900963 rfq office supplies - strategic sourcing …€¦ · web viewoptimization of fleet...

**IMPORTANT NOTICE**STRATEGIC SOURCING CONTRACT

Bid pricing must be completed online through Alameda County Strategic Sourcing Portal (Online Bid Process).

The following pages require signatures and must be scanned and uploaded to Alameda County Online Bid Process:

1. Exhibit A – Bid Response Packet, Bidder Information and Acceptance pagea. Must be signed by Bidder

2. Exhibit A – Bid Response Packet, SLEB Partnering Information Sheeta. Must be signed by Bidder b. Must be signed by SLEB Partner if subcontracting

to a SLEB

Please read EXHIBIT A – Bid Response Packet carefully, INCOMPLETE BIDS WILL BE REJECTED. Alameda County will not accept submissions or documentation after the bid response due date. Successful uploading of a document

https://ezsourcing.acgov.org/psp/SS/SUPPLIER/ERP/h/?tab=DEFAULT



does not equal acceptance of the document by Alameda County.

COUNTY OF ALAMEDAREQUEST FOR QUOTATION No. 900963

SPECIFICATIONS, TERMS & CONDITIONSfor

Office Supplies

For complete information regarding this project, see RFQ posted at http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp or

contact the County representative listed below. Thank you for your interest!

Contact Person: John Butchart, Procurement & Contract Specialist

Phone Number: (510) 208-9602

E-mail Address: [email protected]

RESPONSE DUEby

2:00 p.m.on

September 19, 2014through

Alameda County, General Services Agency–Procurement & Support Services

Online Bid Process https://ezsourcing.acgov.org/psp/SS/SUPPLIER/ERP/h/?tab=DEFAULT

Alameda County is committed to reducing environmental impacts across our entire supply chain. If printing this document, please print only what you need, print double-sided, and use recycled-content paper.

1401 Lakeside Drive, Suite 907 Oakland, CA 94612Phone: 510-208-9600 Website: http://www.acgov.org/gsa/departments/purchasing/

Revision 2013-10-08

http://www.acgov.org/gsa/departments/purchasing/



mailto:[email protected]

http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp

Specifications, Terms & ConditionsFor Office Supplies

COUNTY OF ALAMEDAREQUEST FOR QUOTATION No. 900963SPECIFICATIONS, TERMS & CONDITIONS

forOffice Supplies

TABLE OF CONTENTSPage

I. STATEMENT OF WORK 5A. INTENT 5B. SCOPE5C. BACKGROUND 5D. BIDDER QUALIFICATIONS 6E. Specific Requirements 6F. DELIVERABLES / REPORTS 15

II. CALENDAR OF EVENTS 18G. NETWORKING / BIDDERS CONFERENCES 18

III. COUNTY PROCEDURES, TERMS, AND CONDITIONS 19H. CONTRACT EVALUATION AND ASSESSMENT 19I. NOTICE OF RECOMMENDATION TO AWARD 20J. TERM / TERMINATION / RENEWAL 21K. BRAND NAMES AND APPROVED EQUIVALENTS 21L. QUANTITIES 22M. PRICING 22N. AWARD 23O. METHOD OF ORDERING 24P. INVOICING 25Q. COUNTY PROVISIONS 25R. ACCOUNT MANAGER / SUPPORT STAFF 26

IV. INSTRUCTIONS TO BIDDERS 27S. GENERAL REQUIREMENTS 27T. COUNTY CONTACTS 27U. SUBMITTAL OF BIDS 28V. RESPONSE FORMAT 29

ATTACHMENTS

Exhibit A – Bid Response PacketExhibit B – Insurance RequirementsExhibit C– RFQ Vendor Bid ListExhibit D – Environmental Criteria

RFQ No. 900963


I. STATEMENT OF WORK

A. INTENT

It is the intent of these specifications, terms and conditions to describe the supply and next day delivery of office supplies required by the County.

The County intends to award a three-year contract (with option to renew) to the lowest responsible bidder(s) who meet(s) the requirements of these specifications, terms and conditions. It is the County’s intent to increase participation of certified Small Local Emerging Businesses (SLEB). In order to participate herein, a business must satisfy the locality requirements and be certified by the County as a small local or emerging local business.

It is the intent of these specifications, terms and conditions to procure the most environmentally preferable products with equivalent or higher performance and at equal or lower cost than traditional products. Specific requirements from the County’s Sustainability Program related to this Bid are included in the appropriate Bid sections.

B. SCOPE

This Request for Quotation (RFQ) contains office products that are purchased by all Alameda County departments. BIDDERS ARE REQUIRED TO BID ALL PRODUCTS LISTED IN THE ALAMEDA COUNTY ONLINE BID PROCESS. Additionally, the County is asking for pricing of products not specifically listed in Alameda County Online Bid Process. Generally excluded from this RFQ are durable goods such as furniture, typewriters, copiers, radios, sound systems, personal computers, copy paper and toner cartridges.

C. BACKGROUND

The County of Alameda has more than 9,000 employees in more than 21 agencies and departments located in approximately 169 leased and owned facilities. Alameda County requires inside delivery of office supplies to an estimated 158 distinct street addresses. This estimate is based on ship to addresses used for office supply purchases during the year (7/01/2012 - 6/30/2013). One street address may have multiple delivery locations. The awarded contractor(s) shall invoice accurately and separately each of the 28 County Business Units and their departments. Some locations, such as the County Administration Building, require delivery personnel and their packages to pass through security inspections.

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The County spent approximately $1,333,500 for fiscal year 2012 on Office Supplies, placing 33,500 orders for a quantity of 135,200 items and over 8,000 products. Actual dollar volume is not guaranteed and may be more or less.

Alameda County has a strong commitment to sustainability. The Board of Supervisors has passed numerous policies that promote purchasing practices that reduce the County’s environmental impact, including the Climate Action Plan (R-2010-170) and the Environmentally Preferable Purchasing Policy (R-2011-108). As part of this commitment, Alameda County intends to partner with the selected vendor to identify and implement actions that will conserve natural resources, create markets for recycled content products, and reduce pollution, water use and greenhouse gas emissions related to the products and services provided as part of this contract.

D. BIDDER QUALIFICATIONS

1. Bidder Minimum Qualifications

a. Certified by the County as a SLEB by the bid submittal due date. All bidders must provide a SLEB information sheet with their response. This is page 9 in Exhibit A.

b. Bidder shall be regularly and continuously engaged in the business of providing office supplies for at least two (2) years.

c. Bidder shall be an office supplies manufacturer or dealer.

d. Bidder shall possess all permits, licenses and professional credentials necessary to supply product and perform services as specified under this RFQ.

E. SPECIFIC REQUIREMENTS

1. Product Pricing

a. Bidder shall provide fixed pricing for the office supplies specified in the Alameda County Online Bid Process bid form. Prices will be fixed for three (3) years.

b. Off-contract products are those products without fixed contract pricing. Bidder shall provide a guaranteed minimum fixed discount off of the vendors catalog price for off contract items. This discount must be valid for the duration of any agreement, and will apply to any and all Office

RFQ No. 900963

http://www.acgov.org/sustain/documents/EPP_resolutionpolicy.pdf

http://www.acgov.org/sustain/documents/climateactionplan_resolution.pdf


Supplies ordered from the vendor’s catalog(s) whether they be in print form or items available for ordering online. The primary objective is for each vendor to provide its entire catalog(s) of products so that County agencies may order a broad range of products as appropriate for their needs.

c. Contractor shall provide delivery within 24 business hours, or one (1) business day, after receipt of an order.

(1) Packing slips shall accompany all orders. Packing slips shall reference a purchase order, the name of the person who placed the order, the delivery address, a description of each item ordered, quantity ordered, quantity shipped, and quantity back ordered.

(2) Backorders shall be delivered within 72 business hours, or three (3) business days.

2. Environmentally Preferable Products / Service Plan: The County intends to partner with the Contractor to identify and promote the purchase of environmentally preferable products, also referred to as green products, and to identify opportunities to reduce the impact of office supply services, including but not limited to packaging, delivery, business operations and marketing.

a. The County will collaborate with the Contractor to define green product criteria, and identify products that meet those criteria. Exhibit E – Environmental Criteria provides a draft list of criteria that the Contractor may use to begin to define green products. The County reserves the right to make changes to these criteria, and welcomes Contractor input on these criteria.

b. The Contractor is required to clearly identify green products in the online and print catalogue and promote these products, with a preference for on-contract products, to County users.

c. At least annually, the Contractor shall review and identify new green products and shall seek review and approval by the County to add to green product offerings available to County users. Products marketed as green shall either meet the Environmental Criteria (Exhibit E, most recent draft), or shall have received written approval from the County.

d. The Contractor shall identify and propose environmentally preferable options for County specialty items, where feasible, for consideration by

RFQ No. 900963


the County. Examples of specialty items that should be reviewed are County QIC envelopes, custom folders, and custom calendars.

e. Within the first sixty (60) days of the contract, and annually thereafter, the Contractor shall provide the County an environmental services plan that describes current and planned initiatives that seek to reduce the environmental impact of the contractor’s services and operations. Examples of such initiatives include, but are not limited to:

(1) Optimization of fleet efficiency through delivery route optimization, fuel efficiency, advanced technology, or other strategies;

(2) Reuse and/or minimization of delivery packaging;

(3) Business and facility initiatives such as energy or water efficient fixtures and operation, recycling or reuse of materials generated in normal business operations, transitioning to electronic business processes that reduce paper use;

(4) Supply chain initiatives that seek to encourage brand owners and manufacturers of the products Contractor supplies to provide more environmentally preferable products;

(5) Certifications or awards Contractor has received highlighting achievements in this area, such as Green Business Certification.

3. Contractor’s Office Supplies Catalog

Bidder(s) must provide at least one (1) copy of each of its own full line catalog(s) that include the full array of products offered with bid response. This catalog(s) should contain pictures of the items, catalog numbers, prices and brand names. Bidder(s) must also provide access to Bidder’s online website, if available, for County review.

a. Online Catalog for County Office Products

(1) A catalog shall be provided by the contractor for all contract products at no cost to the County. This catalog shall be customized to the County’s contract to show products awarded under this contract and clearly indicate green products. Pricing listed shall be the County’s contract pricing, and shall be the amount invoiced to departments ordering the contract products.

RFQ No. 900963


(2) The online catalog shall be updated as needed to reflect product and pricing changes.

(3) The County customized online catalog must be accessible and viewable by all County employees, but shall limit ordering to authorized individuals.

(4) The County customized online catalog must have a hard block feature, whereby individual products that are excluded from this contract may not be ordered. See Excluded Items (Hard Block), page 11, for a list of items excluded from this contract.

(5) The County customized online catalog must have a soft block feature, whereby green products are suggested as an equivalent alternative when a targeted product is selected by a user.

(6) The catalog must clearly identify green products. Green products are ones that meet environmental criteria such as post-consumer recycled content, energy efficiency, reduced toxicity, or reduced waste. See Exhibit E – Environmental Criteria for a list of environmental criteria as defined by the County.

(7) The contractor shall continually seek new green products that are equivalent in quality and cost to traditional products to add to the County’s contract catalog. General Services Agency (GSA)-Procurement & Support Services and Sustainability shall be notified on a quarterly basis of new environmentally preferable products that the contractor has added, or is planning to add, to the catalog.

(8) The contractor(s) shall obtain final, signed approval by the County for the online catalog. At the time of award a suitable and adequate timeline for the design and construction of the online catalog shall be established by the contractor and the County.

(9) The catalog shall include a search function that allows users to use key environmental criteria terms to search for products with those features (e.g., recycled notebook returns search results of notebooks with recycled content).

(10) The catalog search function shall prioritize general product search results by listing contracted items and green product alternatives before off-contract items. For example, a search for Notebook returns contracted notebooks and both on-and-off-contract

RFQ No. 900963


environmentally preferable alternatives ahead of off-contract notebooks.

(11) To assure maximum accessibility and functionality to the online catalog, the County discourages the use of pop-up windows.

(12) Hard Copy Catalog for County Office Products

(a) The contractor shall provide a copy of their full-line hard copy catalog to departments upon request.

(b) When requested to provide a hard copy catalog, the contractor shall also provide a copy of their green products catalog, if available.

(c) All hard copy catalogs shall be printed double sided on a minimum of 10% post-consumer recycled content paper.

(d) Printed catalog revisions with updated pricing and new product offerings shall be made annually and distributed automatically to all users that have previously requested one.

(e) Care must be exercised to ensure that catalogs clearly identify the contract products, the package quantity, the ordering units, whether the product is green as defined in this bid, and the post-consumer recycled content percentage, if applicable.

(f) The contractor(s) shall obtain final, signed approval by the County for the hard copy catalog. At the time of award a suitable and adequate timeline for the design and construction of the hard copy catalog shall be established by the contractor and the County.

4. Ordering Process

a. Contractor shall maintain a toll-free telephone (manned by a live-operator during normal business hours), internet and fax for order processing and customer service support.

b. Individual department orders will be sent to the contractor, preferably, via electronic ordering system (internet) through the vendor’s website. In

RFQ No. 900963


cases where electronic ordering is down or not possible contractor shall receive and process orders via telephone or fax.

c. Contractor(s) shall supply the “brand” referenced in their response to the Alameda County Online Bid Process. No substitutions of Contract Products shall be allowed without written permission from the GSA -Procurement & Support Services Department. In the event that a required product is no longer available, a substitute product may be recommended. The contractor will provide a written notification from the manufacturer that the product is no longer available and suggest a suitable substitute. The County reserves the right to be the sole judge of what is equal and acceptable as a substitute and may require the contractor to provide additional information and/or samples of the substitute/replacement product at no cost to the County.

d. Customized products are to be billed per order like any other product. Contractor shall be responsible for assigning permanent product codes to these products. These product codes will be referenced on packing slips, invoices, and usage reports. Custom products should be delivered within ten (10) working days from receipt of order.

e. Per mutual agreement of contractor and County, products may be added to or deleted from the contracted item list.

5. Excluded Items (Hard Block)

a. Contractor shall have the capability to restrict agencies or departments from ordering products that are excluded from this bid such as but not limited to:

(1) Paper for computer, fax and photocopy machines(2) Computers(3) Photocopy machines, scanners, and other imaging devices(4) Janitorial supplies and equipment(5) Over-the-counter drugs(6) Cleaning Chemicals(7) Microwaves(8) Audio/Visual Equipment(9) Sound Systems and radios(10) Purchase and rental of furniture(11) First aid kits and refill item for first aid kits(12) Food (13) Other products as determined by the County

RFQ No. 900963


b. Contractor shall provide information to ordering departments about the County’s policy on blocked items when they attempt to order blocked items.

c. The County reserves the right to amend the list of excluded products at any time.

6. Alternative Items (Soft Block)

a. Contractor(s) shall have the capability to suggest alternative products when a County user selects a product that has an equivalent green product available.

b. When ordering online, the alternative items shall be proposed automatically at the time users click on the item.

c. When ordering by phone, sales staff shall be knowledgeable about the County’s policy and about alternative green products to suggest to the user.

d. The contractor shall collaborate with the County to identify equivalent environmentally preferable products, both on and off contract, as described in Exhibit E – Environmental Criteria.

7. Training

a. Contractor shall provide training and education to County users on green office products and other related topics, such as order consolidation to reduce emissions from delivery, packaging reduction strategies, or other programs offered by the Contractor.

b. Training and education strategies may include, but are not limited to, the following:

(1) Producing education materials including flyers, posters, or email announcements

(2) Providing environmentally preferable product samples to end users to test

(3) Participating in events, such as the tabling at the County’s Employee Health Fair or other outreach events (limited to no more than four (4) times per year)

RFQ No. 900963


c. Contractor shall develop and implement training in coordination with the County and shall be responsible for all costs associated with the program.

d. Contractor shall obtain final signed approval from the County prior to publishing or distributing materials to County users.

e. In the case of a multiple award of this contract, the County expects all awarded Contractors to collaborate with the County to produce training and education products that are consistent across all contractors.

8. Stocking Requirements

Contractor must maintain an adequate stock of office supply materials necessary to support the normal day to day operations of the County and to minimize back orders. Contractor must be able to stock and distribute proprietary items to the County.

a. Specific Delivery Requirements:

(3) Contractor shall provide delivery within 24 hours, or one (1) business day, after receipt of an order.

(4) Contractor must provide next day delivery of stock items and delivery within ten (10) days for non-stock items.

(5) No minimum charge for merchandise or minimum order quantities will be allowed. However, contractor is encouraged to educate departments on strategies for reducing deliveries and the associated greenhouse gas emissions such as:

(a) Consolidating orders until a minimum dollar value order threshold is met (e.g. $50)

(b) Limiting the frequency of orders to once a month, every two weeks, or other interval that is reasonable to the needs of the department

(c) Assisting with coordination of delivery dates among individual delivery points within one facility

(d) Other strategies as agreed upon by the contractor and the County

RFQ No. 900963


(6) All items ordered shall be shipped as ordered. Items not immediately available (back ordered) shall be so indicated in the packing slip by the contractor.

(7) Backorders shall be delivered within 72 business hours, or three (3) business days

(8) Deliveries are to be made by contractor’s own equipment to the ordering agency or department and to the desk of the person placing the order(s). Due care shall be exercised in packing, handling and shipping to ensure that the ordered supplies arrive to the final destination in excellent condition.

(9) Customized rubber stamps, signs, name plates and signature stamp products must be delivered to the end user no later than ten (10) day after receipt of order. Any customized products delivered after ten (10) days of receipt of order will be considered a back order.

(10) Contractor must possess a fleet of trucks or other delivery service vehicles that can make immediate delivery to all designated delivery points, countywide, within 24 hours after an order is received by contractor. All deliveries are to be Freight On Board (F.O.B.) Destination to the location designated by the ordering department. No additional charges will be accepted.

(11) Contractor may not idle delivery vehicles while making inside deliveries to ordering agencies or departments.

9. Returns, Credits & Backorders:

a. Returns: Contractor will be notified by telephone (or e-mail) within 15 working days after receipt of any incorrectly ordered, delivered or defective item(s). The contractor shall provide the department with return instructions. Contractor shall pick up the item(s) and return to contractor’s facility for processing. No service charges or restocking fees for items returned as a result of damage, incorrect material deliveries, ordering error in description or quantities, or material overages shall be invoiced to the County.

b. Credits: Contractor shall issue a credit memo to the ordering department. The credit memo should reference the product that was returned or reason for credit, the Purchase Order (PO) number, the person who placed

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the order and other descriptive information. Each ordering department should receive a monthly summary statement of itemized debits and credits.

c. Backorders: Required delivery from receipt of original order to fill back orders is within ten (10) working days with the provision that the County may waive this requirement for bona fide business reasons. In the event that back ordered items cannot be filled within this time frame, the contractor shall immediately purchase these items from local sources and deliver them to the ordering department at contract pricing. No additional charges will be allowed.

F. DELIVERABLES / REPORTS

1. Contractor shall provide electronic quarterly usage reports and detailed product order reports to the County of Alameda GSA-Procurement & Support Services and Sustainability Departments. The reports shall be provided to the County at no charge at designated intervals, as well as by request, and shall include all purchases made as a result of this contract. These reports shall be submitted in Microsoft Excel format.

The County will work with the contractor(s) to finalize the format of these reports upon contract award. The County reserves the right to make changes to the report and to request additional information if deemed necessary. These reports will be issued within three (3) weeks of the close of the previous quarter or of the request date. Electronic and copies of these reports shall be sent to additional County business units upon request. Ad hoc reports shall be provided by the contractor as required at no additional cost. Below is a description of the minimum information that will be included in the reports and the formatting requirements.

a. Quarterly Usage Report

(1) The purpose of this report will be to provide a summary of all purchases made under this contract. Information shall be provided in one (1) worksheet (not multiple tabs) with no spaces between data in columns or rows. Each horizontal line shall contain the data for all contract purchases of a single product and shall be formatted to include, and sort by, all key categories listed below.

(2) Key categories shall be defined as:

(a) Item part number

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(b) Item description (e.g., brand, size, color, etc.)

(c) Unit of measure (e.g., each, box)

(d) Quantity of units purchased

(e) Number of times orders were placed

(f) Total sales

(g) Average sales price

(h) Percentage of post-consumer content

(i) Percentage of total recycled content (e.g., post- and pre-consumer recycled content)

(j) Identification of refillable, rechargeable products

(k) Identification of third party certifications

b. Detailed Product Order Reports

(1) The purpose of this report will be to identify detailed ordering information for a single product or subset of products. Information shall be provided in one worksheet (not multiple tabs) with no spaces between data in columns or rows.

(2) Each horizontal line shall contain the data for a single transaction and shall be formatted to include, and sort by, all key categories listed below.

(a) Account Number(b) Customer Name(c) Item part number(d) Item description (e.g., brand, size, color, etc.)(e) Unit of measure (e.g., each, box) (f) Units purchased (i.e., order quantity)(g) Unit price (i.e., charge to customer) (h) Total order cost(i) Percentage of post-consumer content(j) Percentage of total recycled content (e.g., post- and pre-

consumer recycled content)

RFQ No. 900963


(k) Identification of refillable, rechargeable products(l) Identification of third party certifications(m) Number of individual pieces per unit (n) Shipped quantity (if not same as order quantity)

c. Contract Summary Report

The contractor shall provide an electronic Contract Summary Report to the County Contract Administrator on a quarterly basis. The Contract Summary Report must contain at a minimum, but not limited to, the data elements specified below:

(1) Total Purchases (Dollar Value):(2) County Department Agencies only(3) Per Month(4) Year-to-Date(5) Number of Orders(6) Average Order Size in Dollar Value(7) Order Line Fill Rate(8) Average Number of Lines per Order(9) Total Number of Lines(10) Total Number of Lines Filled(11) On-Time Delivery Rate(12) Total Number of Deliveries(13) Total Number of On-Time Deliveries(14) Average Days to Ship Orders(15) Number of Backorders(16) Average Days to Ship Backorders(17) Number of Returns(18) Number of Damaged/Defective Products(19) Year-to-Date Total Returns (Dollar Value)

RFQ No. 900963


II. CALENDAR OF EVENTS

Event Date/LocationRequest Issued August 5, 2014Written Questions Due by 5:00 p.m. on August 18, 2014Networking/Bidders Conference #1

August 14, 2014 @ 10:00 a.m. at: General Services Agency Room 1107, 11th Floor 1401 Lakeside Drive

Oakland, CA 94612

OR remotely @ https://gsaalamedacounty.adobeconnect.com/admin/show-event-catalog

Networking/Bidders Conference #2

August 18, 2014 @ 10:30 a.m. at: Dublin Public Library Program Room 200 Civic Plaza Dublin, CA 94568

Addendum Issued August 29, 2014Response Due September 19, 2014 by 2:00 p.m. Evaluation Period Through October 3, 2014Award Date October 17, 2014Contract Start Date January 1, 2015

*Includes a tutorial of how to register and use Online Bid Process

Note: Award and start dates are approximate.

It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and the site condition. By the submission of a Bid, the Bidder certifies that if awarded a contract they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications.

A. NETWORKING / BIDDERS CONFERENCES

2. The bidders conference held on August 14, 2014 will have an online conference option enabled for remote participation. Bidders can opt to participate via a computer with a stable internet connection (the recommended Bandwidth is 512Kbps) at http://gsaalamedacounty.adobeconnect.com/admin/show-event-catalog. In order to get the best experience, the County recommends that

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http://gsaalamedacounty.adobeconnect.com/admin/show-event-catalog

http://gsaalamedacounty.adobeconnect.com/admin/show-event-catalog

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bidders who participate remotely use equipment with audio output such as speakers, headsets, or a telephone. Bidders may also attend this conference in person.

3. Networking/bidders conferences will be held to:

a. Provide an opportunity for Small Local Emerging Businesses (SLEBs) and large firms to network and develop subcontracting relationships in order to participate in the contract(s) that may result from this RFQ.

b. Provide an opportunity for bidders to ask specific questions about the project and request RFQ clarification.

c. Provide bidders an opportunity to view a site, receive documents, etc. necessary to respond to this RFQ.

d. Provide the County with an opportunity to receive feedback regarding the project and RFQ.

4. All questions will be addressed and the list of attendees will be included in an RFQ Addendum following the networking/bidders conferences in accordance with the Calendar of Events.

5. Potential bidders are strongly encouraged, but not required, to attend a networking/bidders conference in order to further facilitate subcontracting relationships. Vendors who attend a networking/bidders conference will be added to the Vendor Bid List (see Exhibit C). Failure to participate in a networking/bidders conference will in no way relieve the contractor from furnishing goods and/or services required in accordance with these specifications, terms and conditions. Attendance at a networking/bidders conference is strongly encouraged and recommended but is not mandatory.

III. COUNTY PROCEDURES, TERMS, AND CONDITIONS

A. CONTRACT EVALUATION AND ASSESSMENT

During the initial sixty (60) day period of any contract, which may be awarded to contractor persons designated by the County, the County will meet with the contractor to evaluate office supply delivery system performance and to identify any issues or potential problems.

The County reserves the right to determine, at its sole discretion, whether:

6. Contractor has complied with all terms of this RFQ; and

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7. Any problems or potential problems with the proposed office supply delivery system were evidenced which make it unlikely (even with possible modifications) that such office supply delivery system has met the County requirements.

If, as a result of such determination, the County concludes that it is not satisfied with Contractor, Contractor’s performance under any awarded contract and/or Contractor’s goods and/or services as contracted for therein, the contractor will be notified of contract termination effective forty-five (45) days following notice. Contractor shall be responsible for the removal of any equipment/system at no charge to the County. The County will have the right to invite the next lowest bidder to enter into a contract. The County also reserves the right to re-bid this project if it is determined to be in its best interest to do so.

B. NOTICE OF RECOMMENDATION TO AWARD

8. At the conclusion of the RFQ response evaluation process (“Evaluation Process”), all bidders will be notified in writing by e-mail or fax, and certified mail, of the contract award recommendation, if any, by GSA–Procurement & Support Services. The document providing this notification is the Notice of Recommendation to Award.

The Notice of Recommendation to Award will provide the following information:

a. The name of the bidder being recommended for contract award; and

b. The names of all other parties that submitted proposals.

9. At the conclusion of the RFQ process, debriefings for unsuccessful bidders will be scheduled and provided upon written request and will be restricted to discussion of the unsuccessful offeror’s bid.

a. Under no circumstances will any discussion be conducted with regard to contract negotiations with the successful bidder.

b. Debriefing may include review of successful bidder’s proposal with redactions as appropriate.

10. The submitted proposals shall be made available upon request no later than five (5) calendar days before approval of the award and contract is scheduled to be heard by GSA.

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C. TERM / TERMINATION / RENEWAL

11. The term of the contract, which may be awarded pursuant to this RFQ, will be three (3) years.

12. The County has and reserves the right to suspend, terminate or abandon the execution of any work by the contractor without cause at any time upon giving to the contractor prior written notice. In the event that the County should abandon, terminate or suspend the contractor’s work, the contractor shall be entitled to payment for services provided hereunder prior to the effective date of said suspension, termination or abandonment. The County may terminate the contract at any time without written notice upon a material breach of contract and substandard or unsatisfactory performance by the contractor. In the event of termination with cause, the County reserves the right to seek any and all damages from the contractor. In the event of such termination with or without cause, the County reserves the right to invite the next highest ranked bidder to enter into a contract or re-bid the project if it is determined to be in its best interest to do so.

13. The County may, at its sole option, terminate any contract that may be awarded as a result of this RFQ at the end of any County Fiscal Year, for reason of non-appropriation of funds. In such event, the County will give contractor at least thirty (30) days written notice that such function will not be funded for the next fiscal period. In such event, the County will return any associated equipment to the contractor in good working order, reasonable wear and tear excepted.

14. By mutual agreement, any contract which may be awarded pursuant to this RFQ, may be extended for an additional two (2)-year term at agreed prices with all other terms and conditions remaining the same.

D. BRAND NAMES AND APPROVED EQUIVALENTS

1. Any references to manufacturers, trade names, brand names and/or catalog numbers are intended to be descriptive, but not restrictive, unless otherwise stated, and are intended to indicate the quality level desired. Bidders may offer any equivalent product that meets or exceeds the specifications. Bids based on equivalent products must:

a. Clearly describe the alternate offered and indicate how it differs from the product specified; and

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b. Include complete descriptive literature and/or specifications as proof that the proposed alternate will be equal to or better than the product named in this bid as PDF attachments to your online bid submission.

2. The County reserves the right to be the sole judge of what is equal and acceptable and may require Bidder to provide additional information and/or samples.

3. If Bidder does not specify otherwise, it is understood that the referenced brand will be supplied.

E. QUANTITIES

15. Quantities listed herein are annual estimates based on past usage, and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied.

F. PRICING

16. The contract pricing may be adjusted annually based on the increase or decrease in the U.S. Department of Labor, Bureau of Labor Statistics Consumer Price Index for All Urban Consumers (CPI-U) (http://www.bls.gov/cpi/#) tables under the all items index: for the San Francisco-Oakland-San Jose, area for the most recently published percentage change for the twelve-month period preceding the contract anniversary date, which shall be the effective date for any rate adjustment or 3%, whichever of the two (2) rates is lower.

17. Unless otherwise stated, Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the County.

18. All prices are to be F.O.B. destination. Any freight/delivery charges are to be included.

19. Any price increases or decreases for subsequent contract terms may be negotiated between contractor and County only after completion of the initial term.

20. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be used. There are no exceptions.

21. Price quotes shall include any and all payment incentives available to the County.

RFQ No. 900963

http://www.bls.gov/cpi/


22. Bidders are advised that in the evaluation of cost, if applicable, it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension.

23. Federal and State minimum wage laws apply. The County has no requirements for living wages. The County is not imposing any additional requirements regarding wages.

G. AWARD

24. The award will be made to the lowest responsible bidder who meets the requirements of these specifications, terms and conditions.

25. Awards may also be made to the subsequent lowest responsible bidders who will be considered the Back-up contractors and who will be called in ascending order of amount of their quotation.

26. Small and Emerging Locally Owned Business: The County is vitally interested in promoting the growth of small and emerging local businesses by means of increasing the participation of these businesses in the County’s purchase of goods and services.

As a result of the County’s commitment to advance the economic opportunities of these businesses, Bidders must meet the County’s Small and Emerging Locally Owned Business requirements in order to be considered for the contract award. These requirements can be found online at:

http://acgov.org/auditor/sleb/overview.htm

For purposes of this bid, applicable industries include, but are not limited to, the following NAICS Code(s): 424120 and 453210.

A small business is defined by the United States Small Business Administration (SBA) as having no more than the number of employees or average annual gross receipts over the last three (3) years required per SBA standards based on the small business's appropriate NAICS code.

An emerging business, as defined by the County, is one that has less than one-half (1/2) of the preceding amount and has been in business less than five (5) years.

27. The County reserves the right to reject any or all responses that materially differ from any terms contained in this RFQ or from any Exhibits attached hereto, to waive informalities and minor irregularities in responses received, and to provide

RFQ No. 900963

http://www.sba.gov/



an opportunity for bidders to correct minor and immaterial errors contained in their submissions. The decision as to what constitutes a minor irregularity shall be made solely at the discretion of the County.

28. The County reserves the right to award to a single or multiple contractors.

29. The County has the right to decline to award this contract or any part thereof for any reason.

30. A contract must be negotiated, finalized, and signed by the recommended awardee prior to GSA approval.

31. Final Standard Agreement terms and conditions will be negotiated with the selected bidder. Bidder may access a copy of the Standard Services Agreement template can be found online at:

http://www.acgov.org/gsa/purchasing/standardServicesAgreement.pdf

The template contains minimal Agreement boilerplate language only.

32. The RFQ specifications, terms, conditions and Exhibits, RFQ Addenda and Bidder’s proposal, may be incorporated into and made a part of any contract that may be awarded as a result of this RFQ.

33. OTHER AGENCIES: Other tax supported agencies within the State of California that have not contracted for their own requirements may desire to participate in this contract. The contractor is requested to service these agencies and will be given the opportunity to accept or reject the additional requirements. If the contractor elects to supply other agencies, orders will be placed directly by the agency and payments made directly by the agency.

H. METHOD OF ORDERING

34. A written PO and signed Standard Agreement contract will be issued upon award.

35. POs and Standard Agreements will be faxed, transmitted electronically or mailed.

36. POs and payments for products and/or services will be issued only in the name of contractor.

37. Contractor shall adapt to changes to the method of ordering procedures as required by the County during the term of the contract.

38. Change orders shall be agreed upon by contractor and County and issued as needed in writing by County.

RFQ No. 900963

http://www.acgov.org/gsa/purchasing/standardServicesAgreement.pdf


I. INVOICING

39. Contractor shall invoice the requesting department, unless otherwise advised, upon satisfactory receipt of product and/or performance of services.

40. County will use best efforts to make payment within 30 days following receipt and review of invoice and upon complete satisfactory receipt of product and performance of services.

41. County shall notify contractor of any adjustments required to invoice.

42. Invoices shall contain County PO number, invoice number, remit to address and itemized products and/or services description and price as quoted and shall be accompanied by acceptable proof of delivery.

43. Contractor shall utilize standardized invoice upon request.

44. Invoices shall only be issued by the contractor who is awarded a contract.

45. Payments will be issued to and invoices must be received from the same contractor whose name is specified on the POs.

46. The County will pay contractor monthly or as agreed upon, not to exceed the total quoted in the bid response.

J. ACCOUNT MANAGER / SUPPORT STAFF

47. Contractor shall provide a dedicated competent account manager who shall be responsible for the County account/contract. The account manager shall receive all orders from the County and shall be the primary contact for all issues regarding Bidder’s response to this RFQ and any contract which may arise pursuant to this RFQ.

48. Contractor shall also provide adequate, competent support staff that shall be able to service the County during normal working hours, Monday through Friday. Such representative(s) shall be knowledgeable about the contract, products offered and able to identify and resolve quickly any issues including but not limited to order and invoicing problems.

49. Contractor account manager shall be familiar with County requirements and standards and work with the County Agency contacts and GSA -Procurement & Support Services staff to ensure that established standards are adhered to.

RFQ No. 900963


50. Contractor account manager shall keep the County Specialist informed of requests from departments, and changes from Original Equipment Manufacturers (OEMs) and their contracted products, as required.

IV. INSTRUCTIONS TO BIDDERS

A. GENERAL REQUIREMENTS

1. Proper conduct is expected of contractor’s personnel when on County premises. This includes adhering to no-smoking ordinances, the drug-free work place policy, not using alcoholic beverages and treating employees courteously.

2. County has the right to request removal of any contractor employee or subcontractor who does not properly conduct himself/herself/itself or perform quality work.

3. Contractor personnel shall be easily identifiable as non-County employees (i.e. work uniforms, badges, etc.).

B. COUNTY CONTACTS

GSA–Procurement & Support Services is managing the competitive process for this project on behalf of the County. All contact during the competitive process is to be through the GSA–Procurement & Support Services Department only.

The evaluation phase of the competitive process shall begin upon receipt of sealed bids until a contract has been awarded.

All questions regarding these specifications, terms and conditions are to be submitted in writing, preferably via e-mail by 5:00 p.m. on August 18, 2014 to:

John Butchart, Procurement & Contracting SpecialistAlameda County, GSA–Procurement & Support Services1401 Lakeside Drive, Suite 907Oakland, CA 94612E-Mail: [email protected]: (510) 208-9602

The GSA Contracting Opportunities website will be the official notification posting place of all Requests for Interest, Proposals, Quotes and Addenda. Go to http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp to view current contracting opportunities.

RFQ No. 900963

http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp

mailto:[email protected]


C. SUBMITTAL OF BIDS

51. All bids must be must be completed and successfully downloaded through Alameda County online bid process BY 2:00 p.m. on the due date specified in the Calendar of Events. Technical difficulties in downloading/submitting documents through the Alameda County online bid process shall not extend the due date and time.

52. Bidders must also submit an attached electronic copy of their proposal. The electronic copy must be in a single file (MS Excel, version XP or more recent), and shall be an exact scanned image of the original electronic Exhibit E – Bid Response Spreadsheet, including additional required documentation.

53. No email (electronic) or facsimile bids will be considered.

54. All costs required for the preparation and submission of a bid shall be borne by Bidder.

55. Only one bid response will be accepted from any one person, partnership, corporation, or other entity; however, several alternatives may be included in one response. For purposes of this requirement, “partnership” shall mean, and is limited to, a legal partnership formed under one or more of the provisions of the California or other state’s Corporations Code or an equivalent statute.

56. All other information regarding the bid responses will be held as confidential until such time as the General Services Agency has completed its evaluation, a recommendation to award has been made by the General Services Agency, and the contract has been fully negotiated with the intended awardee named in the recommendation to award/non-award notification(s). The submitted proposals shall be made available upon request no later than five (5) calendar days before the recommendation to award and enter into a contract by the General Services Agency. All parties submitting proposals, either qualified or unqualified, will receive mailed recommend to award/non-award notification(s), which will include the name of the bidder to be recommended for award of this project. In addition, award information will be posted on the County’s “Contracting Opportunities” website, mentioned above.

57. Each bid received, with the name of the bidder, shall be entered on a record, and each record with the successful bid indicated thereon shall, after the award of the order or contract, be open to public inspection.

58. California Government Code Section 4552: In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will

RFQ No. 900963


assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.

59. Bidder expressly acknowledges that it is aware that if a false claim is knowingly submitted (as the terms “claim” and “knowingly” are defined in the California False Claims Act, Cal. Gov. Code, §12650 et seq.), County will be entitled to civil remedies set forth in the California False Claim Act. It may also be considered fraud and the contractor may be subject to criminal prosecution.

60. The undersigned Bidder certifies that it is, at the time of bidding, and shall be throughout the period of the contract, licensed by the State of California to do the type of work required under the terms of the Contract Documents. Bidder further certifies that it is regularly engaged in the general class and type of work called for in the Bid Documents.

61. The undersigned Bidder certifies that it is not, at the time of bidding, on the California Department of General Services (DGS) list of persons determined to be engaged in investment activities in Iran or otherwise in violation of the Iran Contracting Act of 2010 (Public Contract Code Section 2200-2208).

62. It is understood that County reserves the right to reject this bid and that the bid shall remain open to acceptance and is irrevocable for a period of one hundred eighty (180) days, unless otherwise specified in the Bid Documents.

D. RESPONSE FORMAT

63. Bid responses must be submitted online through Alameda County online bid process.

64. Bid responses are to be straightforward, clear, concise and specific to the information requested.

65. In order for bids to be considered complete, Bidder must provide responses to all information requested. See Exhibit A – Bid Response Packet.

66. Bid responses, in whole or in part, are NOT to be marked confidential or proprietary. County may refuse to consider any bid response or part thereof so marked. Bid responses submitted in response to this RFQ may be subject to

RFQ No. 900963


public disclosure. County shall not be liable in any way for disclosure of any such records. Please refer to the County’s website at: http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm for more information regarding Proprietary and Confidential Information policies.

RFQ No. 900963

http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm

EXHIBIT ABID RESPONSE PACKET

RFQ No. 900963 – Office Supplies

To: The County of Alameda

From: (Official Name of Bidder)

AS DESCRIBED IN THE SUBMITTAL OF BIDS SECTION OF THIS RFQ, BIDDERS ARE TO SUBMIT ONE (1) ELECTRONIC COPY OF THE BID IN MS EXCEL FORMAT (VERSION XP OR MORE RECENT). THE ELECTRONIC COPY MUST HAVE ALL APPROPRIATE PAGES SIGNED

ALL PAGES OF THE BID RESPONSE PACKET (EXHIBIT A) MUST BE SUBMITTED THROUGH ONLINE BID PROCESS AS PDF ATTACHMENT(S) IN TOTAL WITH ALL REQUIRED DOCUMENTS ATTACHED THERETO; ALL INFORMATION REQUESTED MUST BE SUPPLIED; ANY PAGES OF EXHIBIT A (OR ITEMS THEREIN) NOT APPLICABLE TO THE BIDDER MUST STILL BE SUBMITTED AS PART OF A COMPLETE BID RESPONSE, WITH SUCH PAGES OR ITEMS CLEARLY MARKED “N/A”

BIDDERS SHALL NOT SUBMIT TO THE COUNTY A RE-TYPED, WORD-PROCESSED, OR OTHERWISE RECREATED VERSION OF EXHIBIT A – BID RESPONSE PACKET OR ANY OTHER COUNTY-PROVIDED DOCUMENT

ALL NOTATIONS MUST BE PRINTED IN INK OR TYPEWRITTEN; NO ERASURES ARE PERMITTED; ERRORS MAY BE CROSSED OUT AND CORRECTIONS PRINTED IN INK OR TYPEWRITTEN ADJACENT, AND MUST BE INITIALED IN INK BY PERSON SIGNING BID

BIDDER MUST QUOTE PRICE(S) AS SPECIFIED IN RFQ DOCUMENT AND AS SPECIFIED IN THE ONLINE BID PROCESS EVENT

BIDDERS THAT DO NOT COMPLY WITH THE REQUIREMENTS, AND/OR SUBMIT INCOMPLETE BID PACKAGES, SHALL BE SUBJECT TO DISQUALIFICATION AND THEIR BIDS REJECTED IN TOTAL

IF BIDDERS ARE MAKING ANY CLARIFICATIONS AND/OR AMENDMENTS, OR TAKING EXCEPTION TO POLICIES OR SPECIFICATIONS OF THIS RFQ, INCLUDING THOSE TO THE COUNTY SLEB POLICY, THESE MUST BE SUBMITTED IN THE EXCEPTIONS, CLARIFICATIONS, AMENDMENTS SECTION OF THIS EXHIBIT A – BID RESPONSE PACKET IN ORDER FOR THE BID RESPONSE TO BE CONSIDERED COMPLETE

Exhibit A – RFQ No. 900963Page 1

BIDDER INFORMATION AND ACCEPTANCE

1. The undersigned declares that the Bid Documents, including, without limitation, the RFQ, Addenda, and Exhibits have been read.

2. The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the Specifications, Terms & Conditions of the Bid Documents of RFQ No. 900963 Office Supplies.

3. The undersigned has reviewed the Bid Documents and fully understands the requirements in this Bid including, but not limited to, the requirements under the County Provisions, and that each Bidder who is awarded a contract shall be, in fact, a prime contractor, not a subcontractor, to County, and agrees that its Bid, if accepted by County, will be the basis for the Bidder to enter into a contract with County in accordance with the intent of the Bid Documents.

4. The undersigned acknowledges receipt and acceptance of all addenda.

5. The undersigned agrees to the following terms, conditions, certifications, and requirements found on the County’s website:

Bid Protests / Appeals Process [http://www.acgov.org/gsa/departments/purchasing/policy/bidappeal.htm]

Debarment / Suspension Policy[http://www.acgov.org/gsa/departments/purchasing/policy/debar.htm]

Iran Contracting Act (ICA) of 2010[http://www.acgov.org/gsa/departments/purchasing/policy/ica.htm]

General Environmental Requirements[http://www.acgov.org/gsa/departments/purchasing/policy/environ.htm]

Small Local Emerging Business Program[http://acgov.org/auditor/sleb/overview.htm]

First Source [http://acgov.org/auditor/sleb/sourceprogram.htm]

Online Contract Compliance System[http://acgov.org/auditor/sleb/elation.htm]

General Requirements [http://www.acgov.org/gsa/departments/purchasing/policy/genreqs.htm]

Proprietary and Confidential Information[http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm]




http://www.acgov.org/gsa/departments/purchasing/policy/genreqs.htm

http://www.acgov.org/gsa/departments/purchasing/policy/genreqs.htm

http://acgov.org/auditor/sleb/elation.htm

http://www.acgov.org/gsa/departments/purchasing/policy/compliance.htm

http://acgov.org/auditor/sleb/sourceprogram.htm

http://www.acgov.org/gsa/departments/purchasing/policy/first.htm


http://www.acgov.org/gsa/departments/purchasing/policy/environ.htm

http://www.acgov.org/gsa/departments/purchasing/policy/environ.htm

http://www.acgov.org/gsa/departments/purchasing/policy/ica.htm

http://www.acgov.org/gsa/departments/purchasing/policy/ica.htm

http://www.acgov.org/gsa/departments/purchasing/policy/debar.htm

http://www.acgov.org/gsa/departments/purchasing/policy/debar.htm

http://www.acgov.org/gsa/departments/purchasing/policy/bidappeal.htm

http://www.acgov.org/gsa/departments/purchasing/policy/bidappeal.htm

6. The undersigned acknowledges that Bidder will be in good standing in the State of California, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFQ and associated Bid Documents.

7. It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder certifies that if awarded a contract they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications.

8. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

9. Insurance certificates are not required at the time of submission. However, by signing Exhibit A – Bid Response Packet, the contractor agrees to meet the minimum insurance requirements stated in the RFQ. This documentation must be provided to the County, prior to award, and shall include an insurance certificate and additional insured certificate, naming the County of Alameda, which meets the minimum insurance requirements, as stated in the RFQ.

10. The undersigned acknowledges:

Bidder is a certified SLEB (Bidder must provide its SLEB Certification Number in the SLEB INFORMATION SHEET)


Official Name of Bidder:

Street Address Line 1:

Street Address Line 2:

City: State: Zip Code:

Webpage:

Type of Entity / Organizational Structure (check one):

Corporation Joint Venture

Limited Liability Partnership Partnership

Limited Liability Corporation Non-Profit / Church

Other:

Jurisdiction of Organization Structure:

Date of Organization Structure:

Federal Tax Identification Number:

Primary Contact Information:

Name / Title:

Telephone Number: Fax Number:

E-mail Address:

SIGNATURE:

Name and Title of Signer:

Dated this day of 20


Alameda County Online Bid Process

Online Bid Process https://ezsourcing.acgov.org/psp/SS/SUPPLIER/ERP/h/?tab=DEFAULT

Please see attached Excel Spreadsheet, “Bid Form.”

COST SHALL BE SUBMITTED THROUGH THE ALAMEDA COUNTY ONLINE BID PROCESS AS IS. NO ALTERATIONS OR CHANGES OF ANY KIND ARE PERMITTED. Bid responses that do not comply will be subject to rejection in total. The cost quoted shall include all taxes and all other charges, including travel expenses, and is the cost the County will pay for the three-year term of any contract that is a result of this bid.

Quantities listed In the Alameda County Online Bid Process are estimates and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied.

By submission of through the Alameda County Online Bid Process Bidder certifies to County that all representations, certifications, and statements made by Bidder, as set forth in each entry in the Alameda County Online Bid Process and attachments are true and correct and are made under penalty of perjury pursuant to the laws of California.




REQUIRED DOCUMENTATION AND SUBMITTALS

All of the specific documentation listed below is required to be submitted with the Exhibit A – Bid Response Packet in order for a bid to be deemed complete. Bidders shall submit all documentation, in the order listed below and clearly label each section with the appropriate title (i.e. Table of Contents, Letter of Transmittal, Key Personnel, etc.) and attached it as PDF file(s) to their online bid submissions through Online Bid Process.

1. Table of Contents: Bid responses shall include a table of contents listing the individual sections of the quotation and their corresponding page numbers.

2. Letter of Transmittal: Bid responses shall include a description of Bidder’s capabilities and approach in providing its goods and/or services to the County, and provide a brief synopsis of the highlights of the Proposal and overall benefits of the Proposal to the County. This synopsis should not exceed three (3) pages in length and should be easily understood.

3. Exhibit A – Bid Response Packet: Every bidder must fill out and submit the complete Exhibit A – Bid Response Packet.

(a) Bidder Information and Acceptance:

(1) Every Bidder must select one choice under Item 10 of page 3 of Exhibit A and must fill out, submit a signed page 4 of Exhibit A.

(b) SLEB Information Sheet:

(1) Every bidder must fill out and submit a signed SLEB Information Sheet, (found on page 9 of Exhibit A).

(c) References:

(1) Bidders must use the templates on pages 10 and 11 of this Exhibit A – Bid Response Packet to provide references.

(2) Bidders are to provide a list of 3 current and 3 former clients. References must be satisfactory as deemed solely by County. References should have similar scope, volume and requirements to those outlined in these specifications, terms and conditions.

Bidders must verify the contact information for all references provided is current and valid.

Bidders are strongly encouraged to notify all references that the County may be contacting them to obtain a reference.

(3) Bidder shall provide on a separate sheet(s), complete reference information for all public institutions or agencies for which it provides or has provided comparable product, systems and services. Each reference shall include the project name and location, the scope of services


performed and the name, address, telephone and fax numbers of the person who may be contacted for reference information.

(4) The County may contact some or all of the references provided in order to determine Bidder’s performance record on work similar to that described in this request. The County reserves the right to contact references other than those provided in the Response and to use the information gained from them in the evaluation process.

(d) Exceptions, Clarifications, Amendments:

(1) This shall include clarifications, exceptions and amendments, if any, to the RFQ and associated Bid Documents, and shall be submitted with your bid response using the template on page 12 of this Exhibit A – Bid Response Packet.

(2) THE COUNTY IS UNDER NO OBLIGATION TO ACCEPT ANY EXCEPTIONS, AND SUCH EXCEPTIONS MAY BE A BASIS FOR BID DISQUALIFICATION.

4. Key Personnel: Bid responses shall include a complete list of all key personnel associated with the RFQ. This list must include all key personnel who will provide services/training to County staff and all key personnel who will provide maintenance and support services. For each person on the list, the following information shall be included:

(a) The person’s relationship with Bidder, including job title and years of employment with Bidder;

(b) The role that the person will play in connection with the RFQ;(c) Address, telephone, fax numbers, and e-mail address; (d) Person’s educational background; and(e) Person’s relevant experience, certifications, and/or merits.

5. Description of the proposed method to deliver office supplies: Bid response shall include a description of the proposed method to deliver office supplies. The description shall specify how the proposed deliveries will meet or exceed the requirements of the County and shall explain any advantages that this proposed method would have over other possible delivery methods. The description shall include any disadvantages or limitations that the County should be aware of in evaluating the quotation.

6. Description of the Proposed Services: Bid response shall include a description of the terms and conditions of services to be provided during the contract. The description must: (1) specify how the services in the bid response will meet or exceed the requirements of the County; (2) explain any special resources, procedures or approaches that make the services of Bidder particularly advantageous to the County; and (3) identify any limitations or restrictions of Bidder in providing the services that the County should be aware of in evaluating its Response to this RFQ.


7. Dun & Bradstreet Supplier Qualifier Report

(a) Most recent Dun & Bradstreet Supplier Qualifier Report. For information on how to obtain a Supplier Qualifier Report, contact Dun & Bradstreet at http://www.dnb.com/government/contractor-management-portal.html

8. Bid Form Exhibit E: Bid response shall include an electronic copy of the Bid Form Exhibit E spreadsheet in MS Excel format, version XP or more recent.


http://www.dnb.com/government/contractor-management-portal.html

SMALL LOCAL EMERGING BUSINESS (SLEB)INFORMATION SHEET


In order to meet the Small Local Emerging Business (SLEB) requirements of this RFQ, all bidders must complete this form as required below.

BIDDER IS A CERTIFIED SLEB (sign at bottom of page)

SLEB BIDDER Business Name:

SLEB Certification #: SLEB Certification Expiration Date:

NAICS Codes Included in Certification:

Bidder Printed Name/Title:____________________________________________________________________________

Street Address: _____________________________________________City_____________State______ Zip Code______

Bidder Signature: Date:


CURRENT REFERENCES


Bidder Name:

Company Name: Contact Person: Address: Telephone Number: City, State, Zip: E-mail Address: Services Provided / Date(s) of Service:




FORMER REFERENCES


Bidder Name:





EXCEPTIONS, CLARIFICATIONS, AMENDMENTS


Bidder Name:

List below requests for clarifications, exceptions and amendments, if any, to the RFQ and associated Bid Documents, and submit with your bid response.

The County is under no obligation to accept any exceptions and such exceptions may be a basis for bid disqualification.

Reference to: DescriptionPage No. Section Item No.

p. 23D 1.c. Vendor takes exception to…

*Print additional pages as necessary


EXHIBIT BINSURANCE REQUIREMENTS

Insurance certificates are not required at the time of submission; however, by signing Exhibit A – Bid Packet, the bidder agrees to meet the minimum insurance requirements stated in the RFQ, prior to award. This documentation must be provided to the County, prior to award, and shall include an insurance certificate and additional insured certificate, naming the County of Alameda, which meets the minimum insurance requirements, as stated in this Exhibit B– Insurance Requirements.

The following page contains the minimum insurance limits, required by the County of Alameda, to be held by the contractor performing on this RFQ:

*** SEE NEXT PAGE FOR COUNTY OF ALAMEDA MINIMUM INSURANCE REQUIREMENTS ***

Exhibit B – RFQ No. 900963Page 1

Exhibit BCONTRACTORS INSURANCE REQUIREMENTS SYSTEM

Without limiting any other obligation or liability under this Agreement, the contractor, at its sole cost and expense, shall secure and keep in force during the entire term of the Agreement or longer, as may be specified below, the following insurance coverage, limits and endorsements:

TYPE OF INSURANCE COVERAGES MINIMUM LIMITSA Commercial General Liability

Premises Liability; Products and Completed Operations; Contractual Liability; Personal Injury and Advertising Liability

$1,000,000 per occurrence (CSL)Bodily Injury and Property Damage

B Commercial or Business Automobile LiabilityAll owned vehicles, hired or leased vehicles, non-owned, borrowed and permissive uses. Personal Automobile Liability is acceptable for individual contractors with no transportation or hauling related activities

$1,000,000 per occurrence (CSL)Any AutoBodily Injury and Property Damage

C Workers’ Compensation (WC) and Employers Liability (EL)Required for all contractors with employees

WC: Statutory LimitsEL: $100,000 per accident for bodily injury or disease

D Endorsements and Conditions : 1. ADDITIONAL INSURED: All insurance required above with the exception of Personal Automobile Liability, Workers’

Compensation and Employers Liability, shall be endorsed to name as additional insured: County of Alameda, its Board of Supervisors, the individual members thereof, and all County officers, agents, employees and representatives.

2. DURATION OF COVERAGE: All required insurance shall be maintained during the entire term of the Agreement with the following exception: Insurance policies and coverage(s) written on a claims-made basis shall be maintained during the entire term of the Agreement and until 3 years following termination and acceptance of all work provided under the Agreement, with the retroactive date of said insurance (as may be applicable) concurrent with the commencement of activities pursuant to this Agreement.

3. REDUCTION OR LIMIT OF OBLIGATION: All insurance policies shall be primary insurance to any insurance available to the Indemnified Parties and Additional Insured(s). Pursuant to the provisions of this Agreement, insurance effected or procured by the contractor shall not reduce or limit contractor’s contractual obligation to indemnify and defend the Indemnified Parties.

4. INSURER FINANCIAL RATING: Insurance shall be maintained through an insurer with a A.M. Best Rating of no less than A:VII or equivalent, shall be admitted to the State of California unless otherwise waived by Risk Management, and with deductible amounts acceptable to the County. Acceptance of contractor’s insurance by County shall not relieve or decrease the liability of contractor hereunder. Any deductible or self-insured retention amount or other similar obligation under the policies shall be the sole responsibility of the contractor.

5. SUBCONTRACTORS: Contractor shall include all subcontractors as an insured (covered party) under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

6. JOINT VENTURES: If contractor is an association, partnership or other joint business venture, required insurance shall be provided by any one of the following methods:– Separate insurance policies issued for each individual entity, with each entity included as a “Named Insured (covered party),

or at minimum named as an “Additional Insured” on the other’s policies.– Joint insurance program with the association, partnership or other joint business venture included as a “Named Insured.

7. CANCELLATION OF INSURANCE: All required insurance shall be endorsed to provide thirty (30) days advance written notice to the County of cancellation.

8. CERTIFICATE OF INSURANCE: Before commencing operations under this Agreement, contractor shall provide Certificate(s) of Insurance and applicable insurance endorsements, in form and satisfactory to County, evidencing that all required insurance coverage is in effect. The County reserves the rights to require the contractor to provide complete, certified copies of all required insurance policies. The require certificate(s) and endorsements must be sent to:

- Department/Agency issuing the contract- With a copy to Risk Management Unit (125 – 12th Street, 3rd Floor, Oakland, CA 94607)

Certificate C-1 Page 1 of 1 Form 2001-1 (Rev. 03/15/06)

Exhibit B – RFQ No. 900963Page 2

http://dsmain/docushare/dscgi/ds.py/Get/File-5784/COI_Reqmt_DB.xls

EXHIBIT CVENDOR BID LIST


Below is the Vendor Bid List for this project consisting of vendors who have responded to RFI No. 900963 and/or been issued a copy of this RFQ. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program: http://www.acgov.org/gsa/departments/purchasing/policy/slebpref.htm.

RFQ No. 900963 - Office SuppliesBusiness Name Contact Phone Address City Email

Alexis Entertainment Group / Robert A Jacobs & Associates

Robert Jacobs ( 510 ) 653-2450 7009 BRdway Terrace Oakland [email protected]

Integrity Technology Jackie Smith-McKaig ( 510 ) 940-8194 20017 San Maria Ave Castro Valley [email protected]

TDM Enterprise Theresa Marmon ( 510 ) 562-0554 289 Cherrywood Ave, # B San Leandro [email protected] AA Office Equipment Co., Inc. Jennie Mast ( 510 ) 782-6110 2140 American Ave. Hayward [email protected]

AAA Computers & Technologies Ajay Shah ( 510 ) 623-7255 46583 Fremont Blvd. Fremont [email protected]

ADS Reprographic Svc Mike Attebery ( 925 ) 449-3486 262 Rickenbacker Cir Livermore [email protected]

Adtiser & Total DVR, Inc William Lim ( 510 ) 251-8989 324 14th St Oakland [email protected]

A-Plus Printer Services Kurt Dowling ( 510 ) 481-9965 16796 Foothill Blvd San Leandro [email protected] Associated Business Machines Gary Walden ( 510 ) 428-1900 1552 Beach st. # Q Emeryville [email protected]

Aurostar Corporation Vasudeva Kamath ( 510 ) 249-9422 46560 Fremont Blvd., # 201 Fremont [email protected]

Best Graphic Image Dev Sagar ( 510 ) 490-9717 44816 S. Grimmer Blvd Fremont [email protected]

Blaisdell's Business Products Margee Witt ( 510 ) 483-3600 474 Roland Way Oakland [email protected]

Cartridge World Dominique Woon ( 510 ) 790-2023 39288 Paseo Padre Pkwy Fremont [email protected]

Crystal Data Solutions Vernon Holloway ( 510 ) 452-1212 610 - 16th St, # 317 Oakland [email protected]

Electro Imaging Systems Inc Nabila Faqirzadeh ( 925 ) 371-4100 6553 Las Positas Rd Livermore [email protected] Ergonomic Seating & Products Ted Chow ( 925 ) 736-6176 11860 Dublin Blvd, # D Dublin [email protected]

Give Something Back, Inc. Michael Hannigan ( 800 ) 261-2619 7730 Pardee Ln Oakland [email protected]

In and Out Printing Service Joel Pepe ( 510 ) 351-7007 14628 Wicks Blvd San Leandro [email protected]

Laserlink International, Inc. Pradeep Singh ( 510 ) 652-8000 1310 63rd St. Emeryville [email protected]

Monahan Paper Co Sharon Davalle ( 510 ) 835-4670 175 2nd St Oakland [email protected]

New Tech Solutions Inc RAJESH PATEL ( 510 ) 353-4070 4179 Business Center Dr Fremont [email protected]

Office Relief Inc Brian Vest ( 510 ) 383-1190 516 McCormick St. San Leandro [email protected]

Parduman Singh Pahwa DBA The UPS Store Indee Pahwa ( 510 ) 687-1792 39962 Cedar Blvd Newark [email protected]

Return to Work Services Ana Recinos ( 510 ) 336-1203 3339 Herrier St Oakland [email protected]

Systems & Space Inc Julie Bussell ( 925 ) 426-1955 500 Boulder Ct, # B Pleasanton [email protected]

The Swenson Group, Inc. Jeff Swenson ( 925 ) 960-8910 207 Boeing Ct Livermore [email protected]

TonerImaging Priya Thakkar ( 925 ) 394-0077 4555 Las Positas Rd, # A Livermore [email protected]

Exhibit C – RFQ No. 900963Page 1

http://www.acgov.org/gsa/departments/purchasing/policy/slebpref.htm


Treible Stationers, Inc Kenneth Bolin ( 510 ) 537-3600 20579 Santa Maria Ave. Castro Valley [email protected]

Vince's Office Supply Inc DBA The Office City Jerry Carroll ( 877 ) 484-3633 4771 Arroyo Vista, # A Livermore [email protected]

5 B's Engraving Joyce Buhnerkempe ( 510 ) 582-5477 4138 David St Castro Valley

Aardvark Laser Engraving Julia Reydel ( 510 ) 451-7303 1617 BRdway Oakland [email protected]

ACE Advertising Specialties Alanna Powell ( 510 ) 742-0223 39120 Argonaut Way, #794 Fremont

Advanced Digital Solutions SHAHID SHEIKH ( 510 ) 490-6667 44240 Fremont Blvd Fremont [email protected]

Analog's Bookstore Lorraine Zimmerman ( 510 ) 843-1816 1816 Euclid Ave Berkeley

ANJ Printer Inc Richard Miller ( 510 ) 553-0940 130 Doolittle #2, San Leandro [email protected]

Asap Quality Printing Jim Moxon ( 510 ) 487-5320 30970 Huntwood Ave # 314 Hayward [email protected]

Astro Business Technologies Erika Wilson ( 925 ) 447-4100 7500 National Dr. Livermore [email protected] A-Z WHOLESALE COMPANY Mark Evenson ( 925 ) 895-7252 8171 Mulberry Place Dublin

Baron Henry Scarpelli ( 510 ) 534-2700 655 Kennedy St Oakland

BayDot Supply Zerita Dotson ( 510 ) 451-2123 325 Euclid Ave # 304 Oakland [email protected]

Berkeley Typewriter Co Thomas Wiard ( 510 ) 843-2326 1823 University Ave Berkeley [email protected]

Bicentennial Book Corp Sheh-gni Tsai ( 999 ) 999-9999 35813 Blair Pl Fremont

Blue Angel Agility Avon Zhang ( 510 ) 827-5981 2342 Shattuck Ave # 800 Berkeley [email protected] BUSINESS PRODUCT & SUPPLIES VIJAY VORA ( 510 ) 293-9898 3151 DIABLO AVE. Hayward [email protected]

Caboodle Cartridge - DBA Ramen Krishnan ( 510 ) 818-0535 39267 Ceder Blvd. Newark [email protected]

California Printer Supplies Juanita Permillion ( 510 ) 845-3784 2362 San Pablo Ave Berkeley [email protected]

Capital Document Services Julianne Rivard ( 510 ) 523-9664 1046 VERDEMAR DR Alameda

Cartridge Express Raul Morales ( 510 ) 252-1051 40757 Grimmer Blvd Fremont [email protected]

Central Stationery Jung Sook Kim ( 510 ) 530-2603 2137 MacArthur Blvd Oakland

Chussy International Philip Onwuatogwu ( 510 ) 569-9635 675 Hegenberger Rd., # 213 Oakland [email protected]

Claas Concepts Corporation Steve Claas ( 510 ) 429-8390 1255 Zephyr Ave Hayward [email protected]

Corporate Express Imaging Morgan Watkins ( 800 ) 247-4918 6601 Overlake Place Newark [email protected]

Deens Electronics, Inc. Afshaan Hashim ( 510 ) 656-4500 4450 Enterprise St # 116 Fremont [email protected]

Deens Electronics, Inc. Afshaan Hashim ( 510 ) 656-4500 4450 Enterprise St # 116 Fremont [email protected]

Elmwood Stationers Daniel Gipson ( 510 ) 841-3073 2947 College Ave Berkeley

Ethnic Arts & Facts Philip Price Ethnic Arts and Facts ( 510 ) 465-0451 432 Le#r Ave Oakland [email protected]

Exceptional Teaching Aids, Inc Philip Mangold ( 510 ) 582-4859 20102 Woodbine Ave Castro Valley [email protected]

Falcon Industrial Distributors Curtis Houtman ( 510 ) 940-3220 225 W. Winton Ave. #117 Hayward [email protected]

Fremont Rubber Stamp Co Katherine Davis ( 510 ) 656-8891 44820 S. Grimmer Blvd Fremont [email protected]

Gene's Office Supply Inc Steve Ignatow ( 510 ) 667-0896 1169 B St Hayward Greenlight Payments, Inc. DBA Hares Nayabkhil ( 510 ) 415-6119 5050 Hacienda Dr, 1422 Dublin [email protected]

Guaranteed Products Howard Scruggs ( 510 ) 796-0169 37444 Sycamore St # 21 Newark

Ikon Office Solutions, Inc. Marice Stewart ( 510 ) 839-6399 1900 Web#r St. # B Oakland [email protected]

Independent Business Group Terry Mitchell ( 510 ) 784-0733 23595 Cabot Blvd # 108 Hayward [email protected]

Iris Embroidery Veena Viswanath ( 510 ) 226-6171 40112 San Carlos Place Fremont [email protected]

J.Thayer Company Jeff Bonnel ( 925 ) 462-8836 4847 Hopyard Rd, # 4-198 Pleasanton [email protected]

JG Products, Inc. Gary Ullom ( 510 ) 785-2200 25637 Nickel Place Hayward [email protected]



JL Broadcasting Supply Inc. Judy Lu ( 201 ) 665-7311 5501 DeMarcus Blvd #365 Dublin [email protected]

Karcher Sloan Cooper ( 510 ) 567-0135 1491 Doolittle Dr San Leandro

KBA Docusys, Inc. Esteban Duenas ( 510 ) 214-4055 32950 Alvarado Niles Rd., # 505 Union City [email protected]

Ken Johnson & Associates Karen Johnson ( 510 ) 894-9915 38275 Ballard Dr Fremont [email protected]

Kerry's Office Supplies Gerrie Chui ( 510 ) 444-3576 1820 Franklin St Oakland [email protected] Legacy Business Solutions, LLC Doug Brearley ( 510 ) 651-6000 48834 Kato Rd. # 115A Fremont [email protected]

Miki's Paper Miki Tameto ( 510 ) 845-9530 1801 4th St Berkeley [email protected]

Minit Printing Mail & Office Bill Quarry ( 510 ) 351-7722 14251 E 14th St San Leandro

MobileMart Corp. Mudita Sharma ( 510 ) 732-6230 26940 Hesperian Blvd Hayward [email protected]

Nexus IS Inc Steve Darragh ( 925 ) 226-3313 5200 Franklin Dr, # 120 Pleasanton [email protected] Office Depot Business Svc Div Kim Daly ( 510 ) 497-5579 6700 Auto Mall Pkwy Fremont [email protected]

Office Max TOM WEST ( 510 ) 652-1140 3839 Emery St # 200 Emeryville [email protected]

Paper Heaven Jules Weiss ( 510 ) 540-7914 2018 Shattuck Ave Berkeley

Payn's Stationery Hye Han ( 510 ) 526-3056 1791 Solano Ave Berkeley [email protected] Piedmont Stationers & Ofc Supl Shelly Lowe ( 510 ) 655-2375 4171 Piedmont Ave Oakland [email protected]

Printed Affair Leslie Bond ( 510 ) 654-9903 460 Blvd Way Oakland

Project A Imports, Inc. Bill Leung ( 510 ) 259-0098 1930 W. Winton Ave., #5 Hayward [email protected]

Quest Ink ramen krishnan ( 510 ) 224-0670 36746 Port Tidewood st Newark [email protected]

Rabbit Copiers, Inc Bill Buckner ( 925 ) 226-1024 6601 Koll Center Pkwy # 250 Pleasanton [email protected]

Radstons Office Plus MARVIN HARRIS ( 510 ) 964-9604 1950 Shattuck Ave Berkeley [email protected]

Ray Morgan Company John Propersi ( 925 ) 400-4162 7042 Commerce Circle Pleasanton [email protected]

Renewal Paper Corporation Yasha Spong ( 510 ) 940-5606 4016 Rhoda Ave Oakland [email protected] Rick & Andrew Associates LLC Cynthia Lam ( 510 ) 455-0838 1269 Clarke Lane Alameda [email protected]

S M Copiers, Inc. Shapour Mirzai ( 510 ) 582-4522 1122 B St # 101 Hayward [email protected] San Ramon Rubber Stamp & Signs Samantha Boldt ( 925 ) 838-9542 415 A St Hayward

Security Safe Gary Hane ( 510 ) 732-8710 1753 Addison Way Hayward

Select Business Products Inc Bruce A. Giron ( 925 ) 263-1318 1650 Alcatraz Ave, # 5 Berkeley [email protected]

Staples Inc. Mike DiIorio ( 510 ) 769-5130 1301 Marina Village Pkwy # 350 Alameda [email protected]

Supply Rush Jeff Bonnel ( 925 ) 462-8836 4847 Hopyard Rd, # 4-198 Pleasanton [email protected]

Translink Corporation Michael Chan ( 510 ) 527-4008 120110th St Berkeley

Twinhead Corporation Bob Zadoo ( 510 ) 824-6745 48303 Fremont Blvd. Fremont [email protected]

Vision Business Products of CA

Jackie Smith-McKaig ( 510 ) 733-9115 3553 Castro Valley Blvd., # J Castro Valley [email protected]

Voletus LLC Stuart McCalla ( 510 ) 917-2404 876 Aileen St. Oakland [email protected]

WOLCO Business Systems Eric Gayden ( 925 ) 685-2679 100 Swan Way #100 Oakland [email protected]

Z Venture Capital Frontiers Karim Zaman ( 323 ) 730-1617 14472 Wicks Blvd. San Leandro [email protected]


EXHIBIT DENVIRONMENTAL CRITERIA


Minimum requirement for all products: 1. No products shall contain greenhouse gas emitters (e.g. “duster” cans containing fluorinated compounds)2. No products shall contain persistent bioaccumulative toxins unless this requirement is waived by the County

Criteria for Identifying Environmentally Preferable (Green) Products

Item Product Detail Criteria to be considered green

Binders

Binders Ring, cardboard or pressboard 20% postconsumerBinders Ring, plastic-covered paperboard 75% postconsumer (For Paperboard)Binders Ring, HDPE solid plastic 90% postconsumerBinders Ring, PE solid plastic 30% postconsumerBinders Ring, PET solid plastic 100% postconsumerBinders Ring, Misc solid plastic 80% postconsumerBinders Ring, paper covered paperboard 75% postconsumer

Dated Good

Calendars - Desk Non-coated paper 30% postconsumerCalendars - Desk Coated paper 10% postconsumer

Desk Accessories

Plastic Desktop Accessories

Desk organizers, sorters, trays, memo holders, note and pencil holders; PE solid plastic

25% postconsumer

Floor Mats Plastic 10% postconsumerFloor Mats Rubber 75% postconsumerFloor Mats Plastic/Rubber Composite 100% postconsumer

Envelopes

Envelopes - Paper Wove and Kraft 30% postconsumerEnvelopes - Paper White & colored (incl. Manila) 10% postconsumerEnvelopes - Paper Kraft, unbleached 10% postconsumerEnvelopes - Plastic 25% postconsumer (no vinyl)

Filing and Storage

File folders - paper Interior, manila or colored 30% postconsumerFile folders - paper Hanging, colored or unbleached 20% postconsumerFile folders - paper Wallet files, expanding 20% postconsumer

File folders - paper Classification, pressboard 20% postconsumer

Exhibit D – RFQ No. 900963Page 1

File folders - paper Report covers 20% postconsumerFile folders - paper Portfolios 20% postconsumerFile folders - plastic HDPE plastic 90% postconsumer (no vinyl)Index - Dividers 20% postconsumerIndex cards White, Colored, Lined, Unlined 20% postconsumer

Protective Mailers

Mailers - Paper, Industrial Paperboard

Various, ie., photo, document, CD mailers 45% postconsumer

Mailers - Paper, Padded Unbleached or white 5% postconsumer

Mailing - Corrugated boxes/containers <300 psi & 300 psi 25% postconsumer

Mailers - Plastic Padded, various sizes 25% postconsumer (no vinyl)

Post-it Notes and Other Miscellaneous Papers

Self-Stick notes Various colors, pop-up, regular 30% postconsumer

Notepads, Notebooks Steno-books, notebooks, various sizes and colors 30% postconsumer

Other Miscellaneous Papers

Paper - Carbonless Printed multiple-impact copy forms 30% postconsumerPaper - Continuous Adding Machine 30% postconsumer, no BPAPaper - Text and Cover

Stationery, cover stock, various sizes and colors 30% postconsumer

Paper - Cash register Forms Bond 30% postconsumerPaper - Checks Check Safety Paper 10% postconsumerPaper - Invitations, Cards Papeteries 30% postconsumer

Paper - Stationery Paper - Cotton 30% postconsumerPaper - Stationery Paper - Text or cover 30% postconsumer

Food Service Ware

Plates Paper basedCups - Paper Meet ASTM D6868 Cups - Plastic Meet ASTM D6400, no styrofoamCutlery Meet ASTM D6401Napkins 30% postconsumer

Other Non-Paper Office Supplies

Metal Supplies Scissors, paper clips, binder clips 50% postconsumerWriting Instruments - Plastic Pens, mechanical pencils Refillable or 50% postconsumer

Highlighters and markers

Highlighters, markers, dry erase markers

Water-based, certified AP non-toxic, conforming to ASTM D-4236; low odor for dry erase.

Batteries AA, AAA, C, and D for non-emergency use Rechargeable

Wooden Pencils FSC certified

Exhibit D – RFQ No. 900963Page 2