a message to build from kymncaeop-9.org/wp-content/uploads/2016/02/district-9... · member focus...

Newsletter Editor - Ricarda Roberson - [email protected], NINE TO FIVE

Dear NCAEOP District 9 Members:

Thank you for allowing me to lead you through several years

as the NCAEOP District 9 President during the 2013-2014,

2014-2015, and 2015-2016 years. It is an experience that can-

not be expressed in mere words. The ladies that have led this

organization before me set an extremely high precedence that

I have strived for us to follow. With the assistance of our

most qualified Board of Directors, hopefully you will agree

with me that we have succeeded.

Everyone needs to strive to become an active member on the

local, district and state levels and continue to encourage new

members to take the opportunity to do the same. Our commit-

tees and offices desperately need your knowledge, devotion,

expertise and assistance. It is your time to add to the

“building blocks of professionalism” and showcase your talent

in one way or another. Stay in the forefront as an officer or

chairman and lend your know-how by serving on and assisting

a committee. Stay active. I encourage you to take a stand and

make a difference. It takes all of us to build and operate this

great organization! I hope we will continue to do so. As you

know, hope does make a difference!

A special thank you goes out to the District 9 Board. All of

you are absolutely awesome! You are the backbone of this

organization and set a standard of excellence for our locals.

Keep stepping forward and leading the path for others to fol-

low. Each and every one of you can advance and fill office

seats on this Board as well as the NCAEOP State Board. You

have shown that you are extremely dedicated to a promising

tomorrow. You marked our 40th Anniversary with a great big

building block of professionalism! You also left your foot-

prints in the sand and assured that we have left hope for future

members. By doing so, you have reinforced the foundation of

NCAEOP District 9, helping

to build our organization up

and ensure our destiny!

Kym Gibbs

A Message to Build from Kym . . .

W I N T E R 2 0 1 6 V O L U M E V , I S S U E I I

Nine To Five

Board of Directors

Kym Gibbs President, FTCC

[email protected]

Deborah Kitchens Vice - President, Harnett County

[email protected]

Deborah House Corresponding Secretary, FTCC

[email protected]

Laura Jessup Secretary, Harnett County [email protected]

Vernessa Johnson

Treasurer, Cumberland County [email protected]

Sally Maynor (Retired) Parliamentarian, FTCC

[email protected]

Tammy Lockamy (Retired) Advisor, Harnett County [email protected]

Webmaster Laurie Pender

[email protected]

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Inside this issue

Membership Info 2

Annual District Meeting Recap 3

Chapter Updates 4-6

Member Focus 7-10

State President Message 11

National President Message 12

Membership Forms 13-14

Back 15

Colors

Blue and Gold

Flower

Yellow

Chrysanthemum

Motto

Dedicated

to

Educational

Services


P A G E 2

“NCAEOP

Membership,

Benefits and

Services,

where Hope

Makes a

Difference.”

Membership Information Contributed by Deborah Kitchens, Vice President and Membership

As NCAEOP District 9 Vice President my goal is to encourage our mem-

bers and prospective members to be active and join in the organization at all

levels – local, district, and state. I hope each and every one of you reach

out to other office professionals to help our organization grow not only in

numbers, but also in the spirit of NCAEOP. Remember each small step we

take will lead us to greater paths on a journey of professionalism. This year

promises to be wonderful.

I personally feel that every clerical person who works in education is an

EOP even if they are not a formal member of AEOP. By sharing what’s

happening in the organization, extending invitations to attend meetings, or

just setting a professional example may lead to new members. After all

sparking an interest is one of the first steps – from there

both new and old members discover the wonderful

world of NCAEOP.

CEOE

NCAEOP District 9 / Harnett County AEOP

Don’t hesitate to call or email if you have any concerns with membership. Deborah Kitchens, CEOE NCAEOP District 9 / Harnett County AEOP [email protected] (910) 893-8151 Ext. 281

mailto:[email protected]


P A G E 3 V O L U M E V , I S S U E I I

District 9 held its annual district conference on Wednesday, October 14th, 2015 at

Fayetteville Technical Community College. Children from the FTCC Children’s Center

led the pledge of allegiance and an energetic song/dance. We were enlightened in one of

the following breakout sessions: Documents of the Future, How to Get MOS Certification,

Creating a Web Page Getting, Started on Managing Chaos and Setting Priorities, and Let’s

Go Dancing or Hope Makes a Difference. Gwendolyn Williams, D11 President, presented

an insightful workshop ‘The ABC’s of Professionalism”.

Martanika Smith of Dress Barn presented a lively Fashion

Show “Professional – Fashionable – Festive”. Attending

members were able to earn a total of 4 PSP sponsored

credit hours.

Our new officers for 2016-2017 were elected during our afternoon business session. The officers for 2016-

2017 will be installed at the first Board meeting of the new AEOP year in June 2016 and are as follows:

Deborah Kitchens - President; Nickie Blanton - Vice President; and Laura Jessup –Secretary. Tammie

Linderfelt has been appointed Treasurer.

District 9 EOP of the Year is Evie Smith from Cumberland County and Dr.

Mary Black, Associate Superintendent of Cumberland County Schools is our

AOY. Vernessa Johnson, from Cumberland County Schools, won the Presi-

dent’s Award. Four scholarships were awarded by our district to deserving stu-

dents, D9 Student Scholarship in the amount of $500.00 Austin Maidene NC

State University, D9 Staples Student Scholarship in the

amount of $500.00 Emily F. Phipps Campbell Univer-

sity, and Entrepreneur Scholarship in the amount of

$440.00 Joshua Bundy NC State University. The

EOP Scholarship recipient in the amount of

$500.00 was awarded to Sarah Lewis Walters,

Robeson Community College. Our 50/50 tickets,

basket tickets and special District 9 NCAEOP ven-

dor scholarship brought in over $1200.00 for our scholarship fund.

Guest Speaker: Gwendolyn

Williams, D11 President

Dr. Mary Black, AOY and

Evie Smith, EOP winners

Members participating in the Fashion Show

Vernessa Johnson, President’s

Award winner

FTCC Children’s Center Class leading the Pledge


P A G E 4

Chapter

Updates

Contributed

by:

Local

Publicity

Chairs

2015-2016 Officers President: Evie Smith

Vice President: Pam Chapman

Secretary: Paula Johnson

Treasurer: Linda Hannans

CCC-NCAEOP held its annual Administrator’s Banquet on April

30, 2015. Awards Chair Deborah Dowd presented this year’s Ad-

ministrator of the Year Award to Mary Black, Associate Superin-

tendent of Student Support Services. In

addition, Evie Smith, CCS’ Purchasing

Technician, was presented with this year’s

Educational Office Professional of the Year

Award. The following scholarship recipi-

ents were rewarded with the following:

Joshua Bundy - $1000.00, Emily Phipps -

$1000.00, Karmiya Paige - $500.00, and

Alexandria White - $500.00.

Congratulations

Vernessa Johnson – Son, Christopher R. Johnson, graduated from Cape Fear Commu-

nity College with an Associate Degree in Art Science Videography Film and Video

Production Technology with honors.

Retirement

Betty Walker – Retiring with 31 years of service and a loyal member of

CCC-NCAEOP over 20 years.

Ricky Lopes, Associate Superintendent for Business Operations, Cumberland County

Schools - Retiring with 30 years of service, August 31, 2015.

Meetings January 22, 2016 General Session PSP Workshop at ERC 12:30-4:30

March 18, 2016 General Elections/PSP Workshop at ERC 12:30-4:30

April 21, 2016 Administrators Banquet at ERC 6:00

Linda Hannans, Evie Smith,

Pam Chapman, Paula Johnson

Dr. Mary Black, AOY

Evie Smith, EOY

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2015-2016 Officers President: Deborah Bloom

Vice President: Dayatra Brown

Secretary: Mary Carter

Treasurer: Ricarda Roberson

Congratulations

Ricarda Roberson will be graduating from Concordia University, Masters in Educa-

tion with a concentration in Curriculum and Instruction, May 2016.

Dayatra Brown will be graduating from Fayetteville Technical Community college,

Associates in General Education, May 2016.

Mary Carter will be graduating from Fayetteville Technical Community College,

Associates in General Education

Retirement

Deborah House - Retiring with over 25 years of service, December 31, 2015

Mary Winder—Retiring with over 30 years of service, January 29, 2016

2015-2016 Officers President: Tammie Lingerfelt

Vice President: Laura Jessup

Secretary: Billie Jean Beaver

Treasurer: Terry Byrd

Congratulations

Terry Byrd – Son, Andrew Byrd, graduated from NC State with a degree in Environmen-

tal Technology and Management Services.

Alicia O’Donoghue – Son, Devon O’Donoghue, graduated from Overhills High School,

and will be attending UNC-Pembroke in the fall.

Retirement

Belinda McGugan – Retiring with almost 26 years of service, July 1, 2015.

Upcoming Events

Annual Bosses Night for all administrators/directors to include a "Gift Card Raffle" and 50/50 to raise

money for local scholarships.

Workshops – “Google, Gmail, Google Docs, etc.”






P A G E 6

2015-2016 Officers President: Regina Locklear

Vice President: Marvin Lynne Maxwell

Secretary: Carolee McLinnahan

Treasurer: Sara Cagle

Special Projects:

July—Ice Cream Social/Membership Drive (Mr. Allen Douglas Executive Director of AV and Textbooks

supplied us with homemade ice cream).

November-Thanksgiving Family (We will choose families in need and support them with can goods and gro-

cery for the upcoming holiday).

December-Angel Project (Different departments and co-workers participate in the Angel project where they

provide needy children with clothes and gifts for the holidays).

Congratulations

Linda Melton was blessed with the arrival of a great granddaughter, Peyton Sophia Melton, born on

June 10, 2015

Retirement

Dawn Townsend—Retiring with 15 years of service, July 31, 2015.

2015-2016 Officers President: Nickie Blanton

President Elect: Sybil Boone

Secretary: Christy Musselwhite

Treasurer: Lettie Navarette

2015-2016 Officers President: Rosa Locklear

Vice President: Tammy Smith

Secretary: Courtney Chavis

Treasurer: Lisa Hunt

Public Schools of Robeson County held its annual Administrator’s Banquet on April

28, 2015. Seven students and one (EOP) member received $1200 in scholarships. The

recipients of the 2015 student scholarships are: Sayvon Sampson, Makayla Smith,

Daisy Vazquez, Jza-Quera Pittman, Sara Barfield, Taylor Oxendine, Austin Maidene.

Sarah Walters, a secretary at Fairmont Middle School, received the EOP Scholarship.

Walters.

Congratulations

Congratulations to three of our School Principals for receiving their

Doctorate in May 2015; two of which are members of PSRCAEOP: Dr.

Hathaway and Dr. Cummings are members of PSRCAEOP.

Dr. Jill Hathaway, Dr.

Sheri Herndon, Dr.

Darlene Cummings





4 Top Tips on How to Take Meeting Minutes By Lyndsay Swinton

Formal or Informal Meeting Minutes Format? Formal meeting minutes formats are often governed by company policy, and must be recorded and com-

municated in a pre-determined way, such as company annual general meetings. If in doubt, ask for a

copy of previous meeting minutes to establish the normal meeting minute format.

The Role of the Minute Taker Your role as minute taker can affect how you interact during the meeting. Traditionally secretaries sat

quietly taking notes, but chances are you will be expected to take part in the meeting AND take notes.

Top Tip - Make it easier to take good notes and provide valuable input by agreeing with the meeting

owner what your role is. It's often best if the meeting owner, facilitator and note taker are 3 different

people.

Choose Your Weapon Wisely! There are plenty of gadgets to help you take better notes, for example you can type directly onto a laptop,

use a voice recorder or even get hold of a white-board that print what's written on it. But beware; even

the shiniest, fastest laptop is worthless when the battery life-span is shorter than the meeting.

Top Tip - Always take a backup pen and paper!

Standard Meeting Minute Template Meeting minutes normally include these elements as standard;

Time, date and venue.

Attendees and apologies from absentees.

Key outcomes from the meeting - decisions made, actions agreed and open issues.

Top Tip - Remember who said what by making a named seat plan at the start of the meeting when intro-

ductions are made, and referring to it as necessary.

A good meeting will have a pre-prepared agenda, and all attendees will be clear about the meeting objec-

tive and expected outcomes. Use the agenda to structure your note-taking, and be prepared to clarify

points as the meeting progresses.

Top Tip - Aim to record key themes not verbatim comments

Some meetings work better if the notes taken are available for all to see, for example on flip charts or on

over-heads. If so, remember to take these notes with you and write up the meeting minutes while they are

fresh in your head.

Belt and braces check and send. Before you circulate the minutes, spell check and if necessary, ask the meeting owner to proof read the

minutes. Well written, clear minutes, circulated in a timely manner are always well received!



Central Carolina Community College EOP Monday, February 8, 2016

Dennis A. Wicker Civic Center

Sanford, North Carolina

Heart in the Heart 2016 Workshop

OCAEOP “Winters by the Water” Workshop

Monday, February 16, 2016

Swansboro High School

Swansboro, North Carolina

OCAEOP Workshop-Winter By The Water

The Well Rounded Educational Office Professional Webinar Series

2015 Webinar Registration Form

NAEOP is proud to announce that beginning in September, 2015, we will offer webinars for members and

nonmembers to help them get educational credits and/or in-service points toward their Professional Standards

Program certification. The tentative schedule for the webinars are as follows:

September 24, 2015 The Professional Standards Program In-Depth

October 22, 2015 Dealing with Difficult People

November 12, 2015 Effective Time Management

February 18, 2016 Enhancing Your Leadership Skills

March 17, 2016 Social Media in the Educational Setting

May 12, 2016 Confidentiality, Freedom of Information and Other

Rules/Regulations Webinars will be offered at either 12 noon to 1:00 pm Eastern Standard Time or 2:00 to 3:00 pm Eastern

Standard Time with the participant choosing which time will work best for them. All webinars will be record-

ed and those links will be made available to participants two days after the live presentation via You Tube vid-

eo. If you are unable to participate in the live presentation you will be able to link to the presentation via You

Tube two days following the live presentation. Cost will be $125 for members for the series of six (6) clas-

ses. Nonmembers will pay $175 for the series of six (6) classes. Full registration will entitle the participant to

six (6) one hour webinars, handouts where applicable, links to webinars after two days of live presentation and

PSP credit.

Participants will receive six (6) hours of Professional Standards Program Educational Credits for successfully

completing the series and will receive a certificate upon completion of the courses.

In the case of a cancellation of a course on the above mentioned date or a change of date for the webinar, an e-

mail will be sent directly to participants as soon as possible. Webinars will be offered with a minimum of

20 participants per session. Each session will be presented at least one time during the date shown unless oth-

erwise notified.

Registration is available online at www.naeop.org under the events tab or by completing the enclosed registra-

tion form and returning it by mail, fax or e-mail.

Pro

fess

ion

al D

evelo

pm

en

t P A G E 8

http://ncaeop-9.org/wp-content/uploads/2015/12/Heart-in-the-Heart-2016-Workshop.pdf

http://ncaeop-9.org/wp-content/uploads/2015/10/OCAEOP-Workshop-Winter-By-The-Water.pdf

http://ncaeop-9.org/wp-content/uploads/2015/08/2015-Webinar-Registration-Form.pdf

http://www.naeop.org/


Betty Autry (Retired Cumberland County Schools) passed away on September 20, 2015

Lisa Goodman-Eubanks (Hoke County Schools) lost her mother on July 13, 2015

Ricarda Roberson (Fayetteville Tech CC) lost her mother on September 6, 2015

Danielle (Dani) Bailey (Fayetteville Tech CC) lost her mother on December 2, 2015

Keep the following members in your prayers…

Fayetteville Technical Community College members Dayatra Brown and Mary Winder are recovering from

minor injuries and ailments.

Harnett County member Belinda McGugan underwent surgery in October

V O L U M E V , I S S U E I I P A G E 9


Ingredients

2 tablespoons olive oil

1 large onion, chopped

4 garlic cloves, minced

2 pounds ground chicken

1 teaspoon salt, plus more for seasoning

2 tablespoons ground cumin

1 tablespoon fennel seeds

1 tablespoon dried oregano

2 teaspoons chili powder

3 tablespoons flour

2 (15-ounce cans) cannellini or other white

beans, rinsed and drained

1 bunch (about 1 pound) Swiss chard, stems re-

moved, leaves chopped into 1-inch pieces

11/2 cups frozen corn, thawed

4 cups low-sodium chicken stock

1/4 teaspoon crushed red pepper flakes

Freshly ground black pepper for seasoning

1/2 cup grated Parmesan cheese

1/4 cup chopped fresh flat-leaf parsley

Directions

In a large heavy-bottomed saucepan or Dutch

oven, heat the oil over medium-high heat. Add

the onion and cook until translucent, about 5

minutes. Add the garlic and cook for 30 sec-

onds. Add the ground chicken, 1 teaspoon salt,

cumin, fennel seeds, oregano, and chili powder.

Cook, stirring frequently, until the chicken is

cooked through, about 8 minutes. Stir the flour

into the chicken mixture. Add the beans, Swiss

chard, corn, and chicken stock. Bring the mix-

ture to a simmer, scraping up the brown bits that

cling to the bottom of the pan with a wooden

spoon. Simmer for 55-60 minutes until the liq-

uid has reduced by about half and the chili has

thickened. Add the red pepper flakes and sim-

mer for another 10 minutes. Season with salt

and pepper, to taste.

Ladle the chili into serving bowls. Sprinkle with

the Parmesan cheese and chopped parsley.

White Bean and

Chicken Chili

Recipe courtesy of Giada

De Laurentiis

Total Time:

1 hr 23 min

Prep:

8 min

Cook:

1 hr 15 min

Yield: 4 to 6 servings

V O L U M E V , I S S U E I I P A G E 1 0 Member Focus


Merry Christmas and Happy New Year

Fellow NCAEOP Members!

“Hoping” this newsletter finds everyone healthy and

happy for the New Year. I want to personally say “Thank

You” to the districts who hosted their annual Fall Meet-

ings and especially to the ones I was fortunate to attend.

My Goodness! I’ve never seen such beautiful decora-

tions and a lot of them went right along with my theme

of “Hope makes a Difference!” The officers who filled

in for me at some of the meetings that I couldn’t attend

were very complimentary about how informative and

how well they were treated at those district meetings.

I am hoping everyone can attend conference, as it’s the highlight of the year for

me! I get inspired, motivated, and just receive a “Good Feeling” when I return

back to work, realizing how blessed I am to be living in the US and especially in

NC, and even more blessed to have my current position with the NC Department

of Instruction and Community Colleges!

My other blessings are YOU and the friendships I’ve acquired over the last 22

years of attending conferences, I’ve not missed one yet! My theme, “Hope Makes

a difference” has really encouraged me to spread hope in the workplace, at home

and in my church. Please remember if we have nothing but “Hope,” it’s more than

enough to carry us through whatever battles come our way! Encourage your fellow

employees to join NCAEOP and share that hope with us!

Tricia Mabe

P A G E 1 1 V O L U M E V , I S S U E I I

Tricia Mabe, NCAEOP President Message Contributed by: Tricia Mabe , NCAEOP President


“Put Your Best Foot Forward"

This is the only association that repre-

sents and serves the educational office

professionals in schools, universities,

and many other education institutions.

We have done so for eighty years.

This year the Presidential theme is

“Navigate Your Way to Success With

NAEOP.” By navigating this site, you

will learn about what NAEOP’s mis-

sion is, what we stand for and what we offer to our members. Once

you become a member you can navigate your way to our confer-

ence in Buffalo, New York, in July, 2016. I believe the essence to

navigating our way to the conference is the excitement of learning

new concepts and networking to acquire new ideas to enhance our

positions. We attend conferences and belong to associations be-

cause we don’t want to settle for good enough - we want greatness

in what we do!

Together, let us preserve and nurture the best of NAEOP and invite

others to join us too! I am honored and humbled to serve as Presi-

dent during the 80th year of NAEOP providing professional devel-

opment to thousands of successful educational office professionals.

I hope that you will choose to join us.

Warm regards,

Patricia Stelmach, CEOE

P A G E 1 2 V O L U M E V , I S S U E I I

Patricia Stelmach, President Contributed by: Patricia Stelmach , NAEOP President

“Coming together is a

beginning. Keeping to-

gether is progress.

Working together is suc-

cess.” – Henry Ford


P A G E 1 3


P A G E 1 4

“To catch the reader's attention, place an

interesting sentence or quote from the story

here.”

National Association of Educational Office Professionals Membership Form

Membership Application Continuous Membership (12 full months) Membership Type: Active - $50 New Membership Active- $50 Renewal Membership- Membership Number:

Retired - $30 Associate - $50 Institutional -$85 Corporate - $60 Yes, I wish to receive email renewal notices No, I do not wish to receive email renewal notic-es Magazine Only Subscription: Magazine Annual Subscription - $30 Magazine Annual Subscription (Retired Member) - $15 • All fees must be paid in US Dollars. • Outside of US special postage and handling charges apply. Please add an additional $15. • Active membership fees include 3 online issues of the association magazine and 1 issue (Winter issue) in print. If you wish to receive all 4 issues in print, you will need to request an annual magazine subscription in addition to your annu-al membership. • Dues are not deductible as a charitable contribution for income tax purposes. Membership Information: Elementary Middle School/Junior High Secondary/High School Higher Education State Department Administrative Career & Technical Education Retired Other (please name): ____________

For Informational Purposes Only: Age group: 20-30 31-40 41-50 50-60 60+ Prefer not to answer Recruited by (Name): ____________________________________________________________________________ How did you hear about NAEOP? Colleague Sponsor/Vendor Employer/Administrator Website NES Connector NAEOP Event I would like to receive information on NAEOP Sampling Programs: Yes No Payment: Method of Payment: Check *MasterCard *Visa *Discover *American Express (*$5.00 convenience fee applies) Cardholder’s Name: ____________________________________________________________________________ Card Number: ________________________________________________ Expiration Date: ___________________

Signature: ___________________________________________________ Security Code: ____________________

Mail or Fax completed form to:

NAEOP Attn: Membership PO Box 12619

Wichita, KS 67277-2619 Fax: 316-942-7100

Name:

Home Address: City: State: Zip:

Home Phone: Office Phone: Ext.:

Fax: Email:

Office Building: Position:

Office Address:

City: State: Zip:


February 1 Deadline for submitting entries for District 9 and Local Newsletters for Contest

5 Deadline for conference registration (revised date)

March 9-11 NCAEOP Conference, Winston-Salem

2201Hull Road

Fayetteville, NC 28303

Phone: (910) 678-8454

Fax: (910) 678-8350

Email: [email protected]

NCAEOP

NCAEOP is made up of 14 districts. At least one district meeting with in-service train-ing is held each year in addition to local unit meetings. Officer positions and commit-tee work allow members to be involved in the decision - making of the association at

the local, district , and state levels.

NCAEOP is your professional association. A giant step toward professionalism can be

made by completing the membership for on our Website.

NAEOP Membership Incentives

Four issues of the Association magazine - three is-

sues in an online format & one issue (Winter issue) in

print

Professional Standards Program (PSP)

Reduced Conference/Institute Registration Fee

NAEOP Publications

NAEOP Jewelry

Rental car discounts

Student Scholarship Programs

Awards Program

Professional Development Program - available to affiliated associations and

other organizations

TERM LIFE INSURANCE - no cost one year (qualifying new member only) $30,000

Life Insurance

Group Insurance discount available: Forrest T. Jones & Company, Inc., Profes-

sional Liability, Comprehensive Health Insurance, ID Theft Assist Protection

Member Listserv - an e-mail discussion group

Networking - work and career related information for individual members and

affiliated associations

*For more information regarding these incentives, visit the Website: www.naeop.org

District 9 Website:

http://www.ncaeop-9.org

www.naeop.org

Reminders