901370 rfp-master cabling - acgov. web view... eia/tia - 598, color coding for fiber optic cables....

**IMPORTANT NOTICE** ONLINE BIDDING PROCESS

Bid proposal and attachments must be submitted online through Alameda County Strategic Sourcing Supplier Portal.

The following pages require signatures and must be scanned and uploaded to Alameda County Strategic Sourcing Supplier Portal:

1. Exhibit A – Bid Response Packet, Bidder Information and Acceptance pagea. Must be signed by Bidder

2. Exhibit A – Bid Response Packet, SLEB Partnering Information Sheeta. Must be signed by Bidder b. Must be signed by SLEB Partner if subcontracting

to a SLEB

Please read EXHIBIT A – Bid Response Packet carefully, INCOMPLETE BIDS WILL BE REJECTED. Alameda County will not accept submissions or documentation after the bid response due date. Successful uploading of a document does not equal acceptance of the document by Alameda County.

https://ezsourcing.acgov.org/psp/SS/SUPPLIER/ERP/h/?tab=DEFAULT


COUNTY OF ALAMEDAREQUEST FOR PROPOSAL No. 901370

for

MASTER CABLING CONTRACT

For complete information regarding this project, see RFP posted at http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp or

contact the County representative listed below. Thank you for your interest!

Contact Person: Evelyn Benzon, Procurement & Contracts Specialist

Phone Number: (510) 208-9622

E-mail Address: [email protected]

RESPONSE DUEby

2:00 p.m.on

August 28, 2015through

Alameda County, GSA–Procurement & Support Services Strategic Sourcing Supplier Portal


Alameda County is committed to reducing environmental impacts across our entire supply chain. If printing this document, please print only what you need, print double-sided, and use recycled-content paper.

1401 Lakeside Drive, Suite 907 Oakland, CA 94612Phone: 510-208-9600 Website: http://www.acgov.org/gsa/departments/purchasing/

http://www.acgov.org/gsa/departments/purchasing/


http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp

COUNTY OF ALAMEDAREQUEST FOR PROPOSAL No. 901370

SPECIFICATIONS, TERMS & CONDITIONSfor

Master Cabling Contract

TABLE OF CONTENTSPage

I. STATEMENT OF WORK 5A. INTENT 5B. SCOPE5C. BACKGROUND 5D. BIDDER QUALIFICATIONS 6E. SPECIFIC REQUIREMENTS 7F. SUBMTTALS/DELIVERABLES 53

II. CALENDAR OF EVENTS 57G. NETWORKING / BIDDERS CONFERENCES 58

III. COUNTY PROCEDURES, TERMS, AND CONDITIONS 58H. EVALUATION CRITERIA / SELECTION COMMITTEE 58I. CONTRACT EVALUATION AND ASSESSMENT 63J. NOTICE OF RECOMMENDATION TO AWARD 63K. TERM / TERMINATION / RENEWAL 64L. BRAND NAMES AND APPROVED EQUIVALENTS 64M. QUANTITIES 65N. PRICING 65O. AWARD 66P. METHOD OF ORDERING 67Q. WARRANTY 68R. INVOICING 68S. PERFORMANCE BOND 69T. ACCOUNT MANAGER / SUPPORT STAFF 69

IV. INSTRUCTIONS TO BIDDERS 70U. COUNTY CONTACTS 70V. SUBMITTAL OF BIDS 70W. RESPONSE FORMAT 72

ATTACHMENTS

EXHIBIT A – BID RESPONSE PACKETEXHIBIT B – INSURANCE REQUIREMENTS – VENDOR BID LISTEXHIBIT D – ALAMEDA COUNTY INFRASTRUCTURE CABLING SPECIFICATIONSEXHIBIT E – HAZARDHOUS MATERIAL, PROCEDURES AND CONTROLS

RFP No. 901370

EXHIBIT F – (SAMPLE) SUPPLEMENTAL QUESTIONNAIREEXHIBIT G – (SAMPLE) PROPOSAL FORMATEXHIBIT H – (SAMPLE) JOB LIST STATUS REPORTS

RFP No. 901370

Specifications, Terms & Conditionsfor Master Cabling ContractError: Reference source not found

I. STATEMENT OF WORK

A. INTENT

It is the intent of these specifications, terms and conditions to describe master cabling contract services being requested by the County.

The County intends to award a three-year contract (with option to renew) to the bidder selected as the most responsible bidder whose response conforms to the RFP and meets the County’s requirements.

It is the intent of these specifications, terms and conditions to procure the most environmentally preferable products with equivalent or higher performance and at equal or lower cost than traditional products. Specific requirements from the County’s Sustainability Program that are related to this Bid are included in the appropriate Bid sections.

B. SCOPE

The County is seeking bidders who are able to purchase, install, modify and service data communications cabling. A full range of cable installation services is required. Services to the County will include cable infrastructure design and technology consultation. Data communications cable will consist primarily of inside horizontal station cable, fiber optic vertical backbone-data cable, copper voice riser cable, and distribution cable. There will be some need for outside installation and repair of copper, fiber backbone and distribution cable. There will also be some need to install County provided Wireless Access Points (WAP). This contract applies to existing County owned buildings and leased buildings in most cases depending on the site and the project. This contract may or may not apply to large construction projects including large remodels, and multi-phase projects depending on how the County chooses to bid and manage each project. This contract will not apply to new buildings.

C. BACKGROUND

The County of Alameda Communications Network serves over 14,000 endpoints in an 813 square mile area. Over 200 County Departments operate in approximately 250 buildings encompassing roughly 8,000,000 square feet. County facilities range from one-story buildings to complex campus environments. Although the majority of County facilities were built during the 1950’s and 1960’s, some were built more recently and some were built in the early 1900’s. County facilities include two jails, a juvenile justice complex, 12 libraries, and numerous other buildings for administrative, social services, health care, and law enforcement.

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The current voice network is comprised of – Aura Communications Manager VoIP systems with approximately – 15 remote Expansion Port Network (EPN) modules and 38 Media Gateways.

The communications cable infrastructure is comprised primarily of Category 5e/6 unshielded twisted pair copper cable, has over 14,000 working voice lines, and supports voice equipment associated with networked Aura Communications Manager processors and stations, AT&T CTX services, some ISDN AND DSL services, CO based carrier provided facilities into County buildings, lines to electronic key systems in remote locations, and alarm and elevator circuits.

The County of Alameda data network consists of approximately 450 to 500 Ethernet Local Area Network (LAN) segments, and over 9,000 networked devices including desktop personal computers, tablets and smart phones. LANs are connected to the Information Technology Department (ITD) data center in Oakland via Wide Area Network (WAN) that include DS1’s, DS3’s, and Ethernet services from local exchange carriers, as well as Ethernet over campus fiber. The data infrastructure consists of Cisco network equipment supporting PCs with the Microsoft Windows OS, and Cisco wireless access points.

The County’s cable infrastructure is about 90% SYSTIMAX cabling, and carries the SYSTIMAX Structured Connectivity Solutions 20-year Extended Product Warranty and Application Assurance Program provided by SYSTIMAX Solutions, a CommScope company. Unless otherwise approved, in writing, the County supports the following cable systems in new or wholly remodeled buildings:

SYSTIMAX warranty by CommScope

D. BIDDER QUALIFICATIONS

1. BIDDER Minimum Qualifications

a. Bidder shall be regularly and continuously engaged in the business of providing telecommunications cabling services for at least five years.

b. Bidder shall possess certification from the cable system manufacturer (SYSTIMAX/CommScope), to install telecommunications cabling systems and to provide warranty-service response.

c. Bidder shall possess all permits, licenses and professional credentials necessary to supply product and perform services as specified under this RFP.

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d. Bidder shall have five years of current experience in providing telecommunications-cable services to customers, at least one of which is similar in size and complexity as that of the County. Experience must be reflective of references provided by bidder at the time of the bid.

e. Bidder shall have at least ten jobs completed consisting of inside copper and fiber in a campus environment consisting of a minimum of three buildings or multi-story office building consisting of a minimum of three floors in the past five years. Experience must be reflective of references provided by bidder at the time of the bid.

E. SPECIFIC REQUIREMENTS

1. Contractors and their/its employees shall have no criminal record and shall be required to pass a background security check to work in certain locations.

2. The Contractor will require staff fill out and submit background check forms for their/its employees who will work in County locations that require background checks.

3. Staffing

a. The Contractor shall designate in writing to the County a full-time local Project Manager (PM)/Project Manager Alternate (PMA) as the contacts for design, job coordination, additions, changes, etc., who shall be reachable at all times, 24 hours a day, 7 days a week, during the performance of the work.

b. The PM/PMA shall have full responsibility for all coordination of all projects regardless of the number of projects being performed at any one time.

c. The Contractor's PM/PMA shall have full authority to represent the Contractor in making decisions and executing the work. Such PM/PMA shall be interviewed for approval by the County and will be replaced at the County’s discretion.

d. The Contractor shall provide a supervisory work force sufficient to maintain the efficient and timely (according to schedule) performance of the Contractor's work.

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e. The Contractor shall be responsible for the actions of all workers under its employ and shall immediately and permanently remove any personnel from the job site at the written request of Alameda County.

f. All crafts personnel performing the work designated herein shall be fully Contractor certified and qualified and be knowledgeable of the following:

(1) Electronic Industries alliance (EIA)/Telecommunications Industry Association (TIA) standards and practices.

(2) Bonding and grounding of armored or shielded cables, equipment racks, ladder racks and other telecommunications devices and hardware.

(3) Testing conductors for electrical continuity and compliance with specifications set forth in this document.

(4) Installation and termination of cables on specified outlets, patching, and cross connect hardware according to SYSTIMAX specifications.

(5) Installation, termination, and testing of both singlemode and multimode optical fiber cables.

g. Contractor shall be responsible for ensuring all installers possess or are provided with the required tools to perform each activity. Installers shall be adequately trained in the use of all tools prior to beginning work. Tools must be maintained in good working order. The County reserves the right to review the tool lists and tool maintenance procedure of the Contractor. Tools deemed unserviceable by the County shall be replaced immediately. Under no circumstances are County tools or equipment to be used.

4. Organization of Work

a. The Contractor shall provide the level of staff necessary to meet all installation schedules.

b. The Contractor shall maintain a complete file of shop drawings, plans and specifications and other submissions on the job site at all times. The shop drawings, plans and specifications shall be kept in a neat and orderly fashion and shall be used to red-line any changes made during construction. The shop drawings, plans and specifications shall be used in

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the preparation of the required “as-built” documents. These shop drawings and submissions shall be made available to the County upon request.

c. All work shall remain accessible so as to permit the County to observe the work during the course of construction.

d. As required, and when directed in writing by the County, the Contractor shall, without extra charge, prior to installation, make reasonable modifications in the layout as needed to prevent conflict with work of other trades or for proper compliance with the design intent, or to meet local codes.

5. Cable Project Management

a. Recommendations to the County concerning communication room layout, cable system design, support structure requirements and products will be requested of and procurement of materials and products shall be required by the Contractor. Wherever possible, old station and riser cables shall be removed and disposed of as part of the new cable installation.

b. For each cabling project, the Contractor shall:

(1) Contact customer within five business days of job request to arrange an on- site survey.

(2) Provide a written quote within five business days of an on-site survey, See sample proposal on Exhibit G.

(3) Fill out appropriate forms such as the Supplemental Questionnaire and Cabling Project Notification and follow cabling procedures, See samples on Exhibit F.

(4) Order materials.

(5) Schedule the work.

(6) Perform the work.

(7) Inspect the work performed and provide test results.

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(8) Apply for cable warranty (Note: Cable job is not considered complete until a registration for warranty has been completed and test results provided).

(9) Sign the Sign-Off form in proper sequence.

(10) Provide a weekly status report spreadsheet to County for all jobs assigned.

c. The successful bidder shall serve as a Prime Contractor, managing all County cable installations by performing work directly or by assigning projects to qualified subcontractors that have been approved by the County.

d. The Prime Contractor shall:

(1) Determine which cable jobs require certification by a Registered Professional Engineer and secure that certification.

(2) Maintain a performance bond for twenty five percent (25%) of the total estimated annual contract amount.

(3) Provide all cable repair and installation services as needed for the County of Alameda, including but not limited to, unshielded twisted pair (UTP) cabling, single and multimode fiber, and any older cable that has been modified for voice and data use.

(4) The Prime Contractor shall provide a local Registered Communications Distribution Designer (RCDD) who will ultimately be responsible for the design and the management of cable projects. The RCDD must have sufficient experience in cabling projects to be able to lend adequate technical support to the field forces during the installation, warranty period, and during any extended warranty period or maintenance contracts. The RCDD must be available within 24 hours of any County request. At a minimum, the RCDD must be SYSTIMAX certified since about ninety percent (90%) of the County’s existing cable is of that particular manufacturer.

(5) Provide the services of a Field Supervisor as an employee of the Contractor or approved and qualified subcontractors located within

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the County of Alameda to schedule cable projects and to oversee each job.

(6) Provide resumes of the RCDDs and Field Supervisor (if known), copies of applicable certifications and the date of RCDD award.

(7) Provide emergency cable repair service that may require a same day or next day response, at the discretion of the County.

(8) Provide non-emergency cable repair on a time and materials (T&M) basis.

(9) Provide all security measures deemed necessary to adequately protect unoccupied job sites from thefts, vandalism, etc. Expenses incurred by Contractor negligence in failing to provide security shall be borne by the Contractor.

(10) Provide labor during regular County work hours from 8:00 A.M. to 5:00 P.M. unless overtime or weekend work is specified by the County. Contractor shall have a local or toll-free number and be available for emergencies 24 hours a day, 7 days a week.

(11) The County makes the following general representations regarding hazardous materials in County-owned buildings: Ultimately, it is the Contractor’s responsibility to inspect the work area and determine if these hazardous materials and/or others are present prior to the start of work; Reference Exhibit E, Hazardous Materials, Procedures and Controls.

(12) Technicians shall be trained to work in confined areas and in the identification of hazardous material while performing services as required under this contract.

(13) Access to sources of cable materials and related products.

6. Communications Cabling System General Conditions

a. Technical Requirements are specified in the following sections. Incorporated in Technical Requirements is Article 800, Communications Circuits, National Electric Code.

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b. Technical Requirements shall be used as a guide for communications cable equipment and in the performance of installation services. Not all sections or all parts of sections will be applicable to every cable project required by the County.

c. Technical Requirements shall remain in effect during the term of any contract which may arise under this RFP.

7. Standard Requirements

a. This section of the specifications covers the communications cabling-related work to be performed at existing and new facilities of the County of Alameda. It includes work to be performed by the Contractor, who may require the employment of one or more subcontractors.

b. All articles or parts of articles of the National Electric Code, Article 800, Communications Circuit not so amended, modified or supplemented by these Technical Requirements, shall remain in full force and effect. Should any discrepancy become apparent between the National Electric Code and these Technical Requirements, the Contractor shall notify the County, in writing, and the County will interpret and decide such matters in accordance with the provisions of the National Electric Code.

c. The Contractor shall comply with all applicable governmental regulations and with all known Federal, State, City, and other applicable codes and ordinances. The Contractor shall be responsible for all fees, duties, licenses, etc., which may be required to perform work as part of any contract which may arise as a result of this RFP.

d. The Contractor shall provide all labor and materials called for in the specifications in accordance with the conditions of the contract. This includes all incidentals such as equipment, hardware, services, hoisting, scaffolding, supports, tools, supervision, consumable items, etc., necessary to provide a complete cabling system as described herein. In no case shall Contractor use County tools or equipment.

e. It is the intent of these specifications to provide a complete workable structured communications cabling system ready for the County’s use. Nevertheless, the Contractor shall be responsible for all items normally required to deliver a complete cabling system despite not being explicitly depicted in the specifications.

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f. Installations shall be as indicated in the applicable sections of these specifications and shall be in compliance with all applicable industry standards. Requirements and details stated in the specifications shall govern if they differ from submitted plans and shop drawings.

g. The Contractor shall be responsible for the delivery of any and all requests for information, plans, shop drawings, submittals, samples and/or any other required deliverables through the County or its representative. The cost of these items shall be included in price quotes submitted to the County.

8. Coordination of the Work

a. The Contractor shall be responsible for coordinating any and all work with other trades either through scheduled meetings or through Alameda County. When possible, coordination with other trades shall take place prior to, and be indicated on, shop drawing submittals.

b. Contractor shall transmit to other trades in a timely manner all information required for work to be provided under their respective sections. Where such needs are known in advance, Contractor shall transmit data no more than 15 days prior to the time it is needed for installation or fabrication.

c. Wherever work interconnects with work of other trades, Contractor shall coordinate with other trades to ensure that all trades have the information necessary so they may properly install all the necessary connections and equipment.

d. Depending on the type of installation, a fixed sequence of operations may be required to properly install the complete systems. Contractor shall coordinate and schedule work with the County in accordance with the overall construction, furniture, telephone and data equipment installation schedule.

e. The Contractor shall be expected to maintain the project schedule unless permitted in writing from the County to deviate from the schedule. Consistent failure on the part of the Contractor to keep within the project schedule can and will be considered a breach of contract.

f. The Contractor, the PM/PMA or the Field Supervisor shall be expected to attend all construction meetings as requested by the County.

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9. Codes, Regulations and Standards

a. All installation shall comply fully with all known city, county and state laws and ordinances, regulations and codes applicable with the installation.

b. Local electrical and building codes may be more restrictive than the recommendations of this practice. Contractor shall be familiar with and follow the most restrictive codes or recommendations.

c. Should any change in plans or specifications be required to comply with governmental regulations, the Contractor is to notify the County at the time of submittal.

d. Generally accepted industry standards, such as BICSI and TIA/EIA, the County’s own Infrastructure Cabling Specifications document (Exhibit D), as well as manufacturer's written installation instructions, will be used for in-process quality control and as a basis for final acceptance of an installation.

e. All equipment shall be equal to or exceed the minimum requirements of the National Electric Code (NEC), National Electrical Manufacturers Association (NEMA), Institute of Electrical and Electronic Engineers (IEEE), American National Standards Institute (ANSI), American Society of Testing and Materials (ASTM) and Underwriters' Laboratories (UL), as applicable.

10. Special Conditions

a. All standards, specifications, drawings and codes referred to herein shall be considered a part of these specifications.

b. The Contractor shall cooperate fully with local utility companies with respect to their services. Contractor shall include in the price any costs to be incurred relative to the installation of the system(s) described herein.

11. Inspection, Tests and Guarantees

a. After an installation is complete, in addition to any other required testing, and at such times as the County directs, the Contractor shall be present while the County conducts operational tests of the transport electronics connected to the cabling system. The installation shall be demonstrated to be in accordance with the requirements of these specifications.

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b. The Contractor shall be notified in writing of any defective items and must repair or replace such items within 24 hours of written notice, without cost to Alameda County.

c. Contractor shall provide a Systimax Performance Warranty (“ Systimax structural cabling systems 20 year extended product warranty and application assurance”) which guarantees all work against faulty and improper material and workmanship for a minimum period of 20 years from date of final written acceptance by the County. Within 24 hours of written notice, Contractor shall correct any deficiencies which occur during the guarantee period at no additional cost to the County, all to the satisfaction of Alameda County.

12. Quality Assurance

a. The Contractor shall be responsible for ensuring all materials being provided are new and unused and bear the Underwriters' Laboratory, Inc. label. If the label is not available, the Contractor shall receive approval from the County to use the specific product.

b. The County may choose to reuse existing cable where feasible. Reuse of existing cable will only be done at the direction of the County.

c. When existing cable is reused, Contractor will re-terminate and retest based on County standards for new cable and provide post install test results to the County with the same test results required for newly installed cable.

d. The Contractor shall be responsible for ensuring all materials are clean, free of defects and corrosion, and comply with the specifications as set forth herein.

13. Components

a. Contractor shall be responsible for providing all equipment and cable types as indicated in the specifications unless otherwise noted.

b. Part numbers and product codes in these specifications are correct as of the time of writing. Manufacturers may, however, change part numbers and product codes on short notice. In cases where part numbers or product codes differ from technical specifications for a particular product,

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Contractor shall provide products meeting the minimum technical specifications of the products in the specifications. Contractor shall notify the County of any product code and or part number changes on the material list submittal.

c. Product Consistency: Any given item of equipment or material shall be the product of one manufacturer per each cabling project. Multiple manufacturers of any one item will not be permitted, unless specifically noted otherwise and approved by the County. In particular, the glass used in the construction of the fiber optic cables, pigtails and patch cords shall be made by the same manufacturer.

14. Installation

a. Contractor shall follow manufacturer’s' instructions for installing, connecting, and adjusting all equipment and cabling furnished under this work. Contractor shall maintain a copy of such instructions at the equipment location during installation and any subsequent work on the equipment.

b. Contractor shall thoroughly examine the manufacturer’s specifications and report any discrepancies between them to the County. Contractor shall obtain from the County written instructions for changes necessary in the work. The Contractor may be held responsible for any discrepancies unreported at the time of pricing at the discretion of the County.

c. Contractor shall install and coordinate the cabling work in cooperation with other trades installing interrelated work. All repairs or changes required in the work of the Contractor, caused by Contractor’s neglect (i.e., improper review of drawings/plans, storage of tools/materials, poor workmanship according to generally accepted industry standards, etc.) shall be made by the Contractor at no cost to the County.

d. The locations of equipment and hardware as shown on drawings indicate the design intent of the project and are understood to be subject to such revision as may be found necessary or desirable in response to site conditions, etc., at the time the work is installed.

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15. Protection of Work, Property, and People

a. The Contractor shall be responsible for the protection of all new and existing equipment and hardware from damage due to neglect or mishandling. The Contractor shall remain responsible for damages until such time as the County relinquishes the Contractor of any responsibility in writing.

b. The Contractor shall be responsible for the receipt, safe storage and delivery of materials and equipment to the job site. Materials and equipment subject to damage by natural elements shall be stored in a weather-tight enclosure coordinated with Alameda County.

c. The Contractor shall not store or place material on floors in excess of the designed load limits as specified by the County structural engineer. The Contractor is responsible for obtaining such specifications before beginning any work.

d. Active equipment shall not be installed in the communications entrance facility room or the communications distribution rooms until such time as other trades have completed their work in those areas.

e. The Contractor shall assume full responsibility for any damage or defacement caused to the finished work of other trades and shall remedy any such damage or defacement by its forces at its own expense, as required, and as soon as possible.

f. The Contractor shall perform daily clean-up of its own debris in its work area. All debris shall be placed in the containers and/or locations as directed by the County. Contractor shall leave County facilities room clean.

g. The Contractor shall maintain unobstructed paths of egress out of the work area.

h. Contractor shall be responsible for its staff maintaining safe, appropriate and courteous behavior when dealing with other trades, County staff and the public when on County premises. The County will determine what behavior is appropriate and/or courteous.

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16. Special Tools

a. All special tools and small equipment items needed for proper operation, adjustment and maintenance of cabling and equipment installed under any contract to be entered into shall be provided by the Contractor.

b. The terms "special tools" and "small equipment items" is meant to include such items as punch down tools, power/hand tools, connector assembly tools, etc.

17. Sequence of Work

a. The County will assign a Cable Project Manager (CPM) for all cable projects that affect structural integrity and/or code regulated life and safety issues. A departmental Cable Project Contact (CPC) shall be assigned for all other projects.

b. A County department will assign a CPC/CPM if needed, prepare a purchase requisition for the necessary work and have it approved, as required, by the:

(1) Department Manager;

(2) GSA-Building Maintenance Department (BMD);

(3) GSA-Technical Services Department (TSD) Environmental Engineering Manager; and

(4) Information Technology Department (ITD).

(5) Auditor's Office

c. The County Auditor’s Office will electronically (email) the Purchase Order to the Contractor.

d. The Contractor will provide the email addresses of at least two of its/their employees who will receive all emailed purchase orders.

e. Contractor shall respond to all phone and electronic messages from County personnel within 24 working hours of receipt.

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f. Contractor shall arrange a site meeting with the CPC to be scheduled within five working days of receipt of requisition. The purpose of the site meeting is to:

(1) Determine the scope of work;

(2) Review the site;

(3) Establish the work schedule and

(4) Notify the Contractor of any potential hazards, such as ACM, that may exist at the site.

The CPC will invite representatives from the departments involved whom he/she deems necessary. The CPC will answer project specific questions or arrange to get the answers from the appropriate source.

g. Contractor shall prepare a written scope of work using the itemized costs quoted in response to this Request for Proposal. The scope of work shall detail the necessary specifications, material and labor to complete the job and include shop drawings, cable routes, forms, and plans, as required.

(1) Timeliness of installation is important. Contractor must submit an estimate of time to complete each job. Any changes to the original time estimate must be forwarded immediately to the CPC for approval.

(2) Contractor shall discuss all issues and concerns regarding power requirements and HVAC loads with GSA-BMD Facilities Manager or designee.

(3) Contractor shall deliver scope of work to the CPC within five working days of the site meeting. Each scope of work shall be identifiable by a Job number assigned by the Contractor.

(4) The Contractor will assign unique proposal numbers to each proposal. The Contractor can add version numbers to revised proposals based on County requested changes.

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h. The CPC/CPM shall:

(1) Obtain authorized department approval signature on the scope of work.

(2) Attach the purchase requisition and related forms to the scope of work.

(3) Forward the package to the designated County contact who will route it for GSA and ITD review, approval and signoff.

i. The Auditor Controller Agency shall:

(1) Verify authorized department approval signature on scope of work.

(2) Match signed off scope of work with corresponding requisition number.

(3) Maintain a status log from the date scope of work is received through purchase order issuance.

j. Auditor Controller Agency shall:

(1) Sign the scope of work;

(2) Assign a purchase order number to the scope of work;

(3) Transmit purchase order number electronically to Contractor as notice to proceed.

(4) The Auditor Controller Agency will issue all orders and change orders for data and voice cabling projects. The Contractor shall accept purchase orders only from the Auditor Controllers Agency.

k. Contractor shall accept scope of work/notice to proceed only from the Auditor Controller Agency, except for emergency repair work or T&M repair work requested by ITD. In addition to Auditor Controller Agency, authorized ITD management, CPM can give the Contractor work/notice to proceed for emergency repair work. ITD will provide the Contractor with a list of names of managers who can authorize emergency work.

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l. Contractor shall immediately place all scope of work/notices to proceed into a scheduling queue. Rush orders will be noted on scope of work/notice to proceed and shall be scheduled for work to begin immediately, within three workdays of receipt. All other work shall be scheduled to begin within ten workdays unless another date is specified.

m. Contractor shall submit a written scope of work for all change orders with labor and material costs itemized in advance of changes. Contractor shall not be entitled to compensation for any changes or additions unless change or additions have been authorized in writing by the County. Such changes or additions shall be handled in the same manner as original orders.

n. The Contractor shall coordinate the work so as to keep interruptions to department operations at a minimum.

o. Upon completion of a project that involves regulated life and safety issues or impacts building integrity, the Contractor shall notify the CPM who will make arrangements for an inspection in the presence of the Contractor for the purpose of determining acceptability of the completed project.

p. Contractor shall invoice the County monthly for completed projects per the original scope of work and change orders. No other charges shall be accepted unless specifically agreed to by the County at the time the job is quoted.

q. Invoices shall reference specific County purchase order numbers and the corresponding scope of work number issued for each project.

r. Emergency cable repair work and T&M cable repair work may be invoiced on a County Blanket Purchase Order (BPO). No work can be charged against any County BPO without written authorization from ITD.

s. Labor and materials provided shall be itemized separately on each invoice.

t. Contractor shall provide a monthly status report of all cabling jobs in process to the County Information Technology Department. See sample format on Exhibit H.

u. Contractor must participate in monthly meetings with County personnel regarding status of all projects.

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18. Installation Standards and Procedures

a. Description

The work covered by this section of the specifications includes all labor necessary to perform and complete such installation, all materials and equipment incorporated or to be incorporated in such installation and all services, facilities, tools and equipment necessary or used to perform and complete such installation. The work of this section shall include, as required, but is not limited to, the following:

(1) Cable trays and distribution rings within communications rooms.

(2) J-hooks as required outside of the communications rooms.

(3) Inner duct for fiber optic cable between distribution rooms and wherever fiber optic cable is run in open spaces or environments.

(4) Cable management devices and associated hardware.

(5) Communications equipment racks and/or cabinets complete with all necessary installation hardware and seismic support.

(6) Copper distribution frames, whether patch panels, 110-blocks, or 66-blocks as appropriate for each job.

(7) Fiber optic distribution frames, whether shelves, patch panels, or wall-boxes as appropriate for each job.

b. Standards

Except as modified by governing codes and by the contract documents, comply with the applicable provisions and recommendations of Construction Specifications Institute (CSI) Division 16, section 16740, low-voltage electrical specifications.

c. Cable Runways

(1) Cable runways in the main communications equipment room, the communications entrance room and the communications

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distribution rooms shall consist of metallic cable runways with a protective coating.

(2) Cable Runway Sizes: All cable runways shall be a minimum of 1½” in depth regardless of width. The widths of the runway shall generally be 12”, unless otherwise specified. Should the Contractor choose to propose other sizes for ease of routing or space limitations, a proposal must be submitted for approval by the County.

(3) Cable Runway Fittings: All cable runway fittings shall be of the same manufacturer as the tray. Strut and threaded rod for support may be of a different manufacturer; however, they must be indicated through the submittal process.

(4) All clamps, splices, mounting brackets and associated hardware shall be fastened together using no less than 3/8” nuts and bolts as indicated in manufacturer’s literature.

(a) Straight splice hardware shall be used on all corners, “Ts,” intersections and all overhead room applications.

(b) Bonding clamps shall be provided for each individual length of runway. The runway shall be grounded with #6 AWG green-insulated copper wire back to the nearest Telecommunications Grounding Busbar (TGB).

(c) “L” brackets shall be used for support in combination with strut and threaded rod and for side wall mounting above distribution frames.

(d) Stancheon support clamps and “L” brackets shall be used for support under all raised floors.

(e) All other support devices shall be incorporated into submittals and shop drawings for approval prior to installation as required.

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d. Distribution Rings

Distribution rings shall be constructed of hard plastic and no larger than 4” in diameter. Distribution rings shall be used on the type 110 distribution frames for cross-connect wire only.

e. Vertical Cable Trough for Equipment Racks

Cable troughs for equipment racks shall be bolted to either side of the equipment rack and shall be sized in coordination with the racks required.

f. Fiber Optic Innerduct

(1) The fiber optic innerduct in conduits and above the ceiling shall consist of 1¼” poly vinyl chloride (PVC) construction as required. Smooth wall is preferred but not required. However, Contractor shall use plenum-rated material where required.

(2) The fiber optic innerduct below raised floor systems shall consist of plenum rated construction.

(3) The Contractor shall provide properly sized and fitted couplings at all PVC to plenum-rated innerduct transitions.

(4) Inner duct that is run in cable trays shall be identified with clearly visible fiber optic warning tags. Tags shall be placed at the point that innerduct exits a conduit into cable tray and at 10-foot intervals in an exposed area.

(5) The fiber optic inner duct shall be marked with the manufacturer’s name, the product name, dimension, material designation and UL designation.

(6) The innerduct shall route through the conduits, cable trays or ceiling spaces as required.

(7) In the communications rooms the innerduct shall be brought to the fiber optic termination/splice enclosure via the cable tray.

(8) The innerduct shall be secured to the cable tray every four feet along all cable tray installations.

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g. Riser Cable Support Grips

(1) Riser cable supports shall be provided on all floors throughout the riser system. The Contractor shall submit sample cable support clamps.

(2) All vertical backbone cable runs will be via the approved riser cable clamps and the vertical wire management on the plywood backboards.

h. Cable Support

(1) Contractor shall provide appropriate seismic bracing for all cabling support mechanisms installed. J-hooks, cable trays, and other support mechanisms shall be structurally designed to accommodate their anticipated cable loads, and should comply with Division 1 of the Project Specifications. In general, Contractor shall provide support only from floor slabs, beams, columns, or structural walls (such as shear walls). Contractor shall coordinate seismic design with architectural, structural, mechanical, electrical, plumbing, fire protection, and other trades.

(2) J-hooks, cabling slings, and other support mechanisms shall be appropriately designed for the type of cabling being installed.

(3) All cabling support mechanisms should be installed according to the manufacturer’s specifications, and dedicated for the use of the communications cabling. Cabling will not be supported by drop-ceiling support wires, building plumbing, electrical conduit, or any other trade material.

(4) J-hooks for all cable runs are to be installed either parallel or perpendicular to building column lines. Deviations from this policy are permitted for short distances at the end of a cable run or where necessary to avoid obstruction.

(5) All J-hooks will be installed on no more than six-foot centers, to avoid cable sags.

(6) Coordinate location of J-hooks with other trades to avoid conflicts and preserve accessibility.

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i. Equipment Racks/Cabinets

(1) 19 inch Equipment Racks: 7' X 19" bolt-down EIA-standard equipment rack, with 1¼" X ½" front and rear flange hole pattern, 12-24 threaded holes, brushed aluminum finish, and self-support base.

(2) The Contractor shall be responsible for coordinating any power strip requirements for the equipment racks with the County. Each equipment rack will generally require one-20 amp, 3-wire dedicated circuit which will be provided under the Electrical work.

(3) Vertical cable management shall be placed on either side of each installed rack. The cable management shall be double sided with finger-duct front and swing gate rear cable restraints.

(4) Equipment cabinets shall be provided by the Contractor where applicable and shall be coordinated with the County for approval prior to installation.

(5) The cabinets shall require 16 AWG metallic construction, square-punched adjustable mounting rails, removable side panels, quick release doors with key locks, be capable of fan and/or vent mounting and have power strips installed.

(6) Bolt racks and cabinets to slab (through access floor, where applicable). Provide and install seismic bracing for racks and cabinets as required by local building code.

(7) Bond all equipment racks and cabinets to nearest TGB using #6 AWG green insulated wire.

j. Copper Distribution Frames

All copper distribution frames shall be 110 type.

(1) The frame shall consist of 100, pair verticals and include distribution rings as required.

(2) Each communications room shall have of a copper feeder from the wall-mounted distribution frame to a 24 or 48 port patch panel on an equipment rack, terminated 1-pair per port.

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k. Fiber Optic Distribution Frames

The fiber optic distribution frames shall consist of maximum 72-port rack-mounted enclosures with the following features:

(1) 16 AWG all steel construction.

(2) Locking, smoked plexiglass, hinged front door.

(3) Appropriate number of splice trays for safe and secure storage of all splices and spare cable.

(4) LC modules/bulkheads.

(5) Dual grounding and ample strain relief lugs.

(6) Appropriate size cut-outs for cable and or innerduct entry.

(7) Install enclosure in the top of the fiber optic distribution cabinet or equipment rack as required. Indicate type and location on all shop drawings.

(8) Install an enclosure in the top of the equipment rack of each telecom distribution room including the telecom entrance room. Indicate type and location on all shop drawings.

(9) Bond the fiber optic enclosure to the equipment rack or cabinet.

(10) Install innerduct all the way to all enclosures.

l. Quantities and Locations of Items

(1) The Contractor is responsible for providing the correct quantities of all materials necessary to accommodate the volume of cable described in these specifications.

(2) The location and placement of equipment racks/cabinets and distribution frames shall be as indicated on the approved shop drawings or defined in these specifications unless notified in writing by the County.

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m. Acceptance

Contractor shall not install cabling until after the cable management device installations have been accepted by the County.

19. Copper Cabling Specifications

a. Description

This section of the specifications addresses the copper backbone cables, station cables and interconnect cables required under the cabling contract. The Contractor shall be responsible for the labor, tools, equipment and services necessary for a complete communications cabling infrastructure, as required. The work of this section shall include but is not limited to the following:

(1) A complete UTP Structured Cabling System with cables, termination hardware, outlets and necessary installation and supporting hardware as required.

b. Standards

Except as modified by governing codes and by the Contract Documents, Contractor shall comply with the applicable provisions and recommendations in the TIA/EIA568-C standard.

c. Backbone Cable Specifications

(1) Twisted Pair Backbone Cable (Indoor): The cables consist of 24 AWG thermoplastic insulated conductors formed into binder groups of 25 pairs.

(a) Contractor shall develop backbone (riser) diagram for required pair counts where applicable.

(b) Minimum performance specifications: Cables shall meet the requirements of ANSI/EIA/TIA-568-C for 100-ohm category 3 UTP Multi-pair Backbone Cable.

(c) Cable construction specifications:

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(i) Core wrap - Polypropylene Film.

(d) Cable jacket marking: Must be legible and shall contain the following information:

(i) Manufacturer’s name

(ii) Copper Conductor Gauge

(iii) Pair Count

(iv) UL and CSA listing

(v) Manufacturer’s Trade Mark

(e) Cable jacket shall be gray with black lettering.

(2) UTP Backbone Outside Plant Filled Cable: The cables consist of 24 AWG insulated conductors formed into binder groups of 25 pairs.

(a) The Contractor shall be responsible for the design, pair counts and pair count locations of all outside plant cable systems via the scope of work and shop drawing process.

(b) Minimum performance specifications: The cables shall meet the DC resistance, mutual capacitance, impedance and attenuation requirements of TIA/EIA-568-C for 100-ohm category 3 UTP Multi-pair Backbone Cable.

(c) Cable construction specifications:

(i) Conductor Insulation - DEPIC

(ii) Filler - Flexgel non-petroleum based

(iii) Core wrap - Polypropylene Film

(iv) Jacket - High Density Polyethylene (HDPE)

(d) Cable jacket marking: Must be legible and shall contain the following information:

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(i) Cable construction , PIC Filled

(ii) Conductor Insulation, DEPIC

(iii) Conductor Gauge, 24

(iv) Sheath Designation, ASP

(v) Pair Count

(vi) Outer Protection, UM

(vii) Manufacturer’s name

(viii) Manufacture Date

(e) Cable jacket shall be black with white lettering.

(3) UTP Station Cable for voice and data: Four unshielded twisted pairs of 22 AWG solid copper conductors. Individually insulated conductors under a common sheath. Cable must be plenum rated (CMP).

(a) Contractor shall develop communications floor plans for required quantities and locations.

(b) Minimum performance specifications: Must meet requirements for Category 6 of TIA/EIA-568-C.

(c) Cable jacket marking: Must be legible and shall contain the following information:

(i) Manufacturer’s name

(ii) Copper Conductor Gauge

(iii) UL and CSA listing

(iv) Manufacturer’s Trade Mark

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(v) Category rating

(vi) Sequential foot markings

(d) Station cable jacket color shall have black lettering and the color shall be approved by the County prior to installation.

(4) Cross-Connect Wire: One pair, 24-AWG solid copper conductors. Individual conductors PVC jacketed. Each conductor provided with unique color code. Must be UL listed for use as cross-connect wire.

(a) The first two-pair of the "A" (voice) cable shall be cross-connected to the riser cable in sequential order according to their station identification number as required.

(b) Minimum performance specifications:

(i) Cross-connect wire must meet the impedance, attenuation and NEXT requirements for Category 3 Horizontal Cable of TIA/EIA-568-C.

(5) Data Equipment Inter-Connect Cables: The data equipment inter-connect cable must meet the impedance, attenuation and NEXT requirements for Category 6 Horizontal Cable of TIA/EIA-568-C. The Contractor shall be responsible for coordinating all data equipment interconnects with the County prior to installation.

NOTE: The Data Equipment Inter-connect Cables for under floor applications require a plenum rating.

d. Modular Patch Panels

(1) All RJ45 modular patch panels shall be of an approved manufacturer and shall consist of no more than 48, Category 6 ports with TIA/EIAT568B pin-out.

(2) Minimum performance specifications: Must meet requirements for Category 6 of TIA/EIA 568-C.

(3) Jacks shall be 110/factory PC board constructed or field terminated, direct connection jacks.

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(4) Patch panels shall be furnished with field installable labels and or icons and all field installed jacks shall be color coded as required.

(5) Patch panels shall be installable on standard 19 inch equipment racks or cabinets as required.

(6) Should wall mounting be required, fully opening swing racks with all associated cable management shall be required.

(7) All hardware shall be UL listed and CSA certified.

e. Modular Voice/Data Outlets

NOTE: All 8-position modular jack inserts for voice and data locations are to be pinned as per TIA/EIA 568B.

(1) For all outlets (voice and data): Outlets shall be of the approved manufacturer and shall consist of 8-pin terminations for two jacks, unless otherwise noted.

(a) Minimum performance specifications: Must meet requirements for Category 6 of TIA/EIA 568-C.

(b) Modular jacks shall be color-coded for identification.

(c) All components shall be UL listed and CSA certified.

(2) Wall Mounted outlets/faceplates: In locations with one 4-inch square box and a single gang plaster ring: two, four-pair station cables shall be terminated as follows. Color to be specified by County per cabling project.

(a) A flush single gang, two port faceplate.

(b) Two Category 6, 110 type, EIA/TIA T568B termination jacks.

(c) Black on white self-adhesive, computerized labels. Pre-approved by County.

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(3) Systems furniture outlets/faceplates: In locations with system furniture mounted outlets: two, four-pair station cables shall be terminated as follows.

(a) Two port systems furniture outlet complete with all required adapters/bezels and mounting hardware. Must fit in furniture access points.

(b) Two Category 6 - 110 type, EIA/TIA T568B termination jacks.

(c) Black on white self-adhesive, computerized labels. Pre-approved by County.

(4) Wall phone outlets:

(a) Face plates shall be stainless steel or plastic (to be specified by County per cabling project) with two wall-phone hanging studs.

(b) Face plate shall have a single 8-pin RJ-45 jack.

f. Splice Case

(1) Fire retardant splice cases shall meet the following specifications:

(a) Splice cases shall be Avaya 2000FR series splice closures, and 3M K&B vault closures.

(b) End caps with hole configurations shall meet cable sheath diameters without fillers. All unused end-cap holes shall be plugged.

(c) Bonding brackets or L Bracket Bonding Kit. Used for grounding in fiber optic splice cases.

(d) Sealant for flooded and filled cables to eliminate the leakage of the flooding/filling compound.

(2) Contractor shall provide proposed splice cases and connectivity arrangement via the scope of work and shop drawing process.

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g. Elevator Phone Connectors

For elevator phone connections in elevator machine rooms, 60-inch cable whip shall be coiled at 4-inch square box with blank cover plate.

20. Copper Cabling Installation

a. General

(1) The Contractor shall install all backbone and station cabling in accordance with these specifications, and required via County approved scope of work and/or shop drawings as required.

(2) The Contractor shall install each cable as an uninterrupted conductor between the designated termination points, unless otherwise directed by the cable installation specifications. There shall be no splices installed between the cable points of origin and termination.

(3) Unless otherwise noted, all cables shall be routed through the building cable tray/conduit/floor duct system. Contractor to coordinate all pathway requirements with the appropriate disciplines.

(4) Cable tags shall be placed as per these specifications. Tags containing a unique cable ID designator shall be placed on both ends of all cables, six inches from the connector and/or terminal block. Also label all backbone cables passing through communications rooms.

(5) Common cable runs shall be tie-wrapped to supporting devices, except in the above ceiling cable tray system.

(6) At the same time cable is pulled into a conduit or floor duct a pull rope shall also be installed to facilitate future cable pulls along those pathways.

(7) Contractor shall coordinate also with the Systems Furniture Contractor to schedule installation of communications cables and outlets as required.

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(8) Contractor shall provide mounting plates and/or face plates for use in floor monuments and flush floor boxes. Coordinate with the Electrical Contractor regarding the exact type to use.

b. Multi-Pair Riser Cable

All riser cables shall run from the locations through the dedicated pathways and spaces identified in the Contractors scope of work and shop drawings and into their respective communications rooms. All riser cables shall be "punched down" on terminating blocks. All riser cables running on cable tray within any communications room shall be neatly placed and lashed to the horizontal and vertical tray with cable ties at intervals not to exceed every two feet (2’) on horizontal runs and every foot (1’) on vertical runs plus all locations where the cable changes direction.

c. Multi-Pair Outside-Plant Cable

Filled outside plant cables shall run as required for each individual building, through the dedicated conduits and manholes. All filled outside plant cables shall be "spliced" on 25-pair splice modules at both ends of the filled cable. Cables running on ladder racking within the building entrance facilities shall be neatly placed and lashed to the horizontal and vertical ladder racking with approved straps at intervals not to exceed every third rung plus all locations where the cable changes direction.

d. Station Cable

(1) From the appropriate communications room, Contractor shall provide to each workstation outlet, the types and quantities of station cables as described in this section. Cables shall leave the communications room via cable tray, conduit or sleeve. Where an overhead cable leaves the cable tray, County approved J-hooks shall be installed on centers not exceeding six feet (6') to support the cables to their respective "stub ups" above the finished ceiling or appropriate access point.

At no point shall any station cables be tie-wrapped to the cable tray. After cables have exited the cable tray they shall be tie wrapped with plenum rated tie wraps (where applicable) to the J-hooks. The tie wraps shall be cinched snug around the cable bundle

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enough to keep them uniform and in the hooks, but not so tight as to damage the construction or geometry of the cables themselves.

(2) System Furniture Workstation Cable:

(a) The installation of the workstation cables shall be coordinated with the system furniture contractor. Prior to the system furniture installation, the workstation cables shall be pulled to the access point and left coiled with enough slack to reach the eventual outlet location. After the systems furniture is installed and walls/floors are finished, the Contractor shall pull cables to the outlet locations and complete the cable installation.

(b) Where system furniture is used, cables shall be routed from wall and floor access points as coordinated by the Contractor. The Contractor shall provide appropriate size spiral wrap or split duct for any cables exposed between the system furniture and the telecommunications cable access point. Tie wraps or flexible conduit shall not be accepted. Contractor to submit sample of spiral wrap or split duct in the color which is intended for installation.

(3) All station cables shall be installed per the TIA/EIA 568-C standards for Category 6 cables and hardware.

e. Splice Connector/Case

(1) Contractor will install multi-pair splice connectors per manufacturer’s instructions and follow all industry best practices documentation.

(2) Contractor will label all 25-pair splice connectors with beginning and ending pair count as well as the Binder Group number.

f. Cable Terminations

(1) Conductors are to be splayed and terminated in a neat and uniform fashion. Maintain sheath integrity by removing only as much as is practical to accomplish termination (generally less than ½”).

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(2) Cable pair twists shall be maintained to the point of termination for all station cabling. At no time shall cable pairs be untwisted or otherwise altered prior to termination.

(3) Contractor shall not bend station cables to a radius of less than eight times the cable diameter. Kinked cables shall be corrected and tested. If they do not pass tests they shall be replaced. Cables which have had their sheath cut during installation shall be replaced. Taped cables shall not be accepted.

g. Patch Cords

(1) The Contractor will perform all necessary patch cord installation. Use the shortest necessary patch cord lengths. After completion of work, dress patch cords and in cable management apparatus. Do not tie-wrap patch cords into bundles.

h. Cable Identification

(1) Contractor shall provide pre-printed labels for each installed cable with the appropriate jack number or termination location as indicated. Hand written cable labels are not acceptable.

(2) All cable tags shall be easily accessible, both physically and visually, upon completion of the job.

i. Quantities and Placement of Items

(1) Location and placement of termination blocks, splice boxes, patch panels and other distribution hardware shall be as shown on the drawings or identified, in writing, by the County.

(2) Unless otherwise noted, quantities of blocks, racks, splice boxes and patch panels, etc. shown on the drawings are illustrative only and are meant to indicate the general configuration of the work. The Contractor is responsible for providing the correct quantities of blocks, racks, patch panels, connectors, etc. necessary to terminate, cross connect, and patch the volume of cable required for each individual project and in accordance with these specifications. Where less than all of the capacity of a terminal block, patch panel, etc. is used to terminate cables, the Contractor shall provide the

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County with the number of connecting blocks, coupling panels, modules, etc. to completely fit out the installed equipment.

j. Copper Cable Testing

(1) At a minimum, the Contractor shall test, as described below, all copper and optical fiber cables installed under these specifications. Contractor shall also perform those system specific tests required by the individual system specification sections.

(2) Pre-installation testing:

(a) Visually inspect all cables, cable reels, and shipping cartons to detect cable damage incurred during shipping and transport. Return visibly damaged items to the manufacturer.

(b) Do not install any cable with less than the manufacturer’s guaranteed number of serviceable conductors or fibers.

(3) Post installation testing:

(a) Conduct cable testing as described below upon completion of installation. Test fully completed systems only. Piecemeal testing is not acceptable.

(b) Remove all defective cables from pathways system. Do not abandon cables in place.

(4) The County reserves the right to observe the conduct of any or all portions of the testing process.

(5) The County further reserves the right to conduct, a random re-test of up to 10% of the cable plant to confirm documented test results.

(6) All test results and corrective procedures are to be documented and submitted to the County within ten working days of test completion.

(a) Each test report form shall contain the following general information: date of preparation, date of test, project name,

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Contractor’s name, media type, make, model and serial Number of test equipment used, and date of last calibration.

(b) backbone and workstation copper cable test reports: as a minimum, shall also provide: cable number, cable type, pair or conductor count, individual pair or conductor numbers, results of each test for each pair or conductor,.

(c) Multi-conductor backbone cable:

i. After terminating and splicing the cables, Contractor will test all cable pairs for continuity, ground fault, proper cross-connection, shorts and crossed pairs.

ii. For multi-pair cables: For 50 pair or smaller, Contractor will replace entire cable if bad pair or conductor is found. For larger pair count cables, replace if more than 2% of pairs are bad.

(d) Workstation cables:

i. After terminating both ends of all UTP cables, but before any patch cords are installed, Contractor will test all UTP copper station cables for Category 6 compliance in accordance with TIA/EIA-568-C requirements for Level 2 bi-directional testing.

21. Fiber Optic Cabling and Termination

a. Description

This section of the specifications addresses the fiber optic backbone cables, interconnect cables, and any fiber station cabling required under the contract. The Contractor shall be responsible for the labor, tools, equipment and services necessary for a complete fiber optic cable plant as specified herein. The work of this section shall include but is not limited to the following:

(1) A complete fiber optic cabling system with cables, termination hardware, splices and necessary installation hardware as required in the specifications and per each project scope of work.

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(2) Providing a complete fiber optic backbone distribution and riser diagram and scope of work for County approval prior to commencement of work.

b. Standards

Except as modified by governing codes and by the Contract Documents, Contractor will comply with the applicable provisions and recommendations.

(1) TIA/EIA-568-C, "Commercial Building Telecommunications Wiring Standard, ANSI/TIA/EIA 606 Administration Standard for the Telecommunications Infrastructure of Commercial Buildings.

c. Fiber Optic Cable Specifications

(1) Multimode Fiber Optic Riser Cable Requirements:

(a) Fiber Optics specifications:

(i) Fiber Type – OM4 Multimode.

(ii) Fiber material - SYSTIMAX 50/125.

(iii) Buffer - 900 um, mechanically strippable PVC.

(iv) Fiber strength - 100 kpsi minimum.

(v) Color code - EIA/TIA - 598, color coding for fiber optic cables.

(b) Cable construction specifications:

(i) Core - Buffered fibers shall be supported in Aramid yarn matrix.

(ii) Armor - None.

(iii) Jacket - UV and Sunlight resistant PVC.

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(iv) Cable listing - UL OFNR, CSA FT-4.


(i) Manufacturer’s name.

(ii) Fiber size, 50/125.

(iii) UL and CSA listing (MUST be suitable for the application).

(iv) Manufacturer’s Trade Mark.

(v) Sequential foot markings.

(d) Cable jacket shall be aqua with black lettering.

(e) Minimum performance specifications as follows:

(i) Maximum attenuation: 3.2 dB/km @ 850 nm, 0.9 dB/km @ 1300 nm

(ii) Minimum bandwidth: 200 MHz-km @ 850 nm, 600 MHz-km @ 1300 nm

(2) Multimode Fiber Optic Outside Plant Cable Requirements:


(i) Fiber Type - OM4 Multimode

(ii) Fiber material - Systimax 50/125

(iii) Coating - 50 um, acrylate

(iv) Fiber strength - 110 kpsi minimum

(v) Color code - EIA/TIA - 598, color coding for fiber optic cables


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(i) Core - Flooded core.

(ii) Buffer tubes - Gel filled.

(iii) Armor - None, full dielectric construction.

(iv) Jacket - UV and Sunlight resistant MDPE.

(v) Cable listing - UL OFN.


(i) Manufactures name

(ii) Fiber size, 50/125

(iii) UL and CSA listing (MUST be suitable for the application)

(iv) Manufactures Trade Mark

(v) Sequential foot markings

(d) Cable jacket shall be Black with White lettering


(i) Maximum attenuation: 3.2 dB/km @ 850 nm, 0.9 dB/km @ 1300 nm

(ii) Minimum bandwidth: 200 MHz-km @ 850 nm, 600 MHz-km @ 1300 nm

(3) Single Mode Fiber Optic Outside Plant Cable Requirements:


(i) Fiber Type - Single Mode

(ii) Fiber material - SYSTIMAX 8/125

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(iii) Coating - 250 um, acrylate

(iv) Fiber strength - 110 kpsi minimum

(v) Color code - EIA/TIA - 598, color coding for fiber optic cables


(i) Core - Flooded core

(ii) Buffer tubes - Gel filled

(iii)Armor - None, full dielectric construction

(iv)Jacket - UV and Sunlight resistant MDPE

(v) Cable listing - UL OFN

(c) Cable jacket marking must be legible and shall contain the following information:

(i) Manufactures name

(ii) Fiber size, 8/125

(iii) Fiber Grade

(iv) UL and CSA listing (MUST be suitable for the application)

(v) Manufacturer’s Trade Mark

(vi) Sequential foot markings

(d) Cable jacket shall be Black with White lettering


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(i) Maximum attenuation: 0.5 dB/km @ 1310 and 0.4 dB/km 1550

d. Connectors and Adapters

(1) Optical Fiber, Multimode: Ceramic tipped, LC connectors. Suitable for use with specified multimode optical fiber. Maximum insertion loss across mated pair: less than 0.1 dB. Suitable for field installation.

(2) Optical Fiber, Singlemode: (a) Ceramic tipped, LC connectors.

(b) Suitable for fusion splicing specified singlemode optical fiber.

(c) Maximum insertion loss across mated pair: less than 0.1 dB

e. Patch Cords

Multimode and singlemode Fiber Optic Patch Cords should be of a type and quality to match the installed fiber cabling:

(1) Cable construction specifications:

(a) Duplex Zipcord - Buffered fibers shall be supported in Aramid yarn matrix

(b) Cable listing - UL OFN

f. Splices

(1) Multimode and singlemode fiber optic cable splicing shall be fusion splicing.

(2) Multimode and singlemode flooded fiber optic cables shall be spliced to riser rated dry fiber optic cables at the building entrance points.

(a) Splice cases shall be CommScope

(b) Provide end caps with hole configurations to meet cable sheath diameters without fillers.

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(c) Provide plugs for all unused end cap holes.

(d) Provide sealant for flooded and filled cables to eliminate the leakage of the flooding/filling compound.

(e) Metal trays shall be used to hold all fusion splices.

(f) Fiber optic cables shall be labeled at the Fusion splice tray.

(3) Singlemode pre-terminated fiber optic pigtails shall be spliced to riser rated and or flooded outside plant fiber optic cables as required.

(a) Rack mounted splice tray enclosures shall be by the same manufacturer as the fiber optic connector panels.

(b) Provide sealant for flooded and filled cables to eliminate the leakage of the flooding/filling compound.

(c) Metal trays shall be used to hold all fusion splices.

(d) Fiber optic cables shall be labeled at the Fusion splice tray.

g. Fiber Optic Distribution Frames

Optical Fiber Main Distribution Frame shall be free standing, 19-inch bay, 84 inches in height, containing 72-port connector termination modules, splicing modules and patch cable storage modules. Building entrance fiber optic cables shall be segregated from building distribution fiber optic cables.

h. Fiber Optic Patch Panels

(1) Optical Fiber Patch Panels shall be:

(a) Fully enclosed cable management tray type patch panel.

(b) Rack mountable in 19-inch relay racks as shown on drawings.

(c) Front and rear access (front access only for wall mounted).

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(d) Complete with all necessary cable clamps, couplings and connector bulkheads.

(2) Fiber optic cables shall be terminated in cable management trays.

(3) Fiber optic patch panels shall accept a variety of interchangeable bulkheads including ST, SC, LC, as well as attenuators.

(4) Fiber optic patch panels shall provide a splice tray option.

i. Fiber Optic Cable Installation

(1) Backbone Cables

Install between the optical fiber Main Distribution Frame (MDF) and the communications distribution rooms as required via the scope of work and shop drawing approval process.

(2) Connector Panels

Optical fiber cables shall enter the fiber optic connector panels from the top rear side of the panel enclosure.

The fiber optic connector panels shall be mounted in the 19-inch equipment racks. The top of the panels shall start at 72 inches above the finished floor.

(3) Connector Installation

After dressing the cable to its final destination, sheath shall be removed to a point that allows the conductors to be splayed and terminated in a neat and uniform fashion. At this point all fibers shall be terminated in strict compliance with the manufacturer’s submitted instructions. Terminate both ends of each optical fiber with an LC connector, as per manufacturer’s recommendations. After termination, mount all connectors in patch panels.

(4) Cable Identification

Identify all optical fiber cables in accordance with the Contractors approved submittal.

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(5) Cable Testing

(a) Pre-installation testing:

(i) Optical fiber cables: Contractor will perform visible light continuity check on each fiber. If one end is not accessible, perform OTDR test to assure fiber continuity.

(b) Post installation testing:

(i) After installation of connectors, Contractor will visually inspect each fiber end-face at 10X magnification. Refinish fibers with visible defects and/or striations in the core area.

(ii) Contractor will perform end-to-end, bi-directional attenuation (loss) test for each fiber strand at 850nm and 1300nm wavelengths. Conduct tests in accordance with TIA/EIA-568-C, Method B and with test instrument manufacturer’s printed instructions.

(iii) Contractor will demonstrate that measured link loss does not exceed the "worst case" allowable loss which is defined as the sum of: the connector losses (based on the number of mated connector pairs at the TIA/EIA-568-C maximum allowable loss of 0.75 dB per mated pair) and the optical fiber loss (based on length and the TIA/EIA-568-C maximum allowable loss (3.75 dB/km @ 850 nm and 1.5 dB/km @ 1300 nm.

(iv) Strands whose measured attenuation fall outside the acceptable range shall be subject to further inspection and testing to determine the nature of the fault. At a minimum, an OTDR shall be used to: determine the true loss for each connector pair, the exact length of the fiber and to identify the presence of any core damage.

(v) Faults related to connectorization shall be corrected, and the fiber re-tested as stated in paragraph 3.08.B.2

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above, until acceptable attenuation measurements are recorded.

(vi) Where defects are found to be inherent in the fiber itself: replace any cable having fewer than the manufacturer’s guaranteed number of serviceable fibers.

(c) In addition to the information required by Specification Section 16740, Contractor will submit the following information regarding the optical fiber cable testing:

(i) Cable number, fiber count, individual fiber numbers, connector types, number of connectors/patches, calculated maximum link loss, length of run, measured link loss for each fiber.

(6) Acceptance

Once the testing has been completed and the County is satisfied that all work is in accordance with the Contract Documents, the County shall notify the Contractor in writing via the sign-off sheet.

(7) Record Drawings

The Project record drawings shall show the types, locations and counts of installed:

(a) Cables

(b) Splices

(c) Patch panels

22. Telecommunications Grounding and Bonding

a. Description

The work covered by this section of the Specifications includes all labor materials and equipment necessary or used to perform and complete such

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construction. The work of this section shall include, but is not limited to, the following:

(1) Bond all cable tray segments, cabinets, and equipment racks to the ground bar in each communications room as required.

(2) Provide a connection between the ground bar and the building electrical ground, if necessary.

(3) Properly secure the ground straps for all installed power strips to the cabinet or equipment rack ground, as required.

(4) Bond all armored cable sheaths to the ground bar in each communications room as required.

b. Grounding Conductors

Ground Wire: Minimum #6 AWG THHN. Must be UL listed.

(1) Cable jacket marking: Must be legible and shall contain the following information:

(a) Manufactures name

(b) Copper Conductor Gauge

(c) UL listing

(2) Cable jacket shall be green with black lettering.

c.Cable Connectors (Lugs)

(1) Connectors for conductors #6 AWG and smaller shall be standard barrel, single hole, compression type lug.

(2) Connectors for conductors larger than #6 AWG shall be long barrel, dual hole, and compression type lug.

d. Cable and Wire Installation

General: Follow ANSI/TIA/EIA-607 standards.

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(1) The Contractor shall provide a #6 AWG ground wire from each telecommunications equipment rack/cabinet to the nearest length of ladder rack as required. The Contractor shall be responsible for the associated grounding kits for the equipment racks/cabinets. Run ground wire on the Contractor provided cable management and pathways.

(2) The Contractor shall provide one-#6 AWG grounding wire from the Contractor provided cable tray to the telecommunications ground bus located in the respective telecommunications room as required.

(3) The Contractor shall provide a #6 AWG grounding jumper or 6" braided jumper at each cable tray junction to provide a continuous ground path from the ladder rack to the telecommunications ground bus. The jumpers shall be bolted through the cable tray side rail. On painted cable tray the paint shall be scraped off at the point of jumper connection to insure a clean contact between the jumper and the cable tray. There shall be no splices or mechanical couplers installed between the wire points of origin and termination.

e. Connector Installation

(1) The Contractor shall furnish and install all ground wire connectors as indicated herein, as required.

(2) Connectors shall be crimped on to ground cables

f. Cable Testing

As a minimum, the Contractor shall test for continuity between the object that is being bonded to and the ground bar in the telecommunication’s room, on all Ground Cables.

g. Record Drawings

Project record drawings shall show the types and locations of installed grounding busbars.

23. Fire Stops

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a. Description The work covered by this section of the Specifications includes the labor, materials and equipment necessary to perform and complete such construction. The work of this section shall include, but is not limited to, the following:

(1) Fire stopping of communication conduits penetrating or passing through fire rated walls and/or floors.

(2) Fire stopping of communication sleeves penetrating rated walls or floors.

(3) Fire stopping of communication cable trays penetrating rated walls.

b. Standards

The fire stopping methods used for this project shall fully comply with their associated Underwriters' Laboratory Inc. fire stop system. The Contractor shall submit complete fire stop systems documentation for each type of fire stop system intended for this project.

c. Fire Stop Installation - General

(1) Contractor shall provide fire-resistant materials of a type and composition necessary to restore fire ratings to all wall, floor or ceiling penetrations. All materials shall be UL classified and meet NEC and local codes.

(2) All penetrations through fire rated floors and walls shall be sealed to prevent the passage of smoke, fire, toxic gas or water through the penetration either before, during or after a fire. The fire rating of the penetration seal shall be at least that of the floor or wall into which it is installed, so that the original fire rating of the floor or wall is maintained as required by Article 300-21 of the National Electric Code. Also install fire stops at any other locations indicated in the Specifications or Drawings.

d. Fire Stop – Penetration Sealant – Conduits & Sleeves

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(1) No flammable material may be used to line the chase or hole in which the fire stops material is to be installed.

(2) When damming materials are to be left in place after the seal is complete, all such materials shall be non-flammable.

(3) The sealant shall be applied to the opening as per the manufacturer’s printed instructions. No cables may be left touching each other, thereby allowing voids to form in the fire stop, unless explicitly allowed by the fire stop material manufacturer and the applicable UL fire stop system.

(4) The sealant shall remain resilient and pliable to allow for the removal and/or addition of cable without the necessity of drilling holes. It shall adhere to itself perfectly to allow any and all repairs to be made with the same material. It shall allow for vibration, expansion and/or contraction of anything passing through the penetration without affecting the seal, or cracking, crumbling and spalling.

(5) When sealant is injected into a penetration, the material shall completely surround all the items within the penetration and maintain pressure against the walls of the penetration as well as the pass-through items. The material shall cure within five minutes and be fire resistant at that time. No heat shall be required to further expand the material to prevent the passage of fire and smoke or water.

e. Fire Stop – Penetration Sealant – Framed Partition Openings

(1) Contractor shall install fire stop materials in the framed openings through fire rated partitions per approved submitted drawings.

(2) Contractor shall install the fire stop system in accordance with the manufacturer's instructions and local codes.

F. SUBMTTALS/DELIVERABLES

1. The Contractor shall be responsible for providing submittals for all equipment, cable, hardware etc., intended for use or installation under any contract to be

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entered into and its scope of work. Submittals shall include but not be limited to, schedules, catalogs, product data, shop drawings, plans, test reports and any other pertinent information for review by the County as required for each project. The cost of these items shall be included in price quotes submitted to the County. The Contractor shall:

a. Refer to the National Electric Code for General Construction Specifications on all New Construction Projects for general conditions relating to submittals as required.

b. In order to speed up the submittal review process and material purchasing process, the Contractor shall issue its submittals in one complete package for each project. The package shall indicate all products intended for use on any given project during the term of any contract entered into and shall be kept on file in the County offices. The Contractor shall be responsible for coordinating all submittals with its related elements of installation. The Contractor shall be responsible for any delays due to incomplete/ rejected submittals. The Contractor shall be required to stamp the submittals indicating complete review by the PM/PMA. Any new products being proposed throughout the life of any contract to be entered into shall require approval through the same process.

c. All samples, catalogs, drawings, specifications, pamphlets or other documents submitted for review shall be specific and clearly identified in ink. Data of a general nature will not be accepted.

2. Shop Drawings, Cable Routes, Plans and Specifications:

a. If requested by County, shop drawings or sketches shall be submitted by Contractor for specified cable projects. The drawings will be reviewed for pathways of potentially dangerous hazardous material by GSA-Environmental Engineering Manager or designee.

b. Cable projects that involve regulated life and safety issues or affect building integrity require the Contractor to provide plans and specifications that have been signed by a Professional Engineer (PE).

c. Shop drawings and plans and specifications shall consist of one-set of architectural drawings, diagrams, schedules, and other data specially prepared for the work, as required, by the Contractor or any subcontractor,

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manufacturer, supplier or distributor to illustrate details of the work as required.

d. Drawings, plans, and specifications shall also be prepared as PDF files and submitted on flash drive.

e. Contractor shall submit shop drawings, plans and specifications and manufacturer's data for the following items in accordance with the Contract Documents Series of Specification Sections:

(1) Floor plans showing point to point cabling diagrams for all cabling, indicating routing of cabling to be installed and locations of J-hooks;

(2) Riser diagrams showing types, quantities, and routing of all backbone cabling;

(3) Detailed plan views and elevations of telecommunication rooms showing all terminal blocks, equipment racks, cabinets, patch panels, etc., and;

(4) The shop drawings must show evidence of coordination with other trades.

f. All drawings, plans and specifications shall be submitted in coordination with the overall construction schedule and field requirements to allow ample time for review and re-submittal as may be required. All submittals shall be complete and contain all required and detailed information.

g. Contractor shall not reproduce contract documents or copy standard information as the basis of shop drawings.

h. Contractor is responsible for furnishing proper dimensions, weight, capacities, sizes, quantity, quality, and installation details to perform efficiently the requirements and intent of any contract entered into. Acceptance of any submitted data or shop drawings shall not relieve the Contractor from the above responsibility for errors, omissions or inadequacies of any sort.

i. Each shop drawing, plan and specification shall contain the date of preparation, job title, PE signature (as required) and reference to the applicable drawing and specification article.

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j. Individual shop drawing submittals shall be provided for each specific material, system or equipment as identified herein. Submittals provided other than in this manner will be returned without review.

3. Construction Reports (New Construction Projects):

a. On large remodel or multi-phase projects, Contractor shall prepare a weekly construction report concerning events at the site, and shall submit updates to the County at weekly intervals, as required.

b. This progress report must include, as a minimum:

(1) An estimate of the percentage of completion of work to date;

(2) An estimate of the percentage of work to be completed during the next two-week period, and

(3) A discussion of any conditions that, in the Contractor's view, might cause the work not to be completed on time.

4. Bill of Materials:

The Contractor shall be responsible for providing a complete bill of materials listing all products and materials required for a complete installation in accordance with the scope of work and the specifications.

The bill of materials shall list all quantities of products and materials.

The Contractor shall be responsible for any products and/or materials required and shall not hold the County responsible for any assumptions or estimates made in error on the part of the Contractor.

5. Record Documents:

a. During installation the Contractor shall keep an accurate record of all deviations between the work as shown on the Schedules, Drawings and Plans and that which is actually installed.

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b. Upon completion of work and acceptance by the County, Contractor shall provide reproducible “as-built” drawings and documentation as described within these Specifications.

c. When required, the “as-built” drawings shall be of the complete communications cabling system including, but not limited to, floor plans showing the locations and numbering of telecommunications outlets and cable routing, and communications equipment room details (including elevations of all walls, racks, cabinets and frames) showing the exact placement of termination blocks, racks, patch panels, equipment, etc.

d. Submit the “as-built” telecommunications cabling schedules upon County request in one printed copy and on USB flash drive as EXCEL™ / PDF files.

6. Acceptance:

a. Contractor shall perform all tests required by local authorities, in addition to tests specified herein.

b. Contractor shall provide a minimum of two technicians on-site for each major system cut-over. Technicians shall be ready with all necessary tools, test equipment, and supplies necessary to troubleshoot and correct cabling system faults.

7. Delivery, Storage and Handling:

a. Delivery of Materials: Contractor shall deliver materials in manufacturer's unopened container, fully identified with manufacturer's name, trade name, product type, serial number, quantity, size and color.

b. Storage of Materials, Equipment and Fixtures: Contractor shall:

(1) Store materials suitably sheltered from the elements, but readily accessible for inspection until installed.

(2) Store all items subject to moisture damage in dry, heated spaces.

(3) Provide space requirements for storage in submittals list.

(4) Be responsible for coordinating and/or providing adequate storage space.

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c. Unless approved in advance by the County, set out materials for day use only.

II. CALENDAR OF EVENTS

EVENT DATE/LOCATIONRequest Issued July 17, 2015 Written Questions Due by 5:00 p.m. on July 29, 2015*Networking/Bidders Conference #1

(Online conference option enabled for remote participation)

July 28, 2015 @ 10:00 a.m. at: General Services AgencyRoom No. 1107, 11th Floor,1401 Lakeside Drive,Oakland, CA 94612

OR remotely @ http://gsaalamedacounty.adobeconnect.com/admin/show-event-catalog

*Networking/Bidders Conference #2

July 29, 2015 @ 2:00 p.m. at: Public Works AgencyDublin OPS Room 4054825 Gleason DriveDublin, CA 94568

Addendum Issued August 13, 2015Response Due August 28, 2015 by 2:00 p.m. Evaluation Period August 28 – September 28, 2015Vendor Interviews Week of September 28, 2015Recommending Award Issued

October 9, 2015

Board Consideration Award Date

November 3, 2015

Contract Start Date November 16, 2015* Includes a tutorial of how to register and use Online Bid Process.

Note: Award and start dates are approximate.

A. NETWORKING / BIDDERS CONFERENCES

2. The bidders conference held on July 28, 2015 will have an online conference option enabled for remote participation. Bidders can opt to participate via a

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http://gsaalamedacounty.adobeconnect.com/admin/show-event-catalog




computer with a stable internet connection (the recommended Bandwidth is 512Kbps) at http://gsaalamedacounty.adobeconnect.com/admin/show-event-catalog. In order to get the best experience, the County recommends that bidders who participate remotely use equipment with audio output such as speakers, headsets, or a telephone. Bidders may also attend this conference in person.

3. Networking/bidders conferences will be held to:

a. Provide an opportunity for Small Local Emerging Businesses (SLEBs) and large firms to network and develop subcontracting relationships in order to participate in the contract(s) that may result from this RFP.

b. Provide an opportunity for bidders to ask specific questions about the project and request RFP clarification.

c. Provide the County with an opportunity to receive feedback regarding the project and RFP.

d. Provide the bidders with tutorials on how to bid online through Alameda County’s Strategic Sourcing Supplier Portal.

4. All questions will be addressed, and the list of attendees will be included, in an RFP Addendum following the networking/bidders conferences.

5. Potential bidders are strongly encouraged to attend networking/bidders conference(s) in order to further facilitate subcontracting relationships. Vendors who attend a networking/bidders conference will be added to the Vendor Bid List. Failure to participate in a networking/bidders conference will in no way relieve the Contractor from furnishing goods and/or services required in accordance with these specifications, terms and conditions. Attendance at a networking/bidders conference is highly recommended but is not mandatory.

III. COUNTY PROCEDURES, TERMS, AND CONDITIONS

A. EVALUATION CRITERIA / SELECTION COMMITTEE

All proposals that pass the initial Evaluation Criteria which are determined on a pass/fail basis (Completeness of Response and Debarment and Suspension) will be evaluated by a County Selection Committee (CSC). The County Selection Committee may be composed of County staff and other parties that may have expertise or experience in cabling services. The CSC will score and recommend a Contractor in accordance with the evaluation criteria set forth in this RFP. Other than the initial pass/fail Evaluation

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Criteria, the evaluation of the proposals shall be within the sole judgment and discretion of the CSC.

All contact during the evaluation phase shall be through the GSA–Procurement & Support Services department only. Bidders shall neither contact nor lobby evaluators during the evaluation process. Attempts by Bidder to contact and/or influence members of the CSC may result in disqualification of Bidder.

The CSC will evaluate each proposal meeting the qualification requirements set forth in this RFP. Bidders should bear in mind that any proposal that is unrealistic in terms of the technical or schedule commitments, or unrealistically high or low in cost, will be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity and risk of the County’s requirements as set forth in this RFP.

Bidders are advised that in the evaluation of cost it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension.

As a result of this RFP, the County intends to award a contract to the responsible bidder(s) whose response conforms to the RFP and whose bid presents the greatest value to the County, all evaluation criteria considered. The combined weight of the evaluation criteria is greater in importance than cost in determining the greatest value to the County. The goal is to award a contract to the bidder(s) that proposes the County the best quality as determined by the combined weight of the evaluation criteria. The County may award a contract of higher qualitative competence over the lowest priced response.

The basic information that each section should contain is specified below, these specifications should be considered as minimum requirements. Much of the material needed to present a comprehensive proposal can be placed into one of the sections listed. However, other criteria may be added to further support the evaluation process whenever such additional criteria are deemed appropriate in considering the nature of the goods and/or services being solicited.

Each of the Evaluation Criteria below will be used in ranking and determining the quality of bidders’ proposals. Proposals will be evaluated according to each Evaluation Criteria, and scored on the zero to five-point scale outlined below. The scores for all Evaluation Criteria will then be added, according to their assigned weight (below), to arrive at a weighted score for each proposal. A proposal with a high weighted total will be deemed of higher quality than a proposal with a lesser-weighted total. The final maximum score for any project is five hundred fifty (550) points, including the possible fifty (50) points for local and small, local and emerging, or local preference points (maximum 10% of final score).

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The evaluation process may include a two-stage approach including an initial evaluation of the written proposal and preliminary scoring to develop a short list of bidders that will continue to the final stage of oral presentation and interview and reference checks. The preliminary scoring will be based on the total points, excluding points allocated to references, oral presentation and interview.

If the two-stage approach is used, the three bidders receiving the highest preliminary scores and with at least 200 points will be invited to an oral presentation and interview. Only the bidders meeting the short list criteria will proceed to the next stage. All other bidders will be deemed eliminated from the process. All bidders will be notified of the short list participants; however, the preliminary scores at that time will not be communicated to bidders.

The zero to five-point scale range is defined as follows:

0 Not AcceptableNon-responsive, fails to meet RFP specification. The approach has no probability of success. If a mandatory requirement this score will result in disqualification of proposal.

1 PoorBelow average, falls short of expectations, is substandard to that which is the average or expected norm, has a low probability of success in achieving objectives per RFP.

2 Fair Has a reasonable probability of success, however, some objectives may not be met.

3 Average

Acceptable, achieves all objectives in a reasonable fashion per RFP specification. This will be the baseline score for each item with adjustments based on interpretation of proposal by Evaluation Committee members.

4Above Average / Good

Very good probability of success, better than that which is average or expected as the norm. Achieves all objectives per RFP requirements and expectations.

5 Excellent / Exceptional

Exceeds expectations, very innovative, clearly superior to that which is average or expected as the norm. Excellent probability of success and in achieving all objectives and meeting RFP specification.

The Evaluation Criteria and their respective weights are as follows:

Evaluation Criteria WeightA. Completeness of Response:

Responses to this RFP must be complete. Responses that Pass/Fail

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do not include the proposal content requirements identified within this RFP and subsequent Addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.

Responses that are rated a Fail and are not considered may be picked up at the delivery location within 14 calendar days of contract award and/or the completion of the competitive process. Debarment and Suspension:Bidders, its principal and named subcontractors are not identified on the list of Federally debarred, suspended or other excluded parties located at www.sam.gov . Pass/Fail

B. Cost:The points for Cost will be computed by dividing the amount of the lowest responsive bid received by each bidder’s total proposed cost.

Consideration of price in terms of overall affordability may be controlling in circumstances where two or more proposals are otherwise adjudged to be equal, or when a superior proposal is at a price that the County cannot afford.Bid Form A-1 – 15 pointsBid Form A-2 – 5 points 20 Points

C. Technical Criteria:In each area described below, an evaluation will be made of the probability of success of and risks associated with, the proposal response:1. Understanding of the project2. Methodology and approach, and3. Projected staffing 25 Points

D. Relevant Experience:Proposals will be evaluated against the RFP specifications and the questions below:1. Do the individuals assigned to the project have

experience on similar projects?2. How extensive is the applicable education and

experience of the personnel designated to work on the

20 Points

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http://www.sam.gov/


project?3. Are resumes complete and do they demonstrate

backgrounds that would be desirable for individuals engaged in the work the project requires?

E. Understanding of the Project:Proposals will be evaluated against the RFP specifications and the questions below:1. Has proposer demonstrated a thorough understanding

of the purpose and scope of the project?2. How well has the proposer identified pertinent issues

and potential problems related to the project?3. Has the proposer demonstrated that it understands the

deliverables the County expects it to provide?4. Has the proposer demonstrated that it understands the

County’s time schedule and can meet it? 15 PointsF. References (See Exhibit A – Bid Response Packet) 10 PointsG. Oral Presentation and Interview:

The oral presentation by each bidder shall not exceed sixty (60) minutes in length. The oral interview will consist of standard questions asked of each of the bidders and specific questions regarding the specific proposal. The proposals may then be re-evaluated and re-scored based on the oral presentation and interview. 10 Points

SMALL LOCAL EMERGING BUSINESS PREFERENCE

Local Preference: Points equaling five percent (5%) of bidder’s total score, for the above Evaluation Criteria, will be added. This will be the bidder’s final score for purposes of award evaluation. Five Percent (5%)Small and Local or Emerging and Local Preference: Points equaling five percent (5%) of bidder’s total score, for the above Evaluation Criteria, will be added. This will be the bidder’s final score for purposes of award evaluation. Five Percent (5%)

B. CONTRACT EVALUATION AND ASSESSMENT

During the initial sixty (60) day period of any contract, which may be awarded to Contractor, the CSC and/or other persons designated by the County will meet with the Contractor to evaluate materials and/or services performance and to identify any issues or potential problems.

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The County reserves the right to determine, at its sole discretion, whether:

6. Contractor has complied with all terms of this RFP; and

7. Any problems or potential problems with the proposed materials and/or services were evidenced which make it unlikely (even with possible modifications) that such materials and/or services have met the County requirements.

If, as a result of such determination, the County concludes that it is not satisfied with Contractor, Contractor’s performance under any awarded contract and/or Contractor’s goods and/or services as contracted for therein, the Contractor will be notified of contract termination effective forty-five (45) days following notice. Contractor shall be responsible for the removal of materials and shall return County facilities to their pre-installation or original state at no charge to the County. The County will have the right to invite the next highest ranked bidder to enter into a contract. The County also reserves the right to re-bid this project if it is determined to be in its best interest to do so.

C. NOTICE OF RECOMMENDATION TO AWARD

8. At the conclusion of the RFP response evaluation process (“Evaluation Process”), all bidders will be notified in writing by e-mail, fax, or US Postal Service mail, of the contract award recommendation, if any, by GSA-Procurement & Support Services. The document providing this notification is the Notice of Recommendation to Award.

The Notice of Recommendation to Award will provide the following information:

a. The name of the bidder being recommended for contract award; and

b. The names of all other parties that submitted proposals.

9. At the conclusion of the RFP response evaluation process, debriefings for unsuccessful bidders will be scheduled and provided upon written request and will be restricted to discussion of the unsuccessful offeror’s bid.

a. Under no circumstances will any discussion be conducted with regard to contract negotiations with the successful bidder.

b. Debriefing may include review of successful bidder’s proposal with redactions as appropriate.

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10. The submitted proposals shall be made available upon request no later than five calendar days before approval of the award and contract is scheduled to be heard by the Board of Supervisors.

D. TERM / TERMINATION / RENEWAL

11. The term of the contract, which may be awarded pursuant to this RFP, will be three-years.

12. By mutual agreement, any contract which may be awarded pursuant to this RFP, may be extended for an additional two-year term at agreed prices with all other terms and conditions remaining the same.

E. BRAND NAMES AND APPROVED EQUIVALENTS

13. Any references to manufacturers, trade names, brand names and/or catalog numbers are intended to be descriptive, but not restrictive, unless otherwise stated, and are intended to indicate the quality level desired. Bidders may offer any equivalent product that meets or exceeds the specifications. Bids based on equivalent products must:

a. Clearly describe the alternate offered and indicate how it differs from the product specified; and

b. Include complete descriptive literature and/or specifications as proof that the proposed alternate will be equal to or better than the product named in this bid as PDF attachments to your online bid submission.

14. The County reserves the right to be the sole judge of what is equal and acceptable and may require Bidder to provide additional information and/or samples.

15. If Bidder does not specify otherwise, it is understood that the referenced brand will be supplied.

F. QUANTITIES

Quantities listed herein are and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied.

G. PRICING

16. All pricing as quoted will remain firm for the term of any contract that may be awarded as a result of this RFP.

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17. Unless otherwise stated, Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the County.

18. All prices are to be F.O.B. destination. Any freight/delivery charges are to be included.

19. Any price increases or decreases for subsequent contract terms may be negotiated between Contractor and County only after completion of the initial term.

20. Taxes and freight charges:

a. The County is soliciting a total price for this project. The price quoted shall be the total cost the County will pay for this project including Sales, Use, or other taxes, and all other charges.

b. No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid.

c. Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee as Alameda County; as such papers may be accepted by the carrier as proof of the exempt character of the shipment.

d. Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will furnish an exemption certificate.

21. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be used. There are no exceptions.

22. Price quotes shall include any and all payment incentives available to the County.

23. Bidders are advised that in the evaluation of cost, if applicable, it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension.

24. Federal and State minimum wage laws apply. The County has no requirements for living wages. The County is not imposing any additional requirements regarding wages.

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25. Prevailing Wages: Pursuant to Labor Code Sections 1770 et seq., Contractor shall pay to persons performing labor in and about Work provided for in Contract not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the Work is performed, and not less than the general prevailing rate of per diem wages for legal holiday and overtime work in said locality, which per diem wages shall not be less than the stipulated rates contained in a schedule thereof which has been ascertained and determined by the Director of the State Department of Industrial Relations to be the general prevailing rate of per diem wages for each craft or type of workman or mechanic needed to execute this contract.

H. AWAR D

26. Proposals will be evaluated by a committee and will be ranked in accordance with the Error: Reference source not found section entitled “Evaluation Criteria/Selection Committee.”

27. The committee will recommend award to the bidder who, in its opinion, has submitted the proposal that best serves the overall interests of the County and attains the highest overall point score. Award may not necessarily be made to the bidder with the lowest price.

28. Small and Emerging Locally Owned Business: The County is vitally interested in promoting the growth of small and emerging local businesses by means of increasing the participation of these businesses in the County’s purchase of goods and services.

As a result of the County’s commitment to advance the economic opportunities of these businesses, Bidders must meet the County’s Small and Emerging Locally Owned Business requirements in order to be considered for the contract award. These requirements can be found online at:

http://acgov.org/auditor/sleb/overview.htm

For purposes of this bid, applicable industries include, but are not limited to, the following NAICS Code(s): 238210.

A small business is defined by the United States Small Business Administration (SBA) as having no more than the number of employees or average annual gross receipts over the last three (3) years required per SBA standards based on the small business's appropriate NAICS code.

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http://www.sba.gov/



An emerging business is defined by the County as having either annual gross receipts of less than one-half (1/2) that of a small business OR having less than one-half (1/2) the number of employees AND that has been in business less than five (5) years.

29. The County reserves the right to reject any or all responses that materially differ from any terms contained in this RFP or from any Exhibits attached hereto, to waive informalities and minor irregularities in responses received, and to provide an opportunity for bidders to correct minor and immaterial errors contained in their submissions. The decision as to what constitutes a minor irregularity shall be made solely at the discretion of the County.

30. The County reserves the right to award to a single or multiple Contractors.

31. The County has the right to decline to award this contract or any part thereof for any reason.

32. Board approval to award a contract is required.

33. A contract must be negotiated, finalized, and signed by the recommended awardee prior to Board approval.

34. Final Standard Agreement terms and conditions will be negotiated with the selected bidder. Bidder may access a copy of the Standard Services Agreement template can be found online at:

http://www.acgov.org/gsa/purchasing/standardServicesAgreement.pdf

The template contains minimal Agreement boilerplate language only.

35. The RFP specifications, terms, conditions and Exhibits, RFP Addenda and Bidder’s proposal, may be incorporated into and made a part of any contract that may be awarded as a result of this RFP.

I. METHOD OF ORDERING

36. Written POs will be issued upon approval of written itemized quotations received from the Contractor.

37. Individual order price quotations shall be provided upon request per project and shall include, but not be limited to, an identifying (quotation) number, date, requestor name and phone number, ship to location, itemization of products and/or services with complete description (including model numbers, fabric and

RFP No. 901370

http://www.acgov.org/gsa/purchasing/standardServicesAgreement.pdf


finish grade, description, color, etc.) and price per item and a summary of total cost for product, services, shipping and tax.

38. A written PO and signed Standard Agreement contract will be issued upon Board approval.

39. POs and Standard Agreements will be faxed, transmitted electronically or mailed and shall be the only authorization for the Contractor to place an order.

40. POs and payments for products and/or services will be issued only in the name of Contractor.

41. Contractor shall adapt to changes to the method of ordering procedures as required by the County during the term of the contract.

42. Change orders shall be agreed upon by Contractor and County and issued as needed in writing by County.

J. WARRANTY

43. Bidder expressly warrants that all goods and services to be furnished pursuant to any contract awarded it arising from the Bid will conform to the descriptions and specifications contained herein and in supplier catalogs, product brochures and other representations, depictions or models, and will be free from defects, of merchantable quality, good material and workmanship. Bidder expressly warrants that all goods and services to be furnished pursuant to such award will be fit and sufficient for the purpose(s) intended. This warranty shall survive any inspections, delivery, acceptance or payment by the County. Bidder warrants that all work and services furnished hereunder shall be guaranteed for a period of one-year from the date of acceptance by the County.

K. INVOICING

44. Contractor shall invoice the requesting department, unless otherwise advised, upon satisfactory receipt of product and/or performance of services.

45. County will use best efforts to make payment within thirty (30) days following receipt and review of invoice and upon complete satisfactory receipt of product and performance of services.

46. County shall notify Contractor of any adjustments required to invoice.

RFP No. 901370


47. Invoices shall contain County PO number, invoice number, remit to address and itemized products and/or services description and price as quoted and shall be accompanied by acceptable proof of delivery.

48. Contractor shall utilize standardized invoice upon request.

49. Invoices shall only be issued by the Contractor who is awarded a contract.

50. Payments will be issued to and invoices must be received from the same Contractor whose name is specified on the POs.

L. PERFORMANCE BOND

51. The successful bidder will be required to post and maintain a performance bond for twenty five percent (25%) of the total contract amount with the County of Alameda, Information Technology Department.

M. ACCOUNT MANAGER / SUPPORT STAFF

52. Contractor shall provide a dedicated competent account manager who shall be responsible for the County account/contract. The account manager shall receive all orders from the County and shall be the primary contact for all issues regarding Bidder’s response to this RFP and any contract which may arise pursuant to this RFP.

53. Contractor shall also provide adequate, competent support staff that shall be able to service the County during normal working hours, Monday through Friday. Such representative(s) shall be knowledgeable about the contract, products offered and able to identify and resolve quickly any issues including but not limited to order and invoicing problems.

54. Contractor account manager shall be familiar with County requirements and standards and work with the Information Technology/Telephony Services staff to ensure that established standards are adhered to.

55. Contractor account manager shall keep the County Specialist informed of requests from departments as required.

RFP No. 901370


IV. INSTRUCTIONS TO BIDDERS

A. COUNTY CONTACTS

GSA–Procurement & Support Services is managing the competitive process for this project on behalf of the County. All contact during the competitive process is to be through the GSA–Procurement & Support Services department only.

The evaluation phase of the competitive process shall begin upon receipt of sealed bids until a contract has been awarded. Bidders shall not contact or lobby evaluators during the evaluation process. Attempts by Bidder to contact evaluators may result in disqualification of bidder.

All questions regarding these specifications, terms and conditions are to be submitted in writing, preferably via e-mail by 5:00 p.m. on July 29, 2015 to:

Evelyn Benzon, Procurement & Contracts Specialist Alameda County, GSA–Procurement & Support Services1401 Lakeside Drive, Suite 907Oakland, CA 94612E-Mail: [email protected] Phone: (510) 208-9622

The GSA Contracting Opportunities website will be the official notification posting place of all Requests for Interest, Proposals, Quotes and Addenda. Go to http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp to view current contracting opportunities.

B. SUBMITTAL OF BIDS

56. All bids must be completed and successfully uploaded through Alameda County Strategic Sourcing Supplier Portal BY 2:00 p.m. on the due date specified in the Calendar of Events. Technical difficulties in downloading/submitting documents through the Alameda County Strategic Sourcing Supplier Portal shall not extend the due date and time.

57. Bidders must also submit an attached electronic copy of their proposal. The electronic copy must be in a single file (PDF with OCR preferred), and shall be an exact scanned image of the original hard copy Exhibit A – Bid Response Packet, including additional required documentation.

58. No email (electronic) or facsimile bids will be considered.

RFP No. 901370

http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp


59. All costs required for the preparation and submission of a bid shall be borne by Bidder.

60. Only one bid response will be accepted from any one person, partnership, corporation, or other entity; however, several alternatives may be included in one response. For purposes of this requirement, “partnership” shall mean, and is limited to, a legal partnership formed under one or more of the provisions of the California or other state’s Corporations Code or an equivalent statute.

61. All other information regarding the bid responses will be held as confidential until such time as the County Selection Committee has completed its evaluation, a recommended award has been made by the County Selection Committee, and the contract has been fully negotiated with the intended awardee named in the recommendation to award/non-award notification(s). The submitted proposals shall be made available upon request no later than five (5) calendar days before the recommendation to award and enter into a contract is scheduled to be heard by the Board of Supervisors. All parties submitting proposals, either qualified or unqualified, will receive mailed recommend to award/non-award notification(s), which will include the name of the bidder to be recommended for award of this project. In addition, award information will be posted on the County’s “Contracting Opportunities” website, mentioned above.

62. Each bid received, with the name of the bidder, shall be entered on a record, and each record with the successful bid indicated thereon shall, after the award of the order or contract, be open to public inspection.

63. California Government Code Section 4552: In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.

64. Bidder expressly acknowledges that it is aware that if a false claim is knowingly submitted (as the terms “claim” and “knowingly” are defined in the California False Claims Act, Cal. Gov. Code, §12650 et seq.), County will be entitled to civil remedies set forth in the California False Claim Act. It may also be considered fraud and the Contractor may be subject to criminal prosecution.

RFP No. 901370


65. The undersigned Bidder certifies that it is, at the time of bidding, and shall be throughout the period of the contract, licensed by the State of California to do the type of work required under the terms of the Contract Documents. Bidder further certifies that it is regularly engaged in the general class and type of work called for in the Bid Documents.

66. The undersigned Bidder certifies that it is not, at the time of bidding, on the California Department of General Services (DGS) list of persons determined to be engaged in investment activities in Iran or otherwise in violation of the Iran Contracting Act of 2010 (Public Contract Code Section 2200-2208).

67. It is understood that County reserves the right to reject this bid and that the bid shall remain open to acceptance and is irrevocable for a period of one hundred eighty (180) days, unless otherwise specified in the Bid Documents.

C. RESPONSE FORMAT

68. Bid responses must be submitted online through Alameda County Strategic Sourcing Supplier Portal.

69. Bid responses are to be straightforward, clear, concise and specific to the information requested.

70. In order for bids to be considered complete, Bidder must provide responses to all information requested. See Exhibit A – Bid Response Packet.

71. Bid responses, in whole or in part, are NOT to be marked confidential or proprietary. County may refuse to consider any bid response or part thereof so marked. Bid responses submitted in response to this RFP may be subject to public disclosure. County shall not be liable in any way for disclosure of any such records. Please refer to the County’s website at: http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm for more information regarding Proprietary and Confidential Information policies.

RFP No. 901370

http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm

EXHIBIT ABID RESPONSE PACKET

RFP No. 901370 – Error: Reference source not foundMaster Cabling Contract

To: The County of Alameda

From: (Official Name of Bidder)

AS DESCRIBED IN THE SUBMITTAL OF BIDS SECTION OF THIS RFP, BIDDERS ARE TO SUBMIT ONE (1) ELECTRONIC COPY OF THE BID IN PDF (with OCR preferred). THE ELECTRONIC COPY MUST HAVE ALL APPROPRIATE PAGES SIGNED

ALL PAGES OF THE BID RESPONSE PACKET (EXHIBIT A) MUST BE SUBMITTED THROUGH STRATEGIC SOURCING SUPPLIER PORTAL AS PDF ATTACHMENT(S) IN TOTAL WITH ALL REQUIRED DOCUMENTS ATTACHED THERETO; ALL INFORMATION REQUESTED MUST BE SUPPLIED; ANY PAGES OF EXHIBIT A (OR ITEMS THEREIN) NOT APPLICABLE TO THE BIDDER MUST STILL BE SUBMITTED AS PART OF A COMPLETE BID RESPONSE, WITH SUCH PAGES OR ITEMS CLEARLY MARKED “N/A”

BIDDERS SHALL NOT SUBMIT TO THE COUNTY A RE-TYPED, WORD-PROCESSED, OR OTHERWISE RECREATED VERSION OF EXHIBIT A – BID RESPONSE PACKET OR ANY OTHER COUNTY-PROVIDED DOCUMENT

ALL NOTATIONS MUST BE PRINTED IN INK OR TYPEWRITTEN; NO ERASURES ARE PERMITTED; ERRORS MAY BE CROSSED OUT AND CORRECTIONS PRINTED IN INK OR TYPEWRITTEN ADJACENT, AND MUST BE INITIALED IN INK BY PERSON SIGNING BID

BIDDER MUST QUOTE PRICE(S) AS SPECIFIED IN RFP DOCUMENT

BIDDERS THAT DO NOT COMPLY WITH THE REQUIREMENTS, AND/OR SUBMIT INCOMPLETE BID PACKAGES, SHALL BE SUBJECT TO DISQUALIFICATION AND THEIR BIDS REJECTED IN TOTAL

IF BIDDERS ARE MAKING ANY CLARIFICATIONS AND/OR AMENDMENTS, OR TAKING EXCEPTION TO POLICIES OR SPECIFICATIONS OF THIS Error: Reference source not found, INCLUDING THOSE TO THE COUNTY SLEB POLICY, THESE MUST BE SUBMITTED IN THE EXCEPTIONS, CLARIFICATIONS, AMENDMENTS SECTION OF THIS EXHIBIT A – BID RESPONSE PACKET IN ORDER FOR THE BID RESPONSE TO BE CONSIDERED COMPLETE

Exhibit A – RFP No. 901370Page 1

BIDDER INFORMATION AND ACCEPTANCE

1. The undersigned declares that the Bid Documents, including, without limitation, the RFP, Addenda, and Exhibits have been read.

2. The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the Specifications, Terms & Conditions of the Bid Documents of RFP No. 901370 – Master Cabling ContractError: Reference source not found.

3. The undersigned has reviewed the Bid Documents and fully understands the requirements in this Bid including, but not limited to, the requirements under the County Provisions, and that each Bidder who is awarded a contract shall be, in fact, a prime Contractor, not a subcontractor, to County, and agrees that its Bid, if accepted by County, will be the basis for the Bidder to enter into a contract with County in accordance with the intent of the Bid Documents.

4. The undersigned acknowledges receipt and acceptance of all addenda.

5. The undersigned agrees to the following terms, conditions, certifications, and requirements found on the County’s website:

Bid Protests / Appeals Process [http://www.acgov.org/gsa/departments/purchasing/policy/bidappeal.htm]

Debarment / Suspension Policy[http://www.acgov.org/gsa/departments/purchasing/policy/debar.htm]

Iran Contracting Act (ICA) of 2010[http://www.acgov.org/gsa/departments/purchasing/policy/ica.htm]

General Environmental Requirements[http://www.acgov.org/gsa/departments/purchasing/policy/environ.htm]

Small Local Emerging Business Program[http://acgov.org/auditor/sleb/overview.htm]

First Source [http://acgov.org/auditor/sleb/sourceprogram.htm]

Online Contract Compliance System[http://acgov.org/auditor/sleb/elation.htm]

General Requirements [http://www.acgov.org/gsa/departments/purchasing/policy/genreqs.htm]

Proprietary and Confidential Information[http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm]




http://www.acgov.org/gsa/departments/purchasing/policy/genreqs.htm

http://www.acgov.org/gsa/departments/purchasing/policy/genreqs.htm

http://acgov.org/auditor/sleb/elation.htm

http://www.acgov.org/gsa/departments/purchasing/policy/compliance.htm

http://acgov.org/auditor/sleb/sourceprogram.htm

http://www.acgov.org/gsa/departments/purchasing/policy/first.htm


http://www.acgov.org/gsa/departments/purchasing/policy/environ.htm

http://www.acgov.org/gsa/departments/purchasing/policy/environ.htm

http://www.acgov.org/gsa/departments/purchasing/policy/ica.htm

http://www.acgov.org/gsa/departments/purchasing/policy/ica.htm

http://www.acgov.org/gsa/departments/purchasing/policy/debar.htm

http://www.acgov.org/gsa/departments/purchasing/policy/debar.htm

http://www.acgov.org/gsa/departments/purchasing/policy/bidappeal.htm

http://www.acgov.org/gsa/departments/purchasing/policy/bidappeal.htm

6. The undersigned acknowledges that Bidder will be in good standing in the State of California, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFP and associated Bid Documents.

7. It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder certifies that if awarded a contract they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications.

8. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

9. Insurance certificates are not required at the time of submission. However, by signing Exhibit A – Bid Response Packet, the Contractor agrees to meet the minimum insurance requirements stated in the RFP. This documentation must be provided to the County, prior to award, and shall include an insurance certificate and additional insured certificate, naming the County of Alameda, which meets the minimum insurance requirements, as stated in the RFP.

10. The undersigned acknowledges ONE of the following (please check only one box):

Bidder is not local to Alameda County and is ineligible for any bid preference; OR

Bidder is a certified SLEB and is requesting 10% bid preference; (Bidder must check the first box and provide its SLEB Certification Number in the SLEB PARTNERING INFORMATION SHEET); OR

Bidder is LOCAL to Alameda County and is requesting 5% bid preference, and has attached the following documentation to this Exhibit:

Copy of a verifiable business license, issued by the County of Alameda or a City within the County; and

Proof of six (6) months business residency, identifying the name of the vendor and the local address. Utility bills, deed of trusts or lease agreements, etc., are acceptable verification documents to prove residency.


Official Name of Bidder:

Street Address Line 1:

Street Address Line 2:

City: State: Zip Code:

Webpage:

Type of Entity / Organizational Structure (check one):

Corporation Joint Venture

Limited Liability Partnership Partnership

Limited Liability Corporation Non-Profit / Church

Other:

Jurisdiction of Organization Structure:

Date of Organization Structure:

Federal Tax Identification Number:

Primary Contact Information:

Name / Title:

Telephone Number: Fax Number:

E-mail Address:

SIGNATURE:

Name and Title of Signer:

Dated this day of 20


BID FORMOnline Bid Process


COST SHALL BE SUBMITTED ON EXHIBIT A AS IS. NO ALTERATIONS OR CHANGES OF ANY KIND ARE PERMITTED. Bid responses that do not comply will be subject to rejection in total. The cost quoted shall include all taxes and all other charges, including travel expenses, and is the cost the County will pay for the three-year term of any contract that is a result of this bid.

Quantities listed are estimates and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied.

By submission through the Alameda County Strategic Sourcing Supplier Portal Bidder certifies to County that all representations, certifications, and statements made by Bidder, as set forth in each entry in the Alameda County Strategic Sourcing Supplier Portal and attachments are true and correct and are made under penalty of perjury pursuant to the laws of California.




BID FORM A-1

YEAR 1 YEAR 2 YEAR 3

QUOTE HOURLY LABOR RATES BELOW

EstimatedAnnual Hours

(A)

Hourly Rate

(B)Yearly Cost (C)= A x B

Hourly Rate

(D)Yearly Cost(E) =A x D

Hourly Rate

(F) Yearly Cost(G) =A x F

TOTAL 3 Year Labor

Cost=C+E+G

Quote labor rates for standard cable projects. Standard projects shall include normal contribution by RCDD and other specialized services. Regular Time Hourly Labor Rate (Mon. through Fri., 8:00 A.M. to 5:00 P.M.) 5,000 $ $ $ $ $ $ $ Overtime Hourly Labor Rate (Monday through Friday, after 5:00 P.M.) 500 $ $ $ $ $ $ $

Saturday Hourly Labor Rate 50 $ $ $ $ $ $ $ Sunday Hourly Labor Rate 50 $ $ $ $ $ $ $ Quote labor rates for RCDD time that will be charged (with prior County approval) for special assignments. Regular Time Hourly Labor Rate (Mon. through Fri., 8:00 A.M. to 5:00 P.M.) 500 $ $ $ $ $ $ $ Overtime Hourly Labor Rate (Monday through Friday, after 5:00 P.M.) 50 $ $ $ $ $ $ $

Saturday Hourly Labor Rate 10 $ $ $ $ $ $ $ Sunday Hourly Labor Rate 10 $ $ $ $ $ $ $ TOTAL LABOR COST $


YEAR 1 YEAR 2 YEAR 3

QUOTE PERCENT (%)

MARKUP BELOW

EstimatedAnnual

Wholesale Materials

Cost(H)

(%) Markup

(I)

Markup Cost(J)

=H x I

Total Markup

Cost(K)=H + J

(%) Markup

(L)

Markup Cost(M)

=H x L

Total Markup

Cost(N)=H +

M

(%) Markup

(O)

Markup Cost(P)

=H x O

Total Markup

Cost(Q) = H + P

TOTAL 3 Year Material Cost

=K+N+Q

Quote the percent MARKUP on cost of materials from Anixter, Graybar or Communications Supply Corp. (CSC)

% MARKUP on cost of materials $300,000

%

$ $ %

$ $ %

$ $ $

TOTAL MATERIAL COST $ TOTAL SALES TAX 10.0% $ GRAND TOTAL (LABOR, MATERIAL AND SALES TAX COST) $ THE COUNTY RESERVES THE RIGHT TO REQUEST, AND CONTRACTOR IS REQUIRED TO PROVIDE, DOCUMENTATION OF MATERIALS COST FOR REVIEW OR AUDIT FOR THE TERM OF THE CONTRACT


BID FORM A-2

Cable Project Scenario (For Sample Quote)RFP No. 901370

TELECOMMUNICATIONS CABLE EQUIPMENT AND INSTALLATION

BID FORM A-2 will be given a weight of 5 points per the Evaluation Criteria, C. Cost, page 60.

This cable project scenario is designed to produce a theoretical quotation for providing and installing new structured cabling, in a typical County environment. The scenario is for a remodel project consisting of all new partition furniture and existing hard-wall offices. Floors nine and 11 of a 12-story building have been vacated of personnel and old partitions have been removed. The old cabling has been cut off at the wall of former partition base-feeds, and left terminated at hard-wall locations; it all needs to be completely removed as part of the quote. New partitions will be fed by existing columns or walls (no communication/power poles are to be used), though not necessarily in the same locations as previous base feeds. New office cabling will be pulled to the same outlet locations as previous cabling. There are 81 workstation locations (partitions and offices) and four wall-phone locations between the two floors. Horizontal cabling must be installed in ten hard offices on the 9th floor, seven hard offices on the 11th floor, 43 in partitions on the 9th floor and 21 in partitions on the 11th floor. There are two wall-phone locations on each floor.

The building uses Systimax cabling. The cables will all be Category 6 plenum-rated (yellow). Provide and install (including grounding) one 19” equipment rack with ladder assembly, vertical wire manager, and 24-port patch-panel to wall-field feeder on the 9th floor. Use an existing equipment rack on the 11th floor, but add a vertical wire manager. On both floors, provide and install an appropriate quantity of 48-port patch panels, separated by 2U horizontal wire managers.

Provide and install a 50-pair backbone copper cable and a 24-strand 50-micron OM4 multimode fiber cable (in innerduct) from the 11th floor communications room (MDF) to the 9th floor communications room (IDF) using existing County provided conduit. Assume the rooms are stacked vertically. Termination of the backbone copper cable shall be on 110-type hardware. Termination of the fiber shall be on fiber shelves on both floors (none exists in the MDF), using LC duplex couplers.

Provide six LC/LC duplex fiber optical patch cords ten feet in length.

Provide 81 category 6 patch cables seven feet in length, and 81 category 6 patch cables five feet in length, all green in color.


Please review the Alameda County Infrastructure Cabling Specifications, Exhibit D attached for termination hardware, cable management, faceplates, rack and miscellaneous details.

ASSUMPTIONS

Each workstation outlet will consist of two category 6 cables (shared by voice and data). Each wall-phone outlet will consist of a single category 6 cable, terminated on an appropriate faceplate. All workstation locations (partition furniture or otherwise) will have two-position faceplates, single gang outlet. All horizontal cable runs are through an existing suspended ceiling and have an average length of 150 feet. There are no obstructions in the ceiling to prevent any cable route getting from the station location to the Tel/Data rooms. All cables are to be supported by new J-hooks attached to the ceiling. Work is to be performed during normal business hours.


BID FORM A-2

CABLE PROJECT SCENARIO SAMPLE QUOTE RFP No. 901370

Quote the cost of the cable project scenario, Bid Form A-2, Pages 8 and 9, based on your hourly rates and percent markup for materials quoted on Exhibit A-1, Bid Form. Cost and hourly rates quoted below shall include all taxes and all other charges and is the cost the County will pay for this project:

A. Quote wholesale cost of materials plus percent markup specified on Exhibit A-1, Bid Form - County Cost:

Horizontal cabling Copper and fiber- optic backbone cabling Demolition Equipment rack, wire managers, patch panels, and ladder assembly Patch cords

Include an Add/Delete cost for an outlet containing two category 6 cables. (Partitions and hard offices)

Total Materials: $_________________

Sales Tax: $ ____________________

Total Materials and Sales Tax: $ ___________

B. Total Labor: _____________hours.

C. Cost per Hour (from Exhibit B): $ _________

D. Total Labor Cost: $_____________________= (B x C)

E. Total Cable Project Cost including Labor and Materials: $______________ = (A+D)


REQUIRED DOCUMENTATION AND SUBMITTALS

All of the specific documentation listed below is required to be submitted with the Exhibit A – Bid Response Packet in order for a bid to be deemed complete. Bidders shall submit all documentation, in the order listed below and clearly label each section with the appropriate title (i.e. Table of Contents, Letter of Transmittal, Key Personnel, etc.) and attached it as PDF file(s) to their online bid submissions through Strategic Sourcing Supplier Portal.

1. Table of Contents: Bid responses shall include a table of contents listing the individual sections of the proposal and their corresponding page numbers.

2. Letter of Transmittal: Bid responses shall include a description of Bidder’s capabilities and approach in providing its goods and/or services to the County, and provide a brief synopsis of the highlights of the Proposal and overall benefits of the Proposal to the County. This synopsis should not exceed three (3) pages in length and should be easily understood.

3. Exhibit A – Bid Response Packet: Every bidder must fill out and submit the complete Exhibit A – Bid Response Packet.

(a) Bidder Information and Acceptance:

(1) Every Bidder must select one choice under Item 10 of page 3 of Exhibit A and must fill out, submit a signed page 4 of Exhibit A.

(b) SLEB Partnering Information Sheet:

(1) Every bidder must fill out and submit a signed SLEB Partnering Information Sheet, (found on page 14 of Exhibit A) indicating their SLEB certification status. If bidder is not certified, the name, identification information, and goods/services to be provided by the named CERTIFIED SLEB partner(s) with whom the bidder will subcontract to meet the County SLEB participation requirement must be stated. Any CERTIFIED SLEB subcontractor(s) named, the Exhibit must be signed by the CERTIFIED SLEB(s) according to the instructions. All named SLEB subcontractor(s) must be certified by the time of bid submittal.

(c) References:

(1) Bidders must use the templates on pages 15 - 16 of this Exhibit A – Bid Response Packet to provide references.

(2) Bidders are to provide a list of five (5) current and five (5) former clients. References must be satisfactory as deemed solely by County. References should have similar scope, volume and requirements to those outlined in these specifications, terms and conditions.


Bidders must verify the contact information for all references provided is current and valid.

Bidders are strongly encouraged to notify all references that the County may be contacting them to obtain a reference.

(3) The County may contact some or all of the references provided in order to determine Bidder’s performance record on work similar to that described in this request. The County reserves the right to contact references other than those provided in the Response and to use the information gained from them in the evaluation process.

(d) Exceptions, Clarifications, Amendments:

(1) This shall include clarifications, exceptions and amendments, if any, to the RFP and associated Bid Documents, and shall be submitted with your bid response using the template on page 17 of this Exhibit A – Bid Response Packet.

(2) THE COUNTY IS UNDER NO OBLIGATION TO ACCEPT ANY EXCEPTIONS, AND SUCH EXCEPTIONS MAY BE A BASIS FOR BID DISQUALIFICATION.

4. Key Personnel: Bid responses shall include a complete list of all key personnel associated with the RFP. This list must include all key personnel who will provide services/training to County staff and all key personnel who will provide maintenance and support services. For each person on the list, the following information shall be included:

(a) The person’s relationship with Bidder, including job title and years of employment with Bidder;

(b) The role that the person will play in connection with the RFP;(c) Address, telephone, fax numbers, and e-mail address; (d) Person’s educational background; and(e) Person’s relevant experience, certifications, and/or merits.

5. Description of the Proposed Services: Bid response shall include a description of the terms and conditions of services to be provided during the contract term including response times. The description shall contain a basis of estimate for services including its scheduled start and completion dates, the number of Bidder’s and County personnel involved, and the number of hours scheduled for such personnel. The description shall identify spare or replacement parts that will be required in performing maintenance services, the anticipated location(s) of such materials, and how quickly such materials shall be available. Finally, the description must: (1) specify how the services in the bid response will meet or exceed the requirements of the County; (2) explain any special resources, procedures or approaches that make the services of Bidder particularly advantageous to the County; and (3) identify any limitations or restrictions of Bidder in providing the services that the County should be aware of in evaluating its Response to this RFP.


6. Credentials: Copies of any licenses, certifications, or other third party verification of credentials stated as BIDDER QUALIFICATIONS in the RFP must be submitted with the bid response; Documents must be clearly identified as to which requirement they are responsive.


SMALL LOCAL EMERGING BUSINESS (SLEB)PARTNERING INFORMATION SHEET


In order to meet the Small Local Emerging Business (SLEB) requirements of this RFP, all bidders must complete this form as required below.

Bidders not meeting the definition of a SLEB (http://acgov.org/auditor/sleb/overview.htm) are required to subcontract with a SLEB for at least twenty percent (20%) of the total estimated bid amount in order to be considered for contract award. SLEB subcontractors must be independently owned and operated from the prime Contractor with no employees of either entity working for the other. This form must be submitted for each business that bidders will work with, as evidence of a firm contractual commitment to meeting the SLEB participation goal. (Copy this form as needed.)

Bidders are encouraged to form a partnership with a SLEB that can participate directly with this contract. One of the benefits of the partnership will be economic, but this partnership will also assist the SLEB to grow and build the capacity to eventually bid as a prime on their own.

Once a contract has been awarded, bidders will not be able to substitute named subcontractors without prior written approval from the Auditor-Controller, Office of Contract Compliance (OCC).

County departments and the OCC will use the web-based Elation Systems to monitor contract compliance with the SLEB program (Elation Systems: http://www.elationsys.com/elationsys/).

BIDDER IS A CERTIFIED SLEB (sign at bottom of page)

SLEB BIDDER Business Name:

SLEB Certification #: SLEB Certification Expiration Date:

NAICS Codes Included in Certification:

BIDDER IS NOT A CERTIFIED SLEB AND WILL SUBCONTRACT % WITH THE SLEB NAMED BELOW FOR THE FOLLOWING GOODS/SERVICES:

SLEB Subcontractor Business Name:

SLEB Certification #: SLEB Certification Expiration Date:

SLEB Certification Status: Small / Emerging

NAICS Codes Included in Certification:

SLEB Subcontractor Principal Name:

SLEB Subcontractor Principal Signature: Date:

Upon award, prime Contractor and all SLEB subcontractors that receive contracts as a result of this bid process agree to register and use the secure web-based ELATION SYSTEMS. ELATION SYSTEMS will be used to submit SLEB subcontractor participation including, but not limited to, subcontractor contract amounts, payments made, and confirmation of payments received.

Bidder Printed Name/Title: ____________________________________________________________________________

Street Address: _____________________________________________City_____________State______ Zip Code______

Bidder Signature: Date:


http://www.elationsys.com/elationsys/



CURRENT REFERENCES


Bidder Name:

Company Name: Contact Person: Address: Telephone Number: City, State, Zip: E-mail Address: Services Provided / Date(s) of Service:






FORMER REFERENCES


Bidder Name:







EXAMPLE

EXCEPTIONS, CLARIFICATIONS, AMENDMENTS


Bidder Name:

List below requests for clarifications, exceptions and amendments, if any, to the Error: Referencesource not found and associated Bid Documents, and submit with your bid response.

The County is under no obligation to accept any exceptions and such exceptions may be a basis for bid disqualification.

Reference to: DescriptionPage No. Section Item No.

p. 23 D 1.c. Vendor takes exception to…

*Print additional pages as necessary


EXHIBIT BINSURANCE REQUIREMENTS

Insurance certificates are not required at the time of submission; however, by signing Exhibit A – Bid Packet, the bidder agrees to meet the minimum insurance requirements stated in the Error: Reference source not found, prior to award. This documentation must be provided to the County, prior to award, and shall include an insurance certificate and additional insured certificate, naming the County of Alameda, which meets the minimum insurance requirements, as stated in this Exhibit B – Insurance Requirements.

The following page contains the minimum insurance limits, required by the County of Alameda, to be held by the Contractor performing on this Error: Reference source not found:

*** SEE NEXT PAGE FOR COUNTY OF ALAMEDA MINIMUM INSURANCE REQUIREMENTS ***

Exhibit B – RFP No. 901370Page 1

Exhibit B – RFP No. 901370Page 2

EXHIBIT CVENDOR BID LIST


Below is the Vendor Bid List for this project consisting of vendors who have issued a copy of this RFP. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program: http://www.acgov.org/gsa/departments/purchasing/policy/slebpref.htm.

RFP No. 901370 - Master Cabling ContractBusiness Name Street Address City ST Contact Name Phone Email

E-3 Systems 1220 Whipple Rd Union City CA Kofi A. Tawiah (510) 487-7393 [email protected]

Harris Electric 6681 Sierra Lane, Ste. A Dublin CA Cal Harris (925) 560-9880 [email protected]

HSQ Technology 26227 Research Rd Hayward CA Alan Nelson (510) 259-1334 [email protected]

Netversant II LP 47811 Warm Springs Blvd Fremont CA Todd Davis (510) 771-1200 [email protected]

Silver & Black Telecom 41353 Kathlean St., Fremont CA Kevin Shue (510) 279-9411 [email protected]

Exhibit C – RFP No. 901370Page 1

mailto:[email protected]

http://www.acgov.org/gsa/departments/purchasing/policy/slebpref.htm

EXHIBIT D

ALAMEDA COUNTY

INFRASTRUCTURE CABLING SPECIFICATIONSVERSION 2014.12

CONTENTS

1 Overview..................................................................................................................................................................2

2 Communication Rooms............................................................................................................................................3

Typical MDF Layout.............................................................................................................................................4

Typical IDF Layout...............................................................................................................................................6

Approved Rack Equipment..................................................................................................................................8

3 Building Pathways....................................................................................................................................................8

4 Backbone Cabling...................................................................................................................................................10

5 Horizontal Cabling..................................................................................................................................................11

Approved Cable Materials.................................................................................................................................12

6 Administration and Testing....................................................................................................................................13

7 Appendix................................................................................................................................................................15

Exhibit D – RFP No. 901370Page 1

1 OVERVIEW

1.1 Introduction

This document is intended to provide a guideline for uniform communications infrastructure design across County buildings (owned and leased), one that will ease maintenance and simplify the integration of new technologies. A structured cabling system is one whose parts are matched and designed to work together; thus, according to these Specifications, installed systems will: be of a certain cable type, have a restricted topology, use defined hardware, and be thoroughly tested prior to acceptance. It is the intent of these Specifications to set a baseline of operational functionality and product performance that all installations must meet. This document includes product specifications, general design considerations, and installation guidelines; however, it is not intended to be complete and exhaustive. Contractors must provide the necessary equipment and/or accessories for a fully functional installation that meets the intended design, whether or not expressly specified herein. Quantities of outlets, backbone routing, and installation details will be in separate construction documents. Systems will be considered operational only upon the County’s acceptance of a properly completed installation, per this document.

1.2 Installing Contractor

The cabling contractor must be a certified installer of a County-approved structured cabling system (Systimax or PanGen), or be able to obtain a County site license from the structured cabling vendor. They are responsible for workmanship and installation practices in full accordance with these Specifications as well as the requirements of the manufacturer’s program. A project manager will be assigned by the contractor throughout the duration of the installation. This person will coordinate the logistics of the installation and recommend any material or schedule changes that may be required. The contractor must also have an RCDD-certified individual available to insure adherence with industry best-practices. A walk-through of the job site by that RCDD, prior to quoting on any project, will be considered essential.

1.3 Topology

Alameda County intends for any communications cabling installation to provide a single logical transport for all information systems within the facility. Beyond just desktop voice and data, all endpoints that could potentially utilize the same physical medium should be accounted for: cameras, wireless access points, building management systems, and any other IP-based device. Additionally, traditional analog connections need to be included as well: fax machines, security alarms, fire alarms, elevator phones, intercoms, door buzzers, and any paging interface.

The overall cabling topology for County facilities should provide a central consolidation point within any building (MDF) or campus, with connectivity radiating out along logical pathways.

1.4 Codes and Standards


The latest editions and addendums of the following industry references and their subsections will be adhered to in any installation of cabling systems within the County of Alameda. This document, state and local regulations, and all manufacturers’ instructions are included by inference. In the event of non-regulatory conflicts the County standard (this document) will take precedence, followed by the more stringent applicable standard.

ANSI - TIA/EIA 568C, Commercial Building Telecommunications Cabling Standard

ANSI - TIA/EIA 569A, Commercial Building Standard for Telecommunications Pathways and Spaces

ANSI - TIA/EIA 607, Commercial Building Grounding and Bonding Requirements for Telecommunications

ANSI - TIA/EIA 758, Customer Owned Outside Plant Telecommunications Cabling Standard

NFPA 70 - Article 645, National Electrical Code, Information Technology Equipment

NFPA 70 - Article 800, National Electrical Code, Communications Circuits NECA/BICSI 568-2006, Installing Commercial Building Telecommunications

Cabling TDMM – BICSI, Telecommunications Distribution Methods Manual

2 COMMUNICATION ROOMS

2.1 Entrance Facility / MPOE

All County buildings must have an appropriate space to house service provider termination equipment, and serve as a splice point for incoming cables. This space should be as close as practicable to the point at which cables cross the physical boundary of the structure, which is often a load-bearing exterior wall in the basement. This space should provide adequate overhead clearance for conduit stub-outs and cable routing; in practice, it is often most efficient to consolidate this MPOE within the larger MDF room. If the MPOE is an entirely independent space, then it should be sized similarly to an IDF. In all but the smallest of buildings, the MPOE should be fed by three 4” conduits connecting the service provider to the building. All conduits must be run so that they slope away from the building, to prevent water intrusion. All incoming copper cable (whether provider or campus) must be routed through an entrance cable protector panel, which must be connected with a green-jacketed AWG #6 copper bonding conductor between the protector ground lug and the main TGB.

2.2 MDF

This area houses communication and control systems, adjuncts, and any battery


backup (UPS).

2.2.1 Location

The following considerations must be given to the placement of the MDF: Centrally located within any building Contiguous with IDF rooms for unimpeded backbone cabling Not traversed by wet pipes, subject to humidity or steam infiltration Not below the local water table, or subject to water intrusion With a door opening onto a major hallway Not adjacent to mechanical, electrical, pumping, or generator closets to avoid

EMF interference and fire-risks.

2.2.2 Access

The MDF must be a dedicated room with 24/7/365 availability. It should have both a card lock and a keyed entry (for access during power failures), and a minimum 38” unimpeded width and 90” clearance through the doorway. If this is a different room than the MPOE, it should be fed by multiple 4” conduits between the two.

2.2.3 Construction

The MDF in all but the smallest facilities (<5,000 sq ft) must be a rectangular room capable of containing two parallel rows of equipment racks with adequate space front and rear for technicians to maneuver. It should have minimum 1-hour fire-rated, full-height walls, an open ceiling (no suspended tiles), and unimpeded access to one long wall for mounting equipment. The minimum recommendation is:

For the smallest facilities, a 10’ by 8’ (80 sq ft) roomFor approximately 100 outlets, a 15’ by 12’ (180 sq ft) roomFor larger facilities, a 23’ by 14’ (320 sq ft) room


The floor will be asbestos-free, non-conducting VCT (vinyl composition tile), designed to minimize dust, and light in color to enhance illumination. It will support a static loading of 200 lbs./sq. ft. The County does not specify a raised floor.

The backboard will be 3/4” fire-rated plywood, with the “C” (knot) side facing the wall. If painted, it should be white and must not cover any fire-rating stamps. This plywood will be affixed to at least the two walls nearest the equipment racks, and mounted from 12” off the floor to 9’ high (4x8 panels). It should cover all of the space behind anticipated racks and cable runway mounting points to provide an effective surface for installation. All plywood will be fastened securely to the wall substrate, with appropriate fasteners mounted flush to the surface.

2.2.4 Environmental

The lighting will consist of fixtures mounted to the ceiling, above the height of any cable runway, which illuminate the equipment uniformly (front and rear). Exact fixture locations should be coordinated with the equipment layout, to avoid interference. Control of the lights should not be on a timer or motion-sensitive switch. Select fixtures should be designated as emergency lighting.

There will be a dedicated (independent of the “base-building”), 24/7/365 cooling unit serving the MDF, with the sensors and controls for this equipment located within the room. This unit must report to the BMS and County IT department when alarm thresholds are exceeded. The recommended operating range for the room is:

68 to 79O F ambient room temperature 40 to 59% relative humidity

The operating range must take into account the heat load of all equipment expected to be installed, plus a reasonable margin for growth. Note that any water and drainpipes within the room must be fitted with drip pans to avoid equipment damage.

2.2.5 Electrical

The telephone and data equipment must be powered from dedicated circuits, clearly identified by label, and separate from the feed for any lights, convenience outlets, or HVAC. These circuits will generally consist of UPS-protected L6-30 (208v, 30a twist-lock), L6-20 (208v, 20a twist-lock), and 5-20 (120v, 20a straight) receptacles mounted onto the cable runway above the equipment racks. One dedicated 120v, 20a quad circuit must be located convenient to the security wall field, and there should also be a minimum of one 120v duplex convenience outlet per wall.

An electrical subpanel for the MDF should be within the room, and -- if fed by UPS -- clearly labeled as such. A single UPS large enough to support voice and data communication equipment throughout the building should be considered for any installation. Power backup systems will be designed to supply adequate AC power to connected equipment for a period of at least one hour (less is acceptable if


further backed by generator). Any UPS designed to provide 208/240v output to equipment must be supplied with a manual bypass switch, distinct from the UPS itself, and any UPS larger than 6kva must have its output hardwired to a standard electrical distribution panel.

The grounding and bonding recommendations of TIA/EIA 607 (see Appendix for diagram) will be adhered to in all County buildings. All communications equipment, racks, and runways will be grounded to a busbar (TGB) in each equipment room. Every TGB will be mounted to the wall at approximately 90”’ high with insulators and stand-off brackets, and then connected to building structural steel. The main TGB in the MPOE is also designated for outside cable protection, and must safely carry lightning and power fail currents. It should be 1/4”D x 4”H x 18”L, and wired between the cable protectors and the approved building ground.

2.2.6 Fire Protection

The MDF should be provided with a dry-standpipe system to ensure against inadvertent water damage to electronic equipment while still providing fire protection. However, at a minimum, the MDF must be provided with a pre-action sprinkler valve and heads designed to operate at 212O F or higher as basic enhancements. An FM-200 (or similar) auxiliary suppression system should be considered for larger MDFs, and those serving critical facilities.

2.3 IDF

These rooms are intended to connect horizontal station cabling with the building backbone.

2.3.1 Location

The following considerations must be given to the placement of any IDF:

A minimum of one per floor (more if >10,000 sq ft)

Must be on the same floor as the terminations which it feeds No further than 220 feet from most distant wall Vertically stacked as feasible to limit backbone complexity Not traversed by wet pipes, subject to humidity or steam infiltration With a door opening onto major hallway Removed from mechanical and electrical closets, to avoid EMF Not for radio frequency (RF) distribution equipment

2.3.2 Access


Any IDF should have a lockable door that is 36” wide.

2.3.3 Construction

The design of any IDF will vary due to available space, but the minimum requirement is for a 9’ by 8’ rectangular room – sufficient for complete access to two equipment racks. Odd or “L-shaped” rooms are unacceptable unless the clear rectangular area is equivalent to a minimum 68 sq ft.

The floor, wall, and ceiling will be as in the MDF, with the note that any exposed brick, concrete and gypsum board will be painted or sealed to minimize dust.

2.3.4 Environmental

The lighting will be as in the MDF.

There need not be a dedicated air handling unit for an IDF, as long as the ambient temperature range with anticipated operational equipment is consistent with the surrounding office space. To that end, the room should have a louvered door. It is recommended that a temperature-controlled exhaust fan be supplied, set at 85O F.

2.3.5 Electrical

There must be a dedicated 208v, 20a twist-lock outlet in the room; it should be located on the overhead cable tray. There should also be a minimum of two 120v duplex convenience outlets, located at 6’ intervals around the room.

The room will have an appropriate TGB connected to the grounding backbone (TBB).

2.4 Racks

Equipment racks are used to house voice and data electronics, and route cable for the proper functioning of cross-connect products (see Appendix for diagram). The following must be observed in installations:

Racks must be UL listed, aluminum, 19” by 84” Run in a row parallel to a long wall Mounted 51” from centerline to rear wall (for clearance when loaded) Properly bolted to the flooring and cable runway Spaced for proper installation of vertical managers

Any co-located network cabinets must retain at least 30” of unobstructed passageway behind – even if that requires their face not be flush with the racks.

Vertical and horizontal cable managers may differ in manufacturer from the rack or one another. The vertical managers must be 6” wide, with black finger-duct (and a cover door) on the front and distribution rings on the rear. They must be bolted to the racks on either side (unless at the end of a row). The horizontal managers should use black metal distribution rings, not plastic finger duct, and be front-sided only.


The cable runway should be at least 12” wide and run the length of the room, in-line with the racks. A runway segment should be installed perpendicular to the racks, and – in larger facilities – also along the entrance facility wall field. Any runway must be level to a tolerance of within ¼” over an 8’ span. This provides efficient cabling access to all equipment, properly supports the cables (as, under no circumstances, should they be draped across the floor), and braces racks against earthquake damage. All fittings must be of the same manufacturer as the runway itself, and a ground strap must be installed between sections of runway.

2.5 Approved Rack Equipment

Chatsworth 19” equipment rack, black CPI-48353-703Ortronics horizontal wire manager, black OR-60400057Chatsworth vertical cable manager, black

CPI-30162-703

Chatsworth standard cable runway, black

CPI-10250-712

Chatsworth Megaframe cabinet, gray CPI-M1053-142Chatsworth cabinet vert cable mgr, gray CPI-12465-107Chatsworth cabinet vert PDU, 208v metered

CPI-35822-271

Chatsworth cabinet fixed shelf, black CPI-12610-719

3 BUILDING PATHWAYS

3.1 Outside Plant

Interbuilding (OSP) cabling should be installed such that it can continue to effectively serve the campus decades into the future, even as individual buildings are modified or razed.

Feed buildings via maintenance vaults, not structure pass-through Splicing must be done in maintenance vaults only Separate from other utilities by 3” in concrete, 4” in masonry, 12” in earth Install cables opposite traffic flow when using utility poles Route along roadway where possible, not bisecting undeveloped space

When installed in the ground, backbone cable must be run in conduit (no direct-buried installations) with sweeping bends instead of sharp turns for pathways. Provision at least one additional conduit for future use, and all conduit, whether used or not, should contain a nylon pull-rope. All buried conduit must be marked appropriately for future detection.

3.2 In-Building


Ensure the integrity of any signal that will be carried across the structured cabling system by observing practices that protect cabling from possible sources of interference or degradation:

Cross electrical conduits at right angles only No splicing or intermediate patch panels are allowed No affixing to other utilities (gas, plumbing, etc.) Route 18” from EMF-generating devices such as light ballasts (4’ from

motors) Velcro wrap all bundles below ceiling grid (no staples) Completely replace cable if the sheath is damaged Observe minimum bend radius and pulling tension standards

Unprotected cable must not be run alongside unfinished exterior wallsAlso of particular concern in open-ceiling environments is that structured cabling be run along defined pathways. The cabling should be run in level (horizontal) paths, normalized with the lines of the building, as defined by its columns and beams; diagonal cable runs must be avoided.

3.3 Conduit

Backbone cable must be run in conduit and the conduit itself must be labeled at each end with the destination. For vertical runs use a minimum of two 4” conduits, plus one additional conduit for every three floors. Horizontal conduit runs should be considered for interconnecting multiple IDFs on a single floor of multi-story buildings. The maximum bend radius for any conduit is 10x the inside diameter. All conduit, whether used or not, should contain a nylon pull-rope. Do not mix copper and fiber cabling in the same conduit.

Any conduit used to feed station cables must be sized not to exceed 40% fill, with a minimum ¾” diameter. Other than in equipment rooms, conduit must be concealed with any stub-outs having minimal (<4”) protrusion from the finished walls. All stub-outs must be reamed or finished with insulated bushings to protect cable sheath. In open-ceiling environments the conduit end should be coordinated with the location of cable support devices. There will be a dedicated conduit per outlet box; daisy-chaining outlet boxes is prohibited unless specifically noted in the construction documents.

3.4 Penetrations

Any cable penetrations of walls or floors are to be sleeved with metallic conduit and bushings, sized to not exceed 40% fill. The ends must be finished appropriately to eliminate possible cable sheath damage. Penetrations of walls or floors designed as fire barriers are also to be caulked outside and packed inside with suitable fire stop material, in compliance with state and local fire codes.

In County-owned buildings, a penetration through the roof from the upper-most IDF


must be provided for potential use by satellite, microwave, or other communication mediums. This penetration must be a minimum 2-1/2” conduit, with appropriate weather-head.

3.5 Cable Support

Support devices must be used for station cable runs of any length. Whether cable tray, “J-hooks”, or cable slings, they must be cat6 compliant and anchored approximately 4’ apart (to insure minimal sag). They will provide at least 3” of clearance from the ceiling (for access), and will hang securely from wire hangers dedicated to only the cable support devices. The cable will not be attached to ceiling grid supports or other structures, and at no point should cables rest on acoustic ceiling panels. Whatever support device is used, it should be sized not to exceed 40% fill.

3.6 Raceway

It is preferred that all cabling be concealed inside walls or plenum wherever possible; however, any exposed run must be enclosed in raceway. The raceway must provide separation of power and communication cabling, as well as bend-radius protection. Note that the use of utility columns (“tele/power poles”) is to be avoided in County facilities.

3.7 Outlet Rough-in

Outlets boxes should be flush-mounted, and sized to allow the station cable to have a 6” service loop. Each outlet should consist of two cables per workstation, unless otherwise specified, though multiple workstations may be fed from a single outlet. They should be located where they will not be blocked by furniture; ideally, where a standard 7’ patch cord will reach the desk phone.

The County specifically disallows the use of pedestal floor outlets (“monuments”). For modular furniture, outlets should be located close to the anticipated communication base feed (alongside the electrical whip).

3.8 Distributed Antenna System

Provision of a network of antenna nodes for public safety radio and cellular wireless transmission throughout the facility should be considered. Pathway should be designed for RG-6 horizontal distribution cable from each IDF sufficient to provide full-building coverage. If necessary, appropriate space and UPS-protected power for head-end equipment in the MDF must be provided.

4 BACKBONE CABLING

4.1 Quantities

Vertical backbone installations should consist of riser-rated, 50-pair copper cable (x25 UTP) and laser-optimized, 50-micron OM3 multimode fiber, run simultaneously to each IDF. The fiber should be at least 12-strand, but 24-strand is strongly


recommended for all but the smallest facilities. Campus backbone distances greater than 1500’ in length require 24-strand singlemode fiber be run alongside any copper cable.

4.2 Copper Method

Backbone copper cabling should terminate onto 110-block wall fields at both ends; all wall fields must be supplied with cable troughs and D-rings for proper routing of cross-connect wire. Voice and data station cabling will terminate onto patch panels mounted in equipment racks. Unless otherwise noted, a feeder cable must be installed between the wall field and patch panels in the MDF and each IDF to support any digital phones and/or analog devices. This feeder will be a minimum 25-pair cable, split out -- one pair per jack on pins 4 and 5 – to a dedicated patch panel.

4.3 Fiber Method

Optical cable must be run in 1-1/4” innerduct tubing and have a nylon pull-rope installed. When not also run inside conduit, both fiber and innerduct must be UL-rated for plenum use and secured every 5’ to the cable supports. Inter-building (campus) fiber must have a dry water-blocking system (100% gel-free) cable construction designed for both indoor and outdoor (buried conduit) use without a transition splice at the building entrance; it must also have a 20’ service loop at the building entrance. All fiber is to be installed with LC duplex connectors inserted into fully-enclosed termination shelves, unless otherwise requested.

4.4 Other Wiring

Vendors supplying and installing cabling for other building equipment, including but not limited to: A/V, CCTV, cable television, fire control, HVAC, overhead paging, and security systems should run their cable in such a manner as to minimize potential confusion with, or degradation of, communication service. When feasible, they should use their own cable supports and different colored wire. Under no circumstances should in-building radio distribution cable be run directly adjacent to communications cabling.

5 HORIZONTAL CABLING

5.1 Description

Station cabling throughout the County will consist of two cables to each outlet, unless otherwise specified. All station cable must be 4-pair UTP, UL listed for plenum use. Cat3 cable should only be used in feature-restricted locations (payphones, outdoor wall phones, alarm lines, etc). Cat5e cable should not be used in new construction. The maximum acceptable total length for any individual station cable run is 275’ (thus leaving enough distance remaining to account for patch cords).

Category 3 limited use, white Category 5e remodels only, blue Category 6 standard use, yellow


Category 6A multimedia use, green

5.2 Method

All cables are to be home run to the appropriate IDF, and terminated on patch panels. All work should be done professionally, with due diligence given to aesthetic concerns. Any unspecified materials necessary for the completion of work should be of a type and quality consistent with those identified in this document. Modifications or remodels within an existing building must conform to the products already in use at that location. Accessible portions of extant cabling not being reused, or terminated and tagged for future use, must be completely removed during any remodel – not abandoned in place. Similarly, abandoned communication outlets will be covered with a blank faceplate, and not retain disconnected jacks.

In-wall station outlets are to be dual-position, single gang wall plates of a color that matches the electrical (typically ivory). Modular jacks will be of the proper performance grade to match station cable, and connections will be terminated as to maintain proper wire twist and sheathing. All jacks are to be wired with full 4-pair continuity, RJ-45, in a T568B configuration, and should be terminated with an orange modular connector (both voice and data, unless otherwise noted). Blank inserts must be installed in any unused jack locations.

Modular furniture must be wired using the baseboard raceway feed and proper faceplate adaptors for the system type, as the County does not allow the use of surface-mount (“biscuit” box) outlets in workspace locations. When there is exposed cable length between a modular furniture feed and the wall it is suggested to dress cables using corrugated plastic tubing.

5.3 Wireless Access Points

Outlets for wireless access points in office environments should be provided approximately every 25 sq. ft. throughout any facility. These outlets must consist of two cables terminated in a single “biscuit” box with a 10’ service loop. In a suspended ceiling area, this outlet should be mounted above the ceiling grid on its own support wire, and not permanently mounted to any surface. Outlets for wireless access points in hard-ceiling environments should be two cables terminated inside a recessed equipment box.

5.4 Rack Installation

Patch panels will be of the proper performance grade to match station cable. The County disallows use of high-density patch panels (defined as more than 24 ports in a 1-U frame, or 48 ports in a 2-U frame). Connections will be terminated carefully to maintain proper wire twist and sheathing, and then dressed for a neat appearance. Copper patch cords will be “snagless”, of the same manufacturer as the patch panels, and equivalent (or better) grade than the station cable. Patch cords and cross-connect wires are not to be tied into bundles.

Any fiber connection shelves must be mounted at the top of the rack closest to the wall, to avoid accidental damage. Multimode fiber connector panels will use ivory


phosphor-bronze sleeves, and singlemode fiber connector panels will use blue ceramic split sleeves. Fiber patch cords, pigtails, and cable must all be of the same grade of glass, providing the same bandwidth.

5.5 Approved Cable Materials

5.5.1 Comm Scope (SYSTIMAX system)

4-pr cat3 plenum cable (white), 2010 1070783884-pr cat6 plenum cable (yellow), 2071E 7002101234-pr cat6A plenum cable (green), 2091B 76010721948-pt cat6 patch panel, 1100GS3 76006238048-pt cat6A patch panel, 1100GS6 760105262cat6 modular jack (orange), MGS400 700206683cat6A modular jack (orange), MGS600 7600923792-pt faceplate (ivory), M12L 10816847724-strand MM ISP optical fiber, P-024-DS-5L-FMUAQ

700009699

24-strand SM OSP optical fiber, Z-024-DS-8W-FMUBK

760004192

5.5.2 Panduit/General Cable (PanGen system)

4-pr cat3 plenum cable (white) 21312454-pr cat6 plenum cable (yellow), 6500 71319324-pr cat6A plenum cable (green), 10MTP 713185348-pt cat6 patch panel, DP6 Plus DP48688TGY48-pt cat6A patch panel, DP6A 10Gig DP486X88TGYcat6 jack (orange), Mini-ComTX6 Plus CJ688TGORcat6A jack (orange), Mini-ComTX6A 10Gig

CJ6X88TWOR

2-pt faceplate (ivory), Mini-Com Classic CFP2EI24-strand MM ISP optical fiber, 10GBE BE0241PNU24-strand SM OSP optical fiber, 10GAE

AE0241ANR

6 ADMINISTRATION AND TESTING

6.1 Labeling

A labeling system will be utilized that clearly identifies each station cable. Machine-made, permanently affixed labels must be placed on each station jack and patch-panel port. They must be printed in black ink upon a white background. The labeling system should be based upon outlet, not work area, and irrelevant


of the current purpose of a jack. The suggested method is for all outlets from a specific IDF to be incrementally numbered, using three digits (including leading zeroes when necessary). The individual horizontal cables at a drop are then identified by a “dot” sequence from left to right, top to bottom; thus, the top right jack at the 52nd outlet fed from a particular IDF would be 052.2. The actual serving IDF is identified by the label “IDF [room #]” on each outlet.

6.2 Testing

Tests must be performed using industry standard test equipment that has been UL verified to level III accuracy as defined by TIA/EIA-568-C.2-1. The tester must be recalibrated according to the manufacturer’s recommended schedule, and must specifically check for guaranteed performance throughout the valid range of the cable. The equipment should use marginal pass indicators (to identify when the result is closer to a test limit than the tester’s margin of accuracy), and links which report a marginal pass should be re-terminated and tested again.

All installed cable must be permanent-link tested prior to system cut-over and activation in accordance with the appropriate field test specifications; sample tests of only some cables are not acceptable. For multi-pair copper backbone cabling no more than 2% of the total pairs may be defective. The contractor will immediately replace (remove and re-install) or repair, at no cost to the County, any copper, fiber, or backbone cable not meeting expected performance parameters and retest prior to final acceptance.

6.3 Verification

The County may, at its discretion, have its own representatives inspect and retest a sample of the installed communications links. Any individual discrepancies must be resolved, to the County’s satisfaction, by the installing contractor (and at their own cost). If more than 2% of the sample results are confirmed to differ, in terms of pass/fail, then the installation contractor must retest all of the communications cabling at their own cost.

6.4 Documentation

Test results must be provided in digital format for all installed cabling (copper, fiber, or backbone) to the Alameda County Information Technology Department, Telephony Services Division, prior to final acceptance. The information for all copper station cabling should be sorted in ascending numerical order (according to the labeling standard), and include the relevant test information for the type of cable. The information for each test will contain the worst pair value, the worst pair margin, the test frequency of that worst pair, and the test limit at that frequency. The electronic file for each test result must include the brand name, model, serial number, and software version of the tester used, as well as the cabling test category and date performed.

As-built drawings of the complete structured cabling system should be included at the same time, in digital media (preferably PDF format), at no additional cost to the


County. It is the contractor’s responsibility to insure that the Alameda County has the necessary Microsoft Windows PC software to read all documentation.

6.5 Certification

The contractor must successfully receive certification of the installed structured cabling system from the manufacturer before the County will accept a completed installation. The certification must provide at least a 20-year warranty directly to the County on the material and workmanship of the cabling system, including connectivity components and any backbone or other subsystems installed. The warranty must cover standards adherence, transmission performance, application assurance, and repair/replacement of faulty equipment (including necessary labor). Evidence of this certification must be presented to the County with other required documentation.

6.6 Exceptions

Any exceptions to these Specifications must be approved in writing, in advance, by the Alameda County ITD, Telephony Services Division. Trade names, brand names, model numbers, etc used in this specification are for the purpose of providing a performance and quality reference, and are not intended to be exhaustive. Alternative parts must meet or exceed all performance references listed herein, the relevant industry guidelines, and comply fully with the chosen structured cabling system manufacturer’s warranty program. It is the installing contractor’s responsibility to demonstrate such equivalency.

7 APPENDIX

7.1 Glossary


As-Built Documentation that reflects actual cable routing installed upon job completion.

Backbone Copper and fiber cable that interconnects the MPOE, MDF and IDFs within a building, as well as any outside plant facilities between buildings on a campus.

Cable Tray Welded steel-wire cable “basket” conveyance with field-formable bends.

D-Ring Metal cable management ring used for routing cable on a plywood backboard.

EMF Electromagnetic Fields, energy generated by electronic equipment that can cause interference with voice and data transmissions.

Fill The carrying capacity (in quantity of cable) of a particular cable conveyance.

HVAC Environmental air handling units and their control assemblies.IDF Intermediate Distribution Frame, an enclosed integration point on a

floor for serving data and telephony to nearby stations, also referred to as a riser closet, distribution closet, telecom room, or hub room.

Jack Modular telecom receptacle for termination of station cable in a work area.

MDF Main Distribution Frame, centralized location for primary electronic equipment within a building, and the termination point for backbone cabling, also referred to as the phone room, computer room, or equipment room.

MPOE Minimum Point of Entry, building entrance for public and private network service cables.

Outlet The collocated group of modular jacks where station cables are terminated, also referred to as the wall faceplate or a cable drop.

Port Receptacle on the IDF end of a station cable.Raceway Any enclosed conveyance or channel designed for routing cables.RCDD Registered Communications Distribution Designer certification from

BiCSi, a technical organization for low-voltage cabling design and installation.

Runway Cable conveyance shaped like a ladder and used primarily in MDF and IDFs, also referred to as ladder rack.

Station An individual end-user communications or network device. Station Cable Horizontal cabling that connects a patch panel in the IDF to the

work area outlet.TBB Telecommunications Bonding Backbone, a conductor between the

main TGB (in the MPOE) and the TGBs in IDFs throughout the building.


TGB Telecommunications Grounding Busbar, a solid copper plate pre-drilled with holes for bonding electronic equipment to building ground.

UPS Uninterruptible Power Supply, back-up battery power source for electronic systems.

UTP Unshielded Twisted Pair, standard premises cable containing pairs of twisted copper wire without metallic shielding.

7.2 Grounding


7.3 Typical IDF Elevation


EXHIBIT E

HAZARDOUS MATERIALS, PROCEDURES AND CONTROLS

“Contractor”, as referenced herein, means the actual entity performing on-site work, whether that be the Vendor or its subcontractor.

HAZARDOUS MATERIALS IN COUNTY BUILDINGSa. Asbestos : Many County-owned buildings contain asbestos-containing construction materials

(i.e. materials that contain greater than 0.1% asbestos). Asbestos-containing construction materials (ACCM) known to be present in County-owned buildings are identified in the attached state mandated annual asbestos notifications.

Any disturbance or removal of ACCM by the Contractor is prohibited.

Prior to the start of work the Contractor shall review the applicable asbestos notification, inspect the work area and notify the County’s Environmental Project Manager in writing of any ACCM that may be disturbed by its work. In response to the Contractor’s notification, the County will arrange to: (1) have the material removed by a licensed asbestos abatement contractor or (2) have a licensed asbestos abatement contractor assist the Contractor by performing work activities that involve disturbing or potentially disturbing ACCM.

If, during the course of work, the Contractor discovers previously unknown ACCM and/or suspect ACCM that will be impacted by the Contractor’s work, or if the Contractor changes it’s planned work such that ACCM may be disturbed, the Contractor shall immediately stop work in the affected area and send written notification to the County’s Environmental Project Manager. In response to the Contractor’s notification, the County will arrange the necessary testing, removal and/or Contractor assist.

b. Lead: All paint present in County-owned facilities is assumed to contain lead. In addition, the coating on all ceramic tiles is also assumed to contain lead. Contractor shall be responsible for compliance with all applicable federal, state, and local regulations when conducting work activities involving the disturbance of lead-containing paint and ceramic tile including, but not limited to appropriate dust control and containment measures.

c. Polychlorinated Biphenyl’s (PCBs) : PCB-containing light ballasts may be present in County-owned buildings. Contractor shall assume that all light ballasts, unless clearly marked “Non-PCB”, contain PCBs. Contractor shall implement appropriate procedures to prevent damage to PCB-containing materials.

d. Fluorescent Lights : Mercury-containing fluorescent lights are present in many County-owned buildings. Contractor shall assume all fluorescent light tubes/bulbs contain mercury and shall implement appropriate procedures to prevent breakage of fluorescent light tubes/bulbs.

Exhibit E – RFP No. 901370Page 1

ASBESTOS AWARENESS AND HAZARD COMMUNICATION TRAINING

a. At minimum, all of Contractor’s on-site personnel are required to attend a 2-hour asbestos awareness training class on an annual basis as required by Cal-OSHA. The cost of attending the 2-hour asbestos awareness training class shall be the sole burden of the Contractor. Contractor shall provide the County’s Environmental Project Manager with proof of attendance in the form of a certificate from the training provider.

b. At minimum, all of Contractor’s on-site personnel are required complete hazard communication training, and any other applicable training as required by Cal-OSHA.

CONTRACTOR’S USE OF ENVIRONMENTALLY REGULATED MATERIALS AND PRODUCTS IN COUNTY BUILDINGS

a. Contractor shall obtain the Safety Data Sheets (SDS) from the suppliers/manufacturers of all materials/products proposed for use in completing the work and shall submit those SDS to the County’s Environmental Project Manager for approval prior to bringing any such material/product onto County’s property.

b. Materials/products that do not contain hazardous ingredients should be used whenever possible. Products that contain asbestos or other known carcinogens will not be approved for usage unless no alternative exists. Products that contain lead will not be approved for usage unless no alternative exists.

c. Workers using approved materials/products shall be familiar with the information on the corresponding SDS, and shall be trained in their proper usage and limitations.

HAZARDOUS MATERIALS RELEASES AND OTHER ENVIRONMENTAL INCIDENTS

In the event of a hazardous materials release or other environmental incident, Contractor shall immediately stop work, secure the work area as necessary to protect building occupants and notify the County’s Environmental Project Manager. Any project delays and/or additional costs resulting from such incidents are the Contractor’s responsibility.

Exhibit E – RFP No. 901370Page 2

EXHIBIT F(SAMPLE) SUPPLEMENTAL QUESTIONNAIRE

CABLING QUOTATION NUMBER __ (Proposal Number)

(Enter street address where work will be done here: include city name)

INSTRUCTIONS: This questionnaire is to be completed by Vendor (subcontractor if Vendor is subcontracting the work out) and submitted with Vendor’s quotation.

YES NO Is scope of work limited to equipment change out (no cable)?

YES NO Are new cable pulls required? If yes, is the proposed routing through:

__ Existing conduit?

__ Other established pathways?

Describe routing: _____________________________________________________________

If proposed routing is through overhead areas, will cable be:

__ Bundled and suspended with cable ties?__ Laid directly on ceiling grid/surface?__ Other? (Identify & describe)

YES NO Is above ceiling access required?

YES NO Are wall penetrations required?

YES NO Are firewall penetrations required?

YES NO Are floor penetrations required?

YES NO Will work impact asbestos-containing materials?If yes, list the types of asbestos-containing materials that will be impacted by the proposed work?_______________________________________________________________________________________

YES NO Will work impact any other environmentally sensitive materials in the work area? (e.g., lead containing paint, mercury containing fluorescent light tubes, etc.) If yes, list below.__________________________________________________________

Exhibit F – RFP No. 901370Page 1

EXHIBIT G

SAMPLE – PROPOSAL FORMAT

VENDOR NAMEREQUEST FOR QUOTE (PROPOSAL #)

FOR

ALAMEDA COUNTY(DEPARTMENT OR AGENCY NAME)

(VENDOR NAME) to provide the following wire proposal to ALAMEDA COUNTY at (street address including City name). This quote includes (succinct statement of what is being installed.) This quote includes (type of hours – regular, after hours, weekend, Sunday etc. that involve different rates.)

Example below

A. The following is a list of work to be performed by (VENDOR NAME)

1. (VENDOR NAME) will provide and install six (6) new 48 port Systimax Cat 6 patch panels in the existing 2-post rack in the Data Room.

2. (VENDOR NAME) will provide and install six (6) new 2U horizontal wire managers in the existing 2-post rack in the Data Room.

3. (VENDOR NAME) will provide and install two (2) new Cat 6 data cables to each of (104) work station locations for a total of (208) cables.

a. The cable will be yellow SYSTIMAX 2071 Category 6.b. The cable will be terminated using orange Systimax jacks.

4. (VENDOR NAME) will provide and install two (2) new Cat 6 data cables to each of (14) printer/Fax locations for a total of (28) cables.


5. (VENDOR NAME) will provide and install two (2) new Cat 6 data cables to each of (8) WAP ceiling locations for a total of (16) cables.


6. (VENDOR NAME) will provide the labor and material to mount (8) customer supplied WAP’s.

7. (VENDOR NAME) will provide three (3) 5’ Cat 6 patch cables which will be installed with two on the station side and one on the patch panel side at each of the 8 wireless access locations for a total of (24) patch cords.

Exhibit G – RFP No. 901370Page 1

(Include assumptions for labor) This quote was developed with the assumption that there will be 2 Saturday

overtime shifts needed for cut overs.

B. MISCELLANEOUS

1. (VENDOR NAME) will test and label all new cabling.

a. Testing for all cables will include, at a minimum, continuity, shorts, crosses, and grounds.

b. Testing for all cables will include, at a minimum, wire map, attenuation, impedance, near-end-crosstalk (NEXT) and distance.

c. An industry recognized and certified (Name and type of tester used here) tester will be used for testing the new cables.

d. Test results shall be provided in soft (PDF file) copies to ALAMEDA COUNTY.

e. Labeling of all terminations will be done professionally, based on a County-approved method.

f. The horizontal 4-pair cable shall meet EIA/TIA Commercial Building Telecommunications Wiring Standards for horizontal wire.

C. The SYSTIMAX SCS extended warranty will be provided with this installation.

D. The following is a list of general conditions and assumptions used in providing this project:

E. CLIENT RESPONSIBILITIES AND DELIVERABLES

1. (VENDOR NAME) will arrange access with ALAMEDA COUNTY.

A. ALAMEDA COUNTY will arrange for and provide a list of locations requiring scheduled access.

F. (VENDOR NAME) RESPONSIBILITIES AND DELIVERABLES

1. (VENDOR NAME) will fire seal all conduits, cores and sleeves utilized after placing the new cable.

2. (VENDOR NAME) Project Manager will attend required construction meetings when necessary.

3. (VENDOR NAME) will clean up any debris left from the work that Contractor performs during the course of the project. This includes clean up at the end of each work day.

4. (VENDOR NAME) will commence wiring work 48 hours after ALAMEDA COUNTY and (VENDOR NAME) have agreed that all preliminary commitments have been met and a “Cable Project Work Start Form” has been submitted to the County Client, GSA-BMD and GSA-TSD. (VENDOR NAME) SYSTEMS shall verify lead times for delivery of materials with suppliers to insure construction schedules are met.


5. (VENDOR NAME) proposal shall be valid for 90 days. Quote XXXXX for (Street Address)

COST SUMMARY

Total Material:Tax:

Total Labor:Total Sell:

(Vendor Operations Mngr. Name and Title) (Phone #) Number) Dated: X/XX/XX

CLIENT ACCEPTANCE:

ALCOLINK REQ. #:___________________________________

DEPT SIGN-OFF: DATED:

PRINTED NAME:

LANDLORD/RPM SIGN-OFF: DATED:

PRINTED NAME:

GSA ENVR ENGR SIGN-OFF: DATED:

PRINTED NAME:

GSA/BMD SIGN-OFF: DATED:

PRINTED NAME:


EXHIBIT H(SAMPLE) JOB LIST STATUS REPORTS

RFQ Status DATE WALK QUOTED

TO ALCO PO# PO $ PO DATE # OF DROPS

COST PER

DROP

Work Start to BMD

WORK STARTED

SIGN OFF

Systimax Approval

RequestedTYPE DEPARTMENT ADDRESS CITY CONTACT TEL # GSA

Coord C O M M E N T S

Exhibit H – RFP No. 901370Page 1