9.30am 4pm (wednesday) exhibitor manual - … · we will also send out personalised entry badges to...
TRANSCRIPT
SUNDAY 22ND – WEDNESDAY 25TH JANUARY 2 0 1 7
9.30am – 6pm (Sun – Tues) | 9.30am – 4pm (Wednesday)
EXHIBITOR MANUAL
Thank you for booking a stand at Showcase Ireland, it is our pleasure to
support you at this event. You will find information and any forms that
you require within this document. If you require any further information
please do not hesitate to contact the team.
Rebecca (Main Hall / Industries Hall)
David (Serpentine Hall / Enterprise Zone)
Aoife (Design Ireland / Shelbourne Hall)
Georgina (Accounts)
This manual contains important information for you to plan your participation, as well as several
service forms (please observe the deadlines and make sure the forms are sent within the time limit)
Organised by: Showcase Ireland Events Ltd, 9 Sandyford Office Park, Sandyford, Dublin 18.
T: +353 1 295 8185 | F: +353 1 295 8187| E: [email protected]|
W: www.showcaseireland.com
Build-Up Hall Open Schedule
Thursday 19th January 2017
12 Noon – 6pm
Commence open space construction
Friday 20th January 2017
8am – 6pm
Space only continues
Saturday 21st January 2017
8am – 8pm
Shell scheme / space only exhibitor stands conclude display
Working outside the published timetable will only be allowed in exceptional circumstances. Due to Health & Safety
regulations the decision of the Organisers is final. We would ask all exhibitors using outside contractors to inform them
of the opening hours.
Security commences at 6pm on Friday 20th
January
Security finishes at 4pm on Wednesday 25th
January
Please note NO PRODUCT will be admitted to the halls after 8pm on Saturday 21st
January
Show Open Days Opening Hours Exhibitor Access
Sunday 22nd January 2017
9.30am-6pm
8am – 7pm
Monday 23rd January 2017
9.30am-6pm
8am – 7pm
Tuesday 24th January 2017
9.30am-6pm
8am – 7pm
Wednesday 25th January 2017
9.30am-4pm (Please note event closing time)
8am-9pm
Please note it is the responsibility of the Exhibitor to remove all stand materials and product aft the event. The
Organisers do not provide skip or removal service facilities for product or stand materials. The cost of removing any
product or stand materials left after the event by the Organisers will be passed directly to the Exhibitor.
Breakdown Hall Open Schedule
Wednesday 25th January 2017
4pm-9pm
All exhibits and displays to be removed
Thursday 26th January 2017
8am-12 Noon
All exhibits and displays to be removed
We would request that all products are removed on Wednesday evening once the show has closed and is cleared of
visitors. Should you need to leave any heavy goods or furniture behind it must be removed by 12 Noon on Thursday.
EXHIBITION TIMETABLE
ACCOMMODATION
Please visit our website for information on show offers: www.showcaseireland.com
ADVERTISING
We are once again producing the Official Catalogue and Buyer Directory for Showcase Ireland 2017 which is distributed to both Home and International Buyers. As an Exhibitor we hope you will wish to maximise on your Showcase 2017 investment by advertising in the Official Catalogue and ensure buyers are aware of your location. Our advertisement rates are available by emailing Avril Smith at [email protected]
AUDIO VISUAL
For any Audio Visual requirements please contact: AVCOM Unit B, Tel: + 353 1 295 7213
Three Rock Road, Fax: + 353 1 295 3783 Sandyford Industrial Estate, Contact: Stuart Anderson Dublin 18
BUYER REGISTRATION POLICY
Showcase Ireland Events Ltd enforces a strict registration and entrance policy at Showcase Ireland. Our policies are designed to ensure that the show is maintained as a top buying trading event.
Registration is free, before the fair, for Trade Buyers.
We will send out personalised entry badges to a selection of Buyers who have attended Showcase in the past two years. We will also send out personalised entry badges to Buyers who register on our website or whose names are submitted to us by Exhibitors, all Exhibitors will receive promotional trade buyer tickets before the event. There will be no admission to the public.
CAR PARKING
Car Parking is €6. A rate per car for visitors has been in place since 2006. From this date the RDS have also issued all exhibitors car park passes. A free car park space will be issued to each exhibiting stand (1 car park pass per 12sqm).
This allocation is final due to the large number of Exhibitors we have to accommodate.
Overnight parking will be available by prior agreement with the RDS Premises Officer at a rate of €25 per vehicle for the duration of the event. No personnel will be allowed to sleep overnight in vehicles. Illegally parked exhibitors vehicles/overnights etc will be removed and towing charges will be levied.
CATALOGUE
The authorative reference. This is not just a catalogue for the exhibition but a publication that will be of use long after the exhibition. It is impossible for us to produce an accurate catalogue / preview if all exhibitors wait for the deadline before sending in an entry. Please note that the catalogue entry has a limit of 50 words and any entries over 50 will be edited down and we cannot take responsibility for same. Final DEADLINE is 26/11/2016. A link will be sent to you separately for your catalogue entry.
General Information – The A-Z Guide
B
C
A
CAUTION - The AEO, Association of Exhibition Organiser’s strongly condemns the actions of the Austrian based fairguide.com / Construct Data Verag with their misleading services to Exhibitors.
CATERING
The official caterers at this Fair have the sole right to provide food and drink (alcohol or otherwise) for consumption on stands and in offices. Except by written permission of the caterers, no company or individual may bring any food or drink into the Fair for distribution.
CLEARANCE OF EXHIBITS
Clearance of exhibits may begin once the show has closed on Wednesday 25th January. As exhibitors will appreciate however, it is particularly difficult to provide effective security during the dismantling of the Exhibition.
CUSTOMER INVITATIONS
We shall be supplying each Exhibitor with a supply of Visitor Invitation Tickets, these can be personalised on request. An email will be sent to you with information about this. Additional tickets can be obtained from the organisers on request.
CUSTOMS & EXCISE
The RDS is not a bonded area. Exhibits from overseas consigned to the Hall will need clearance by the local Customs Inspector. A minimum of 48 hours’ notice is required by the Customs and Excise office. Further information should be obtained direct from: THE REVENUE COMMISSIONERS Customs Procedures A Branch Tel: +353 1 674 8376
5th Floor Castle House Fax: +353 1 702 0853 Georgia Street, Dublin 2. Arrangements can normally be made for goods to be imported without paying duty. Your forwarding agent will be able to make all the necessary arrangements on your behalf.
DATA PENS
All visitor badges will have a unique bar code which can be scanned by the Bar Code Pen. Every visitor to an exhibitor’s stand can be recorded by simply swiping the visitor badge with one of these pens. All registration information will then be printed and made available to the exhibitor. To order Bar Code Pens see Form No 4.
DEMONSTRATION / MUSIC ON STANDS
The use of loudspeakers for demonstration must not interfere with other exhibitors. Exhibitors who intend having music on their stands, even for demonstration purposes only must, by law, have authorisation from the Irish Music Rights Organisation (IMRO). A licence can be obtained for the duration of the Exhibition from:
Irish Music Rights Organisation 15 Herbert Street Dublin 2 Tel: + 353 1 661 4844
DIGITAL MARKETING
If you have interesting news, images, new products or press material, we would ask that you send the information to the Digital Marketing team at Showcase Ireland. All interesting information and images submitted may be made available throughout our social media channels: Facebook, Twitter, Pinterest and our website www.showcaseireland.com For further information, please contact: David Mc Mahon Tel: +353 1 295 8185 Email: [email protected]
D
Exhibitors are encouraged to engage with Showcase Ireland social media channels including: Twitter - @showcaseireland
Facebook - https://www.facebook.com/showcaseireland
Pinterest -https://www.pinterest.com/showcaseireland
ELECTRICITY SUPPLY
The official Electrical Contractor for the show is Electromaher Ltd. For safety reasons Electromaher are the only electrical contractors allowed to carry out work on stands or features within the hall. An order form for electrical fittings Form No 3 is available in the rear section of this manual. To avail of the early bird discount of 10% please return your form by 9th December 2016. Exhibitors providing their own lights will be charged an agreed amount on request to cover mains provision, connection fee, consumption and insurance documentation. Due to insurance and bonding requirements - required by the RDS, permission in writing must be obtained from the Organisers if exhibitors wish to use a Contractor other than the Official Contractor. In such cases a connection and consumption charge will apply. A kilowatt charge is also applicable where exhibitors will need a large electrical load. To provide all necessary power, all orders should reach Electromaher by 9th December 2016. After this date we cannot guarantee that we can fulfil all late power orders. Please note with clients own fittings a charge will be based on connection, consumption, health and safety inspections, electrical insurance and services of a standby electrician during the event.
EXHIBITOR BADGES
A reasonable quantity of Exhibitor Badges will be supplied to Exhibitors at the RDS (Organisers Office) from 12 noon on FRIDAY 20th January - we will send you a link to complete.
Due to increased high demand on site with both badges not being ordered and lost/misplaced badges, we are afraid we can no longer offer an on- site print to order facility. Any badges ordered after the deadline or indeed ordered on-site will be issued a General Exhibitor Badge.
FORKLIFT FACILITY
A competitively priced lifting and storage facility is provided by the Organisers but must be booked in advance with Form
No 6. The latest deadline for this service is the 6th of January 2017. For health and safety reasons, only forklift trucks authorised by the organisers will be allowed work within the halls.
INSURANCE Each Exhibitor is reminded that he/she is responsible for effecting insurance cover for their stand. In light of this can you please have your Insurance Company/Broker to complete the attached form and forward same to Nick Ryan at [email protected] .
Please note that all exhibitors will need to provide evidence of their insurance before the event.
BHP can offer quotations to exhibitors. Please contact Nick Ryan – 01-6299903
See Form on the next page which MUST be completed and returned to Nick Ryan at the above email address.
E
F
I
Showcase 2017 – Insurance Requirements for Exhibitors
To whom it may concern
I wish to confirm that our client’s current insurance arrangements in relation to exhibiting at Showcase 2017, RDS,
Dublin from 22/01/2017 to 25/01/2017 meet the insurance criteria required.
Full title of the Insured:
Insurer:
Policy Number:
Business Description:
Policy period of cover:
Public/Products Liability Limit Of Indemnity
(Limit of Indemnity acceptable between €2.6m & €6.5m
Depending on stand size & stand activity):
Employers Liability Limit Of Indemnity:
Liability cover extended for exhibiting at
Showcase 2016: Yes / No
Specific Indemnity provided to Showcase Ireland Events Ltd.
Signed (Insurer/Broker): Date:
Company Stamp:
Insurer/Broker Co. Name
MARKETING See Digital Marketing under section D on page 5 or Buyers under section B on page 4.
MICROPHONES The use of microphones, videos and music is permitted but the volume must not be such as to cause any annoyance to other exhibitors. The organisers reserves the right to prohibit their use if, in the organiser’s opinion, any annoyance is being caused. On-stand auctions or sales with the use of PA systems are not permitted.
ORGANISERS OFFICE The Organisers Office will be open at the RDS Main Hall Complex from 12 noon on Thursday 19th January during build up and exhibition hours.
PATENTS & NEW DESIGNS Exhibitors should avail of the protection afforded by the Patents Acts before exhibiting. Information is available from: The Department of Enterprise & Employment 45 Merrion Square Dublin 2 Tel: + 353 1 661 2603
PRE-SHOW PROMOTION / WEBSITE If you have not already done so please mail in your product information & product images ASAP. These will be featured on our website & may be used in pre-show promotional material sent to all Industry Professionals. Don’t miss your opportunity to promote your company to your buyers through special show offers. We will advertise these offers through the official Showcase Ireland, dedicated buyer e-zines and pre-show promotional material. Please forward on your information on special show discounts / buyer incentives to [email protected]
PUBLIC ADDRESS SYSTEM The Public Address system is for use by the Organisers for official announcements only. It is not available to exhibitors for publicity purposes or individual messages. The use of the P.A. system during the open period of the show will be strictly limited to emergency fire, Gardaí or ambulance calls.
QUERIES For queries in advance of the show please contact the following members of the team. Please note the relevant contact person looking after your hall in order to get your query answered as quickly as possible:
SALES All Areas: John Hick - Sales Queries - [email protected]
ADMINISTRATION Main Hall (D) and Industries (E) : Rebecca Rasmussen - Administration / Operations Queries - [email protected]
ADMINISTRATION Serpentine (J) and Enterprise Zone (F) : David McMahon - Administration / Operations Queries - [email protected]
ADMINISTRATION Shelbourne (A) and Design Ireland (C) : Aoife Binchy - Administration / Operations Queries - [email protected]
M
O
P
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ACCOUNTS All Areas: Georgina Nichols - Accounts Queries - [email protected]
RETAIL SALES SHOWCASE IRELAND IS A TRADE FAIR. Exhibitors wishing to carry out retail sales must have prior written permission from the Organisers.
RULES & REGULATIONS A copy of the Rules & Regulations pertaining to the Exhibition is included at the rear of this manual. These rules & regulations are important so please read them carefully.
SECURITY While every reasonable precaution is taken and the premises patrolled day and night, the Organisers expressly decline responsibility for any loss or damage which may befall the person or property of any exhibitor from any cause whatsoever. Only designated entrances and exits should be used by exhibitors during the opening hours of the exhibition. Fire doors and emergency exits must not be used.
SECURITY HINTS FOR EXHIBITORS
1. Do not leave cash, handbags, valuables etc. in unlocked drawers or cupboards.
2. Do not ask staff from your neighbouring stand to ‘keep an eye’ on your stand. If they get busy you could be the
loser. Always ensure you have enough staff to man your stand.
3. Think about the design of your stand – do not put boxes of accessories at the front of your stand out of your view.
4. Do not leave your exhibits at night before visitors are clear of the show. In general try to man your stand until at
least half an hour after the close of the stand.
5. Please check all lockable units before leaving the stand.
6. Please report anything of a suspicious nature immediately to Security or the Organisers.
STORAGE OF PACKING CASES No packing cases of any description can be stored in the exhibition area. Exhibitors are responsible for removing packing cases clear of the premises or in designated area before the exhibition opens.
TIMETABLE A timetable for build-up, show open and breakdown is on the second page of the manual.
Clearance of exhibits: clearance of exhibits may begin once the show has closed on Wednesday 25th January at 4pm. As exhibitors will appreciate however, it is particularly difficult to provide effective security during the dismantling of the Exhibition. We would ask you therefore to remove products, dressing, equipment etc. before leaving on WEDNESDAY evening. Only heavy goods should be left for collection on THURSDAY for security reasons.
ENSURE THAT YOU HAVE ORGANISED A FORKLIFT FACILITY IF REQUIRED – SEE FORM 6
VENUE The full address for RDS Complex is: Royal Dublin Society Anglesea Road Ballsbridge Dublin 4. Tel: + 353 (0) 1 668 8066
Please ensure your company name, stand no. & contact mobile are on all deliveries to the venue. We also advise having a representative from your company onsite during delivery as the organisers cannot take responsibility for deliveries to the venue.
Also please ensure you have booked forklift facilities if they will be required when your delivery arrives.
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WIFI RDS now offers a free wireless service for all visitors to the campus using the RDS-GUESTS network. This network offers a
limited bandwidth of 500kps up and down and will allow users to browse the internet, check emails and use social media
applications such as Facebook, Twitter etc. Access to the service requires the completion of a simple registration page
including the acceptance of terms and conditions of use.
Notes:
There is no quality of service guarantee with this free service.
There is no on-site support with this free service.
WEBSITE There is a dedicated Exhibitor Area on the website, this also contains a copy of the Exhibitor Manual and the forms are listed here separately. The password is SHOW17. If you have any queries on the website please contact [email protected]
W
STAND CONSTRUCTION – IMPORTANT
FIRE PRECAUTIONS
If requested to do so by the City Fire Officer, Exhibitors must provide a fire extinguisher. Exhibitors who intend giving demonstrations or who have a working appliance on their stand, however powered, must provide a fire extinguisher and ensure that their staffs are familiar with its operation.
HEALTH & SAFETY EXHIBITOR RESPONSIBILITIES
The Exhibitor employs or contracts out the work on their stand, making each stand (space or shell) its own separate ‘workplace’ and that the Exhibitor therefore ‘the employer’, subject to all relevant laws and regulations.
Exhibitors have a wider responsibility than they have in their workplace. They have a Duty of Care to each contractor and sub-contractor, along with every person who may come into contact with their work practices. Exhibitors are directly responsible for the safe use and maintenance of every element on their stand and its surrounding environs; this will usually include the general public and/or visitor.
It is the Exhibitor’s responsibility to define exact areas of responsibility between themselves and their Contractors prior to coming on-site. They must especially check that their Contractors are competent and have undertaken a suitable and sufficient Risk Assessment, along with a Method Statement for complex stands - usually undertaken with the Exhibitor. Usually, just submit these to the Organiser. It is the Exhibitors responsibility to ensure such documents are accurate, valid and control measures are in place throughout tenancy. Exhibitors must take reasonable steps to ensure that the Contractors are operating to a safe system of work, including access and egress to and from that stand.
ELECTRICAL HEALTH & SAFETY EXHIBITOR RESPONSIBILITIES
Presently the HSA are in the process of implementing safety requirements to the exhibition industry. To this end we as Electrical Contractor appointed by the Organiser require exhibitors (and their designers/contractors where appropriate) to adhere to HSA regulations as presently in force.
As failure to know or understand these regulations is never a defence kindly be aware of the following: 1. The EC “provision and use of work equipment regulations 1998” places general duties on employers and lists
minimum requirements for work equipment to deal with selected hazards whatever the industry.
2. Where an exhibitor employs or contracts out work on their stand they make each stand (space or shell) into
its own separate “workplace” and the “exhibitor” therefore is “the employer” and as such is subject to all
relevant laws and regulations. Exhibitors are directly responsible for the safe use and maintenance of every
element on their stand and its surrounding environs.
3. All elements and particularly electrical equipment must be constructed, installed, maintained, protected and
used so as to prevent danger.
4. Electromaher Limited is the official Electrical Contractor appointed by the Organisers for this show. All work
on stands, must be ordered through the official Electrical Contractor. It is essential that all information
relating to an exhibitor’s stand is given to Electromaher to allow for load balance and programming of
installations during and before the build-up period. Appliances and pre-fabbed electrics supplied and used by
exhibitors must be tested before use. It is the exhibitor’s responsibility to provide proof of compliance to
regulations.
5. We reserve the right to disconnect the electrical supply to any installation which in our opinion (or the
organiser’s opinion) is dangerous or likely to cause interference to visitors or other exhibitors.
6. Failure to advise Electromaher of all electrical requirements for your stand is a breach of the above safety
requirements and arising from this claims or damage caused shall be the exhibitor’s responsibility.
Please contact the Official Contractor for any advice or assistance you may require with your electrical requirements please refer to Form No 3 at the rear of this manual.
OFFICIAL STAND CONTRACTORS
Exhibitors are recommended to deal with official and recommended service of contractors as agreed by the Organisers. A suggested list of contractors is located at end of this section.
STAND DETAILS - SHELL SCHEME
W Display Ltd is the official shell scheme contractor for SHOWCASE IRELAND and as such they must carry out all shell scheme work in the hall. Their contact details are as follows:
W Display Ltd Unit 12 & 13 Crumlin Business Centre Stanaway Drive Crumlin DUBLIN 12 Contact: Ms. Suzanne Bell Tel: + 353 1 456 1011
The Shell scheme specifications are as follows:- Fascia: Fascia panels are provided on open sides supported by aluminium posts at the corners and mid-points where necessary. The largest single span between support points is 4 metres. The fascia is 175mm deep with aluminium top and bottom rails. Name Panel: Title of the exhibitor in standard lettering together with stand and number and exhibition name.
Walling: Wall panels are 2.5m high x 1m wide (nominal) painted white and framed with aluminium upright posts either side and 70mm rails top and bottom.
Height: Floor to top of fascia 2.5m. Floor to underside of fascia 2.43m. Support: Support posts are positioned on larger stand where necessary to give Posts the structure rigidity.
SHELL SCHEME REGULATIONS
a. W Display must carry out all work on the shell scheme. b. No alterations to the shell scheme will be permitted without prior agreement with W Display. Interior work
must be designed and constructed so as not to damage or interfere with the shell scheme.
c. All exhibitor materials should be removed from walls, fascia counters, lockable & unlockable storage areas
as soon as possible after the show closes as dismantling of shell scheme stands may start immediately.
It is important that you inform the organisers of the company name you wish to appear on your fascia board by 26/11/2015
STAND DETAILS - SPACE ONLY
Space only exhibitors may employ any of the Contractors mentioned in this publication. The name of the Contractor being employed should be advised to the Organisers by 08/01/2016 together with a drawing of the stand for approval. In general stands should not exceed 2.5 metres in height without prior approval from the organisers. All materials used must be inherently non-flammable. Access to essential hall services must be left clear and all divider walls must be backed-up to present a clean appearance from the aisles and any adjoining stand. In particular enclosed structures should be so designed as not to detrimentally affect surrounding stands or the entire layout.
Please see Form No 7 at the rear of this manual.
RIGGING IN THE EXHIBITION HALLS
Exhibitors are prohibited from rigging any of their own signage within the Exhibition Centre without prior permission from the Organisers. For further details please see Form No 9 at the rear of this manual. Please note that rigging is only available in certain parts of the hall. Please check with the Organiser before ordering.
TRADE UNION LABOUR
Each Exhibitor is reminded that all work undertaken by him or his contractor in the preparation and construction of his stand including all displays, decoration and electrical work must be carried out by an appropriate Trade Union member.
STAND CARPET
All sites at Showcase Ireland will be carpeted. The official Carpet Supplier will be Southside Carpets however should you require a different colour carpet on your stand please Southside Contract Cleaners T: +353 1 887 9006
Other Exhibition Display Contractors
53 Degree Design Unit 22 Oak Close Oak Road Business Park Nangor Road Dublin 12 T: +353 1 429 2904 E: [email protected]
Exhibition & Conference Services Unit 3, Road O, Tougher Business Park Naas Co. Kildare
T: +353 45 409 420 E: [email protected]
Graphics & Display Systems Display House Broomhill Business Complex Broomhill Road Tallaght Dublin 24 T: +353 1 452 1122 E: [email protected]
Jack Restan Displays Ltd Walkinstown Avenue Walkinstown Dublin 12 T: +353 1 450 6006 E: [email protected]
Please return these forms now – or not later than the deadline shown below. Don’t forget to use
the checklist to record your progress and to remind yourself what needs to be done next.
Form Details Deadline Compulsory / Optional
Actioned
1.
Furniture Extra’s
ASAP
Optional
2.
Name Card Order Form
(SPACE ONLY EXHIBITORS)
ASAP
Optional
3.
Electrical Order Form
09/12/2016
Optional
4.
Bar Code Pens
13/01/2017
Optional
5.
Open Space Submission Form
06/01/2017
Compulsory (for Space Only
Stands)
6.
Fork Lift Facilities Order Form
06/01/2017
Optional
7.
Showcases/Furniture Form
ASAP
Optional
8.
Rigging
ASAP
Optional
A link will be sent separately for both your catalogue entry form and your exhibitor name
badge form .
If you have any queries regarding the above forms, please telephone Rebecca Rasmussen by phone: +353 1 295
8185 or email: [email protected]
FORMS & DEADLINES
Please charge VISA Card Number
MASTERCARD
Security Code
Expiry Date Signature Print Name
Please note that no name card is provided with Space Only stands if you require a name card please complete the following form
ITEM PRICE QTY COST Show Type Single Sided Name Card to read as follows: €50.00 Show Type Double Sided Name Card to read as follows: €55.00 Corriboard Name Card 600 mm sq single sided to read as follows €36.50 Corriboard Name Card 600 mm sq double sided to read as follows €47.00 NOTE : Name Cards Ordered on site incur a 20% surcharge All orders must be paid in full before work will commence on your requirements. Note: On site cancellations incur 15% charge. Shortages must be reported within 7 days.
Sub Total
Vat 23%
TOTAL
COMPANY NAME
ADDRESS
Stand No Contact Name Email Address
Tel Fax
PAYMENT OPTIONS: Cheques should be made payable to Modern Woodcraft Ltd t/a W Display. Payment is due not later than 10 days prior to the required delivery date and can be made only to Modern Woodcraft Ltd t/a W Display via the following methods:
Cheque in Euro drawn on an Irish bank
Bankers draft in Euro drawn to W Display
Bank transfer to the following account
A/C Name Modern Woodcraft Ltd t/a W Display Bank: Allied Irish Bank Main Street Tallaght Dublin 24
A/C No: 24422016 Sort Code: 93-33-17 Swift Code: AIBKIE2D IBAN: IE 24 AIBK 933317 24422016
Please note we cannot accept cheques from non-Irish bank branches
Name Card Order Form
Optional Extra Form (Space Only Exhibitors need only complete this form)
Form No. 2
ASAP
Please return this form immediately to:
Suzanne Bell W Display Unit 12/13 Crumlin Business Centre Stanaway Drive, Crumlin, Dublin 12 Email: [email protected]
Tel: +353 1 456 1051 Fax: +353 1 456 1121
A security code must be provided with credit card details – this is found on the reverse of the card over the cardholder’s signature – Please submit the last 3 digits only of this serial number to enable us to process your details.
Showcase 2017 RDS, Dublin 4, 22th – 25th January 2017
ADDITIONAL ELECTRICS ORDER FORM
Please complete this Form and return IMMEDIATELY with payment to: Electromaher Ltd, 10 Knockmitten Close, Western Industrial Estate, Naas Road, Dublin 12. D12 Y367
Tel: 01 450 6661/7 Fax 01 450 7889 Email: [email protected] Contact: Ms Cecilia Ryan 10% Early Bird Discount applicable to orders received and PAID before 9th December 2017
The Official Electrical Contractor must supply all electrical requirements on this site. For bonding, insurance and security reasons, no other electrical contractor may carry out work in the halls. The Official Electrical Contractor for this show is as above. As power requirements will be
very substantial, we advise return of forms with total kilowatt loading early, as power will be allocated on first come, first served basis.
EXHIBITOR DETAILS PLEASE COMPLETE IN BLOCK CAPITALS
Stand number: Shell scheme: Space only: v Estimated power load (kilowatts):
Company name: (optionally) NON-ROI VAT no.: Mr/Ms/Mrs: First Name: Surname: Signature:
Invoice address:
Mobile: Telephone: Fax: E-mail:
OPTION 1 16 amp BLUE Ceeform socket €87.50
32 amp BLUE Ceeform socket €121.00
For shell scheme stands up to total load of 1kW. For maximum 1kW load only ! No extension leads permitted.
16 amp RED 3-PHASE Ceeform socket 5-pin €132.00 32 amp RED 3-PHASE Ceeform socket 5-pin €149.00 13 amp 3-pin single socket €42.50 13 amp 3-pin double socket €58.00
Cost Qt y
Total 150 W spotlight €41.00 5’ fluorescent €46.50
150 W spotlight €43.60 100 W LED floodlight (high output) €78.00 5’ fluorescent €52.00 500 W QI floodlight €74.50 500 W QI floodlight €85.50 1000 W QI floodlight €90.50 13 amp 3-pin single socket €60.00 Low voltage spotlight €61.50 13 amp 3-pin double socket €67.50 Metal halide (150 W) €99.50 Total Heavy duty metal halide €144.50
EarlyBird Discount for orders received& paid by9thDecember 2016 - deduct10% Fridge (domestic type) €93.00 Add 2.5% fee if paid by credit or debit card (Avoid by paying EFT) 24hr power connection (in addition to above) €88.50
Add VAT 23% Total Grand Total EarlyBirdDiscountforordersreceived&paidby9thDecember2016-deduct10%
Please sign below to accept the max 1kW total for Option 1 load terms (see manual for electrical explanation of the above):
............................................ ..................................
Signature Date
Add 2.5% fee if paid by credit or debit card (Avoid by paying EFT) Add VAT 23% Grand Total
OPTION 2
Mandatory for shell scheme stands exceeding 1kW load and all space only stands. MAINS required. No extension leads permitted
* Mains for stands using sockets in compliance with ETCI fourth edition regulations c/w CER regulations (711.1-711.559.14.04) must have mains supply + main fuse.
Cost Qt y
Total
20 amp single phase mains (4 kW) €83.50 30 amp single phase mains (6 kW) MAINS
PICK €102.00
20 amp 3-phase mains (12 kW) €125.00 30 amp 3-phase mains (18 kW) ONE €144.00
AND THEN CHOOSE YOUR REQUIRED ELECTRICS:
Prices in all options include the hire, wiring, installation and dismantling of all fittings and standby electrician during the show. See overleaf for grid to indicate positioning of your electric requirements. If your requirement is not listed, please call and we will accommodate your specific request.
If you require any assistance with this order form,
please call our office (contact no’s above).
BANK TRANSFER: Bank of Ireland, Newlands Cross A/c. 54906895, Sort code 90-01-21 IBAN: IE20 BOFI 9001 2154 9068 95 SWIFT: BOFIIE2D
CHEQUE: SHOULD BE CROSSED AND MADE PAYABLE TO: ELECTROMAHER IRELAND
PAYMENT OPTIONS
Please tick chosen
payment method
CREDIT CARD (please add 2.5% fee for credit / debit card payments - avoid these charges by paying by bank transfer)
Visa Mastercard Cardholder
name Signature Date
Card no. Expiry Date / CCV
Total Address
Page 1
1. Electromaher Ltd. has been appointed as the official Electrical Contractor for this show. The official Contractor is responsible to the
owners, exhibition, promoters, and licensing and fire authority for the safety and conformity to regulations of the entire electrical installation (both temporary and permanent). Because of this responsibility only electrical installations constructed by the contractor will be connected to the mains distribution system. As it is essential to design a load distribution systems which will, as near as possible, provide for a balanced demand on all phases of the supply cable, Exhibitors are requested to inform the contractor of their electrical requirements as early as possible but not later than the 9th December 2016 as they may require alterations or additions to be maintained and may also involve the Contractor in overtime working.
2. The materials used in the exhibition installations are on hire, and remain the contractor’s property and must be returned in good condition at the end of the exhibition. Should any client require constant mains guaranteed (i.e. computers, memory etc) we recommend that they protect their equipment with ups back up supply or similar.
3. Please carefully list all your electrical requirements overleaf, complete the order form and return same to Electromaher NOT LATER THAN 9th DECEMBER 2016. A structure must be provided on which your electrical supply and/or lighting can be mounted.
4. Where an exhibitor requires fittings in a specific position a sketch must be enclosed with this order form. In the absence of specific instructions, all lighting fittings will be positioned on the rear of the fascia boards, and power points at floor level on the rear wall. The use of multiway adaptors is not permissible.
5. Prefabricated electrical sections of an exhibit must be inspected prior to the exhibition. No reduction in schedule rates will be allowed because of pre-site wiring.
6. Payment in full must be forwarded with this order form. A receipted detailed invoice will be returned in acknowledgement. No orders will be processed until payment in full is received. A VAT invoice & receipt will be issued on receipt of payment.
7. Electromaher Ltd will be pleased to submit separate quotations for any electrical requirements or work not covered by this standard form, including special lighting effects, power supply, low voltage lights, LED lighting etc.
8. All display Contractors must order their requirements for their clients via the Application for Electric’s Form and will be invoiced accordingly. (Exhibitors shall be responsible for any non-payment by their sub-contractor).
STAND LAYOUT
Draw on this grid the plan of your stand indicating the position of the required
work or submit your own specific plans. Utilise each square as 1 sq. metre.
Key:
I - wall O – light
X – socket
CONDITIONS FOR THE SUPPLY OF ELECTRICITY
1 2 3 4 5 6 7 8 9 10
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9. For contractors or others who wish to do their own electrical work on stands, we will be pleased to submit costings separate to the stated costings within (POA). Any stands being implemented in this method must submit certification of their installed electrics prior to show opening to the official electrical contractor. Failure to submit will result in supply being withdrawn.
PLEASE RETURN THIS FORM IMMEDIATELY
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HEALTH & SAFETY - ELECTRICAL INSTALLATIONS
Presently the Health & Safety Authority (HSA) have implemented safety requirements to the exhibition Industry. This is ongoing at the moment. This however does not mean that HAS requirements do not have to be adhered to - the opposite is the fact. To this end we as the Electrical Contractor appointed by the organiser request that all exhibitors (and their designers/contractors where appropriate) be required to adhere to all HSA & ETCI 4 regulations presently in force for this location.
Failure to know or understand these regulations is not admissible in law as exoneration. Kindly be aware of the following:
1. The EC “provision and use of work equipment regulations 1998” places general duties on employers and lists minimum requirements for work equipment to deal with selected hazards whatever the industry.
2. If the exhibitor / employer contracts out the work on their stand making each stand (space or shell) into its own separate “workplace”
and the “exhibitor” therefore “the employee” is subject to all relevant laws and regulations. Exhibitors are directly responsible for the safe use and maintenance of every element on their stand and its surrounding environs.
3. All electrical equipment must be constructed, installed, maintained, protected and used so as to prevent danger.
4. Electromaher Limited is the official Electrical Contractor appointed by the Organiser for the show. All work on stands, including any prefabbing, must be ordered through the official Electrical Contractor. It is essential that all information relating to an exhibitor’s stand is given to Electromaher to allow for load balance and programming of installations during and before the build up period. Appliances and prefabbed electrics supplied and used by exhibitors must be tested before being used and proof of this will be required. It is the exhibitors responsibility to provide proof of competency for this issue, particular attention must be paid to the regulations relating to extra low voltage (SELV) lighting. All electrics to ETCI 4 regulations and CER requirements.
5. We reserve the right to disconnect the electrical supply to any installation which in our opinion or the Organiser’s opinion is
dangerous or likely to cause annoyance to visitors or other exhibitors or could cause overloading.
6. Failure to advise Electromaher of all electrical requirements for your stand is a breach of the above safety requirements and arising from this, claims or damage caused shall be the exhibitors responsibility.
7. *Mains for stands using sockets in compliance with ETCI fourth edition regulations c/w CER regulations (711.1-711.559.14.04) must have mains supply + main fuse (no extension leads). In Option 1 the double socket will have a mains supplied but this will be fused down to 1kW loading. If requesting this option, exhibitors must sign the form on application and submitting of electrical form.
Should you require to discuss any of the above, please call us.
Please contact the official Contractor for any advice or assistance you may require with your electrical requirements at the following address or numbers:
Electromaher Limited 10 Knockmitten Close, Western Industrial Estate, Naas Road, Dublin 12
tel: +353 (0)1 450 6661/7 fax: +353 (0)1 450 7889
email: [email protected] Page 3
Bar Code Pens
Optional Extra Form
Form No. 4
13/01/2017
Please return this form immediately with payment to:
Emer O Sullivan MarketPlan 10a The Crescent, Monkstown
Tel: +353 1 230 0999
Co. Dublin Email: [email protected]
Fax: +353 1 284 5946
I wish to order lead retrieval scanner(s) for duration of above event at a cost of €150 each (+ Value Added Tax @ 23% - EU Companies registered for VAT and based outside Republic of Ireland will be invoiced net of VAT).
Scanned contact information will be available on Friday 27th
January 2017. A discount of 10% applies to 2nd
and subsequent scanners ordered.
To guarantee supply of scanner your order should be submitted by Friday 13th
January 2017. An invoice will be issued using the company details provided below and payment is due no later than Wednesday 18
th January. Supply
of scanners may be available after that date but cannot be guaranteed. Please print clearly
Contact Name: _ _
Company Name: _ _
Company Address: _ _
_ _
VAT No _ _ (Non Rep of Ireland EU companies only)
Email for invoice: _ _
Email for scanned file: _ _
Scanner will be available at the Registration Desk on build-up day and should be returned there no later than closing time on final day of event.
Marketplan bank details for funds transfer: Bank: Bank of Ireland Account: O'Sullivan Marketplan Ltd
Account Number: 80874604 Bank Identifier Code: BOFIIE2D IBAN: IE88 BOFI 9012 1280 8746 04 Branch Code: 90-09-73
Signature: _ _
Please sign and return this order form by email to [email protected]
By signing this form you are indicating that you have read and accept the Terms and Conditions of Marketplan scanner hire.
http://www.registrationdesk.ie/lead-retrieval-device-terms-and-conditions/
Stand Details (Please complete details as below, advising us what you will have on your stand).
Stand No:
Stand Width: (m)
Stand Depth: (m)
Stand Height: (m)
Flag Pole(s) Height (m)
Balloon(s) (Helium)
Lighting Rig
Other detail(s):
EXHIBITOR DETAILS (Please complete in full)
CONTRACTOR DETAILS (Please complete in full)
Exhibiting Company:
Contractor:
Contact:
Contact:
Tel No:
Tel No:
Email:
Email:
On site Contact:
Mobile:
Open Space Stand Plan
Submission
Form No. 5
Compulsory (for Space Only Exhibitors ONLY) 06/01/2016
Please return this form immediately to: David Mc Mahon Showcase Ireland Events Ltd 9 Sandyford Office Park Sandyford Tel: +353 1 295 8185 Dublin 18 Fax: +353 1 295 8187 Email: [email protected]
Access to the hall will be restricted once the stands are in place. It is, therefore, important that any
exhibits, crates or other deliveries requiring forklift facilities are put in place on the stand as soon as
possible to avoid congestion.
Please ensure that a representative of your company is present to accept delivery of goods requiring
forklift facilities and remains present throughout the lifting process.
Forklift facilities MUST be booked in advance using this form.
Please note the maximum weight is 2500kg
Charges are listed below and include placing on stand and off stand when exhibition is over)
QUANTITY
DESCRIPTION
LENGTH/WIDTH/HEIGHT
WEIGHT/KG MAX 2500KG
ARRIVAL
TIME (APPROX)
DEPARTURE
TIME (APPROX)
Amount of Lifts required
Price Vat @ 23% Please tick relevant box
Up to 2 Lifts €60.00
Up to 4 Lifts €120.00
Up to 8 Lifts €240.00
Over 8 Lifts POA
Technical Lift POA
Payment may be made by cash, cheque, visa or bank transfer and must be accompanied with this form.
Please charge VISA MASTERCARD Card Number
Expiry Date
Signature
Security Code
Print Name
A security code must be provided with credit card details – this is found on the reverse of the card over the cardholder’s signature – Please submit the last 3 digits only of this serial number to enable us to process your details.
Forklift Facilities Order Form Optional Extra
Form No. 6 08/01/2016
Please return this form immediately to: David Mc Mahon Showcase Ireland Events Ltd 9 Sandyford Office Park Sandyford Tel: +353 1 295 8185 Dublin 18 Fax: +353 1 295 8187 Email: [email protected]
Showcase Ireland Exhibition Furniture Rental Order Form
SHOW NAME:
please return form 5 working days before show dates to: HIGGINS Furniture Hire Ltd.
Phone: +353 (0)45 526300 Fax: +353 (0)45 526400 Email: [email protected]
Stand Name
Stand Number
Price Qty Total Counters in €uro in €uro
Exhibition Counter Unit 65.00 ExhibitionCounterUnit for graphics use 50.00 Glass Display Counter .45m x .9m x .45m 80.00 Glass Display Counter .9m x .9m x .45m 120.00 Exhibition and Shop Fittings Glass Showcase/Tall Boy .45mx2mx.45m 120.00 Glass Showcase/Tall Boy .9mx2mx.45m 210.00 Chrome Post / Stanchion 10.00 Chrome Post with A4 Sign Holder 15.00 Rope Blue ( ) Red ( ) Black ( ) 5.00 A4 freestanding Information Point 15.00 4 Arm Clothes Display Rail 20.00 6 foot Chrome Coat Rail 20.00 Dressing Mirror 30.00 Mannequin Male ( ) Female ( ) 40.00 Artist's Easel / Sign Holder 15.00 Lectern Trilite ( ) Mahogany ( ) 40.00 Flip Chart inc. Pad and Markers 25.00
Literature Stand A4 30.00
Literature Stand A3 40.00
Literature Stand with Writing Top 40.00
Magazine Rack 20.00
Chrome Shelving 30.00 iPad Holder 25.00
High Stools Ensor Stool Black pad 10.00 Ensor Stool White Pad 15.00 Aluminium High Stool 15.00
Other items are available from our website www.higgins.ie
PAYMENT DETAILS
I enclose a cheque for: €
All Orders must have Payment Details on File with us. Please contact us +353 (0)45 526300 with Card
Details Please don't send sensitive Credit Card details by email
Company Name: Email:
Company Address:
Contact on Site: Telephone: Stand No. Non Irish EU Companies please include VAT NO. to be Irish VAT exempt VAT No.
Show Build Date:
Show Break Date and Time:
Price Qty Total Chairs in €uro in €uro Exhibition Chair-Chrome Frame-Blue 10.00 Banquet Chair - Silver Frame - Black 12.00 Banquet Chair - Gold Frame - Blue 8.00 Office / Operator's Chair 15.00 Wooden Folding Chair 10.00 Aluminium Bistro Chair 10.00 Tables 4 foot x 24 inch ( ) or 30 inch ( ) 10.00 6 foot x 18 inch ( ) 30 inch ( ) 15.00 27 inch ( ) 3 foot ( ) round 10.00 4 foot ( ) 5 foot ( ) round 12.00 36 inch x 36 inch Beech Table 20.00 24 inch ( ) 30" ( ) Square Table 10.00 1/2 Moon Tables 4ft ( ) 5 ft ( ) 6 ( ) 15.00 Aluminium Bistro Table High ( ) Low( ) 22.00 Exhibition Specials / Furniture Sets
Spandex Pod Table-2 Ensor Stools
Black ( )Red ( )Pink ( )Brown( )
Dark Grey ( )Orange ( )Lime ( )
Burgundy ( )Light Grey ( )Dark
Green ( )Purple ( )Navy ( )
Turquoise ( )Royal Blue ( ) Yellow ( )
56.00
Spandex Pod Table (tick colour above) 36.00
Beech Table and 2 of any Chair (from
list at top of page)
40.00
Table Cloths White ( ) Black ( ) Maroon ( ) Blue ( )
Purple ( ) Red ( ) Green ( )
10.00
Conference Cloth:
Burgundy( ) Gold( ) Blue ( )
10.00
Delivery and Collection free of charge
Sub Total VAT @ 23%
Please Charge my credit card Total Cost
Signed:
Blue Glass Showcase
Banquet Chair Beech Table Wooden Folding Chair
Exhibition Chair
Banquet Chair-Black
iPad Holder
Lit. Stand/Counter Top
Chrome Shelves
Ensor Stool
Literature Stand
Spandex Covered Table
ask about A3, A4 and A5
17 colours
literature stands 4 Arm Coat Rail Aluminium Bistro Set A4 Info Point Mannequins
Exhibition Counter
High Aluminium Bistro Set
Glass Display Counter
