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Eureka! Mersey

Pre-Qualification Questionnaire – Exhibition Fit-out | Eureka! Mersey | May 2020

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Eureka! MerseyPre-Qualification Stage: Exhibition Fit-out ContractAppendix 1: Pre-Qualification QuestionnaireMay 2020

Eureka! Mersey

Appendix 1

Pre-Qualification Questionnaire

A. ORGANISATION AND CONTACT DETAILS

A1 Trading Name of Business.

A2 Former Trading Name(s) (if applicable)

A3 Registered Name of Business (if different from A1).

A4 Main address for correspondence.

A5 Registered Office address (if different from above).

A6 Company Registration Date Registration Number

A9 Name of person applying on behalf of the business.

A10 Position or title in the business of the person named in A6.

A11 Telephone Number of the person named in A6.

A12 E-Mail address of the person named in A6.

A13 Is the business a sole trader, partnership, private limited company, public limited company, limited liability partnership, co-operative, voluntary organisation or other? (Please specify)

A14 Please provide the business’ VAT Registration Number (if the business has one).


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B. GROUNDS FOR MANDATORY REJECTION

Important Notice:If you answer ‘YES’ to any question in this section it is very unlikely that your application will be accepted. If you answer “YES”, please set out (in a separate Annex) full details of the relevant conviction and any remedial action taken subsequently.

Please state ‘Yes’ or ‘No’ to each question.

Answer

Has your organisation or any directors or partner or any other person who has powers of representation, decision or control been convicted of any of the following offences?

(c) conspiracy within the meaning of section 1 or 1a of the Criminal Law Act 1977 or article 9 or 9a of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA;

(d) corruption within the meaning of section 1 of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906 (as amended); where the offence relates to active corruption

(g) the offence of bribery, where the offence relates to active corruption; the offence of bribery within the meaning of section 1 or 6 of the Bribery Act 2010;

(j) fraud, where the offence relates to fraud affecting the financial interests of the European Communities as defined by Article 1 of the Convention relating to the protection of the financial interests of the European Union, within the meaning of:

(iii)the offence of cheating the Revenue;

(vi)the offence of conspiracy to defraud;

(ix) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;

(xii) fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;

(xv) defrauding the Customs within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;

(xviii) an offence in connection with taxation in the European Community


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within the meaning of section 71 of the Criminal Justice Act 1993; or

(xxi) destroying, defacing or concealing of documents or procuring the extension of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 9 of the Theft Act (Northern Ireland) 1969;

(xxiv) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or

(xxvii) making, adapting, supplying, or offering to supply articles for use in frauds within the meaning of Section 7 of the Fraud Act 2006;

(m) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002;

(p) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46, or 47 of the Proceeds of Crime (Northern Ireland) Order 1996; or

(s) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or

(v) any other offence within the meaning of Article 45(1) of Directive 2004/18/EC as defined by the national law of any relevant State.


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C. ECONOMIC & FINANCIAL STANDING

Financial Information

C1 What was your overall turnover in each of the last two financial years?

£ ___________

for year ended

/ /

£ ___________

for year ended

/ /

Please provide the information indicated below

C2 A copy of your audited accounts for the most recent three years. This information must be submitted in order to be considered. (question not scored but supports C1)

Documentation enclosed Yes [ ] No [ ]

C3 Please provide the name and address of bankers to whom reference can be made, if deemed required (question not scored):

C4 What percentage of your projected Turnover for 2020/ 2021 is secured?

C5 Please provide an assessment of how the Coronavirus pandemic has impacted on the financial position of your organisation and the status of existing orders.

C6 Have you been involved in any disputes within the last 5 years? Please provide details of dispute where applicable.


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C7 Within the last 3 (three) years, has the organisation had to pay Liquidated Damages or had payment deducted from monies arising from failure to perform in accordance with contractual obligations?

C8 Has the organisation had any contracts terminated during the last 3 (three) years?

C9 Has the organisation had any contracts refused for failure to perform to the terms of the contract during the last 3 years?

C10 Has the organisation withdrawn from a contract prematurely during the last 3 (three) years?

C11 If the answers to any of these questions (C.5 – C.9) is Yes, please provide details (question not scored but the information provide will support the scoring of the relevant questions).


C12 Please provide details, below, of the organisations insurance cover you are able to provide, Professional Indemnity, Public Liability, Employers Liability and Product Liability.

Details should include:

Name of Insurer

Policy number

Renewal date

Limit of Indemnity

Please attach relevant information.



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D COMMERCIALD1

How long has the business been trading?

D2 Do you have a parent or ultimate holding company? (question not scored)

Please answer Yes or No

If Yes, please give details:

Name

Address

Postcode

Telephone Number

Date established

Company Registration Date Registration Number

D3

Please indicate below the principal areas of business activity of your company and

the percentage of turnover that reflects each area.

D4

a) How many employees do you currently employ?

DirectorsSenior managementMiddle management


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Operatives/DesignersAdministration

b) Please state the average number of employees over the last 3 years

DirectorsSenior managementMiddle managementOperatives/DesignersAdministration

c) Please state your staff turn-over figures for the last 3 years for:

DirectorsSenior managementMiddle managementOperatives/ DesignersAdministration

E. SUB-CONTRACTORS

E1 Please indicate, from the packages set out in section 5.4, what percentage will be carried out by your organisation and which will be sub-contracted.

E2 For the packages not being carried out by your organisation please nominate your proposed subcontractors, providing the name of the company, website details, your experience of working with each contractor and why you feel they would be best suited, with the skills and experience to deliver the scope. Please provide a project example for each sub-contractor that supports your choice.

Please use the table provided in Appendix 2 to answer this question and provide project examples for each sub-contractor as separate sheets. (max 2 x A4 pages per company)

E3 How do you successfully manage subcontracted work in terms of cost, programme, quality and health and safety? (max 250 words)

F. TECHNICAL & PROFESSIONAL ABILITY

F1 Please provide four case studies for similar types of multi-disciplinarily exhibition fit-out projects that you have either completed or are currently underway over the last 5 years. (this question will be scored of 12, doubling the scores in the criteria table on page 18 of the Instructions).

Please provide the following details for each:

Details of your role in the project with specific reference to acting as


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Principal Contractor.

Details of innovative design development, including the involvement of end user groups

The overall size of the building.

Scope and value of the contract.

Length of the build programme including the length off-site fabrication and installation

Detail of issues that have arisen and how they have been managed.

Details of any innovative approaches to delivery.

Please attach documentation set out under the above headings (max 3 x A4 pages per project)

F2 Please provide details of your company’s current workload commitments, showing the split of the types of sectors your companies works in. Please include timescales and budgets for each project and demonstrate, in reference to the delivery timescale indicated, that your organisation will have the capacity to deliver the Eureka! Mersey Fit-out works as currently indicated.

F3 Please provide a list of all the projects, including the details of the project type, over £1m that your organisation has delivered in the last 5 years. Indicate whether these were completed to programme and budget and where not, provide a reason why.

F4 Please provide a one-page C.V. for each key member from your organisation who will be working on the project (including no more than six people). Please also supply an organogram that demonstrates how the management structure links to sub-contractors, the Client Team and Design Team

Documentation enclosed: Yes [ ] No [ ]

F5 Is the organisation registered to any of the following standards and accreditations?

ISO 14001 Yes/No

ISO 9001 Yes/No

OHSAS 18001 Yes/No

CHAS Yes/No

Construction line Yes/No

Safe Contractor Yes/No

British Safety Council Yes/No

Consideration Constructors Scheme Yes/No

F6 If the applicant organisation is a subsidiary of another body, will that parent firm guarantee the applicant organisation contract performance as its subsidiary?

Yes [ ] No[ ] Not Applicable [ ]

F7 Identify the common issues / risks that you faced working on similar type of


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projects, and how you have successfully overcome them (no more than one A4 page):

Please provided relevant information.

F8 Please confirm that you have appropriate policies and staff training listed below. Please provide documentation:

Environmental Yes/ No

Equal opportunities Yes/ No

Criminal Records Check Yes/ No

Entitlement to work in the UK Yes/ No

Documentation enclosed: Yes [ ] No [ ]

G. HEALTH AND SAFETY

G1 Please give accident statistics of your organisation for:

Minor accidents: 2019 [ ], 2018 [ ], 2017 [ ]

Reportable Accidents: 2019 [ ], 2018 [ ], 2017 [ ]

Deaths: 2019 [ ], 2018 [ ], 2017 [ ]

G2 Do you have policies and procedures for the following (to be included at tender stage):

Health and safety Yes [ ] No [ ]

Safety Training Yes [ ] No [ ]

Risk Management Yes [ ] No [ ]

Issue & Use of PPE Yes [ ] No [ ]

Recording & Investigating accidents Yes [ ] No [ ]

COSHH Yes [ ] No [ ]

Assessing subcontractors Health and safety Yes [ ] No [ ]

Site Inductions Yes [ ] No [ ]

Environment, waste reduction and recycling Yes [ ] No [ ]


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G3 Have you received HSE notices in the past 5 years:

Yes [ ] No [ ]

If the answer to the above question (13.3) is Yes, please provide details.

Documentation enclosed: Yes [ ] No [ ] Not applicable [ ]

H. SUPPLIER STATEMENT

We certify that the information supplied is accurate to the best of our knowledge and that we accept the conditions and undertakings requested in the assessment.

We understand that false information could result in our exclusion from the tender process at any time, even after initial inclusion.

We also understand that it is a criminal offence to give or offer any gift or consideration whatsoever as an inducement or reward to any servant of a public body and that any such action will empower such body to cancel any contract currently in force.

Signed by:

Name: (in BLOCK CAPITALS)

Title:

Date: / /20

For and on behalf of:

This form should be signed by a Director, Partner or other authorised signatory of the organisation and returned with the PQQ.


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