901052 addendum1 appdev (2013-02-01)€¦ · web viewpeoplesoft hrms 9.0 and peoplesoft financials...

COUNTY OF ALAMEDAADDENDUM No. 1

to

RFP No. 901052

for

Application Development and Maintenance ServicesSpecification Clarification/Modification and Recap of the Networking/Bidders Conferences

Held on January 23, 2013 and January 24, 2013

This County of Alameda, General Services Agency (GSA), RFP Addendum has been electronically issued to potential bidders via e-mail. E-mail addresses used are those in the County’s Small Local Emerging Business (SLEB) Vendor Database or from other sources. If you have registered or are certified as a SLEB, please ensure that the complete and accurate e-mail address is noted and kept updated in the SLEB Vendor Database. This RFP Addendum will also be posted on the GSA Contracting Opportunities website located at http://www.acgov.org/gsa/purchasing/bid_content/ContractOpportunities.jsp.

** A REVISED EXHIBIT A – BID RESPONSE PACKET is attached to this Addendum. ALL BIDDERS MUST USE THE REVISED EXHIBIT A attached herein when submitting their bid response.

Alameda County is committed to reducing environmental impacts across our entire supply chain. If printing this document, please print only what you need, print double-sided, and use recycled-content paper.

1401 Lakeside Drive, Suite 907 Oakland, CA 94612Phone: 510-208-9600 Website: http://www.acgov.org/gsa/departments/purchasing/

I:\PURCHASING\Contracting Opportunities\Purchasing\Application Development and Maintenance Services\Addendum1_AppDev.doc Rev 2012-11-02

http://www.acgov.org/gsa/departments/purchasing/

County of Alameda, General Services Agency – PurchasingRFP No. 901052, Addendum No. 1

The following Sections have been modified to read as shown below. Changes made to the original RFP document are in bold print and highlighted, and deletions made have a strike through.

0 of the RFP, Section S (SUBMITTAL OF BIDS), Item 3 has been revised as follows:

Bidders are to submit one (1) original hardcopy bid (REVISED Exhibit A – Bid Response Packet, including additional required documentation), with original ink signatures, plus three (3) five (5) copies of their proposal. Original proposal is to be clearly marked “ORIGINAL” with copies to be marked “COPY”. All submittals should be printed on plain white paper, and must be either loose leaf or in a 3-ring binder (NOT bound). It is preferred that all proposals submitted shall be printed double-sided and on minimum 30% post-consumer recycled content paper. Inability to comply with the 30% post-consumer recycled content recommendation will have no impact on the evaluation and scoring of the proposal.

Bidders must also submit an electronic copy of their proposal. The electronic copy must be in a single file (PDF with OCR preferred), and shall be an exact scanned image of the original hard copy REVISED Exhibit A – Bid Response Packet, including additional required documentation. The file must be on disk or USB flash drive and enclosed with the sealed original hardcopy of the bid.

Responses to Written Questions

Q1) Will the County release the projected contract value, or the previous year’s budget?) The County cannot provide any projected contract value. This is the first time this type of

service has been bid out by the County, so there is no existing or previous contract.

Budget information for ITD can be found on page 194 of the 2012/2013 budget found here:

http://www.acgov.org/government/documents/budgets/FY2012-13_Final_Budget-Book.pdf

Q2) Can the County disclose any vendors they are currently working with in this project?) The County is not working with any vendors on this project.

RFP No. 901052, Addendum No. 1 Page 2


Q3) On page 20 of the RFP, Section S (SUBMITTAL OF BIDS), Item 3, second paragraph states:Bidders must also submit an electronic copy of their proposal. The electronic copy must be in a single file (PDF with OCR preferred), and shall be an exact scanned image of the original hard copy REVISED Exhibit A – Bid Response Packet, including additional required documentation. The file must be on disk or USB flash drive and enclosed with the sealed original hardcopy of the bid.

Instead of a scanned image, will the County accept an electronic copy that is converted into a PDF? For example, if the Bidder completes its original bid response in an electronic format (e.g., Microsoft Word), can the electronic original be converted into PDF copies?

) The County requires that all copy submittals, including the electronic copy, be exact duplicates of the ink-signed original. If exact copies of the ink-signed original can be created by means other than scanning, the County will accept it.

Q4) Are the hour estimations listed on the bid forms (i.e., Column B – Estimated Hours Per Year) an example or estimation of how long each project will take?

) The quantities listed in Colum B of the Bid Form provide a way for the County to evaluate cost so all Bidders bid on the same basis.

As stated on page 5 of REVISED Exhibit A, third paragraph:Quantities listed herein are unsubstantiated estimates provided for evaluation purposes only and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied.

Q5) Assuming a 40-hour work week, the 200 hours provided in the Bid From equates to about five (5) weeks. Does the County anticipate that positions may go longer than five (5) weeks, or even longer than one (1) year?

) Again, the quantities listed in the Bid Form are unsubstantiated estimates provided for evaluation purposes only. Actual hours will vary from project to project. It is possible that some projects may go longer than a year, while others may only be a few days to a week.

Q6) Will the County allow a range of pricing on the bid form? ) No. The County is asking for a firm price quotation. As stated on the Bid Form, page 5 of

REVISED Exhibit A, second paragraph:The cost quoted below shall include all taxes and all other charges, including travel expenses, administration costs, etc., and is the cost the County will pay for the three-year (3) term of any contract that is a result of this bid.

The hourly rates quoted by Bidders in the Bid Form (Table A and Table B) shall be the maximum rate charged to the County for any work done by any particular Job Classification/Title.

Q7) Are the positions required to be filled on-site or can any of the work be performed off-site?RFP No. 901052, Addendum No. 1


) As stated on page 7 of the RFP, Section F (DELIVERABLES / REPORTS), Item 1.a.(1) states:1. Contractor(s) will receive written specifications for specific work to be

performed. Within one (1) week of receiving these specifications, Contractor(s) must return a detailed proposal or Statement of Work that:

a. details the scope, prices, rates, deliverables, and timeline;

(1) travel expenses must be included in the hourly rate quoted by the bidder; travel expenses will not be paid directly by the County.

Written specifications for specific work to be performed will dictate whether personnel are required to work on-site or work remotely. If work can be performed remotely, the County does expect a lower rate than equivalent work done on-site.

Q8) What are the payment terms for any contract resulting from this bid?) Page 18 of the RFP, Section P (INVOICING), Item 2 states:

Payment will be made within thirty (30) days following receipt of invoice and upon complete satisfactory receipt of product and performance of services.

Q9) Page 6 of the RFP, Section E (SPECIFIC REQUIREMENTS), Item 2, states:The Contractor must screen and provide qualified personnel with proven experience in the discipline required.

Can the County provide clarification on experience – in terms of years of experience – required for each job classification/job title (e.g., Senior vs. Lead vs. General vs. Entry-level vs. Junior)?

) Junior: 2+ years of work experience in the specific discipline (e.g., a Java Junior Programmer needs at least 2 year experience programming in Java)

General: 4+ years of work experience in the specific disciplineSenior: 6+ years of work experience in the specific disciplineLead: 8+ years of work experience in the specific discipline

Q10) Page 5 of Exhibit A, Bid Form, Table A, under Job Classification/Title is the job title: Consultant. Can the County clarify what is meant by “Consultant”?

) Please see page 5 of the REVISED Exhibit A – Bid Response Packet included in this Addendum.

Q11) What kind of Enterprise Resource Planning (ERP) program does the County use?) PeopleSoft HRMS 9.0 and PeopleSoft Financials 9.0.

Q12) Why is the County putting this out as an RFP?) County would like to have the ability to be more flexible with staff. Also, due to rapid

advancements in technology, the County may not have necessary skills available in-house.

RFP No. 901052, Addendum No. 1


Q13) Will the positions be full time or on an as-needed basis?) Positions will most likely be full time. There may be times when work for the County will

not be full time (e.g., a technical writer that works 4 hours/day for only one week).

Q14) Is there a maximum length a contractor can work on a project? If so, how long a break must a contractor take before she or he can come back?

) There is no maximum length a contractor can work on a project.

Q15) As a public entity, has the County considered using the California Multiple Award Schedule (CMAS) for the Federal GSA schedule?

) CMAS and Federal GSA Schedule contracts are not awarded according to County guidelines, policies and procedures.

Q16) How many Bidders will be shortlisted at the end?) Page 10 of the RFP, Section III (COUNTY PROCEDURES, TERMS AND CONDITIONS), Item H

(EVALUATION CRITERIA/SELECTION COMMITTEE), paragraph eight (8), states: The evaluation process may include a two-stage approach including an initial evaluation of the written proposal and preliminary scoring to develop a short list of bidders that will continue to the final stage of oral presentation and interview and reference checks. The preliminary scoring will be based on the total points, excluding points allocated to references, oral presentation and interview.

If the two-stage approach is used, the four (4) bidders receiving the highest preliminary scores and with at least 200 points will be invited to an oral presentation and interview. Only the bidders meeting the short list criteria will proceed to the next stage. All other bidders will be deemed eliminated from the process. All bidders will be notified of the short list participants; however, the preliminary scores at that time will not be communicated to bidders.

Q17) What is the vendor interview process like?) Bidders will be allowed time for an oral presentation. There will also be a Q&A session in

which the County Selection Committee will ask a variety of questions of the Bidders.

Q18) Will the County provide a list of vendors who attended the bid conferences?) A list of all vendors who attended the bid conferences is included in this Addendum.

Q19) How many people will be required per year?) The County is unable to estimate any numbers or quantities. Services will be requested on

as needed basis.

Q20) What is the County’s current technology stack and list of key applications to be supported? ) Please see Information Technology Strategic Plan located on acgov.org:

http://www.acgov.org/itd/documents/strategicplan.pdf



Q21) What current development projects are planned for 2013 or beyond?) Current projects planned for 2013 or beyond include, but are not limited to, the following:

Criminal Justice System Modernization Content Management Implementation Mobile Apps – for all business units PeopleSoft HRMS and Financials Upgrade from 9.0 to 9.2 SQL 2012 Upgrade Conversion of an existing property application from Powerbuilder to .Net

Q22) Will the County be awarding to multiple vendors? What is the intent of this RFP?) As stated on page 4 of the RFP, Section A (INTENT), second paragraph:

The County intends to award a three-year contract (with option to renew) to multiple qualified bidders whose response conforms to the RFP and meets the County’s requirements.

The County intends to award to multiple qualified bidders to create a vendor pool. Contractor(s) in the pool will receive written specifications for specific work to be performed. Within one (1) week of receiving these specifications, Contractor(s) must return a detailed proposal or Statement of Work (SOW). The County will evaluate the SOW(s) received and assign work to a specific Contractor based on best qualifications and/or lowest price. The SOW must be approved by the County prior to the delivery of services.

Q23) Will Contractors in the pool receive statements of work for fixed prices, or are they resource based?

) They will be primarily resource based, but the County does not rule out fixed pricing.

Q24) Will the statements of work be based on time and materials or full project management?) The County expects to request mostly time and materials, but requests for full project

management are possible.

Q25) How big a pool is the County planning to award to?) The County has not yet determined how large the pool will be.

Q26) Do vendors have to be on the Vendor List (Exhibit C) in order to submit a bid response?) No.

Q27) Is this bid related to the County temporary staffing contract?) No.

Q28) What kind of infrastructure, servers and software is the County currently using?



) Please see the Information Technology Strategic Plan located on acgov.org: http://www.acgov.org/itd/documents/strategicplan.pdf

Q29) of the RFP, Section E (SPECIFIC REQUIREMENTS), Item 6, states:After one (1) year of service with the County, any personnel provided by the Contractor will be eligible for direct employment by the County.

Will the County offer permanent employment to personnel who have been working remotely?

) That is a possibility.

Q30) Does the County have any special requirements for personnel to be provided (i.e., resident status)?

) Contractor(s) must provide personnel that are authorized to work in the United States.

Q31) Would the County appreciate any additional screening of candidate before submitting them to the County?

) As stated on page 6 of the RFP, Section E (SPECIFIC REQUIREMENTS), Item 2:The Contractor must screen and provide qualified personnel with proven experience in the discipline required. The screening process must include a criminal background check, as well as verification of education, work history, and references.

Q32) On page 8 of REVISED Exhibit A, can the County define Key Personnel?) Key personnel are those who provide direct services to or interact with the County. The

term key personnel also includes any decision makers (e.g., CEO, account manager, etc.).

Q33) What sort of references are the County looking for?) The County prefers references for projects of similar scope and size.

Q34) The RFP references a SLEB requirement, and it also references SLEB preference points. Those two seem contradictory as one is a requirement and the other is a preference. Can the County please clarify?

) As stated on page 16 of the RFP:Bidders must meet the County’s Small and Emerging Locally Owned Business requirements in order to be considered for the contract award. These requirements can be found online at:

http://acgov.org/auditor/sleb/overview.htm

Aside from having to meet the SLEB requirement above, certain Bidders are eligible to receive preference points:

RFP No. 901052, Addendum No. 1 Page 7


Prime bidders that are an Alameda County certified SLEB are eligible to receive a total of ten percent (10%) bid preference points [5% for being local, and another 5% for being certified Small or certified Emerging].

Prime bidders that are local to Alameda County, but are not a certified SLEB, are eligible to receive five percent (5%) bid preference points AND must still subcontract 20% of the total contract value to an Alameda County certified SLEB.

Bidders that are neither an Alameda County certified SLEB, nor local to Alameda County, do not receive any preference points, AND must still subcontract 20% of the total contract value to an Alameda County certified SLEB.

Q35) Does a certified Small Local business meet the County’s SLEB requirement, or does it have to be a certified Emerging Local business?

) Bidders can meet the SLEB requirement by being certified Small or certified Emerging by Alameda County.

Q36) Is there a way to locate registered SLEBs?) You can search for SLEBs by using the County database located at

http://acgov.org/sleb_query_app/gsa/sleb/query/slebindexadv.jsp.

Q37) Is there a limit to the number of SLEB subcontractors a prime may use?) No. Prime bidders may subcontract to any number of Alameda County certified SLEB’s, as

long as a minimum cumulative total of 20% is reached.

Q38) Page 10 of the REIVSED Exhibit A, SLEB Partnering Information Sheet, second paragraph:Bidders not meeting the definition of a SLEB (http://acgov.org/auditor/sleb/overview.htm) are required to subcontract with a SLEB for at least twenty percent (20%) of the total estimated amount in order to be considered for contract award.

Does a bidder who is bidding as a prime and is also a SLEB still need to follow the requirements for SLEB partnering?

) No. Prime bidders that are an Alameda County certified SLEB already meet the requirements. Prime bidders that are a certified SLEB must still complete and sign the SLEB Partnering Information Sheet as appropriate (see page 10 of the REVISED Exhibit A – Bid Response Packet included in this Addendum).



The following participants attended the Bidders’ Conferences:

Company Name / Address Representative Contact Information

ATR International1230 Oakmead Parkway, Ste. 110Sunnyvale, CA 94085

Karen McManus

Phone: 408-328-8094E-Mail: [email protected] Contractor: YesSubcontractor: NoCertified SLEB: No

Informatix Inc.1740 Creekside Oaks Dr., Ste. 175Sacramento, CA 95833

Donna Main

Phone: 916-830-1400E-Mail: [email protected] Contractor: YesSubcontractor: YesCertified SLEB: No

R MO LLC2575 Dos Rios Dr.San Ramon, CA 94583

Ranjani Mohana

Phone: 925-236-0201E-Mail: [email protected] Contractor: YesSubcontractor: YesCertified SLEB: Yes

STS International5601 Arnold Rd.Dublin, CA 94568

Teri Owens

Phone: 925-479-7815E-Mail: [email protected] Contractor: YesSubcontractor: NoCertified SLEB: Yes

Provista38544 Jones WayFremont, CA 94536

Steve Taylor


EMANIO832 Bancroft WayBerkeley, CA 94710

Stacy Holderby


RS Computer Assoc.37600 Central Ct., Ste. 210Newark, CA 94560

Afshan Keval


Softsol Inc.48383 Fremont Blvd., #118Fremont, CA 94538

Vijay Kiran




Company Name / Address Representative Contact Information

Triune Infomatics Inc.3904 Kinglet terraceFremont, CA 94555

Rahul Kuruvilla


Cornerstone Consulting & Technology44 Montgomery St., Ste. 3360San Francisco, CA 94104

Derek Lawson

Phone: 415-705-7800 x228E-Mail: [email protected] Contractor: NoSubcontractor: YesCertified SLEB: Yes

Grexe Corp36012 Magellan Dr.Fremont, CA 94536

Vikas Dewen


Provista38544 Jones WayFremont, CA 94536

Steve Taylor

Phone: 510-794-1885E-Mail: [email protected] Contractor: YesSubcontractor: Certified SLEB: Yes

Synoptek1 Market Suite 3600San Francisco, CA 94105

Shaharom Stripling

Phone: 949-742-4201E-Mail: [email protected] Contractor: YesSubcontractor: Certified SLEB: No

All Star Consulting1111 Oak St.San Francisco, CA

Pamela Munn


Outsource Consulting Services, Inc.Maxwell Neall Bld. 222 14th St.Oakland, CA 94612

Sandra Floyd

Phone: 510-986-0686E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB:

Devine Consulting34350 Civic Center Dr.Fremont, CA 94612

Jeff Devine




Global Touchpoints, Inc.2999 Douglas BLVD.Suite 180Roseville, CA 95661

Sundara Gopalakrishan


Informatrix Inc.1740 Creekside Oaks Dr. #175Sacramento, CA

Belinda Moen

Phone: 916-830-1400E-Mail: [email protected] Contractor: Subcontractor: YesCertified SLEB: Yes

Team Persona1407 Oakland Blvd #300Walnut Creek, CA 94595

Ginny Velasquez


Smanio Inc832 Bancroft WayBerkeley, CA

Stacy Holderby


Design Mind465 California Suite 425San Francisco, CA 94104

Mark Ginnebaugh



REVISED EXHIBIT ABID RESPONSE PACKET

RFP No. 901052 – Application Development and Maintenance Services

To: The County of Alameda

From: (Official Name of Bidder)

AS DESCRIBED IN THE SUBMITTAL OF BIDS SECTION OF THIS RFP, BIDDERS ARE TO SUBMIT ONE (1) ORIGINAL AND THREE (3) FIVE (5) HARDCOPY BIDS (EXHIBIT A – BID RESPONSE PACKET), INCLUDING ADDITIONAL REQUIRED DOCUMENTATION), WITH ORIGINAL INK SIGNATURES, AND ONE (1) ELECTRONIC COPY OF THE BID IN PDF (with OCR preferred)

BIDDERS SHALL NOT MODIFY THIS BID RESPONSE PACKET IN ANY WAY OR QUALIFY THEIR BIDS

BIDDERS SHALL NOT SUBMIT TO THE COUNTY A SCANNED, RE-TYPED, WORD-PROCESSED, OR OTHERWISE RECREATED VERSION OF REVISED EXHIBIT A – BID RESPONSE PACKET OR ANY OTHER COUNTY-PROVIDED DOCUMENT

ALL PRICES AND NOTATIONS MUST BE PRINTED IN INK OR TYPEWRITTEN; NO ERASURES ARE PERMITTED; ERRORS MAY BE CROSSED OUT AND CORRECTIONS PRINTED IN INK OR TYPEWRITTEN ADJACENT, AND MUST BE INITIALED IN INK BY PERSON SIGNING BID

BIDDER MUST QUOTE PRICE(S) AS SPECIFIED IN RFP

BID RESPONSE PACKET (REVISED EXHIBIT A) MUST BE SUBMITTED IN TOTAL WITH ALL REQUIRED DOCUMENTS ATTACHED THERETO; ALL INFORMATION REQUESTED MUST BE SUPPLIED

BIDDERS THAT DO NOT COMPLY WITH THE REQUIREMENTS, AND/OR SUBMIT INCOMPLETE BID PACKAGES, SHALL BE SUBJECT TO DISQUALIFICATION AND THEIR BIDS REJECTED IN TOTAL

IF BIDDERS ARE MAKING ANY CLARIFICATIONS AND/OR AMENDMENTS, OR TAKING EXCEPTION TO POLICIES OR SPECIFICATIONS OF THIS RFP, INCLUDING THOSE TO THE COUNTY SLEB POLICY, THESE MUST BE SUBMITTED IN THE EXCEPTIONS, CLARIFICATIONS, AMENDMENTS SECTION OF THIS REVISED EXHIBIT A – BID RESPONSE PACKET IN ORDER FOR THE BID RESPONSE TO BE CONSIDERED COMPLETE

REVISED Exhibit A – RFP No. 901052Page 1

BIDDER INFORMATION AND ACCEPTANCE

1. The undersigned declares that the Bid Documents, including, without limitation, the RFI, RFP, Addenda, and Exhibits have been read.

2. The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the Specifications, Terms & Conditions of the Bid Documents of RFP No. 901052 – Application Development and Maintenance Services.

3. The undersigned has reviewed the Bid Documents and fully understands the requirements in this Bid including, but not limited to, the requirements under the County Provisions, and that each Bidder who is awarded a contract shall be, in fact, a prime contractor, not a subcontractor, to County, and agrees that its Bid, if accepted by County, will be the basis for the Bidder to enter into a contract with County in accordance with the intent of the Bid Documents.

4. The undersigned acknowledges receipt and acceptance of all addenda.

5. The undersigned agrees to the following terms, conditions, certifications, and requirements found on the County’s website:

Bid Protests / Appeals Process [http://www.acgov.org/gsa/departments/purchasing/policy/bidappeal.htm]

Debarment / Suspension Policy[http://www.acgov.org/gsa/departments/purchasing/policy/debar.htm]

Iran Contracting Act (ICA) of 2010[http://www.acgov.org/gsa/departments/purchasing/policy/ica.htm]

General Environmental Requirements[http://www.acgov.org/gsa/departments/purchasing/policy/environ.htm]

Small, Local, & Emerging Business Program [http://acgov.org/auditor/sleb/overview.htm]

First Source[http://acgov.org/auditor/sleb/sourceprogram.htm]

Online Contract Compliance System[http://acgov.org/auditor/sleb/elation.htm]

General Requirements [http://www.acgov.org/gsa/departments/purchasing/policy/genreqs.htm]

Proprietary and Confidential Information[http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm]


6. The undersigned acknowledges that Bidder will be in good standing in the State of California, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFP and associated Bid Documents.

7. It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder certifies that if awarded a contract they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications.

8. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

9. Insurance certificates are not required at the time of submission. However, by signing REVISED Exhibit A – Bid Response Packet, the contractor agrees to meet the minimum insurance requirements stated in the RFP. This documentation must be provided to the County, prior to award, and shall include an insurance certificate and additional insured certificate, naming the County of Alameda, which meets the minimum insurance requirements, as stated in the RFP.

10. The undersigned acknowledges ONE of the following (please check only one box):

Bidder is not local to Alameda County and is ineligible for any bid preference; OR

Bidder is a certified SLEB and is requesting 10% bid preference (Bidder must check the first box in Item 4 above and provide its SLEB Certification Number); OR

Bidder is LOCAL to Alameda County and is requesting 5% bid preference, and has attached the following documentation to this Exhibit: Copy of a verifiable business license, issued by the County of Alameda or a City within the

County; and Proof of six (6) months business residency, identifying the name of the vendor and the local

address. Utility bills, deed of trusts or lease agreements, etc., are acceptable verification documents to prove residency.


Official Name of Bidder:

Street Address Line 1:

Street Address Line 2:

City: State: Zip Code:

Webpage:

Type of Entity / Organizational Structure (check one):

Corporation Joint Venture

Limited Liability Partnership Partnership

Limited Liability Corporation Non-Profit / Church

Other:

Jurisdiction of Organization Structure:

Date of Organization Structure:

Federal Tax Identification Number:

Primary Contact Information:

Name / Title:

Telephone Number: Fax Number:

E-mail Address:

SIGNATURE:

Name and Title of Signer:

Dated this day of 20


BID FORM

Cost shall be submitted on the Bid Form as is. No alterations or changes of any kind are permitted. Bid responses that do not comply will be subject to rejection in total. Bidder hereby certifies to County that all representations, certifications, and statements made by Bidder, as set forth in this Bid Form and attachments are true and correct and are made under penalty of perjury pursuant to the laws of California.

The cost quoted below shall include all taxes and all other charges, including travel expenses, administration costs, etc., and is the cost the County will pay for the three-year (3) term of any contract that is a result of this bid.

Quantities listed herein are unsubstantiated estimates provided for evaluation purposes only and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied.

Table A – RATE CARD: The rates quoted below are the maximum rates to be charged to the County.

Year 1 Year 2 Year 3A B C D E F G H I J

Job Classification/TitleEstimated Hours per

Year

Pay Rate per Hour

Extended Cost(= B * C)

Estimated Hours per

Year

Pay Rate per Hour

Extended Cost(= E * F)

Estimated Hours per

Year

Pay Rate per Hour

Extended Cost(= H * I)

Applications Architect 200 $ $ 200 $ $ 200 $ $ Applications Development Manager 200 $ $ 200 $ $ 200 $ $ Business Continuity Analyst 200 $ $ 200 $ $ 200 $ $ Business Intelligence Analyst 200 $ $ 200 $ $ 200 $ $ Business Systems Analyst 200 $ $ 200 $ $ 200 $ $ PeopleSoft Consultant 200 $ $ 200 $ $ 200 $ $ Data Analyst/Report Writer 200 $ $ 200 $ $ 200 $ $ Data Architect 200 $ $ 200 $ $ 200 $ $ Data Modeler 200 $ $ 200 $ $ 200 $ $ Data Security Analyst 200 $ $ 200 $ $ 200 $ $ Data Warehouse Analyst 200 $ $ 200 $ $ 200 $ $ Data Warehouse Manager 200 $ $ 200 $ $ 200 $ $ Database Administrator 200 $ $ 200 $ $ 200 $ $ Database Developer 200 $ $ 200 $ $ 200 $ $ Database Manager 200 $ $ 200 $ $ 200 $ $


Year 1 Year 2 Year 3A B C D E F G H I J

Job Classification/TitleEstimated Hours per

Year

Pay Rate per Hour

Extended Cost(= B * C)

Estimated Hours per

Year

Pay Rate per Hour

Extended Cost(= E * F)

Estimated Hours per

Year

Pay Rate per Hour

Extended Cost(= H * I)

ERP Business/Functional Analyst 200 $ $ 200 $ $ 200 $ $ ERP Technical Developer 200 $ $ 200 $ $ 200 $ $ Information Systems Security Analyst 200 $ $ 200 $ $ 200 $ $ Lead Applications Developer 200 $ $ 200 $ $ 200 $ $ Mobile Applications Developer 200 $ $ 200 $ $ 200 $ $ Portal Administrator 200 $ $ 200 $ $ 200 $ $ Portfolio Manager 200 $ $ 200 $ $ 200 $ $ Programmer 200 $ $ 200 $ $ 200 $ $ Programmer Analyst 200 $ $ 200 $ $ 200 $ $ Project Manager 200 $ $ 200 $ $ 200 $ $ QA Analyst 200 $ $ 200 $ $ 200 $ $ QA Associate/Analyst 200 $ $ 200 $ $ 200 $ $ QA Lead 200 $ $ 200 $ $ 200 $ $ QA Test Engineer 200 $ $ 200 $ $ 200 $ $ Senior Consultant 200 $ $ 200 $ $ 200 $ $ Senior Programmer 200 $ $ 200 $ $ 200 $ $ Senior Project Manager 200 $ $ 200 $ $ 200 $ $ Senior Web Developer 200 $ $ 200 $ $ 200 $ $ Software Engineer 200 $ $ 200 $ $ 200 $ $ System Integrator 200 $ $ 200 $ $ 200 $ $ Systems Analyst 200 $ $ 200 $ $ 200 $ $ Technical Writer 200 $ $ 200 $ $ 200 $ $ Web Administrator 200 $ $ 200 $ $ 200 $ $ Web Content Manager 200 $ $ 200 $ $ 200 $ $ Web Designer 200 $ $ 200 $ $ 200 $ $ Web Developer 200 $ $ 200 $ $ 200 $ $

Year 1 Sub-total $ Year 2 Sub-total $ Year 3 Sub-total $

TOTAL FOR for YEAR 1 + YEAR 2 + YEAR 3 $

The County may add additional job titles during the contract term as new technologies or requirements develop. Rates for additional job titles shall be mutually agreed upon by the County and Contractor at the time of such inclusion, if any. The County is the sole arbiter on whether a new Job Classification/Title is needed for any SOW to be performed.


Table B – SUPPLEMENTAL RATE CARD: Bidders should add any Job Classifications/Titles, along with corresponding rates, to Table B below that are not listed in Table A above. Table B will not be part of the bid evaluation, but bidders will be expected to provide personnel, as needed, at the rates quoted below during the term of any contract resulting from this RFP.

Local RateJob Classification/Title $

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

** Please print additional pages if necessary


REQUIRED DOCUMENTATION AND SUBMITTALS

All of the specific documentation listed below is required to be submitted with the REVISED Exhibit A – Bid Response Packet in order for a bid to be deemed complete. Bidders shall submit all documentation, in the order listed below and clearly label each section with the appropriate title (i.e. Table of Contents, Letter of Transmittal, Key Personnel, etc.).

1. Table of Contents: Bid responses shall include a table of contents listing the individual sections of the proposal and their corresponding page numbers. Tabs should separate each of the individual sections.

2. Letter of Transmittal: Bid responses shall include a description of Bidder’s capabilities and approach in providing its services to the County, and provide a brief synopsis of the highlights of the Proposal and overall benefits of the Proposal to the County. This synopsis should not exceed three (3) pages in length and should be easily understood.

3. Key Personnel: Bid responses shall include a complete list of all key personnel associated with the RFP. This list must include all key personnel who will provide services/training to County staff and all key personnel who will provide maintenance and support services. For each person on the list, the following information shall be included:

(a) The person’s relationship with Bidder, including job title and years of employment with

Bidder; (b) The role that the person will play in connection with the RFP;(c) Address, telephone, fax numbers, and e-mail address; (d) Person’s educational background; and(e) Person’s relevant experience, certifications, and/or merits

4. Description of the Proposed Services: Bid response shall include a description of the terms and conditions of services to be provided during the contract term including response times. The description shall contain a basis of estimate for services. The description must: (1) specify how the services in the bid response will meet or exceed the requirements of the County; (2) explain any special resources, procedures or approaches that make the services of Bidder particularly advantageous to the County; and (3) identify any limitations or restrictions of Bidder in providing the services that the County should be aware of in evaluating its Response to this RFP.

5. Financial Statements

(a) Most recent Dun & Bradstreet Supplier Qualifier Report. For information on how to obtain a Supplier Qualifier Report, contact Dun & Bradstreet at 1-800-700-2733 or www.dnb.com


6. References:

(a) Bidders must use the templates on pages 11 -12 of this REVISED Exhibit A – Bid Response Packet to provide references.

(b) Bidders are to provide a list of five (5) current and five (5) former clients. References must be satisfactory as deemed solely by County. i. References should have similar scope, volume and requirements to those outlined

in these specifications, terms and conditions.ii. The County prefers references for organizations at which a minimum of five (5) IT

personnel were placed by the same Account Manager that will be assigned to the County. Organizations that demonstrate a higher percentage of qualified IT personnel will receive a higher score in the evaluation of references.

iii. Bidders must verify the contact information for all references provided is current and valid.

iv. Bidders are strongly encouraged to notify all references that the County may be contacting them to obtain a reference.

(c) The County may contact some or all of the references provided in order to determine Bidder’s performance record on work similar to that described in this request. The County reserves the right to contact references other than those provided in the Response and to use the information gained from them in the evaluation process.

(d) Bidder shall provide on a separate sheet(s), complete reference information for all California public institutions or agencies for which it provides or has provided comparable product, systems and services. Each reference shall include the project name and location, the scope of services performed and the name, address, telephone and fax numbers of the person who may be contacted for reference information.

7. Exceptions, Clarifications, Amendments:

(a) This shall include clarifications, exceptions and amendments, if any, to the RFP and associated Bid Documents, and shall be submitted with your bid response using the template on page 13 of this REVISED Exhibit A – Bid Response Packet.

(b) THE COUNTY IS UNDER NO OBLIGATION TO ACCEPT ANY EXCEPTIONS, AND SUCH EXCEPTIONS MAY BE A BASIS FOR BID DISQUALIFICATION.

8. SLEB Partnering Information Sheet:

(a) Every bidder must fill out and submit a signed SLEB Partnering Information Sheet, (found in REVISED Exhibit A immediately following this paragraph) indicating their SLEB certification status and, if not certified, the name, identification information, and services to be provided by the SLEB partner(s) with whom the bidder will subcontract to meet the County SLEB participation requirement. If a SLEB subcontractor(s) is named, the Exhibit must be signed by the SLEB(s) according to the instructions.


SMALL LOCAL EMERGING BUSINESS (SLEB)PARTNERING INFORMATION SHEET


In order to meet the Small Local Emerging Business (SLEB) requirements of this RFP, all bidders must complete this form as required below.

Bidders not meeting the definition of a SLEB (http://acgov.org/auditor/sleb/overview.htm) are required to subcontract with a SLEB for at least twenty percent (20%) of the total estimated bid amount in order to be considered for contract award. SLEB subcontractors must be independently owned and operated from the prime contractor with no employees of either entity working for the other. This form must be submitted for each business that bidders will work with, as evidence of a firm contractual commitment to meeting the SLEB participation goal. (Copy this form as needed.)

Bidders are encouraged to form a partnership with a SLEB that can participate directly with this contract. One of the benefits of the partnership will be economic, but this partnership will also assist the SLEB to grow and build the capacity to eventually bid as a prime on their own.

Once a contract has been awarded, bidders will not be able to substitute named subcontractors without prior written approval from the Auditor-Controller, Office of Contract Compliance (OCC).

County departments and the OCC will use the web-based Elation Systems to monitor contract compliance with the SLEB program (Elation Systems: http://www.elationsys.com/elationsys/index.htm).

BIDDER IS A CERTIFIED SLEB (sign at bottom of page)

SLEB BIDDER Business Name:

SLEB Certification #: SLEB Certification Expiration Date:

NAICS Codes Included in Certification:

BIDDER IS NOT A CERTIFIED SLEB AND WILL SUBCONTRACT % WITH THE SLEB NAMED BELOW FOR THE FOLLOWING GOODS/SERVICES:

SLEB BIDDER Business Name:

SLEB Certification #: SLEB Certification Expiration Date:

SLEB Certification Status: Small / Emerging

NAICS Codes Included in Certification:

SLEB Subcontractor Principal Name:

SLEB Subcontractor Principal Signature: Date:

Upon award, prime contractor and all SLEB subcontractors that receive contracts as a result of this bid process agree to register and use the secure web-based ELATION SYSTEMS. ELATION SYSTEMS will be used to submit SLEB subcontractor participation including, but not limited to, subcontractor contract amounts, payments made, and confirmation of payments received.


CURRENT REFERENCES


Bidder Name:

Company Name: Contact Person: Address: Telephone Number: City, State, Zip: E-mail Address: Services Provided / Date(s) of Service:






FORMER REFERENCES


Bidder Name:







EXCEPTIONS, CLARIFICATIONS, AMENDMENTS


Bidder Name:

List below requests for clarifications, exceptions and amendments, if any, to the RFP and associated Bid Documents, and submit with your bid response.

The County is under no obligation to accept any exceptions and such exceptions may be a basis for bid disqualification.Reference to: Description

Page No. Section Item No.p. 23 D 1.c. Vendor takes exception to…

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EXHIBIT CVENDOR LIST


Below is the Vendor Bid List for this project consisting of vendors who have responded to RFI No. 901052, and/or been issued a copy of this RFP. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program: http://www.acgov.org/gsa/departments/purchasing/policy/slebpref.htm.

This RFP Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list includes contact information for each vendor attendee at the Networking/Bidders Conferences.

RFP No. 901052 - Application Development and Maintenance ServicesBusiness Name Contact Name Contact Phone Address City State Email

22nd Century Technologies, Inc. Kulpreet Singh 732-507-7979 1 Executive Dr. Suite 285 Somerset NJ [email protected] Software Dynamics, Inc. Sonali Singh 925-975-0693 1371 Oakland Blvd., Suite 100 Walnut Creek CA [email protected]

AEKO Consulting, Inc. Gboyega Aladegbami 510-763-2356 x13 1939 Harrison Street, Suite 420 Oakland CA [email protected]

Ardent Technologies Inc Vas Appalaneni 937-312-1345 6234 Far Hills Avenue Dayton OH [email protected]

ATR International Karen McManus 408-328-8094 1230 Oakmead Parkway, Ste. 110 Sunnyvale CA [email protected]

ClarusTec, Inc. Jeevesh Murthy 732-568-4762 347, Plainfield Ave., Suite 104 Edison NJ [email protected] Training & Consulting Inc. Catherine M. Wool 510-357-3535 1530 Graff Avenue San Leandro CA [email protected]

Cornerstone Consulting & Technology Derek Lawson 415.705.7800x228 44 Montgomery Street, Suite 3360 San Francisco CA [email protected] Business Solutions, Inc., DBA “DesignMind” Mark Ginnebaugh 415-226-1146 465 California Street, Suite 425 San Francisco CA [email protected]

DeVine Consulting, Inc. Jeffrey DeVine 510-713-8800 39350 Civic Center Drive Suite 250 Fremont CA [email protected] Commissioning Solutions, inc. (DCSi) Richard Farkas 702-942-1616 3078 E. Sunset Road, Suite 5 Las Vegas NV [email protected]

ecomnets Raj Kossuri 800-541-7205 2553 Dulles View Dr. #240 Herndon VA [email protected]

EMANIO, Inc. Walter Paliska 510-849-9300 832 Bancroft Way Berkeley CA [email protected]

EMANIO, Inc. Walter Paliska 510-849-8692 832 Bancroft Way Berkeley CA [email protected]

EMANIO, Inc. Stacy Holderby 510-849-8693 832 Bancroft Way Berkeley CA [email protected]

GatewaySolutions Inc Srinivas Vuyyuru 913-440-4867 12980 Metcalf Ave, Suite #330 Overland Park KS [email protected]

Global Touchpoints, Inc. UDAYAN (UC) CHANDA 315-480-98492999 Douglas Boulevard Suite #180 Roseville CA [email protected]

Grexe, Corp. Vikas Dewen 510-676-1297 36012 Magellan Dr. Fremont CA [email protected]

Infinite Computing Systems, Inc. Sapan Kumar 319 -730-7078 425, 2nd Street SE, Suite #600 Cedar Rapis IA [email protected]

Informatrix Inc. Donna Main 916-830-1400 1740 Creekside Oaks Dr., Ste. 175 Sacramento CA [email protected]

Interwest Consulting Group Steve Gay 916-683-3340 9300 W. Stockton Blvd, Suite #105 Elk Grove CA [email protected]

MSys Inc Raj Mani 919 380 9783 140 Iowa Lane #201 Cary NC [email protected]

Nodavare Corporation Ven Iyer 703-463-9764 4031 University Dr, Suite 200 Fairfax VA [email protected]

Ntranga IT Services, Inc. Srikanth Yeddanapudi 408-213-6982 1541 The Alameda San Jose CA [email protected]

Ntranga IT Services, Inc. Srikanth Yeddanapudi 925-577-9333 4748 Woodrose Circle Dublin CA [email protected] Source Hamid Majidy 510-814-0204 484 Lake Park Ave Suite #670 Oakland CA [email protected] Ridge Beth Tripp 530-838-8888 10701 Cull Canyon Rd Castro Valley CA [email protected] Steve Taylor 510-794-1885 83544 Jones Way Fremont CA [email protected]

Pyramid Technology Solutions, Inc Dilip Vadlamudi317-280 9900 x 304 9535 E 59th St, Suite A Indianapolis IN [email protected]

Business Name Contact Name Contact Phone Address City State Email

Exhibit C – RFP No. 901052Page 1

RFP No. 901052 - Application Development and Maintenance ServicesRADGOV Inc Ellen Loprete 908-668-1080 107-B1 Corporate Blvd. S. Plainfield NJ [email protected]

RADGOV Inc Evelyn Reid 954- 938 -2800 1500 West Cypress Creek Road, Suite # 415 Fort Lauderdale FL [email protected]

R MO LLC Ranjani Mohana 925-236-0201 2575 Dos Rios Dr. San Ramon CA [email protected]

RS Computer Associates Afshan Keval 916-230-7306 37600 Central Court Ste 210 Newark CA [email protected]

Serenity Infotech, Inc. Srini Vangimalla 678 488 0197 1811 Santa Rita Rd, Suite 200 Pleasanton CA [email protected] Silicon Alley Group Inc. Steven H. Greisman 732-326-1600 1 Austin Avenue Iselin NJ [email protected]

SoftSol Technologies Inc Kumar Talluri 510-824-2044 48383 Fremont Blvd., Suite # 118 Fremont CA [email protected]

SoftSol Technologies Inc Vija Kiran 510-824-2085 48383 Fremont Blvd., Suite # 118 Fremont CA [email protected]

Staff Tech, Inc Erika Kohnke 916-932-1232 193 Blue Ravine Rd., STE. 200 Folsom CA [email protected]

STELE INFOTECH Raj Mahendra 973 343 4812 622 Route 10 West Whippany NJ [email protected]

STS International, Inc. Teri Owens 925-479-7815 5601 Arnold Rd #102 Dublin CA [email protected]

Synoptek Shaharom Stripling 415-376-5211 [email protected]

Track Computer Center Services Jim Benterou 925-426-87256900 Koll Center Parkway, Suite 401 Pleasanton CA [email protected]

Triune Infomatics, Inc. Rahul Kuauvilla 510-364-3557 3904 Kinglet Terrace Fremont CA [email protected]

Berean Group Robert Mogavero [email protected]

Exhibit C – RFP No. 901052Page 2