) Transaction This table provides an example of an inbound 856 from a supplier that has received an 862 transaction from IBM. EDI Data Description of Data ST*856*797979 N/L The ST segment identifies this as

an 856 transaction with an identification number of 797979.

BSN*00*4321*960531*1100 N/L The BSN segment is mandatory. In this case it indicates that an original(00) 856 transaction, with a shipment identification number (4321) was created at 11:00 am on May 31, 1996.

DTM*011*960531*1000*ET N/L The DTM is a mandatory segment. The value "011" in the DTM01 indicates that the item was shipped at 11:00am, Eastern Time, on May 31, 1996.


TD5*B*2*MYWY*L*MYWAY TRUCKING**OR N/L

The TD5 segment is required for tracking purposes within IBM. This example indicates that the shipment is being transported by MYWAY Trucking. MYWAY's SCAC code is MYWY.

REF*LS*2SBQY0044712 N/L The "LS" is the bar code qualifier, the "2SBQY0044712" is the unique licence plate number for the entire shipment.


REF*PK*0044712 N/L The Packing list number is 0044712.

REF*BM*546321456 N/L The Bill of Lading number is 546321456.

N1*ST*IBM CORP - POK N/L The N1 segment indicates that the shipment is being sent to the IBM Corp - POK.

N1*SE**92*650056 N/L The seller's ID number is 650056 HL*2*1*I*0 N/L This is the second HL segment

and it is a subordinate of the shipment HL. It is at the Item (I) level and it does not have a



Table 29.

subordinate. LIN*1*BP*1127302*CH*US*PI*00044607 N/L

The LIN is necessary to indicate the part number, the country of origin and the Purchaser's Item Code. In this case the Buyer's Part Number "BP" is 1127302, the country of origin (CH) is US and the Purchaser's Item Code is 00044607.

Note: The Purchaser's Item Code is provided to the shipper by IBM in the Shipping Schedule (862) transaction.


PRF*254601***960531 N/L The PRF segment is used to identify the purchase order number, of the shipment, in PRF01.




Non-Production Order Shipment This table provides an example of a Non-Production inbound 856 from a supplier that has one purchase order. EDI Data Description of Data ST*856*707070 N/L The ST segment identifies this as an 856


BSN*00*654321*960520*1000 N/L

The BSN segment is mandatory. In this case it indicates that an original(00) 856 transaction, with a shipment identification number (654321) was created at 10:00 am on May 20, 1996.

DTM*011*960520*1000 N/L The DTM is a mandatory segment. The value "011" in the DTM01 indicates that the item was shipped at 10:00am on May 20, 1996

HL*1**S*1 N/L The HL segment is mandatory. The HL01 indicates the number of the HL, the HL02 does not have a value which means it is



does not have a value which means it is not a subordinate. The HL03 value of "S" means that the HL is at the shipment level and finally, HL04 value of 1 indicates that there is at least one subordinate HL loop.

TD5*B*2*RDWY*L*ROADWAY TRUCKING**OR N/L

The TD5 segment is required for tracking purposes within IBM. This example indicates that the shipment is being transported by ROADWAY Trucking. ROADWAY's SCAC code is RDWY.

REF*LS*2SABA1234567 N/L The "LS" is the bar code qualifier, the "2SABA1234567" is the unique licence plate number for the entire shipment.






N4*Durham*NC*27709*US N/L City, State, Zip and Country. PER*BD*John Doe N/L The buyer name is John Doe N1*SE*ANY SHIPPER*92*650056 N/L


N3*PO BOX 1234 N/L Address of seller N4*ANYWHERE*NC*29606*US N/L



SN1*1*20*DZ N/L The SN1 segment is necessary to indicate the number of units shipped. The SN102 indicates a quantity of 20 and "DZ" is the unit of measure code for dozen.

PRF*N12121***931230 N/L The PRF segment is used to identify the purchase order number, of the shipment, in PRF01.


PID*F****Pencils N/L The PID segment is used to provide a description of the item/s shipped and should only be used when an item does not have an IBM part number. The "F" in PID01 indicates that the item description type is "Free Format". The description of the item is in PID05.




856 Between IBM Location Examples

Table 30.

transaction SE*20*707070 N/L There are 20 segments used in this

transaction identified as 707070.

Multiple Case Shipment Example. This table provides an example of an inbound 856 from another IBM location with multiple cases on a shipment/packing list. EDI Data Description of Data ST*856*999999 N/L The ST segment identifies this as an 856


BSN*00*IBM000002*940120*0900 N/L

The BSN segment is mandatory. In this example it indicates that an original (00) 856 transaction, with a shipment identification number (IBM000002) was created at 9:00 am on January 20, 1994.

Note: It is recommended that the first three positions of the identification number for IBM shipments be "IBM".



SN1*1*2*CA N/L The SN1 segment is necessary to indicate the number of units shipped. The SN102 indicates a quantity of 2 and "CA" is the unit of measure code for case, therefore 2 cases are in this shipment.

TD5*B*2*RDWY*L***OR N/L The TD5 segment is required for tracking purposes within IBM. This example indicates that the shipment is being transported by ROADWAY. ROADWAY's SCAC code is RDWY. TD507 value of OR indicates that ROADWAY is the original carrier.

REF*LS*2SAAA1234567 N/L The "LS" is the bar code qualifier, the "2SAAA1234567" is the unique licence plate number for the entire shipment.

Note: The licence plate bar code number should matched the bar code on the



packing list and/or the physical shipment. REF*BM*7654321 N/L The Bill of Lading number is 7654321. N1*ST*IBM CORP - PCC*92*988 N/L

The N1 segment indicates that the shipment is being sent to the IBM Corp - PCC. (988 indicates the physical plant code).



N4*Research Triangle Park*NC*27709*US N/L


N1*SE*IBM CORP*92*980 N/L The N1 segment indicates that the Selling Party (SE) is the IBM-Corp. (the 980 indicates the physical plant code).

N3*HIWAY 52 NORTH N/L Address N4*ROCHESTER*MN*55901*US N/L

City , State, Zip and country

HL*2*1*T*1 N/L The HL01 indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the first (1) HL. The HL03 value of "T" means that the HL is at the tare (case) level and finally, HL04 value of 1 indicates that there is at least one subordinate HL loop.

REF*LS*9S9801234567001 N/L The "LS" is the bar code qualifier, the "9S9801234567001" is the unique licence plate number for this case.

Note: The licence plate bar code number should matched the bar code on the physical case.

HL*3*2*I*0 N/L The HL01 indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the second (2) HL. The HL03 value of "I" means that the HL is at the item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.

LIN*2*BP*1234567*CH*US N/L The LIN is necessary to indicate the part number and the country of origin. In this case the Buyer's Part Number "BP" is 1234567 and the country of origin (CH) is US.

SN1*2*2700*EA N/L The SN1 segment is necessary to indicate the number of units shipped. The SN102 indicates a quantity of 2700 and "EA" is the unit of measure code for each, therefore 2700 items are in this shipment.

REF*IL*537884 N/L This REF segment indicates the internal order (IL) for this item is 537884.

N1*ST**92*988 N/L The 988 is the "Ship to" Code from the interplant order.

N1*BF**92*92E N/L The 92E is the "Invoice From" segmentation code

HL*4*2*I*0 N/L The HL01 indicates the number of the



HL, the HL02 indicates that this HL is a subordinate of the second (2) HL. The HL03 value of "I" means that the HL is at the item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.









REF*IL*537886 N/L This REF segment indicates the IBM internal order (IL) for this item is 537886.




REF*LS*9S9801234567002 N/L The "LS" is the bar code qualifier, the "9S9801234567002" is the unique li l b f hi



licence plate number for this case.


HL*7*6*I*0 N/L The HL01 consist indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the sixth (6) HL. The HL03 value of "I" means that the HL is at the item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.






HL*8*6*I*0 N/L The HL01 consist indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the sixth (6) HL. The HL03 value of "I" means that the HL is at the item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.








Table 31. Single Case Shipment Example. This table provides an example of an inbound 856 from another IBM location that has only one case associated with the shipment/packing list. EDI Data Description of Data ST*856*494949 N/L The ST segment identifies this as an 856


BSN*00*IBM00001*940125*1000 N/L

The BSN segment is mandatory. In this example it indicates that an original (00) 856 transaction, with a shipment identification number (IBM00001) that was created at 10:00 am on January 25, 1994.




TD5*B*2*RDWY*L***OR N/L The TD5 segment is required for tracking purposes within IBM. This example indicates that the shipment is being transported by ROADWAY. ROADWAY's SCAC code is RDWY.

REF*LS*2S9801234568 N/L The "LS" is the bar code qualifier, the "2S9801234568" is the unique licence plate number for the entire shipment.


REF*BM*8765432 N/L The Bill of Lading number is 8765432. N1*ST*IBM CORP - RTP*92*988 N/L

The N1 segment indicates that the shipment is being sent to the IBM Corp - RTP. (988 indicates the physical plant code).






N3*HIWAY 52 NORTH N/L Address



N4*ROCHESTER*MN*55901*US N/L


HL*2*1*I*0 N/L The HL01 indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the first (1) HL. The HL03 value of "I" means that the HL is at the item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.















Table 32.








Multiple Case Shipment with APC 3,4 or 5. This table provides an example of an inbound 856 from another IBM location that has multiple cases associated with the shipment/packing list and the APC is 3, 4 or 5. EDI Data Description of Data ST*856*494950 N/L The ST segment identifies this as an 856


BSN*00*IBM00002*940126*0800 N/L

The BSN segment is mandatory. In this example it indicates that an original(00) 856 transaction, with a shipment identification number (IBM00002) was created at 8:00 am on January 26, 1996.




SN1*1*2*CA N/L The SN1 segment is necessary to indicate the number of units shipped. The SN102 indicates a quantity of 2 and "CA" is the



q yunit of measure code for case, therefore 2 cases are in this shipment.

TD5*B*2*YFSY*L***OR N/L The TD5 segment is required for tracking purposes within IBM. This example indicates that the shipment is being transported by Yellow Freight. Yellow Freight's SCAC code is YFSY.












HL*2*1*T*1 N/L The HL01 indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the first (1) HL. The HL03 value of "T" means that the HL is at the Tare (case) level and finally, HL04 value of 1 indicates that there is at least one subordinate HL loop.

REF*LS*9S9801234567801 N/L The "LS" is the bar code qualifier, the "9S9801234567801" is the unique licence plate number for the entire case.


HL*3*2*I*0 N/L The HL01 indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the first (1) HL. The HL03 value of "I" means that the HL is at the Item level and finally, HL04 value of "0" indicates that there is no subordinate HL loop.

LIN*2*BP*1234567*CH*US N/L The LIN is necessary to indicate the part number and the country of origin. In this case the Buyer's Part Number "BP" is 1234567 and the country of origin (CH) is US



US. SN1*2*2700*EA N/L The SN1 segment is necessary to indicate

the number of units shipped. The SN102 indicates a quantity of 2700 and "EA" is the unit of measure code for each, therefore 2700 items are in this shipment.


REF*LS*11S1234567230000001 N/L REF*LS*11S1234567230000002 N/L ........... ............ ........... ............ REF*LS*11S1234567230002700 N/L









REF*LS*11S1234567230002701 N/L REF*LS*11S1234567230002702 N/L .......... .......... .......... .......... REF*LS*11S1234567230005400 N/L





HL*5*2*I*0 N/L The HL01 consist indicates the number of



HL*5*2*I*0 N/L The HL01 consist indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the second (1) HL. The HL03 value of "I" means that the HL is at the item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.




REF*LS*11S1234567230005401 N/L REF*LS*11S1234567230005402 N/L REF*LS*11S1234567230005403 N/L REF*LS*11S1234567230005404 N/L REF*LS*11S1234567230005405 N/L REF*LS*11S1234567230005406 N/L REF*LS*11S1234567230005407 N/L REF*LS*11S1234567230005408 N/L REF*LS*11S1234567230005409 N/L REF*LS*11S1234567000005410 N/L





HL*6*1*T*1 N/L The HL01 indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the first (1) HL. The HL03 value of "T" means that the HL is at the Tare (case) level and finally, HL04 value of 1 indicates that there is at least one subordinate HL loop.

REF*LS*9S9801234567802 N/L The "LS" is the bar code qualifier, the "9S9801234567802" is the unique licence plate number for the entire case.




HL*7*6*I*0 N/L The HL01 indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the sixth (6) HL. The HL03 value of "I" means that the HL is at the Item level and finally, HL04 value of "0" indicates that there is no subordinate HL loop.




REF*LS*11S1234567230005411 N/L REF*LS*11S1234567230005412 N/L REF*LS*11S1234567230005413 N/L REF*LS*11S1234567230005414 N/L REF*LS*11S1234567230005415 N/L





HL*8*6*I*0 N/L The HL01 indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the sixth (6) HL. The HL03 value of "I" means that the HL is at the item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.




REF*LS*11S1234567230005416 N/L REF*LS*11S1234567230005417 N/L

The REF segment is used at this level to identify the barcoded tracking ID in REF02. In this example the "LS" is the bar code qualifier, the



Table 33.

REF*LS*11S1234567230005418 N/L REF*LS*11S1234567230005419 N/L REF*LS*11S1234567230005420 N/L REF*LS*11S1234567230005421 N/L REF*LS*11S1234567230005422 N/L

q ,"11S1234567230005416" is the tracking ID. A repeat of the "REF" segment is required for each unique item.






Single Case Shipment Example. This table provides an example of an inbound 856 from another IBM location that has only one case associated with the shipment/packing list and the APC is 3, 4 or 5. EDI Data Description of Data ST*856*494952 N/L The ST segment identifies this as an 856


BSN*00*IBM00003*940126*0745 N/L

The BSN segment is mandatory. In this example it indicates that an original (00) 856 transaction, with a shipment identification number (IBM00003) was created at 7:45 am on January 26, 1994.


DTM*011*940126*0730 N/L The DTM is a mandatory segment. The value "011" in the DTM01 indicates that the item was shipped at 7:30am on January 26, 1994.


TD5*B*2*YFSY*L***OR N/L The TD5 segment is required for tracking purposes within IBM. This example indicates that the shipment is being transported by Yellow Freight. Yellow Freight's SCAC code is YFSY.

REF*LS*2S9801234568 N/L The "LS" is the bar code qualifier the



REF LS 2S9801234568 N/L The LS is the bar code qualifier, the "2S9801234568" is the unique licence plate number for the entire shipment.











HL*2*1*I*0 N/L The HL01 indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the first (1) HL. The HL03 value of "I" means that the HL is at the Item level and finally, HL04 value of 0 indicates that there is no subordinate HL loop.




REF*LS*11S1234569230000001 N/L REF*LS*11S1234569230000002 N/L







gHL*3*1*I*0 N/L The HL01 indicates the number of the HL,

the HL02 indicates that this HL is a subordinate of the first (1) HL. The HL03 value of "I" means that the HL is at the item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.




REF*LS*11S1234567230005423 N/L REF*LS*11S1234567230005424 N/L REF*LS*11S1234567230005425 N/L REF*LS*11S1234567230005426 N/L REF*LS*11S1234567230005427 N/L REF*LS*11S1234567230005428 N/L REF*LS*11S1234567230005429 N/L





HL*4*1*I*0 N/L The HL01 consist indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the first (1) HL. The HL03 value of "I" means that the HL is at the item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.

LIN*3*BP*1F34567*CH*US N/L The LIN is necessary to indicate the part number and the country of origin. In this case the Buyer's Part Number "BP" is 1F34567 and the country of origin (CH) is US.





Utilization for IBM Product Shipments

Out Bound 856 Transaction for Finished Goods

Table 34.

REF*LS*11S1F34567230008801 N/L REF*LS*11S1F34567230008802 N/L REF*LS*11S1F34567230008803 N/L REF*LS*11S1F34567230008804 N/L REF*LS*11S1F34567230008805 N/L REF*LS*11S1F34567230008806 N/L REF*LS*11S1234567230005408 N/L REF*LS*11S1234567230005409 N/L REF*LS*11S1234567000005410 N/L

The REF segment is used at this level to identify the barcoded tracking ID in REF02. In this example the "LS" is the bar code qualifier, the "11S1F34567230008801" is the tracking ID. A repeat of the "REF" segment is required for each unique item.






Finished Goods Example from PCS. This table provides an example of an outbound 856 for a finished goods shipment from a domestic location. It is required that all 856 transactions for finished goods be sent to Customer Distribution and Delivery (CD&D). EDI Data Description of Data ST*856*55961 N/L The ST segment identifies

this as an 856 transaction with an identification number of 55961.

BSN*00*IBMGFABFP9660174735*940920*0900 N/L

The BSN segment is mandatory. In this example it indicates that an original (00) 856 transaction, with a shipment identification number (IBMGFABFP9660174735) was created at 9:00 am on September 20. 1994.

Note: It is recommended that the first three positions



that the first three positions of the identification number for IBM shipments be "IBM".

DTM*011*940920*0900 N/L The DTM is a mandatory segment. The value "011" in the DTM01 indicates that the item was shipped at 9:00am on September 20, 1994


SN1*1*1*CA N/L The SN1 segment is necessary to indicate the number of units shipped. The SN102 indicates a quantity of 1 and "CA" is the unit of measure code for case, therefore 1 case is in this shipment.

PO4*****A3*130*LB N/L The PO405 element "A3" is the qualifier for shippers weight. The PO405 value of 130 and the qualifier of LB indicates the weight of the shipment is 130 pounds.

TD5*B*2*ABFP*L***OR N/L The TD5 segment is required for tracking purposes within IBM. This example indicates that the shipment is being transported by American Best Freight (ABF) company. Their SCAC code is ABFP. TD507 value of OR indicates that ABF is the original carrier.



REF*FI*A N/L Th fil id ifi i A I



REF*FI*A N/L The file identifier is A. In IBM the A represent the AAS system. This 856 was generated from the AAS system. Other values that can be used are "G" for GEMS and "M" for MES.

REF*BM*9660174735 N/L The Bill of Lading number is 9660174735.

REF*MK*9660174735 N/L The Manifest number is 9660174735.

REF*IT*7393363 N/L The Internal Customer number is 7393363.

N1*SF*IBM CORPORATION*91*966 N/L The N1 segment indicates that the shipment was sent from the IBM CORPORATION. (966 indicates the physical plant code). In this case the Plant is Austin.

N3*11400 BURNET RD N/L Building and street address N4*AUSTIN*TX*78758*US N/L City, State, Zip and

Country. N1*ST*IBM CORPORATION C/O*91*CC N/L The N1 segment indicates

that the ship to (ST) party is IBM CORPORATION and the CC indicates it is a consolidation center.

N2*NORTH AMERICAN VAN LINES N/L Additional Name N3*2110 CLOVERLEAF STREET EAST N/L Address N4*SOMEWHERE*OH*43232*US N/L City , State, Zip and country N1*PN**91*IBMCDD N/L The N101 indicates the

party to receive the shipping notice and IBMCDD indicates the trading partners ID for CD&D.

N1*BO**91*LDX N/L The N101 indicates the branch office for this shipment and LDX indicated the branch office code.


SN1*2*2*.EA N/L The SN1 segment is necessary to indicate the



number of units shipped. The SN102 indicates a quantity of 2 and "EA" is the unit of measure code for each, therefore 2 items are in this case.

PO4*****T*130*LB N/L The PO405 element "T" is the qualifier for Tare (case) weight. The PO405 value of 130 and the qualifier of LB indicates the weight of the case is 130 pounds.

REF*LS*9S9660A83QGNA00 N/L The "LS" is the bar code qualifier, the "9S9660A83QGNA00" is the unique licence plate number for this case.


N1*PF*ROSS SOMEBODY*91*51A N/L The N101 indicates the party to receive the freight charges. N102 indicate the party name and the value 51A in N104 indicate the line of business code.

N1*MA*JANE SOMEBODY*91*7393363 N/L The N101 indicates the party for whom the item is Ultimately intended. N102 indicate the party name and the value 7393363 is the customer number.

N2*PURDUE UNIVERSITY N/L Additional Name N3*PURDUE RESEARCH PARK N/L Address N4*W LAFAYETTE*IN*47906*US N/L City , State, Zip and country HL*3*2*I*0 N/L The HL01 indicates the

number of the HL, the HL02 indicates that this HL is a subordinate of the second (2) HL. The HL03 value of "I" means that the HL is at the item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.

LIN*2*MT*7011*MN*220*SN*26XX932*CH *US N/L

The LIN01 indicate the, line number; the LIN02 value of MT indicates machine type, the 7011 is the machine type; the LIN04 value of MN indicates model, the 220 is the model; the LIN06 value of SN indicates serial number, 26XX932 is the serial number; the LIN08



Table 35.

serial number; the LIN08 value of CH indicates country and the US is the country of origin.

REF*VN*0005DPV N/L This REF segment indicates the vendor order number (VN) for this item is 0005DPV.

REF*IL*4NSTHR N/L This REF segment indicates the internal order (IL) for this item is 4NSTHR.

REF*FS*0005DPV N/L This REF segment indicates the final sequence (FS) number is 0005DPV.

REF*PC*1 N/L This REF segment indicates the Production code (PC) for this item is 1.

REF*IR*F N/L This REF segment indicates the Intra plant routing (IR) code is F.


SE*39*55961 N/L SE01 indicate that there 39 segment in this transaction. The value of SE02 should always be equal to the value in the ST02.

Finished Goods Example from SDS. This table provides an example of an outbound 856 for a finished goods shipment from a domestic location. It is required that all 856 transactions for finished goods be sent to Customer Distribution and Delivery (CD&D). EDI Data Description of Data ST*856*329853 N/L The ST segment identifies

this as an 856 transaction with an identification number of 329853.

BSN*00*IBM6GZ000621*940919*1000 N/L The BSN segment is mandatory. In this example it indicates that an original (00) 856 transaction, with a shipment identification number (IBM6GZ000621) was created at 10:00 am on September 19, 1994.


DTM*011*940919 N/L The DTM is a mandatory segment. The value "011" in the DTM01 indicates that the item was shipped on



item was shipped on September 20, 1994.


SN1*1*2*CA N/L The SN1 segment is necessary to indicate the number of units shipped. The SN102 indicates a quantity of 2 and "CA" is the unit of measure code for case, therefore 2 cases are in this shipment.

PO4*****A3*900*LB N/L The PO405 element "A3" is the qualifier for shippers weight. The PO405 value of 900 and the qualifier of LB indicates the weight of the shipment is 900 pounds.

TD5*B*2*RDWY*L***OR N/L The TD5 segment is required for tracking purposes within IBM. This example indicates that the shipment is being transported by the Roadway company. Their SCAC code is RDWY. TD507 value of OR indicates that RDWY is the original carrier.

REF*LS*2S6GZ0000621 N/L The "LS" is the bar code qualifier, the "2S6GZ0000621" is the unique licence plate number for the entire shipment.


REF*FI*G N/L The file identifier is G. In IBM the G represents the AAS system. This 856 was generated from the GEMS system. Other values that can be used are "A" for AAS and "M" for MES.

REF*BM*6GZ0000621 N/L The Bill of Lading number is 6GZ0000621.

REF*MK*6GZ0000621 N/L The Manifest number is 6GZ0000621



6GZ0000621. REF*IT*2044616 N/L The Internal Customer

number is 2044616. N1*SF**91*6GZ N/L The N1 segment indicates the

ship from location. the 6GZ is a plant code for one of the PC Company's warehouse.

N1*PN**91*IBMCDD N/L The N101 indicates the party to receive the shipping notice and IBMCDD indicates the trading partner's ID for CD&D.

N1*ST*COMPUTER CO*91*2044616 N/L The N1 segment indicates that the ship to (ST) party is Computer Co. and the 2044616 is their identification.

N3*Corporation*124 Perimeter St N/L Address N4*SOMEWHERE*GA*30346*US N/L City , State, Zip and country HL*2*1*T*1 N/L The HL01 indicates the

number of the HL, the HL02 indicates that this HL is a subordinate of the first (1) HL. The HL03 value of "T" means that the HL is at the tare (case) level and finally, HL04 value of 1 indicates that there is at least one subordinate HL loop.

SN1*2*4*.EA N/L The SN1 segment is necessary to indicate the number of units shipped. The SN102 indicates a quantity of 4 and "EA" is the unit of measure code for each, therefore 4 items are in this case.


REF*LS*9S6GZES00062101 N/L The "LS" is the bar code qualifier, the "9S6GZES00062101" is the unique licence plate number for this case.


REF*SI*CWWT66 N/L This REF segment indicates the shipper identification number (SI) is CWWT66.



N1*BO**91*WJH N/L The N101 indicates the branch office and the N104 indicate the branch office code of WJH.

N1*MA*COMPUTER CO*91*2044616 N/L The N1 segment indicates that the party for whom the item is Ultimately intended for (MA) is the COMPUTER CO. The 2044616 is the customer number.


LIN*1*MT*2144*MN*66P*SN*23XX932*CH *US N/L

The LIN01 indicate the, line number; the LIN02 value of MT indicates machine type, the 2144 is the machine type; the LIN04 value of MN indicates model, the 66P is the model; the LIN06 value of SN indicates serial number, 23XX932 is the serial number; the LIN08 value of CH indicates country and the US is the country of origin.

REF*LS*1S214466P23XX932 N/L The "LS" is the bar code qualifier, the "1S214466P23XX932" is the unique bar code number for this machine.

Note: The bar code number should matched the bar code on the physical package.

REF*VN*HJ389V N/L This REF segment indicates the vendor order number (VN) for this item is HJ389V.

REF*IL*HJ389V N/L This REF segment indicates the internal order (IL) for this item is HJ389V.

REF*CO*568873 N/L This REF segment indicates the customer order (CO) number is 568873.


N1*SE**91*6GZ N/L The N101 indicates the selling party (SE) and the N104 indicate the plant code 6GZ



6GZ. N1*BF**91*44R N/L The N101 indicates the

billing center (BF) identification and the N104 indicate the plant code 44R.










N1*SE**91*6GZ N/L The N101 indicates the selling party (SE) and the N104 indicate the plant code 6GZ.

N1*BF**91*44R N/L The N101 indicates the billing center (BF) identification and the N104 indicate the plant code 44R.

HL*5*2*I*0 N/L The HL01 indicates the














HL*6*2*I*0 N/L The HL01 indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the second (2) HL. The HL03 value of "I" means that the HL is at the



item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.












SN1*2*2*.EA N/L The SN1 segment is necessary to indicate the



necessary to indicate the number of units shipped. The SN102 indicates a quantity of 2 and "EA" is the unit of measure code for each, therefore 2 items are in this case.


REF*LS*9S6GZES00062102 N/L The "LS" is the bar code qualifier, the "9S6GZES00062102" is the unique licence plate number for this case.


REF*SI*CWWT66 N/L This REF segment indicates the shipper identification number (SI) is CWWT66.

N1*BO**91*WJH N/L The N101 indicates the branch office and the N104 indicate the branch office code of WJH.

N1*MA*ANOTHER CO*91*2044618 N/L The N1 segment indicates that the party for whom the item is Ultimately intended for (MA) is the ANOTHER CO. The 2044618 is the customer number.

HL*8*7*I*0 N/L The HL01 indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the seventh (7) HL. The HL03 value of "I" means that the HL is at the item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.





gREF*LS*1S214466P23XX936 N/L The "LS" is the bar code

qualifier, the "1S214466P23XX936" is the unique bar code number for this machine.


REF*VN*HJ389W N/L This REF segment indicates the vendor order number (VN) for this item is HJ389W.

REF*IL*HJ389W N/L This REF segment indicates the internal order (IL) for this item is HJ389W.





HL*9*7*I*0 N/L The HL01 indicates the number of the HL, the HL02 indicates that this HL is a subordinate of the ninth (9) HL. The HL03 value of "I" means that the HL is at the item level and finally, HL04 value of 0 indicates that there are no subordinate HL loop.



REF*LS*1S214466P23XX937 N/L The "LS" is the bar code qualifier, the "1S214466P23XX937" is the unique bar code number for



APPENDIX A

Validation Tables

The following is a list of validation tables with codes and descriptions used in this Ship Notice/Manifest (856) Subset version 003 release 040.

Table ID: 128X340 Description: Reference Number Qualifier

Length of Data Description Length of

Entries Type of Entries Description

02 CH Y 63

this machine.


REF*VN*HJ389W N/L This REF segment indicates the vendor order number (VN) for this item is HJ389W.

REF*IL*HJ389W N/L This REF segment indicates the internal order (IL) for this item is HJ389W.






SE*87*329853 N/L SE01 indicate that there 87 segments in this transaction. The value of SE02 should always be equal to the value in the ST02.



Entry Description Entry Description AF Airlines Flight Identification Number LT Lot Number

AG Agents Shipment Number MB Master Bill of L

AP Accounts Receivable Number MH Manufacturer Ord

AW Air Waybill Number MK Manifest Key Num

BK Brokers Order Number NB Letter of Credit

BM Bill of Lading Number ON Dealer Order Num

CD Credit Note Number OP Original Purchas

CG Consignees Order Number PC Production Code

CN Carrier Reference Number (PRO/Invoice) PE Plant Number

CO Customer Order Number PK Packing List Num

CT Contract Number PO Purchase Order N

DK Dock Number PR Price Quote Numb

DS Defense Priorities Allocation System (DPAS) Priority Ratin

EP Export Permit Number RE Release Number

EU End Users Purchase Order Number SD Subday Number

FI File Identifier SE Serial Number

FS Final Sequence Number SI Shippers Identif

GC Government Contract Number SN Seal Number

GP Government Priority Number VN Vendor Order Num

IL Internal Order Number ZI Reference Versio

IR Intra Plant Routing 3Y Receiver Assigne

IT Internal Customer Number 43 Supporting Docum

LS Bar-Coded Serial Number

Table ID: 355X340 Description: Unit or Basis for Measurement Code

Length of Data Description Length of

Entries Type of Entries Description

02 CH Y 63

Entry Description Entry Description BA Bale IN Inch

BG Bag JR Jar

BO Bottle KG Kilogram

BR Barrel KT Kit



BX Box LB Pound

C8 Cubic Decimeter LO Lot

CA Case MO Months

CB Carboy MR Meter

CD Carat OZ Ounce - AV

CF Cubic Feet PA Pail

CG Card PC Piece

CH Container PD Pad

CL Cylinder PK Package

CM Centimeter PR Pair

CN Can PT Pint

CQ Cartridge QT Quart

CT Carton RL Roll

CW Hundred Pounds (CWT) RM Ream

CX Coil SF Square Foot

CY Cubic Yard SH Sheet

DA Days SM Square Meter

DH Miles SO Spool

DM Decimeter ST Set

DR Drum SY Square Yard

DZ Dozen TB Tube

EA Each TH Thousand

FT Foot TK Tank

GA Gallon TY Tray

GI Imperial Gallons UN Unit

GR Gram VI Vial

GS Gross YD Yard

HR Hours YR Years

HU Hundred

APPENDIX B

Source Codes

2 - Airlines Code



SOURCE

IATA Traffic Handbook - Part II ACT Trade Practice Manual Resolution No. 5.38, 11/1/74

AVAILABLE FROM: Air Transport Association of America 1301 Pennsylvania Ave, N.W. Washington, DC 20004-1707

ABSTRACT: This handbook lists two-letter air carrier codes.

NOTES: The air carrier data element is assigned a field length of 3 because of planned expansion by IATA.

16 - D-U-N-S Number

SOURCE

Dun & Bradstreet

AVAILABLE FROM: U.S. D-U-N-S Number assignment and lookup services are available on-line, and through several types of mainframe and personal computer media, through a 900 Number Service (900-990-3867), and in print.

Dun & Bradstreet Information Services Information Quality Department D-U-N-S Number Administration 899 Eaton Avenue Bethlehem, PA 18025-0001

ABSTRACT: The D-U-N-S Number is a non-indicative nine-digit number assigned and maintained by Dun & Bradstreet to identify unique business establishments. D-U-N-S Numbers are assigned to businesses worldwide. The ninth digit of The D-U-N-S Number is a Modulus Ten Check Digit which catches 100% of single digit errors and 98% of single transposition errors. D-U-N-S numbers provide positive identification of business locations possessing unique, separate, and distinct operations. Through the D-U-N-S Number, Dun & Bradstreet maintains linkage between units of an organization to easily identify corporate family relationships, such as those between headquarters, branches, subsidiaries, and divisions. The D-U-N-S Number is the non-indicative computer "address" of a business for which detailed marketing and credit information is maintained by Dun & Bradstreet.

17 - Standard Carrier Alpha Code (SCAC)

SOURCE

Directory of Standard Multi-Model Carriers and Tariff Agents Codes (SCAC-STAC), NMF 101 Series

AVAILABLE FROM: National Motor Freight Association, Inc. 2200 Mill Road Alexandria, VA 22314-4654

ABSTRACT: The standard carrier alpha code (SCAC) lists and codes transportation companies. The SCAC program contemplates that each company will be assigned a unique two to four letter (alpha) code for use



as an abbreviation or to identify a particular company for transportation data processing purposes. The combination of letters used by any one carrier does not conflict with those assigned to other carriers, even though such other carriers may belong to a different mode.

The SCAC directory contains two sections. Section 1 is an alphabetical arrangement of carrier names. Section 2 is an alphabetical arrangement of carrier codes.

Update / Change Summary

02-09-1998 - Updated level of HyperText Markup Language (HTML) for use on the World Wide Web.

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