a bakery management information system (bmis) case …

A BAKERY MANAGEMENT INFORMATION SYSTEM

(BMIS)

CASE STUDY :( HOT LOAF BAKERY MBARARA BRANCH)

BY

KYANKAAGA NICKSON

BIT/19021/72/DU

Ni.xo.ky@hotmail. fm

Tel no +256718-155927

A PROJECT REPORT SUBMITTED TO THE SCHOOL OF COMPUTER STUDIES

FOR THE STUDY LEADING TO A PARTIAL FULFILLMENT OF THE

REQUIREMENTS FOR THE AWARD OF A DEGREE OF BACHELORS OF

INFORMATION TECHNOLOGY AT KAMPALA INTERNATIONAL UNIVERSITY

SEMPTEMBER, 2009

DECLARATIONI, KYANKAAGA NICKSON hereby declare that this dissertation is my original work and

has never been submitted to any other institute of higher learning for any academic award to

the best of my knowledge.

~

Date

C?

SUPERVISOR

Signature

Date )

DEDICATIONThis dissertation is dedicated to my father Mr. Nathan Muganga and my Mother Busingye

Topista. Thank you for producing me, shaping me and the effort you inserted to educate me.

Secondly my uncles Martin, Isreal, Azor, Francis, Innocent and Deogratious for their

support financially, physically and encouragement so that I can attain my education and

reach where I have reached. Thank you.

My aunties Dorah, Ronah, Keneema and carol for their support financially, physically and

encouragement which has made me who am now.

My brothers and sisters Emma,Norman,Norbert,Keith,Albertpesh anolyne cola lyne,

annabella,faith and ruth for your comforts and giving some words of encouragement and

wisdom.

Also special thanks to my mother-in1aw Mrs. Kate Muganga for her patience and

willingness to stay with me.

111

AC~OWLEDGEMENTS

I extend my wholehearted appreciations to everyone who in one way or the other gave me

spiritual, moral and financial support. However small or big it meant a lot to my side.

I am. The Sales Manager in collaboration with the Production manager of Hot Loaf Bakery

(Mbarara branch) for their assistance in getting the requirement of the project , thank you

for welcoming me any time to the bakery and answering questions. My lecturers Mr Balirwa,

Mr.Akampororo and Mr.Mutasa

My friends Edward, Amon, dan, frio, aggrey and many others . I enjoyed Your Company.

All who I have not mentioned but helped me in one way or the other “big thanks to you”

iv

Table of Contents

LIST OF TABLES ix

LIST OF FORMS x

LIST OF FIGURES xi

LIST OF ABBREVIATIONS XII

ABSTRACT XIII

CHAPTER ONE 1

1.1 INTRODUCTION 1

1.2 BACKGROUND 2

1.3 PROBLEM STATEMENT 3

1.4 OBJEcTIvE OF THE STUDY 3

1.4.1 General objectives 3

1.4.2 Specific objective 3

1.5 PROJEcT SCOPE 4

1.5.1 The system also caters for Data processing and Outputting like; 4

1.6 SIGNIFICANCE OF THE SYSTEM 4

1.7 THE ORGANIZATIONAL STRUCTURE OF HOT LOAF BAKERY 5

CHAPTER TWO 6

2.1 LITERATURE REVIEW 6

1.1.1 Definition of the key words 6

1.1.2 Information System: 6

1.1.3 Management; 6

1.1.4 Management Information Systems (MIS) 7

1.2 Ex~IPLES OF BAKERIES 7

1.2.1 Bakery barilla group 7

1.2.2 Homebaking 7

1;2.3 Bakery Management Corporation 8

V

1.3 ADVANTAGES OF THE INFORMATION SYSTEM: -8

1.4 CHALLENGES/DISADVANTAGES OF THE SYSTE~f: 9

2 CHAPTER THREE io

3.1 METHODOLOGy 10

3.2 ANALYzING THE LITERATURE OF THE SYSTEM 10

3.2.1 Interview 10

3.2.2Observation 10

3.3 SPEcw~I~ USER REQUIREMENTS 11

3.3.1 User requirements 11

3,3.2 System requirements 11

3.3.3DataAnalysis 11

3.3.4 Assumptions made by the researcher. 12

3.3.5 Physical design. 12

3.3.6 Programming languages. 12

3 CHAPTER FOUR 13

4.1 DESCRIPTIoN OF THE SYSTEM. 13

4.2 HARDwARE AND SOFTwARE SPECIFICATIoN 13

4.2.1 Hardware specifications. 13

4.2.2 Software specifications 14

4.2.3 Systems architecture 14

4.3 PSEUDO CODES. 14

4.3.1 How to login into the system 14

4.3.2 Inserting or entering new records into the system 15

4.4 SYSTEM INPUTS AND OUTPUTS. 15

4.4.1 Logical database design 15

4.4.2 The system flow chart 17

4.5THEHIPOCHAR’rFoRBMIS. 18

4.6 SYSTEMS INPUTS 19

4.6.1 Sales details in the database 19

vi

4.6.3 Finished products- 20

4.6.5 Products details in the database 21

4.6.6 Delivery table details in the database. 21

4.6.7 Agent Details in the database. 21

4.7 THE INPUT FoRMs FOR BMIS 22

4.7.1 The login form for BMIS 22

4.7.2 The administrator page 22

4.7.3 Sales manager page 23

4.7.4 Production manager page 23

4.7.SSales 24

4.7.6Returns 25

4.7.7 Finished products 25

4.7.8Stock.taking 26

4.7.9Deivery 26

4.7.10 Agents 27

4.7.11 Products 27

4.8 SYsTEM OuTPuTs 28

4.8.1 Data Search 28

4.8.2Reports 30

4.8.2.1 Report on products 30

4.8.2.2 Report on Sales made 30

4:8.2.3 Report on Stock available 30

4.8.2.4 Returns reports. 31

4.8.2.7 Shows the validation part of the system 33

4 CHAPTER FIVE 34

5.IEvALuATIoN5 34

5.2 LIMITATIoNs OF THE SYSTEM 34

5.3 PRoBLi~rs ENcouNmIu~D 35

5.4 FuTuRE RESEARCH AREAs 35

5.6 RECOMMENDATIONS 35

vii

5.7CoNcLusIoN~ 36

5 APPENDICES 37

5.1 INTERVIEW GUIDE/QUESTIONNAIRE 39

5.2SysTEi~jcoDEs

viii

List of tables

Table 1: Add sales 19

Table 2: Add returns 19

Table 3: Finished products 20

Table 4: stocking 20

Table 5: Add products 21

Table 6: Add delivery 21

Table 7: Add agents 21

ix

List of Forms

Form 1: Login Page 22

Form 2: Administrator page 23

Form 3: Sales manager page 23

Form 4:Production Manager 24

Form 5:Sales Form 24

Form 6: Add returns 25

Form 7:Finished products 25

Form 8: Stocking 26

Form 9: Delivery 26

Form 10: Add agents 27

Form 11: Add products 27

Form 12: Search finished products 28

Form 13: Search Deliveries 28

Form 14: Search Returns 29

Form 15: Search Stock 29

Form 16:Reports on products 30

Form 17: Sales Report 30

Form 18:Stock Available 31

Form 19: Return reports 31

Form 20: Finished products Reports 32

Form 21:Deivery Reports 32

Form 22: validated form 33

x

List of figures

Figure 1: Organizational Structure 5

figure 2:ERD 16

Figure 3: Flow Chart 17

Figure 4: Hipo chart 18

xi

List of Abbreviations

BMIS Bakery Management Information System

DFD Date Flow Diagram

ERD Entity Relationship Diagram

FK Foreign Key

GIGO Garbage In Garbage Out

GUI Graphic User Interface

HIPO Hierarchical Input processing and Output

HTML Hyper Text Markup Language

MB Mega Byte

MDC Manual Distribution Centre

MHZ Mega Hertz

MIS Management Information System

MUST Mbarara University of Science and Technology

PHP Hypertext pre~Processor

PK Primary key

RAM Random Access Memory

SQL Structured Query Language

xii

ABSTRACT

Information Communication Technology (ICI) has played a major role in the day to day running

of companies, organizations and institutions and general life. Through the use of information

technology these companies are able to perform daily activities efficiently and accurately. The

bakery sector too has benefited from this advancement in information Technology. The BMIS

project outlines the formulation of a computerized management information System of any bakery

particularly hot loaf bakery. The project highlights the following;

Problems faced by the current system in carrying out a management information systems, use of

php and it’s related technologies of apache server and JavaScript in validation as an efficient tools

for designing and developing a bakery management information systems that helps to solve the

problems faced by the current system, Ways of making sure that the data or inputs of the current

system can be verified and validated.

It involves the development of a centralized database system using MySQL. It also involves the

process of making access to whatever information as fast as possible. This involves real time

reports. It also shows how the whole system can be made secure to avoid an unauthorized access

to its various resources. Here role based authentication provided by The Apache server is put into

use, therefore the project looks at the various ways and technologies that can be used to

accomplish the goal of the whole project. That is to provide a computerized management

Information system that facilitates or enhances effectiveness and efficiency of all bakery system.

xlii

CHAPTER ONE1,1 Introduction

Hot loaf bakery is registered bakery located along Mbarara-Masaka on 2 km road in Mbarara

western Uganda. It was started as a branch of Kabale in 1994 by Mr. Nzeyi where its head

office (plant) is located for western Uganda. It consists of many departments which involve

productions, store keeping and sales. It has branches in most parts of the country like in

Kampala where it was first operated before opening a branch in Kabale. Hot loaf bakery has

other branches in Masaka, Fort Portal, Masindi, Lira, Hoima, Rukungiri, and other districts

in Uganda.

Hot loaf bakery is a diversified bakery engaging in business that’s in producing, selling and

marketing of bakery products which include; breads, cakes, sweat rolls, doughnuts, buns and

many other products. Hot loaf bakery has a number of outlets within Mbarara municipality

like in pearl building ground flour on high street and on Bulemba road near Western Hotel.

Outlets are in charge of selling, marketing and providing direct consumption of their bakery

products.

The Hot loaf bakery holds most of the bakery products which follow a certain trend before

they are produced, that’s from production; they are handed over to sales section where they

are recorded in a book called “finished products”. This is where sales starts by recording all

the products got from the production departments. The sales and purchases are recorded in

sales book with their corresponding prices. The amount of bakery products that are sold on

a particular day are entered in there record books and files. The bakery has Manual

Distribution Centers ~MDCs), where customers who buy the bakery products in bullc are

favored in terms of cost, transport and debts. Good examples include; University canteens

and other big hotels like Lake View Regency who buys in bulk weekly.

At the end of the day, daily reports are made on sales, production, and expenses. Stock

monitoring is done which checks the products that are on high demand and products that

1

ate low demand, products/ingredients/raw materials that are missing in the production

sector. This is done to ensure that products don’t run out of stock without prior knowledge.

1.2 Background

The hot loaf bakery is expanding in terms of production and market since some of its

products are consumed by people like in northern Tanzania, some parts of Rwanda. And

even Eastern Democratic of Congo. The aim of the hot loaf bakery is to improve its

products and as well as improving customers satisfaction. As one of the first bakeries to be

set up in western Uganda, it was to produce bakery products like bread which was

categorized as follows: kilogram ordinary bread, half kilogram ordinary bread, kilogram cake

bread, special bread, van cake, ordinary cake, square cake, ordinary biscuits, brown bread,

special doughnuts, plain doughnuts, buns and the bi-products are used to make sweat tolls in

order to satisfy the requirements and demands of their customers that’s why their products

vary in size and price.

Customers fill up forms specifying the particulars they require, the forms are then forwarded

to the sales manager who then specifies the prices and receives payments. Orders mostly

depend on the routes and places where products are taken. Example canteens are supplied

mostly with buns and sweat rolls; offices with half ordinary bread, shops are supplied mostly

with all types of bread ranging from the smallest to the big size. Routes outside urban areas

are supplied mostly according to the forces of demand. Example Kikagate route is supplied

mostly with buns and some few bread types.

The Bakery Management Information System (BMIS) processes the inputs and outputs. The

details of data inputs include the sales of products in form of purchases and this will lead to

filling forms like sales forms, product forms, and delivery forms, return forms, agent forms.

Details of productions are handled by filling forms like finished products forms, stocking

details. The outputs will include sales reports, stock taking reports, finished product reports,

delivery reports, return reports and all the searches like search on returns.

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1.3 Problem Statement

Records are kept in paper files, store record books where every one can access them

therefore liable to:

~ Data is easily lost, misplaced, changed and manipulated.

o Some information about bakery products is stored in files which are kept in drawers.

This is very risky because every one can access the information alter it for personal

gain hence lack of data security.

o There is poor data search and look up methods, some records about the bakery

products are kept in files that are put in heaps, then looking for particular records

will involve thorough file by file to check a single file.

Files consume and take a lot of space.

1.4 Objective of the study

1.4.1 General objectives

The main objective of this project was to develop an automated system that will enable of

any information system of any bakery.

1.4.2 Specific objective

The specific objectives were:

i. To review the literature related to the system developed.

ii. To specify the user requirements

iii. To design the system that will enable the administrators at hot loaf bakery in

establishing the actual and retrieve real data.

iv. To develop prototype that wifi enhance the work done during recording and makes

the work precise, accurate to reduce misunderstanding during information delivery.

v. To validate the system developed. This eases the work done of the managing director

of hot loaf bakery during information cross checking verification.

3

1.5 Project Scope

The system covers production sector and sales sector of hot loaf bakery. It centers on data

entry, date search, data retrieval, validation and data verification. The system also deal with a

daily supply of goods, customer’s information depending on their terms of purchase,

product rates, available raw materials in the production sector(stock taking) and Sales

accounting in terms returns, delivery, registered customers (agents) that needs to be supplied

on a daily basis.

1.5.1 The system also caters for Data processing and Outputting like;

Product stock out: that is products ready for the market and product conditions. The system

can apply in other companies which have more less the same product units and store house

management, that’s all Bakeries.

1.6 Significance of the System

The system helps one to appreciate the need of a computerized Bakery Management

Information System (BMIS). The system has a customer’s database that solves the problem

of registering daily customers (agents), daily finished products, stock takings and sales in

terms of returns, deliveries, product sales and rates. Once a customer is registered, is given a

unique code that will be used every time the purchase is made.

The system also reduces redundancy concerning with bakery management that is in sales and

production departments. This is done by the implementation of a comprehensive Bakery

Management Information System (BMIS) that will facilitate standardizations in terms of data

entry that’s inputs and outputs.

With the presence BMIS the bakery can determine and predict the forces of demand and

supply by following the trend of reports, this can be in terms of stock taking, products sold,

costs, profits, hence improving bakeries production and sales departments and other

departments in general.

4

Data security is ensured by securing passwords. This reduces and stops the risks of

information being accessed, changed, disrupted and modified by every unauthorized person.

The system (BMIS) enables delivery of information support. Delivery information required

in work, for example it can be in work instruction, sales and production feedback when

needed and required. In other words this system helps one to appreciate the use and need of

a computerized technology in production and sales departments of any bakery.

L7 The organizational structure of hot loaf bakery

The organizational structure of BMIS encompasses different departments headed by General

Manager. Under the General Manager there are Accountant, Production manager, Sales

Manager and Store Keeper.

GENERAL MANAGER

ACCOUNTANT

I I IPRODUCTIONMANAGER

Figure 1: Organizational Structure

SALES MANAGER STORE KEEPER

5

CHAPTER TWO

2.1 Literature review

This chapter provides the literature background of the Management Information Systems

for this research work and defines the key words like Management, Information, System,

management system, information system and management information systems

1.1,1 Definition of the key words

1.1.2 Information System:

The term information system refers to the information technology that is used by people to

accomplish a specific organization or individual objective. The technology may be used in

the gathering, processing, storing, and or dissemination of information and users are trained

in the use of that technology, as well as in the procedures to be followed in doing so [1]. Any

written, electronic, or graphic method of communicating information is also known as an

information system. The basis of an information system is the sharing and processing of

information and ideas. The specific technologies that collectively comprise information

technology are computer technology and data communications technology [2] *

CIBORRA [3] defined the study of information systems as the study that deals with the

deployment of information technology in organizations, institutions, and society at large.

Companies must create and preserve adequate and proper documentation of company

activities in designated management information systems to support operational needs,

protect rights, and allow easy management.

1.1.3 Management;Is defined as, the art and science of directing the business of an organization. [4]. According

to RONALD ET AL in Management Records states that “A Computerized record keeping

management system is a system in which records are collected, organized, and categorized to

facilitate their preservation, retrieval, use, and provide easy management of the organization

6

or business community”. A bakery being a place for business also deserves a computerized

management information system in which records are collected, organized, and categorized

to facilitate their preservation, retrieval, use, and provide easy management. Examples of

bakery products: bread, rolls, bans and snacks.

1.1.4 Management Information Systems (MIS)

Management Information Systems is a general name for the academic discipline covering the

application of people, technologies, and procedures — collectively called information

systems — to solve business problems. MIS are distinct from regular information systems in

that they are used to analyze other information systems applied in operational activities in

the organization. Academically, the term is commonly used to refer to the group of

information management methods tied to the automation or support of human decision

making [6].

t2 Examples of Bakeries

1.2,1 Bakery barilla group

Pietro Barilla started to sell bakery products and pasta in a little bakery shop in Parma and

continuously opened new ones. This firm developed and acquired different pasta and bakery

companies over the years. Presently, the Barilla Group owns two strategic business fields,

pasta meal and bakery products [7].

1.2,2 Home baking

Essequibo bakers, a name for our family cake business, have been in the baking business for

over 20 years! We are situated in Lubaga, a Kampala suburb in Uganda. We come from a

long history of bakers. My grand dad had a bread stall that sold bakeries to families in

Guyana (Latin America) & grandma, Scot Williams, was a well known cake specialist who

made cakes for a living. The trade was also taught to their children including my mum, Mrs.

Patricia Kitongo, who has passed it down to us, here in Kampala — Uganda [8].

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1.2~3 Bakery Management Corporation

[9] Georgetown Bakery Management Corporation; This Company is a real estate holding

company that owns a manufacturing plant located in Baltimore City, out of which Bakery

Express Mid-Atlantic and Bakery Express-Fundraising currently operate. Going forward, the

Company will also own the new manufacturing building to be built in Baltimore County

L3 Advantages of the Information System:

[10] The role of a management information system is to convert data from internal and

external sources into information that can be used to aid in making effective decisions for

planning, directing and controlling the activities for which they are responsible.

An information system is useful to keep managers informed of how well the department or

organization is performing and to let them know where problems exist. The principle of

exception reporting is especially important in this stage — in other words, only situations

which need some action are reported. (For example, customers with outstanding accounts, a

sudden drop or increase in sales compared with the same period last year or a rash of staff

resignations) [11].

These systems could increase customer satisfaction if they are used with wisdom. If the

information obtained and analyzed with the system is used to create a product that matches

or exceeds customer expectations, and the sales staff uses the system to service customers

more expertly and diligently, then customers should be satisfied with the company. This will

provide a competitive advantage because customer satisfaction leads to increased customer

loyalty, reduced customer acquisition costs, reduced price elasticity of demand, and increased

profit margins [12].

The advantage offered by Product Information Management is that there is aggregation of

product content from multiple systems into a single, centralized repository bakery products

are becoming one of the ultimate healthy foods, bread also makes an excellent Carrier for

other nutritious ingredients e.g. seeds. [13]

8

According to THOMAS [14] Strict and clear terms of business within the supply chain as

provided by help to establish well-defined rules for transaction and thereby provide an

integrated and straightforward data model. The implementation in the quality program also

limits the number of players involved and defines standards for the data collected and the

quality of data.

SCHIEFER [15] states that, due to various developments on markets for Bakery products,

demands on effectiveness and ability to cooperate are increasing. This process generates the

need to enhance the organization of information and communication structures.

1~4 Challenges/Disadvantages of the System:

According to research and markets [16] Bakery products are especially challenged due to

several process, product and characteristics:

• Customer deadlines must be met to avoid costly penalty clauses

• Unmanaged, out-of-date designs can’t be trusted, causing costly redesign work

o Extremely high production rates (1,000 to 1,500 products per minute)

• Delicate products, often with fragile coatings and toppings which are loosely adhered

• Uncontrollable process variables leading to inconsistent size and shape variations

(e.g. humidity, flour and yeast quality rising and time, etc.)

o It is again disadvantageous that only computer literate who may be able to use the

information system and it can only through training that one can use the system.

In conclusion therefore with the advantages stated above, there must be a need for a Bakery

Management Information System (BMIS) due to the increasing demand of security of data,

reduced redundancy of data which is inform of files which in the long run leads to

inefficiency and unstable production Hence a need for computerized system that would

solve everything concerning data entry and Information system. Though there are some

hindrances that may oppose the system.

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CHAPTER THREE

3,1 Methodology

Methodology is a codified set of practices (sometimes accompanied by training materials,

formal educational programs, worksheets, and diagramming tools) that may be repeatedly

carried out to produce software [16].

3.2 Analyzing the literature of the system

The researcher used interviewing and observation as a means of systems analysis and data

collection

3.2.1 Interview

This is a conversation between two or more people (Jhe interviewer and the interviewee)

where questions are asked by the interviewer to obtain information from the interviewee.

Interviews can be divided into two rough types, interviews of assessment and interviews for

information [18].

The researcher carried out interviews with the general manager of hot loaf bakery who

directed him/her to the production manager and sales manager who were able to facilitate

and give each and everything concerning with the data that was needed.

The advantage of this method of data collection is that there is high response rate since the

production manager and sales manager were able and willing to fill and give the required

data like bakery background, production trend and sales requirements.

3.2.2 Observation

The act or the faculty of observing or taking notice; the act of seeing, or of fixing the mind

upon, anything [19].

The researcher used the time by seeing the types of products produced like buns, types of

bread like kilo bread, half kilo bread, brown bread, cakes and other bi-products like sweat

rolls and even how the products are entered in books and files.

10

The researcher also observed how data was recorded, format recordings and other forms

generated mostly in sales department and production department. Example is a finished

products form which is filled by production sector.

3.3 Speci~ring User Requirements

3.3.1 User requirements

This is where the entire concept of Information systems development revolves around.

These requirements include; user needs, performance expectations, and other specifications.

The reason for specifying this is that success or failure of an information system may be

measured by the level of satisfaction of its basic users in the organization. Otherwise the

customer will continue with the existing system and thereby defeat the purpose of the

developed system. It is therefore a waste of resources to build information systems without

sufficiently satisfying the target user.

3.3.2 System requirements

These involve computer programming languages to be used by the researcher in developing

the information system, for example PHP, Java Script, phpmyAdmin, Mysql and Html.

3.3.3 Data Analysis

The researcher used the data got through the interviews and observation to confirm the

situation on the ground. Through the use of the internet the researcher was able to

understand the basic inputs and outputs of a bakery management information system and

defming different records and there relative fields, the required out puts and inputs like the

reports.

The information got by observation, interviewing were analyzed which helped in the

designing of the system. That is;

• Separating data so as to know how many tables are required to avoid

• duplication of data in the same table.

o Defining different records and their relative input fields.

o Defining the required outputs, this is mostly the reports.

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3.3.4 Assumptions made by the researcher,

Every registered customer(agent) has a unique identification number

Every product of the bakery has a unique identification number

o The bakery administrator will be responsible for full access to the system

applications i.e. adding and removing customers and even issuing there respective

privileges and rights to other users of the system.

• No customer will have access to the system.

3.3.5 Physical design.

Physical design of the system deals with the actual design of the system depending on the

requirements that were established during the logical design. This has been determined by

communication requirements between the system, users and design of the interface to

support the communication of the user’s tasks and constraints on the bakery management

information system flow.

3.3.6 Programming languages.

PHP was used because it is a general-puypose, multi-platform scripting languages optimized

for the use of with web applications. Php can also work hand-in-hand with Mysql on an

open-source program. It also interacts well with Apache server.

HTML Dream weaver has been used to design the various Graphical User Interface (GUI)

forms for the (BMIS). HTML was also embedded into PHP to provide a friend ness GUI.

Apache web server was also used.

MYSQL: (Mysqi -5.O.22-community —nt) in particular was used as a database because it can

connect well with PHP and they are available at a free cost under open source and

commercial licenses and can be used on different operating system.

PHPMYADMIN: Php MyAdmin 2.8.2 was also to provide an interface with MySql. Php

MyAdniin provides ease manipulation and usage of Mysqi.

Internet explorer 6 and internet 7 were also used to test and display results.

12

CHAPTER FOUR

4.1 Description of the system.

For the person to use the system, he/she must be registered by the bakery administrator,

who assigns the user name and the pass words. The BMIS makes the use, roles based on

security and users must be assigned to various roles according to their positions. The

positions include Bakery Administrator, Sales manager and Production manager. The

Administrator can add records, Update records, Delete, View all reports and Search any

records. The Sales manager can add Records, Add agents, Updates, View Reports, Search for

specific records. The Production manager can manage Stock Taking, View specific reports,

Update specific records. Other users cannot use the system.

The system requires that for only business to be carried out or to be an agent one should

first be registered with the bakery administrator. On the registration the customer (agent) is

given agent identification number (agent id) that will be checked whenever a supply is to be

made. Once a customer (agent) has finished registering, he/she can proceed by being

supplied with bakery products whenever a request is made.

4,2 Hardware and Software Specification

This deals with the hardware and software specifications for BMJS. Since BMIS is built to

run on the apache server, minimum specifications given are those for the dedicated

computer on which it should run.

4.2.1 Hardware specifications.

> A minimum of 128MB or more of RAM.

> A minimum of 500MB free hard disk space. Color monitor with minimum of

800*600 screen resolution.

> 400MHZ or higher of processor speed with whichever brand of products.

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4.2.2 Software specifications

Bakery management Information system operates well on windows operating systems which

include windows XP and other windows with the following installed:

~ PHP2.11.4

~ MYSQL 5.0.45

> Apache 2.0.55 web server or more

4.2.3 Systems architecture

The system is a client server Architecture with the Administrator, Sales Manager and

Production Manager who can have access to the database that is hosted on the central

server.

4.3 Pseudo codes.

This refers to the use of phases to describe the processing steps of a program or a module.

Below are Pseudo codes for logging, inserting or entering date onto BMIS. One can Login

either as an administrator, sales manager and production manager.

4.3.1 How to login into the system

Check ~f the username contains one of the above usernarnes

~fokt~y

Proceed

Ifnot

Dispiqy how to use the rystern

Back to the lo(ginform

Ifthe admin logged in

Check the username andpass word ~fth~y are correct

Ifnot diiplqy how to use .~iystem

Ifcorrect

Displqy administrator’.cpriorities

Ifthe sales manqger lo~gged in

Check the user name andpass word ~/th~y are correct

Ifnot displqy how to use the rystem p~ge

14

If correct

Direct to sales managerpage

Ifthe pivduciion manager logged in

Check username andpass word ~fth~y are correct

not

Diiplqy not~fIcation how to use the .~ystem

Ifcorrect

Direct to production manger’~c page.

4.3.2 Inserting or entering new records into the system

Check ~/the attributes orfields are entered correct!~y

Ifwrong return an error not~fication “wrong input”

Ifcorrect return an emptyfield

4.4 System llnputs and Outputs.

This chapter consists of the charts, tables and forms used to input data and the result or the

output of the system.

4.4.1 Logical database design

This deals with the processing of data by the system. The system creates a database first and

then the user enters data requirements, the system then processes the data to produce the

desired outputs that are stored in the respective database tables for retrieval or reference.

15

Entity relationship Diagram for BMIS

Figure 2: ERD

Key

* It indicates a primary key

— it indicates foreign key(1, n) one to many relationship

(n, 1) many to one relationships

11

16

4~4~2 The system flow chart

Search

Figure 3: Flow Chart

UpdateSalesReturnsDeliveriesAgents

Reports

No

AddSalesProductsReturnsAgentsDeliveries

RecordFinished productsStock taking

AddProductsReturnsAgentsSalesDeliveries

SalesAgentsProductsReturnsFinished products

UpdateUpdate stockingFinished products

DeleteSalesDeliveryAgentsReturns

ProductsReturnsFinished products

17

4.5 The HIPO Chart for BMIS.

Figure 4: Hipo chart

18

4~6 Systems Inputs

The tables within the database of thc system are designed using MYsqi. The various

attributes of the tables are given various parameter values or names that are: fields, data type,

size and description. Fields contains all the inputs that are required into the system, date type

contain the input type, size contain the number of characters any field can contain/hold,

description defines the terms that are abbreviated within the field column.

4~6.1 Sales details in the database

This is how data concerning sales are arranged and organized in the data base

FIELD DATA TYPE SIZE DESCRIPTION

Sales id(Pk) varchar 5 Sales identification

Product id(Fk) varchar 5 Product identification

Agent id varchar 5 Agent’s identification

Quantity sold varchar 15 Total products taken

Table 1: Add sales

4~6.2 Return Details in the database

These are fields in the database concerning returns in the database


Return id(Pk) varchar 5 Return identification

Agent id varchar 5 Agent identification


Rate varchar 10 Price per product

Quantity taken varchar 10 Total products taken

Quantity returned varchar 10 Total products returned

Quantity sold varchar 10 Total products sold

Amounts payable varchar 10 Expected amounts

Table 2: Add returns

19

4.6.3 Finished products

This is how finished products are arranged in the

arranged in the order of year, month, and date.

database. (yy-mm-dd) means that date is


date Date(yy~mm-dd) 10 Date for finished products


Product name(Pk) varchar 15 Bakery product name

Product quantity varchar 15 Product quantity produced

Clean products varchar 10 Clean products got

damages varchar 10 Number of damages got

Issued by varchar 15 Name of person in charge

Received by varchar 15 Name of person receiving the

products

Table 3: Finished products

4.6.4 Stock stocking details in the database,

These are fields, data types, size (maximum characters that a field can contain) and

description (abbreviated items within the column of the field).


Stock name(Pk) varchar 15 Required stock name

Stock id varchar 5 Stock identification

Open stock varchar 15 Stock you start with

In stock varchar 15 Stock remained on the previous day

Out stock varchar 15 Stock put in production

Closing stock varchar 15 Out stock minus in stock

Date. Date(yy-mm-dd) 10 Date of stocking

Remarks varchar 30 Conditions after stocking

Table 4: stocking

20

4~6.5 Products details in the database

This is how the data is arranged in the database.


Product id(Pk) Varchar 5 Product identification

Product name varchar 10 Product’s name

Product rate varchar 10 Product’s rate

Product quantity varchar 15 How much is taken

Total amounts varchar 10 Total amounts got

TableS: Add products

4~6.~6 Delivery table details in the database.

This is how the data is arranged within the database when the deliveries are being entered.


Delivery id(Pk) varchar 5 Delivery identification


Quantity delivered varchar 15 Total products delivered

Cost per products varchar 10 Price per product

Total amounts varchar 15 Total products available

date Date(yy~mm-dd) 10 Date of issuing that delivery

Table 6: Add delivery

4.6.7 Agent Details in the database.

Every agent is given an identity (pk) that identifies him/her from other agents and the fullnames plus other details.FIELD DATA TYPE SIZE DESCRIPTION

Agent id(Pk) varchar 5 Agent identification

Agent name varchar 15 Agent’s name

Agent Address varchar 15 Agent’s address

Agent contact no varchar 10 Agent Personal number

Date Date(yy~mm-dd) 10 Date for product take

Table 7: Add agents

21

Amounts payable varchar 10 Expected amounts

Table 2: Add returns


This is how finished products are arranged in the database. (yy-mm-dd) means that date

is arranged in the order of year, month, and date.


date Date(yy-mm~dd) 10 Date for finished products


Product varchar 15 Bakery product name

name(Pk)

Product quantity varchar 15 Product quantity produced

Clean products varchar 10 Clean products got

damages varchar 10 Number of damages got

Issued by varchar 15 Name of person in charge

Received by varchar 15 Name of person receiving the

products

Table 3: Finished products

4~6,4 Stock stocking details in the database.

These are fields, data types, size (maximum characters that a field can contain) and

description (abbreviated items within the column of the field).


Stock name(Pk) varchar 15 Required stock name

Stock id varchar 5 Stock identification

Open stock varchar 15 Stock you start with

In stock varchar 15 Stock remained on the previous day

Out stock varchar 15 Stock put in production

Closing stock varchar 15 Out stock minus in stock

22

Date Date(yy-mm- 10 Date of stocking

dd)

Remarks varchar 30 Conditions after stocking

Table 4: stocking

4~6,5 Products details in the database

This is how the data is arranged in the database.

FIELD DATA SIZE DESCRIPTION

TYPE

Product id(Pk) Varchar 5 Product identification

Product name varchar 10 Product’s name

Product rate varchar 10 Product’s rate

Product varchar 15 How much is taken

quantity

Total amounts varchar 10 Total amounts got

Table 5: Add products

4.6~6 Delivery table details in the database.

This is how the data is arranged within the database when the deliveries are beingentered.


Delivery id(Pk) varchar 5 Delivery identification


Quantity delivered varchar 15 Total products delivered

Cost per products varchar 10 Price per product

Total amounts varchar 15 Total products available

date Date(yy-mm-dd) 10 Date of issuing that delivery

Table 6: Add delivery

23

4~6~7 Agent Details in the database,


Agent id(Pk) varchar 5 Agent identification

Agent name varchar 15 Agent’s name

Agent Address varchar 15 Agent’s address

Agent contact no varchar 10 Agent Personal number

Date Date(yy-mm- 10 Date for product take

dd)

Table 7: Add agents

4~7 The Input Forms for BMIIS

The input forms of BMIS are designed using HTML. The various attributes of the

form are given various parameter values or names. Authenticated in such way that any

authorized person is able to access the resources or information meant for him/her.

Authentication is ensured by use of Username and given pass words. JavaScript has

been used to validate and verify all the inputs.

4.7~1 The login form for BMIS

The form shows the login page for Bakery Management Information System (BMIS)

Only authorized users can login into the system i.e. Administrator, sales manager and

Production manager

Every agent is given an identity (pk) that identifies him/her from other agents and thefull names plus other details.

24

A

Specil~ the UseiName And password To Login

~erNarne

Pass\Vord

BMIS I~I __

BTvnc

Form 1: Login Page

4.7.2 The administrator page

The administrator page consist the combination of both sales and production pages

because he/she can do each and everything concerning the system. That is he/she can

add, update, search, view the reports within the system and gives the rights to other

users of the system

L F Administrator’s page= = goto

Add fr5~iete IReports ISearchProducts Sales ~Pr.à~F~po~] I S.~d.Pmdoth

Sales LV~w.~d~~J I~ products L~1.wR.~ R~e°~’ I Ls..~ene I

Retiuiis Retiinis I~ 1 I~ IDeliveiy Fuushed Products I ~

~ Ifl~.l~.dPro~1

~ I_____

Back Exit

Form 2: Administrator page

25

4.7.3 Sales manager page

The sales manager’s page consists of all the privileges that a sales manager is supposed

to perform like adding sales in form returns, agents, deliveries and viewing the reports

as shown below

SALES MANAGER’S PAGE

GO TO

Add [Reports SearchProducts L v,.wp,od.a~~ I~

Sales I V~..P..p.m ~

I~1owS~ ___

Returns I Ve~dR.pomJ I So~d~Dob~on.. IDelivery ~

Form 3: Sales Manager Page

4.7.4 Production manager page

The production manager’s page consists of all the privileges that a production manager

is supposed to perform like stock taking, update stock, delete stock and record finished

products as shown below

Back

L Production ManagerAdd stock

Recoid finished ioducts

Delete stockR.po,ton~ni.flodp,o~.]

V~.w.U~&Ropod

Form 4: Production Manager

The system inputs can also categorized as shown below

26

4.7.5 Sales

The sales form can be accessed by a sales manager and the bakery administrator that

assists in adding sales in a day or any time when the sales are made.

Form 5: Sales Form

4.7.6 Returns

~hm~

reddt

DateAgent IdProduct IdQuantity takenrateQuntlty returnedQuantity soldAm~ints Payable

Add Sales

sales Id

product Name

agent Id

quantity sold

date(yy mm-dd) 2008-04-01

Submit

Go to

Sales Manager page

[ seiec~~p~]

[c~nceIj

help

Quality Tastes And health

This one can be also be accessed by sales manager and the bakery administrator which

assists in the adding returns to the system.

Prod.~jna1ag~ ~ add retwTls

Go to

Admln page

Add ReturnsI [JavaScript Appitcanan]

_ Ex~Quality Tastes And health

Form 6: Add returns


The finished products form is accessed by the bakery administrator and production

manager, it is used to record the finished products from the production sector which is

then handed to sales sector for marketing.

Finished productsjoate(yy_mm_dd) 12008-03-27

IPm~ct id

~~ct name select

IPnDi~t Quantity

dean Products

Ioamaget I demage jClick to go Bat! I’~~’-’~’ by

IF~m1~ by

[STOP~E] [~NcEL J


Form 7: Finished products

4.7.8 Stock taking

Stock taking is done by production manager though the bakery administrator can also

access the page. It is used to stock materials that are used in baking (store

management).

Daily Stock TakingStock name baking powder

Stock id 203

Open Stock 0 Kg

In Stock 8000 kg

Out Stock Boo kg

Closing Stock _____________ __________

Date

Remarks

Form 8: Stocking

7400 kg [ e~.’ailable stock I2008-03—27

gooc4 IS~.,e Cancel Back


28

4.7.9 Delivery

This form is accessed by sales manager and the bakery administrator. It should cater

for all the deliveries to their respective and registered agents.ad&d~y ______ ______

Add delivery

~llv~-y Id (JavaScript Application]

Product Id p12

Product name ~et see dW~C~ )~Ofl 1]

Quantfty deilveced dqdgdq r ct~1Go to Cost per product

Admin paoe Total amounts [~]Date (yy-mm-dd)


Form 9: Delivery

4.7.10 Agents

This form is used to add registered agents into the database. It is accessed by sales

manager and the production manager.

add agentDate 2000-03-27 1 selsO a date

Gob:)

Admin page Agent id

Agent First Name

Agent Second Name

Agent Location

Agent Address

Contact Number

Cancel

iiahtii2jastesAod_beali:h

Form 10: Add agents

29

4.7.11 Products

This is used to in put the products that are produced at the bakery into the system as

Longer they are registered with the bakery

ac~agmit .ddpro~Jcts

Add productsIprod1~t id

[JavaScript AppIIcat~on]product name select

Go to p The ktiow*~g eror(s) occcrred:product rate - proaxt~ Is req.Ied.

- prociictjate Is r edproduct quantity - dict~ai’Jty is req.ked.

tot~amotrtt~ Is rec~ked.

Itotal am0~t5 r—~< I

I~te 2000-03-

r~~i I Cmtcelj EXIt


Form 11: Add products

4.8 System Outputs

The data entered in the system are analyzed, formatted, organized and categorized into

the database which leads to the output of the required results

4.8.1 Data Search

These facilitate quick data searches. The user has to specify date or identity depending

on the data he or she wants to view as shown below.

4.8.1.1 Search on finished productsFinished products are searched by specifying the range of date one needs to see the

products that were produced as shown below.

30

Finished Products Reports2008-03-13

_____________ [ selecta date j To Date ~earch

23456789 10 11 12 J~j 14 15

16 17 18 19 20 21 2223 24 25 26 27 28 2930 31

thisn~,nth close

Form 12: Search finished products

4.8.1.2 Search on deliveryDeliveries are searched by selecting the name of the products and then pressing search

Form 13: Search Deliveries

4.8.1.3 Search on ReturnsReturns are searched by selecting the date that one is interested to view the returns as

shown below.

R~tti i-ri ~ r~h

R~tLIrri dat~ I E I~ct~ d~t~ j [S.iaSrch jI’~tsrch 2008

12 3 4 5 5 7 89 10 11 12 13 14 15

19 17 18 19 20 21 2223 24 25 26 27 2930 31

— ~~ - I~

From Date 2008-02-04

Half Kb Ord •Delivery Search

product Name search

Kb Cake BreadHalf kilo bread BackSpecial BreadVariCakeOrd CakeSquare cakeOrd BiscuitsBrown BreadSpecial DgntsSweat RollsPlain DgntsBuns

Form 14: Search Returns

4.8.1.4 Stock searchIngredients to be used in the production can be seen by choosing a range of date one is

interested to view as shown below.

Stock ReportI~0m Date I 12008-~~-~.l ~ seIectada~~jI~te IEta~te ~IL~”~

~J Mardi 2008~2345678

9 10 11 12 13 14 1516 17 18 19 20 21 2223 24 25 26 27~~29

30 31

~hI.n.onth .10..

Form 15: Search Stock

4.8.2 Reports

4.8.2.1 Report on products

The agent purchase list is generated daily, weekly and it lists the products that are

registered and supplied with a day or a week basis as long as a purchase is made. It can

be done by selecting a range between dates as shown below

32

Click BackThe Products Report

product id product name product rate product quantity total amounts datep1000 Kb Cake Bread 1600 656~ 88S88 2008-03-0

122 Half Kb Ord 2000 2000 4000000 2008-03-0444 Kb Cake Bread 100 45000 4500000 2008-03-10908S Vmi Cake 454545 6 30454515 2008-03-10565 Idlobread 56 6 3912 2008-03-1114 SpecialBread 500 600 300000 2008-03-11p1000 Kb Cake Bread 1600 656~ 88888 2008-03-0p122 HalfKboOrd 2000 2000 4000000 2008-03-0444 KioCakeBread 100 5000 4500000 2008-03-109088 Van Cake 454545 6 30454515 2008-03-10565 Halflcilobread 56 6~ 3912 2008-03-1114 SpedaiBread 500 600 300000 2008-03-11

Form 16: Reports on products

4.8.2.2 Report on Sales made

This report shows the various Sales at the Bakery on a given day or week.

Click BackThe Sales Reports

sales Id product Name quantity sold date

12 51565 1000000 2008-02-19900 p900 400 2008-03-0blOO p45 1689-0 2008-02-05s013 pl4 68900 2008-02-29slO plO 2098 2008-03-04slOO p1234 87000 2008-03-0s14 p 23 1500 2008 02-2add ssss wthhy 2008-02-20sjhjh yf~hb fclf 2008-02-2tgy~ 6rt66 5r65r6t5r 2008-02-2

88 Kb Cake Bread S98 2008-03-10

Form 17: Sales Report

4.8.2.3 Report on Stock available

This shows the stock that is available in the store for baking their products this is done

by the Production Manager to ensure that there is a constant supply to the sales

department.

CHAPTER FIVE

5,1 Evaluations

The BMIS designed for Hot Loaf Bakery is able to make work and improve on the efficiency

and effectiveness of the Bakery activities especially the sales, agent, returns, deliveries, stock

taking retrieval.

The system is good in terms of;

o Data validation and verification: This has been achieved by use of JavaScript that

ensures that the user enters only what the system requires i.e. avoids entry of garbage

into the system and as is widely believed in the computer world “Garbage in “leads

to “Garbage out” “GIGO”

Easy Search and Look up: The system makes the search of specific records easy and

simple. it also enables or facilities quick, formatted and easy daily and weekly report

generation

o The system is platform independent: since it was designed using php MyAdmin and

it’s related technologies and platform independent then that implies the System can

run on any platform if it is configured properly, that’s on the server and even stand

alone computers.

o The system was designed using Apache Server which if installed on a central server

can provide client server services. I.e. can accommodate sharing of resources

through a network. This absolutely enhances data sharing among the various users.

o The system is able calculate some quantities when on click button is placed hence

improving on the efficiency of the system.

o Its simple graphical user interface makes it easy to navigate in.

5,2 Limitations of the system

To login into the system one must have a specified password. I.e. the administrator, the

sales manager, the production manager.

o Despite the friendly user interfaces there is need for the user to have some basic

computer skills to be able to navigate easily and first around the system

System logs are only configurable on the Apache Server. The Administrator has to

choose the appropriate location to save these Log files or it must be first on a wamp

server on stand one computers.

5~3 Problems Encountered

Some of the information that the researcher would have liked to know was kind of

confidential especially the financial related transactions. This kind of information narrowed

the scope for the researcher.

The php MyAdmin technology was Very new too and hard to me and it required going into

a “wild” search. This was due to the fact that the library lacked current books that dealt with

the php technology and being a new programming technology.

The other big problem accounted was the central server that has been on and off hence it

has not been possible in time schedule.

5~4 Future research Areas

The researcher realized there is still room for further improvement on the system. Any

improvements should be made on the basis of the already developed system to cater for any

shortcomings that may have been overlooked by the researcher.

The system can be modified to suit the following areas:

Whole Productions department

Quality Assurance department

Distribution department

Transport department

5~6 Recommendations

The researcher recommends the following:

~ The current system at the bakery that is manual should be phased out completely

though they have an Internal BMIS system that works in all Departments.

3

8 The Bakery should employee a systems administrator who will be responsible for the

maintenance of the BMIS system

9 All the Customer related details should be entered on a daily basis for this will enable

easy data manipulation since the date is generated automatically.

• The system should also be expanded to include the other many departments

especially the whole production sector at the Bakery and if possible be uploaded to

the World Wide Web so that on line can be made any time and instantly.

5,7 Conclusion

The BMIS has achieved all the mentioned Objectives of the system; the system is able to

generate reports and searches when needed. The system is able to post, update and delete

data from the database. The system also can search for a particular record from the database.

Thus, the system has been a success to both the system developer/designer and there is

hope that the system will make the work of the Bakery very easy, since it’s a computerized

system.

.3

APPENDICES

5d References

1. Information systems- [Article by: THEOPHILUS B.A...ADDO] (business

Encyclopedia) and (dictionary of Business Terms, 33rd edition by jack P.Friedman,

published by Barron’s Educational series,) http://wwxv.answers.com/informatjon

systems (retrieved 29th August, 2009).

2. Information systems (dictionary of Business Terms, 33rd edition by jack P.Friedman,

published by Barron’s Educational series,) http://www.answers.com/information

systems (retrieved 09th September, 2009).

3. Information systems- [Article by: CIBORRA] and (dictionary of Business Terms, 33rd

edition by and published by Ciborra’s Educational series,)

http://www.answers.com/information systems (retrieved 01st, September, 2007).

4. Newbury house Dictionary (2007) retrieved on 3rd September 2007 from

http: / /en.wikipedia.org/wiki/management.

5. Haag, Stephen; Macye Cummings, Donald J. McCubbrey, Alain Pinsonneault, Richard

Donovan (2006). Management Information Systems for the Information Age

6. Requirements [Online] retrieved on 02”<~ September2009) from

http: / /en.wikipedia.org/wiki/reqiurements/Information-systems.

7. http: / /www.bariflagroup.com/thebarillagroup/companyprofile/

8. Home baking at its best.mht (2007) retrieved on 23rd august 2009 from

http://en.wiltipedia.org/wild/types of bakeries.

9. Bakery Management Corporation, baking management. Baking-net.com retrieved on

10th semptember 2009 from http: //baking matiagement.

10. Advantages of Management information system retrieved on 03rd September2009)

from http://en.wilcipedia.org/wilti/ advantages of management information systems.

11. The Economist [on line] 4 March 1995 retrieved on 23rd July 2009 from

http: / /en.wikipedia.org/wiki/information-systems.

12. Sales Management [Online] retrieved3othjuly2009) from

http: / /en.wikipedia.org/wiki/sales-managements.

13. Information System, [Online] retrieved on 27th June, 2009 from

http: / /en.wikipedia.org/wiki/information-systems

37

14. Advantages of information systems retrieved on 03~ june2009) from

http://en.wikipedia.org. SCHIEFER

16. Research and Markets [Online] retrieved on 02~~ September2009) from

http: //en.wikipedia.org/wiki/researchandmarket/Information-systems. The 2007-

2012 Outlook for Retail Bakery Breads and Rolls Excluding Bagels in Greater

China - Market Research Reports - Research and Markets.mht

I 8. Interview (2007) [online] retrieved on 3~ July 2009 from

http: / /en.wikipedia.org/wiki/healthlinks.washington.edu/howto/measurement/glossary

19. Observation (2007) [online] retrieved on 3~ July 2007 from

http://en.wikipedia.org/wiki/observation

38

5~2 Interview Guide/Questionnaire

Respondents’ particulars:

Surname

Other Name

Sex: Male [] Female [j

Job title/position

General Information

1. When was the Bakery Started?

2. Who are the founders of this Hot loaf Bakery?

3. What is main product produced?

4. How do you categorize your products?

5. What is the organizational structure of the bakery ie from the General Manager up to

Store keeper?

6. What are various prices/rates of the different products that are produced at the bakery?

7. What are the procedures followed for one to become an agent/constant customer?

39

8. How do you store your records at end of the day?

9. How do you view reports? I.e. sales, returns, stock takings, finished products?

Setbacks

What are the problems associated with the currents system used at the bakery

What are the areas would you like to see improved or changed in this system

40

5~3 System codes

How to login into the system <script type”text/javascript~> innerHeight!=document.MMpgH)

<?php echo “<?xml <!—-var imagel=new ImageQ location.reloadQ;version \“ 1 .0\” encodingz \“iso- imagel .src= “logo.jpgt’ }8859-1\”?”.”>”;?> var image2=new ImageQ MM_reloadPage(true);<!DOCTYPE html PUBLIC image2.src=”cakes.jpg” function MM_frndObj(n, d) {//W3C//DTD XHTML 1.0 var image3znew Images //v4,01Transitional//EN” irnage3.srcz”burns.jpg” var p,i,x; if(!d) ddocument;“http: / /www.w3.org/TR/xhtmll / var image4znew ImageQ if((pn.indexOf(”?”)) >O&&parent. frDTD/xhtmll -transitionaLdtd”> image4.srcz “breadi .jpg” ames.length) {<htmlxi~s “http://~~~.w3.org/ 1999/ //--> dparent.frames[n.substring~+ 1)] .dxhtml”> </script> ocument;<head> <script language’ ‘7avaScript” n~n.substring(0,p);} if(! (x= d[n])&&d<title>login< /mle> type “text/JavaScript~> .all) xd.all[n]; for

<!--<meta http~equivz “Content-Type” (i’O;!x&&i< d.forms.length;i+ +)“text/imiil; charset=iso- function xzd.forms [i] [n];

8859~111 /> MM_reloadPage(init) {if(initz true~<script type~z “text/javascript”> with(navigator) {if forQO;!x&&d.layers&&i<d.layers.lefunction display_quote2Q { (~appName = “Netscape”)&&~parse ngth;i+ +)if(confirm(” Do you Want To E)dt Int(appVersion)==4)) { xzMMfindObj(n,d.layers[i].documsystem?”)) { ent);window.closeQ document.MM_pgW=innerWidth; if(!x && d.getElementByld)} document.MM_pgH=innerHeight; xzd.getElementByld(n); return x;} onresizezMM_reloadPage; } }</script> else if function MM_validateFormO {<scriptlanguage’z “JavaScript” (innerWidth! document.MM_pgW //v4.0src= “gen_validatorv2.j s” I I vartype “text/javascript”> </script> i,p,q,nm,test,num,min,max,errors

45

number between ‘+min+’ and

} } } else if (test.charAt(O~ ==

errors += ‘~ ‘+nm+’ is required.\n’;

}} if (errors) alert(’The following

error(s) occurred: \n’+ errors);document.MMreturnValue =

(errors = =

}

<tr>

<td height=”190”></td><td colspanz”5”bgcolor= “lavender”> <formname”form2” id=”form2”method=”posi” action=”><palign=”center”> <imgsrc=Hbread%2Opic/logo.jpg~ name=”slide”width”453” height=”202” id= ‘slide”/></p></form> </td><td></td>

<tr><td height”19”></td><td> </td><td> </td><td></td><td> </td><td> </td>

<td></td></tr><tr>

<td height=”168”></td>

<td> </td><td> </td>

<td colspan=”2” rowspan=”2”valign= “top” bordercolor= “#FFFFFF”bgcolor= “lavender”> <form act onz”login.exec.php” method=”post”name”login.php” id”forml”onsubmit= “MM_validateFormCusername’,”,‘R’,’password’,”,’R’);remrndocumentMMreturn\ralue”><p alignz”center”><fontcolor”#FFOOOO” size~”+2”>Specify theUserName And password ToLogin</font> </p><table width”89%”border” 1”>

<tdbgcolor~”lavender”> <fontsize=”+2”>UserName</follt></td><td><font size”+2”><input namez”username”id=”username” /></font></td></tr><tr><td height=”25”> <fontsize” +2” >PassWord</fo,~t> </td><td><font size~”+2”><input name “password”type”password” id~”password” /></font></td></tr><tr> <tdheightzz”26”colspan”2” > </td></tr></table><p align~z”center”> <font size”+2”>

<body bgcolor= “lavender”><table widthz”961” border=”O”cellpadding= “0” cellspacing= “0”>

46

<input name=”enter” type”submit”id=”enter” value”ENTER” /> <input name=”cancel” type”reset”id=”cancel” value”CANCEL” /></font></p></form><div align”center”><scriptlanguage=”JavaScript”typez”text/javascnpt”>var frmvalidator = new\Talidator(”login.php”);frmvalidator.addValidation(”username”,” maxlen=20”,”username shouldnt exceed 20characters”);frmvalidator.addValidation(”username”,”req“,“Please enter username”);frmvalidator.addValidation(”usernamc” ,“ alpha”,”username field should contain lettersonly”);frmvalidator.addValidation(”password”,”maxlen=20”,”password shouldnt excecd 20characters”);frmvalidator.addValidation(”password” ,“req“,“Please enter password”);frmvalidator.addValidation(”password” ,“alnum”,”password field should ~—-“);

</sclipt> <p> <ahref=”javascript:display_quote2Q”> <strong><fontsize=”+2”>Exit</font></strong></a></p></div></td><td> </td><td rowspan=”3” > <p> < /p><p> </p></td></tr> <tr> <td height”91”></td>

<tdbgcolor “#lavender”> <palign”center” ><fontsize” +4”>BMIS</font> </p>

valign”top”

<script type”text/javascript”> <!--

//variable that will increment through theimagesvar steplfunction slideitQ//if browser does not support the imageobject, exit.if (!document.images)returndocument.images.slide.src=eval(”image” +step+”.src”)if (step<4)step++elsestepl/ /call function “slideitO” every 1.5 secondssetTimeout(”slideitO”,2500)

slideitO</script></p> </td><td> </td><td valign”top”

bgcolor”lavender”> <p> </p><p><font

size”+4”>BMIS</font></p></td>

<tr><td height=”37”></td><td><divalignz”right”> <em> </em> </div> </td><td> </td>

<td><em> <fontcolorz”#FFOOOO”size” +3” > QualityTastes AncIHealth</font></em> </td><td> </td><td> </td></tr><tr>

<td height”19”></td><td> </td><td> </td><td> </td><td> </td><td> </td><td> </td></tr>

</table></body></html>How to add sales<?php$salesid trim($_POST[’salesid’]);$product_id = trim($_POSTCproduct_id’]);$agent_id = trim($_POST[’agent_id’]);$quantity_soldtrim($_POST[’quantity_sold’]);$date = trim($_PQST[’date’J);$db_handle = mysql_connect~Iocalhost’,‘aruhozo’,’bmis8l 1’);if(!mysql_select_db~bmis’,$db_hand1e))

{ echo “Could not connect to thedatabase”;

} else {$query “insert into add_salesvalues(’$sales_id’, ‘$product_id’, ‘$agent_id’,‘$quantity_sold’, ‘$date’)”;$result = mysql_query($query,

$db_handle);

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if(!$result){ echo “Could not date therecord”;

else { echo “record added successfully”;

?>How to add products into the database

<?php$salesid = trim($_POST[’salesid’});$productnamctrim($_POST[’productname’]);$agentid = trim($_POST[’agentid’]);$quantitysoldtrim($_POST[’quantitysold’j);$datetrim($_POSTrdate’j);echo date(”Y-m-d”);$ddate(”Y-m-d”);//$dddate(”Y-m-d”);if($date!$d)

{echo “wrong date”;echo’<p><a href=”addtarget “_self” > EnterDate</a> </p>’;exit;

} {$db_handle=mysql_connect(’localhost’,‘anthozo’,’bmis8l 1’);ifQmysql_select_db~bmis’,$db_handle))

{ echo “Could not connect to thedatabase”;

else {$query=”insert into addsalesvalues(’~sa1esid’, ‘$productname’, ‘$agentid’,‘$quantitysold’, ‘$date’)”;$result = mysql_queiy($query,

$db_handle);ifQ$result) {

echo “Could not add sales”;

}else {

echo “sales added”;header(”Location:addsalessales.htm”);

} }?>

How to add stock into the database<!DOCTYPE HTML PUBLIC<html><head><title>Produciion Section</title><meta http-equlv “Content-Type”contentz”text/html; charset=iso-8859-1’></head><body bgcolor “lavender”><font size”+2”><div align”center”><fontsize” +3”>Daily StockTaking</font> </div align”center”></font><div align”center”></div><formmethod”post”id=”stocktaking”><div align”center”><div><table width”45%” height”227”border”O” align”center” cellpadding”O”cellspacing”O” bgcolor “lavender”><tr bgcolor”lavender”><tdcolspan”2” > <divalign”center”></div> </td></tr><tr>

<tdwidth”46%”> <fontsize=” +2”><strong>Stockname</strong> </ font> < /td><td width”54%” ><font size”+2”>

<select name “stock_name”id=”stock_name”><option>flour</option><option>yeast 2 in 1</option><option>yeast brown</option><option>tam</option><option> sugar</option><option>baking powder</option><option>cooking oil</option><option>calcium</option>

<option>mixed spices</option><option>vanilla lic~uid</option><option>eggs< /option></select></font> </td></tr><tr><td> <fontsize” +2”> <strong>Stockid</strong> </font> </td><td> <font size”+2”><inputname”stock_id”type=”text”id”stock_id” maxlengthz”5”></font></td></ tr><tr><td><fontsize”+2” > <strong>OpenStock</strong> </ font> < /td><td> <font size”+2”><input name”open_stock’ type”text”id”open_stock” maxlength” 15”></font></td></tr><tr><td> <fontsize” +2”> <strong>InStock</strong></font></td>

sales.htm”Real

action”stocking.php”name “stocktaking”

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<td> <font size=”+2”> </div><div align=”center”></div> <div <tdwidth”13”<inputnamet”in_stock” type=”text” align=”center”> bgcolor”lavender”> </td>

id”in_stock” maxlength=”l 5”> <input type=”submit” name=”Submit” </tr><tr> <tdheight=”347”</font>< /td> value=”Save”> bgcolor”lavender”>C]ick</tr>        togo<ahref=”productionphp”><tr>    <input type=”reset” Back</a></td><td> <fontsize “+2”> <strong>Out name=”Submit2” <td valign”top”

Stock</strong> </font> < /td> value=”Cancel”>  <a bgcolor”lavender” > <form<td> <font size” +2”> href”/production.php” >Back </a> name=”finished_products” id”forml”<inputname=”out_stock” type”text” <p> <em><fontsize~” +2” >Quality method”post”id~”out_stock” maxlength” 15”> Tastes</font> </em> <em> < font action” frnished_productsaction.php”></font> < /td> size” +2”>And <tablewidth=” 1 00%”border” 1”</tr> health</font> < /em> </p> bgcolor=”lavender”><tr> <td> <fontsize” +2”> <strong>Closi </div> <tr>ng Stock</strong> </font> </td> </div> <tdwidth=”32%” >Date(<font<td> <font size” +2”> </form> color”#FFOOOO” >yy-mm-<inputname”closing_stock”typetcxt” < /body> dd</font>)</td>id”closing_stock” maxlength=” 15”> </html> <td width=”68%’ > <input name=”date”</font></td> How to add finished products into the type”text” id”date” size”12”< /tr> <ix> database maxlength”l 0” /><td> <font <script 1anguage~”JavaScript” </td>

size” +2”> <strong>Date< /strong> </fo src”gen_validatorv2.js”nt> </td> type “text/ javascript” > </script> <tr> <td>Product id</td <td> <input<td> <font size= “+2”> </head> name”product_id” type”text”<input name=”date” type “text” id=”date” <body> id=”product_id” maxlength”5” /> </td>maxlength “10”> <table width”790” height”555” </tr></font> < /td> border”O” cellpadding”O” <tr></tr> cellspacing”O” bgcolor”#66CCFF”> <!- <td<td> <select name=”product_name”<tr> -DWLayoutTable--> id= ‘product_name”>

<tdheight”26”> <font <ix> <td width” 194” height”41” <option>select< /option> <option>Halfsize” +2”> <strong>Remarks< /strong> < bgcolor”lavender” > </td> Kb Ord</option>/font></td> <td width”583” <option>Klo Cake Bread </option><td> <font size=” +2”> bgcolor”lavender” > <div <option>Half kilo bread </option><input name”remarks” type”text” align”left”><font <option>Special Bread </option>id”remarks” value” maxlength”30”> size” +3” >    & <option>Van Cake</option></font></td> nbsp;Finished <option>Ord Cake </option></tr> products</font> </div> < /td> <option>Square cake </option></table> <option>Ord. Biscuits</option>

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<option>Brown Bread</option><option>Special Dgnts< /option><option>Sweat Rolls </option><option>Plain Dgnts </option><option>Buns </option></seleci></td></tr><tr><td>Product Quantity</td><td><input name=”product_quantity”type=’text” id=”product_quantity”maxlength=”15” /></td></tr><tr>

<td>Clean Products</td><td> <input name”clean_producrs”

type”text” id”clean_products”maxlengthzz”15” /></td></tr> <tr> <td>Damages</td><td> <input name”damages” type=”text”id=”damages” maxlength=” 15” /> <inputnamc=”damage” type”button”id=”damage” onClickzz”doMathO”value=”damage”> </td></tr><tr>

<td>Issued by</td><td> <input

type”text”maxlengthz”20” /> </td>

</ tr><tr>

by</td><td height=’23”>Recieved

<td><input name=”recieved_by”id= “recieved_by”

<p align”center”><input type”submit” name=”Submit”value=”STQRE” /> <input type”reset” name=”Submit2”value”CANCEL” /></p></form><scr1ptlanguage=’~JavaScript”type”text/javascript”>varfrmvalidator=new~

frmvalidator.addvalidation(”product_id”,”maxlen~z5”,”product id shouldnt exceed 5characters”);frmvalidator.addValidation(”product_id”,”req”,”Please enter product id”);frmvalidator.addValidation(”product_id”,”nurneric”,”product id field should containnumbers”);frmvalidator.addValidation(”product_name“,“dontselectO”,”Please choose productname from the list”);frmvalidator.addValidation~’product_quantity”,”req”,”Please enter product quantity”);frmvalidator.addValidation(”product_quantity”,”maxlen=20”,”Max length for productquantity is 15”);frmvalidator.addvalidation(”product_quantity”,”numeric”,”Wrong input for productquantity”);

frmvalidator.addValidation(”clean_products“,“req”,”Please enter clean products”);frmvalidator.addValidation(”clean_products“,“maxlenz 1 5”,”Max length for cleanproductsis 15”);frmvalidator.addValidation(”clean products“,“numeric”,”Wrong input for cleanproducts”);

frmvalidator.addValidation(”darnages”,”req“,“Please enter damages”);fmvalidator.addvalidation(”damages”,”maxlen15”,”Max length for damages is 15”);frmvalidator.addvalidation(”damages”,”numeric”,”damages field should contain onlynumbers”);frmvalidator.addvalidation(”issuedby”,“req”,”Please enter the name”);frmvalidator.addValidation(”issuedliy”,”maxlen 15”);frmvalidator.addvalidation(”issuedby”,“alpha”,”wrong input the field should containlettersonly”);frmvalidator.addvalidatjon(”recieved_by”,”req”,”Please enter name”);frvalidator.addvalidation(”recieved_by”,”maxlenl5”,”Max length for name is 15”);frmvalidator.addValidation(”recieved_by”,”alpha”,” the field should contain letters”);</script><script language”JavaScriptl .2”>/~Number check script-By J avaScript Kit (www.javascriptkit.com)Over 200 free scripts here!

function checknumberQ//var

xdocument.add_products.phone.value//var anum/(~\d+$) I (‘~\d+\.\d+$)/if (anum.test(x))testresulttmeelse{alert(”Please input a valid Phone number!”)testresultfalse

return (testresult)

name”issued_by”id”issued_by”

type”text”maxlengtli”20” /></td>

</tr></table>

50

</script> echo’<p> <a liref”add_remms.html”<script> health</font> </em> </font> < /p></td targetz”_self’>Enter Realfunction checkbanO { > Date</a> < /p>’;if <td bgcolor= “lavender’ > < /td> exit;(documentlayers I I document.all docume </tr> }nt.getElementByld) <tr> //if($date>$dd)return checknumberO <td heightz”155” //{else bgcolor=”lavender”> </td> //echo”date is invarid”;return true <td bgcolor=”lavender”><div //exit;

} align=”center” > </div> </td> / / } $db_handle</script> <td bgcolor”lavender” > </td> mysql_connect~localhost’,<script> </tr> ‘aruhozo’,’bmis8l 1);

</table> if(!mysql_select_db(’bmis’,$db_handle~)/~Current date in form credit: </body> { echo “Could not connect to theJavaScript Kit (www.javascriptkit.com) </html> database”;Over 200+ free scripts here!*/var mydate=new DateO How to add returns into the database elsevar theyearmydate.getYearQ <?php {if (theyear < 1000) $date = trirn($_POST[’date’j); $query”inser tinto adcLreturnsthcyear+ 1900 $agent_id = trim($_POST~’agent_id’]); value s(’$date’,’$agent_id’,’$product_id’,’$quavar thedaymydate.getDayQ $product.jd ntity_taken’,’$rate’,’$quantityreturned’,’$quvar themonthmydate.getMonthQ+ I ttim($_POST~product_id’]); anthy_sold’,’$amounts_payable’)”;if (themonth<10) $quantity~taken $result = mysql_query($query,themonth”O” +themonth trim($j~OST[’quantity_taken’]);$ratetrim($ $db_handle);var thedaymydate.getDateQ _POST~’rate’]); if(!$result~ {if (theday<10) $quantity_returned echo “Could not add the record”;theday”O” +theday trirn($_POST~quandty_returned’]); }var displayfIrsttheday $quanthy_sold else {var displaysecondthemonth trim($_POST~quantity_sold’j); echo “returns added”;var displaythirdtheyear $amounts_payable header(”Location:add_returns.html”);document. finished_products.date.value=dis trim($..POST~amounts_payable’j); }playthird+”-”+displaysecond+”“+displayfirst echo date(”Y-m-d”);</script> $ddate(”Y-m-d”); How to search stock

<p> <em> <font color”#OOOOOO” //$dddate(”Y-m..d”); <body bgcolor”lavender”>size” +2” >Quality Tastes</font></em> if($date!$d) <?php<font color”#OOOOOO”><em><font { $username “aruhozo”;size”+2”>And echo “wrong date”; $password = “bmis8ll”;

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$database = “bmis”;/ /$server “database.ics.must.ac.ug”;$server “locaihost”;

$date2 trim($PQSTCdate2’]);$date3 = trim($PQST[’date3’j);$db_handle mysql~connect($sewer,

$username, $password);$dbjound = mysqlselect_db($database,$db_handle);$query “select * from stocking where

date BETWEEN ‘{$date2}’ AND‘{$date3}’’;

$results = mysql_query($query,$db handle);if ((!mysql_num_rows($results))>0)

{ //echo mysql_num_rows($resufts);echo“<No stocking item found in thedatabase>”; }echo ‘<table border=”l” align =

“center”>’;echo mysql_num_rows($results);echo ‘ Stocking item Found in the

database’;echo ‘<p>’;

echo ‘<tr><th>stockname</th><th>stock id</th>’;

echo ‘<th>open stock</th><th>instock</th>’; echo ‘<th>outstock</th><th>closing stock</th>’;echo‘<th>date</th><th>remarks</th></tr>

while ($aak = mysqljetch_assoc($results))

echo ‘<tr><td>’;echo $aak[’stock_name’];echo‘</td> <td>’;

echo $aak[’stock id’]; echo ‘</td> <td>’;

echo $aak[’open stock’];echo ‘</td> <td>’;echo $aak[’in_stock’j;

echo ‘</td> <td>’;echo $aak[out stock’];echo ‘</td><td>’; echo

$aak[’closing_stock’];echo ‘</td> <td>’;echo $aak[’date’];echo

‘</td> < td>’;echo $aak[’remarks’];echo ‘</td><td>’;}?><a href=”<font face”G-ramond”size”+2”>Click to go<ahrefz “javascript:histoi-y.back(l)”><em> <strong>Back</strong> </em> </a>”

How to search finished products fromthe database<body bgcolor”lavender”><?php $username “aruhozo”;$password “bmis8ll”;

$database = “bmis”;/ /$server = “database.icsmust.ac.ug”;

$server “locaihost”;$db_foundzmysql_select_db($database,$db_handle);$query = “select ~ from flnished~products

where date BETWEEN ‘{$datel}’ AND‘{$date2} “;$resuits mysqlquery($query,$db_handle); if((!mysqlnum_rows($resuits)) >0){ //echo mysql_num_rows($results);

echo “<No finished product found in thedatbase>”;

echo ‘<table border”l’ align“center”>’;echo mysql_num_rows($resuits);

echo ‘ finished products Found in thedatabase’;echo ‘<p>’;echo’<tr> <th>date</th><th>productid</th>’;echo ‘<th>productname</th><th>product quantity</th>’;echo’<th>ciean

products</th> <th>damages</th>’;echo’<th>issued by</th> <th>recievedby</th></tr>’;wbjie (~aakInysqlfetch_assoc($resnits))

{ echo ‘<tr><td>’;echo $aakrdate’]; echo ‘</td><td>’;echo $aakrproduct id’];echo ‘</td><td>’;echo $aak[’product_name’]; echo‘</td> <td>’;echo $aak[’product_quantity’] ;echo‘</td> <td>’;echo $aak[’clean_products’]‘</td> <td>’;echo $aakamages’];echo ‘</td><td>’;

echo $aak[’issued by’];echo ‘</td><td>’;echo $aak~’recieved_by’];echo ‘</td><td>’;

<a href” <font face”Gramond”size”+2”>Click to go<ahref”javascript:histoiy.back(l)”><em> <strong>Back</strong> </em> </a>”

echo

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a bakery management information system (bmis) case …

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