a manager's guide: how to lay off or terminate employees
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From our webinarTRANSCRIPT
![Page 1: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/1.jpg)
THE WEBINAR WILL BE BEGINNING SHORTLYTHE WEBINAR WILL BE BEGINNING SHORTLY
with HR Consultant Mike HarveyThursday, June 2, 2011 from 12 pm to 12:30 pm EDT
FOR AUDIO, YOU CAN USE EARPHONES OR YOUR COMPUTER SPEAKERS, OR YOU CAN DIAL IN TO THE TELECONFERENCE - TOLL-FREE: 1-877-669-3239
Event Number: 669 225 154 | Event Password: 1125
NEED HELP? WEBEX SUPPORT LINE: 1-866-863-3910
A Manager’s Guide:
How to Lay Off or Terminate Employees
![Page 2: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/2.jpg)
Outcomes from Today’s Webinar
• You will be aware of the implications of poor termination practices
• You will gain insight into best practices for:
– Planning terminations and layoffs
– Conducting terminations and layoffs
– Managing post-termination considerations
![Page 3: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/3.jpg)
What are the Implications of Poor Termination Practices?
Planning for Terminations/Layoffs
Conducting Terminations/Layoffs
Post Termination - What Next?
Conclusions
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What are the Implications of Poor Terminations Practices?
• Increased
– legal compliance issues and litigation (time and $)
• Decreased
– likeliness of sign-off on termination package (time and $)
• Negative impact on
– corporate brand (image, customer loyalty)
– remaining employees (morale, productivity, engagement)
![Page 5: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/5.jpg)
What are the Implications of Poor Termination Practices?
Planning for Terminations/Layoffs
Conducting Terminations/Layoffs
Post Termination - What Next?
Conclusions
![Page 6: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/6.jpg)
Consider All Options
• Are there other alternatives? (workforce planning, training, reduced work week, reassignment of duties, job sharing, other cost control)
• If yes – move sooner rather than later
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Meeting Location
• Confidential room on-site
• Away from employee’s work area
• Away from manager’s office
• Additional or dual exit access
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Meeting Time
• Earlier in the week is ideal (Tues/Wed)
• Earlier in the day is ideal
• Avoid employee birthday or anniversary date
• Avoid significant holidays
![Page 9: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/9.jpg)
Meeting Attendees
• Direct manager should deliver the message
• HR or another manager to support the process is ideal
• Leverage skills and experience of outplacement coaches
• Define roles and scripts ahead of time
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What Other Considerations Are There?
• Will security be an issue?
• Will medical condition be a risk?
• Create a termination checklist for network and software access, property, pass codes, voicemail, etc.
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Your Meeting’s Positioning Statement
• Be honest – don’t set up the meeting under false pretences
• “Mark, I’d like to have a conversation with you about your performance. Can you come see me in the ABC room?”
• Do not schedule meeting too far in advance
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Prepare the Termination Letter
• Should be clear, concise, direct and cover the important details
• Recognition of service and contributions can be added if applicable
• Not required to include details/evidence of performance issues or steps taken unless for cause
• Create a separate financial package
![Page 13: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/13.jpg)
What are the Implications of Poor Termination Practices?
Planning for Terminations/Layoffs
Conducting Terminations/Layoffs
Post Termination - What Next?
Conclusions
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Termination with Notice vs. Effective Immediately
• Depends on the situation
• In most cases, will be effective immediately
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Delivering the Termination Message
• Get right to the point
• Reinforce decision is final – do not negotiate
• Be brief, but respectful – 2 to 3 minutes
• Keep the discussion in business terms
• Move the conversation along to a discussion of next steps – this will take longer
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Reactions to Prepare For
• Shock and denial
– Allow them time to react
– Repeat the message if necessary
– Probe gently to ensure they understand the message
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Reactions to Prepare For
• Anger and hostility
– Remain calm, keep it business
– Do not argue, debate or take sides
– Acknowledge their anger but bring discussion back to next steps
“You can schedule a time to discuss it at a later date with xxx/me. However, my purpose today is simply to communicate the decision, provide the package and introduce your career transition coach”
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Reactions to Prepare For
• Negotiation
– Acknowledge their suggestion
– Reinforce alternatives were considered but decision is final
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Reactions to Prepare For
• Relief and acceptance
– Probe gently to ensure they understand the message
– Reinforce next steps
– Inform outplacement coach and HR of “controlled” reaction
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Consider the Following “Best Practices”
• Never mention names of others affected or remaining
• Escort the employee out of the building – they can connect with co-workers and clean up desk at a later date (if applicable)
• Ensure the employee is capable of returning home – assess and offer alternatives if necessary – leverage outplacement coach
![Page 21: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/21.jpg)
What are the Implications of Poor Termination Practices?
Planning for Terminations/Layoffs
Conducting Terminations/Layoffs
Post Termination - What Next?
Conclusions
![Page 22: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/22.jpg)
After the Termination Meeting
• Deliver the message to remaining team members
– They may go through similar emotions
– Reinforce decision and support employee(s) is receiving
– Outline how work will be allocated/replaced
– Outline how calls/emails/clients will be managed
– Reinforce the importance of their jobs
![Page 23: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/23.jpg)
Consider the Following “Best Practices”
• Be visible and accessible to employees
• Demonstrate objectivity and empathy
• Utilize change management resources – HR, EAP, town hall/team meetings
• Have more senior or other managers “check-in” with remaining employees
![Page 24: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/24.jpg)
What are the Implications of Poor Termination Practices?
Planning for Terminations/Layoffs
Conducting Terminations/Layoffs
Post Termination - What Next?
Conclusions
![Page 25: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/25.jpg)
Conclusions
• Planning for terminations and layoffs is critical
• Every situation is different – be prepared
• Nurture the “survivors”
• Draw upon resources and experts to reduce your corporate and personal risks
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Q & A
![Page 27: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/27.jpg)
Mike HarveyHR ConsultantHumanity in Motion
Heather PayneSr. Marketing CoordinatorDrake International
[email protected] (direct)
Drake International: Web: www.drakeintl.comBlog: www.drakepulse.comFacebook Page: /drakeinternationalTwitter: @drakeintl
Our Contact Information
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Q & A
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A Special Offer from Drake International
Drake would like to offer you a complimentary 15 minute Terminations Coaching Phone Consultation with Mike Harvey. To take advantage of this offer, contact:
Phone: 1-416-216-1117 Email: [email protected]
![Page 30: A Manager's Guide: How to Lay Off or Terminate Employees](https://reader034.vdocuments.net/reader034/viewer/2022042713/5443b613afaf9fb0098b45fb/html5/thumbnails/30.jpg)
Mike HarveyHR ConsultantHumanity in Motion
Heather PayneSr. Marketing CoordinatorDrake International
[email protected] (direct)
Drake International: Web: www.drakeintl.comBlog: www.drakepulse.comFacebook Page: /drakeinternationalTwitter: @drakeintl
Our Contact Information