a digital approach to manage your campus...

A Digital Approach to Manage Your Campus Activities

InfotechMantra Solutions (P) Ltd. Omaxe Residency Sector-7 Gomti Nagar Extension, Lucknow

Phone: +91 7755 841 444 Email: [email protected] Link: www.infotechmantra.com

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The only educational ERP you need for totally automating your entire campus. A management solution for institutions that is easiest to use, fastest to implement with the best results. As schools, colleges and universities must do more with less in the face of mounting competition, shrinking budgets, uncertain futures and student demands for evolving new media, DigiCampus has a product that is the complete solution.

DigiCampus

In today’s world that is in total control of technology, administration & management of organizations, particularly educational institutions, has become a tiresome and intricate task. It requires careful planning, systematic approach and accurate control of administrative processes to attract the best students, produce best results and project the best image. Coupled with tight competition from the industry, these institutions are increasingly seeking the help of information technology to improvise their facilities and maintain a competitive edge to their educational business. Welcome to the extremely efficient, systematic, comprehensive and sophisticated yet user friendly automated digital environment called ‘DigiCampus’, an ERP solution specifically for the education industry. DigiCampus is fully integrated, automated, ERP system that has solutions of being dedicated to activities associated with managing the student learning, assessment. Its integrated and web approach

reduces management costs, minimizes paper and brings in accountability in every single operation, enhancing communication among students, teachers, management staff and parents. Its single sign on feature gives flexibility to integrate with existing or new software systems. DigiCampus leverages institution to reach out to public, parents and prospective students. This gives chance for fund raising opportunities and more student admissions every year. DigiCampus is a unique and comprehensive ERP product with an interactive platform for all entities viz. Students, Teachers, Management, Parents, Guests, and Experts of an educational institution. This education ERP very gracefully handles all the requirements for easy school / college management as it has been designed after understanding the different processes & approaches adopted by different kinds of educational institutes. DigiCampus connects prospective students, current students, faculty and alumni through portals to manage admissions, registration, student records,

Overview



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• Institute Details, Academic Programs, Academic Sessions, Semesters, Classes

• Record Maintenance and tracing of Admission Cell, Front Office, Back Office, Security

• Role Management

INSTITUTE ADMINISTRATION

• Multi-year records keeping system, ID Cards • Class-wise students details including academic,

personal, families etc. • Search options by Registration Number, Name &

class-wise

Student Management

• Add/ Delete Departments, Staff Details, • Post Vacancies, Search & Evaluate Profiles, Generate

Offer Letter, Staff ID Cards, Send and Print Letters • Leave Management, Pay Slip Generation, Manage

Resignations/ Terminations

HR MANAGEMENT

• Simple and Easy Attendance Entry (Student & Staff), Daily Attendance Register, Individual Attendance in a date range

• Yearly individual & class-wise summary report, Attendance shortage list

ATTENDANCE MANAGEMENT



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• Easy creation of time table, anytime update can be done, facility to select learning / working day

• Day & Period settings, Daily time table, class and staff time table, view free staff.

• Avoid conflict in timings, Optimization of staff

TIME TABLE

• Teachers can upload & download Assignments / Notes • Online submission of assignments & notes by students • Teachers can view the assignments submitted and can

give comments on the same

ASSIGNMENT

• Add and Create exams for classes, export exams • View and export examination report, Institute report,

individual student report • View Student-wise and subject-wise marks, student

ranks

EXAMINATION MANAGEMENT

• Record students performance by term • Term opening, mid term and end term • Continuous assessment tests as well as specifying how

each contributes to the overall assessment per subject for a term

PERFORMANCE MANAGEMENT



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• Define Fee class-wise, session wise, Fee Payment, Fees Receipt, Admission Fees Receipt, Fees due report

• Claas-wise fees status, Category-wise fees status, Student Fees card

FEES MANAGEMENT

• Define Payroll for staff – Allowance, Deductions, Annual Leaves, PF, TAX

• Payslip Generation - Employee Payslip, Payslip list • Create Loan, Issue Loan, Track Loan status

PAYROLL MANAGEMENT

• Accounting – Create account groups, ledger type • Transactions – Voucher Entry, Voucher List, Manage

Voucher • Reports – Balance Sheet, Ledger Summary

FINANCE MANAGEMENT

• Students Registration and Admission confirmation • Fee Alerts and Transport Alerts • Library Alerts, Result Alerts • Payroll Alerts, Attendance status • Special Announcements and Customized wishes

SMS NOTIFICATION SYSTEM



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• Design Institute transport – Route, Board List, Vehicle List, Driver List

• Vehicle allotment to Board, to Driver, Define Transport fee, View transport bills, Maintenance Details

• Reports – Driver Report, Vehicle report, Student-wise report, staff-wise report,

TRANSPORT MANAGEMENT

• Add/ Delete Product categories & Items, Add Supplier

• Generate Purchase Order, Goods Receipt Note, Goods Issue Note, Issue Return Note

• View Stock Details, Inventory Reports

INVENTORY MANAGEMENT

• Enable easier transaction of books, CDs/ DVDs and Journals with automation specifications of renewal and return dates

• Categorization of Library sections, Tracking of lost /scrap and damaged books with notification to responsible

• ONLINE PUBLIC ACCESS CATALOG (OPAC),

LIBRARY MANAGEMENT

• Manage Hostel and Dormitory building and rooms details, Allot and collect Items

• Check Rooms Availability, Room Allocation, View persons in hostel, Prepare bills, View details

HOSTEL MANAGEMENT



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• Provide Instant notification to all important circulars • Automated reach to parents and students • Separate messages for local circulars and notifications • Option to send notification to school Staff, Students,

individual or class-wise at a time

CIRCULARS & NOTICE

• Announcement of annual or other cultural or sports events at the institute

• Share the Images, Videos with Students, Parents and Staff • Display Birthdays, Thought of the Days to motivate the

staff and students

EVENT MANAGEMENT

• Provide different type of certificates to students and staff • Bonafied Certificate, Character Certificate, Eligibility

Certificate, • Experience Letter, Attempt Certificate, Undertaking Letter

CERTIFICATIONS

• Create and update important information to manage the institution

• Add/ Delete Important Links, Articles • Help Desk

KNOWLEDGE BASE



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a digital approach to manage your campus...

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