A Guide to Hosting Visitors at Linked Learning Pathways

[DATE]

[NAME, ORGANIZATION]

Agenda

• Goal of School Visits• Preparation• Setting the Schedule• Hosting Visitors• After the Visit• Questions and Discussion

Goal of School Visits

Goal of School Visits

• Expose visitors to Linked Learning in action

• Build support for Linked Learning

• Build relationships and partnerships

• Help professionals feel comfortable engaging in a school environment

Before the School Visit

Making Guests Feel Welcome

• Send visitors directions in advance, including special notes on parking if needed

• Pre-arrange parking, and reserve space(s)

• Alert the appropriate staff of the scheduled visit

• Respect their time

• Represent your school professionally

Preparing for a Visit

• Contact your visitor to invite them• Set up a day and time, and ask by

what time your visitor needs to leave the school

• Plan a manageable and engaging schedule

• Identify teacher and student ambassadors

• Ask about any necessary accommodations for disabilities or other needs

Plan the Itinerary

SUGGESTED ACTIVITIES• Meeting to provide introduction to Linked Learning • Tour the facilities• Speak to a class about career paths• Attend a school assembly• Observe a class• Group activity• Project presentations

• Meet with teachers and/or students

Setting the Schedule

Schedule of Activities

• Stay flexible!

• Plans can change, have a back up

• Put your best foot forward

• You know your school or classroom best!

• Start and end on time

Hosting School Visitors

The School Visit

WELCOMING VISITORS• Inform appropriate office staff of visitors so that visitors

will feel welcome and be greeted by name

• Prep student and teacher ambassadors to greet visitors with a smile and handshake

• Provide clear directions of where to go

• Provide information on designated parking, seats, faculty bathrooms, etc.

The School Visit

DURING THE VISIT• Make sure people know your

guests so they feel welcome

• Help address their needs

• Guide the visit, but let them lead

• Answer their questions

• Smile and be positive

• Thank them for visiting

After the School Visit

Following Up

THANK YOU NOTE OR EMAIL • If possible, send a hand-written

note to show extra care

• Make specific mentions of the school visit

• Include additional information and factsheets

• Outline clear next steps, such as “become a mentor for a class project,” or “host a field trip”

Questions?

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