91 st annual meeting & exposition april 1 – 4, 2012 anaheim, california 91 st annual meeting...
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91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Strategic Collaborative Sourcing
Using the Power of the Web to Collaborate on Procurement
Presentation at the 91st Annual NAEP Conference
Maggie Camstra, Purchasing Manager, South West Texas Junior College
George Kuzma, Business ManagerManhattan College
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Strategic Collaborative Sourcing
• Background on Collaborative Procurement
o Early 2009 -- Manhattan contracts with Unimarket, launches design process on Collaborative RFx
o Late 2009 – UNSH contracts with Unimarket, becomes major design partner in RFx
o March, 2010 – first release introduced at annual NAEP by USNH
o 2011-2012 – RFx now being deployed by customerso This presentation reports on results from two customers,
Manhattan College and Central Ohio Technical College
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Background on COTC
• Public four campus operation with 5,000 students
• Active bid management requirements
• Leverage State of Ohio, E&I, IUCPG contracts among others
• Need to bid own projects• Want to collaborate with others• Member of 23 institution
OACC
• Contracted with Unimarket for eSourcing (RFx), June, 2011
• Configured and live within 4 weeks
• Trained procurement department buyers
• Launched first collaborative bids (internal collaboration)
• Worked with OACC to launch first external collaborative bid (Energy management)
• Intend to add eProcurement modules in July, 2012
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Background on Manhattan College
• Private college located in New York City
• 3200 students• Active bid event setting• Leverage E&I and contracts
established through consortium
• Bids own projects• Collaborates with others• Member of Lower Hudson
Catholic Consortium (10 institutions)
• Contracted with Unimarket for eProcurement and eSourcing, March, 2009
• Integrated to Banner• Over 150 end users, approvers• Active user of RFQ
functionality (rapid quotes)• Active initiator of Collaborative
RFx events
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Selected Features that Boost Collaboration
User Dashboard supplies up-to-date status on all sourcing
activity
Task tab provides alerts for sourcing activity and
communications
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Selected Features that Boost Collaboration
Timely Notifications
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Selected Features that Boost Collaboration
Ability to accommodate multiple bid event types
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Selected Features that Boost Collaboration
Ability add internal and external collaborators
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Selected Features that Boost Collaboration
Ability for collaborators to add unique specifications and
scorecard criteria
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Selected Features that Boost Collaboration
Online forums facilitate immediate communications
between collaborators, evaluation teams, bidders, etc.
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Collaborative Experiences at COTC
Internal•Campus Salting
Future Plans• Athletic supplies• Allied health supplies• Promotional supplies• Construction bids• IT Supplies
External•Energy Management
Future Possibilities• One Card• IT Shared Services• Benefits • Outsourced Custodial
Services
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California 12
Internal Collaboration at COTC
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California 13
External Collaboration in the OACC
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Collaborative Experiences at Manhattan
Frequent User of Unimarket’s RFQ
(Rapid Quote) Feature
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Active RFQ Setting at Manhattan
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Collaborative Experiences at Manhattan
Growing User of Unimarket’s RFx
Feature
• Campus salt treatment • Locker removal/replacement• MicroSoft Office Licenses• Mattresses
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
RFx Experience at Manhattan
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Benefits
• End-to-end process efficiencies through the Web• Links in evaluation team -- time saver for them, time
saver for Procurement office• Brings multi-campus “same” bid needs together• No need to wrestle over specifications when
collaborating• Pools purchasing demand when externally
collaborating – lowering unit pricing for all• Do not have to be a Unimarket customer to
participate in bid events
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Lessons Learned
• Suppliers may resist “revised” sourcing method• End user departments may resist as well!• Not all bidders are technically savvy• Achieving external collaboration still takes effort
, communications• Take the time to set up standard evaluation
criteria used on all bid events
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Invitation to Participate in a Live RFx
The presenters will discuss a live RFx opportunity during the presentation that attendees can consider joining as collaborators.
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
91st Annual Meeting & ExpositionApril 1 – 4, 2012
Anaheim, California
Questions and Answers
• Thank you!