8(g) Block Grant Application Training

Training Purpose

1. To introduce 8(g) staff2. To provide indicators for application

questions3. To introduce the online application system4. To answer any questions about the 8(g)

application process

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Training Agenda

1. Introduction2. Block grant focus areas3. Narrative response and project objectives4. Budget reminders5. Online application training6. Reflection & closing

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8(g) Staff

• Kimberly Tripeaux, 8(g) Director• David Timoll, 8(g) Manager (effective May 29)

• Pete Lafleur, Accountant Administrator• Debra Butler, Auditor• Abigail Petit, Office Manager• Soren Lagaard, Data and Media (until June 29)

225-342-5840 BESE.8g@la.gov

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Louisiana Department of Education Webpage

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BESE Webpage

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8(g) Webpage

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2012-2013 Focus Areas

Focus Area Eligibility

Prekindergarten programs for at-risk four-year-olds

Public systems only

Proven instructional strategies for English, math, science, social studies, and/or technology (Grades K-12)

All approved schools

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Narrative Questions – Instructional Strategy Application

1. What is the purpose of this project?

• Reason for implementation• Benefits to the targeted population

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Narrative Questions – Instructional Strategy Application

2. Describe the criteria or process used to determine the students who will be served through this project. What data justifies their selection?

• How was this population selected?• Data that supports your targeted group.

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Narrative Questions – Instructional Strategy Application

3. Summarize the goals of the project, including how the project will improve academic achievement. (You will be asked to give specific measurable objectives in a later section)

• What will the project accomplish?

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Narrative Questions – Instructional Strategy Application

4. What proven instructional strategies will be used to implement this project?

• List examples of strategies with brief explanation

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Narrative Questions – Instructional Strategy Application

5. How will these strategies be utilized to achieve the project goals?

• Describe project design and its key components and activities.

• Frequency of student involvement

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Project Objectives

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SMART Objectives Description

S = Specific Clearly state who is targeted, what is expected to improve, how much improvement is expected, and when the improvement will occur.

M = Measurable Be measurable and described in a clear, organized manner.

A = Ambitious yet Attainable

Be both rigorous and realistic for the target population.

R = Relevant Be related to the identified program purpose and have related activities that support these goals.

T = Time-bound Accomplishable within the fiscal year.

Objectives should be S.M.A.R.T.:

Project Objectives

2. What assessment tools are you using to determine student success?

• name/list instruments used to determine student success or areas of improvement for each objective.

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Project Evaluation

4. How will you analyze the data to determine project success or areas of improvement for each objective?

• Describe how the data will be collected and

analyzed to obtain results.

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Prekindergarten Narrative

• Application requirements/checklist (handout)• Upload documents in the order of the

checklist• Label the sections and identify the agency

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Budget Notes

• 8(g) grant is a reimbursable grant.• Provide a narrative of expenditures for each

budget code• Nonpublic Pervasively Sectarian (PS) agencies

may only purchase items in the two budget categories – 640 (Textbooks or Allowable Textbook Substitutes) or 700 (Equipment) costing $250 or more.

• Place agency’s tagging policy on Code 700 page

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The Application Process

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Evaluation

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Revi

ew S

tage

Returned if revisions

Accessing Application Site

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http://bese.review-room.net

Open your internet browser and go to:

Sign Up: Click button

• Click the “Sign Up” Button:

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Sign Up: Add name and email address• Type your

full name and email

• Create a password you’ll remember

• Select “Block – 2012-2013 Application” category

• Click register when done

• Write down your password somewhere!

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Sign Up: Confirmation

• Should see this after clicking “Register”:

• Access your email account you used to register.

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Sign Up: Email Confirmation

Hi, You tried to register an account at BESE 8(g) Grant Application System. Please click on the link below to confirm that you tried to register an account with the following details: Please click on the following link to confirm: http://bese.e2.myreviewroom.com/accounts/register/confirm/d5b50ddbbb172b34cfb4c584a9792a4af391a2ff/?next=%2F

• Click the link!• You will not need to do this again, you’re already

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Entering Program/Project Name

• Enter the name of your agency and select the “Block – 2012-2013 Application” category.

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The Home Screen

• First screen you seen after sign in

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Home Screen: Right-side Task Bar

• Download Application: Allows you to download your application as a PDF.

• Add Member: Allows another person to “join” your application for editing, review, or submission

• Withdraw Application: Deletes your application

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Home Screen: Application Components

• Block Grant Application: Main grant application

• Scanned Certificate of Agency Head Upload: Uploaded PDF requiring agency head signature.

• Project Timeline: Excel form chronicling major project activities

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• Submit Grant Application: Final button you press to submit your application

Block Grant Application

• Main component of the application• Has following seven parts:

1. Initial Information2. Project Information3. Proposal Narrative (Instructional Strategies Only)4. Application Checklist (PreK only)5. Assessment and Objectives6. Budget Narrative7. Budget Summary

• Can save and return to application at any time• By “adding members” multiple users can edit or

view the application depending on the permissions that you set.

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Notification of Returned Application

• If BESE staff has revisions for your item, it will be returned to you in ReviewRoom and you will be notified via email where there will be feedback in the body of the email:

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Editing your application

• On the home screen, click on “Edit” to make any changes to your application after seeing feedback

• Then click “Submit Grant Application”

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Reflection and Closing

• How can we support you?• Deadlines

– Application must be submitted by COB Monday, August 6, 2012.

• Additional questions or clarifications

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Contact

• http://bese.review-room.net/pages/help/– Contains materials from this training and forms to

upload on the application (May 18, 2012)

• Kimberly Tripeaux, 8(g) Director– Kimberly.Tripeaux@La.gov– (225) 342-5840

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