2013

Name: _______________________

em production process

a module of SAP lesson one

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CONFIDENTIAL INFORMATION

This manual contains confidential, proprietary and trade secret information of Limited Brands, and its affiliated companies (“Limited Brands”) which is commercially valuable. This information cannot be used, duplicated, disclosed, distributed, modified or discussed in whole or in part for any purpose other than the legitimate business purposes of Limited Brands. Associates and vendors who have access to confidential information must use their best efforts to prevent disclosure to anyone other than expressly required in the performance of their duties to Limited Brands.

Upon request or upon your separation from Limited Brands, you will be required to return these materials or otherwise account for them.

© Limited Brands, Inc 2012. All Rights Reserved.

This manual contains material protected by copyright, trade secrets, business process, novel ideas and/or inventions which are proprietary and confidential. You may not copy, modify, publish, transmit, display, create derivative works, sell, transfer, reveal, discuss or in any way use the content of this manual for any purpose other than Limited Brands’ legitimate business purposes.

Title

Subtitle

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Table of Contents Table of Contents ............................................................................................................................. ii  

Introduction ....................................................................................................................................... 3  Course Overview ............................................................................................................................................. 3  

Course Objectives ........................................................................................................................................... 3  

Standard Icons Defined ................................................................................................................................... 3  

Lesson 1 ............................................................................................................................................ 4  Lesson Overview ............................................................................................................................................. 4  

Event Management Collaboration ................................................................................................................... 4  

Login to SAP Portal ......................................................................................................................................... 6  Find Event Management Data ........................................................................................................................ 7  

Search Tips ..................................................................................................................................................... 8  

Find Event Management Data Cont . . . .......................................................................................................... 9  

Quick Tips ..................................................................................................................................................... 10  

Update Event Management Data .................................................................................................................. 11  

Lesson Summary .......................................................................................................................................... 12  

Appendix A: Glossary of Terms .................................................................................................... 13  

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Introduction Course Overview

The purpose of this course is to understand the flow and use of all the functionality available in SAP Event Management (EM).

Course Objectives

After completing this course, you will be able to: • Understand the Vendor Role • Understand the Mast Role • Login to Event Management • Update Events

Standard Icons Defined

The following icons may appear throughout the course:

Icon Description

Critical/Warning: Indicates critical information that, if ignored, can result in process or transaction failure.

Note: Provides helpful or advisory information.

Process: Provides business process information.

Shortcut: Provides shortcut or hint information.

Reference: Indicates a reference to additional information.

Step by Step: Indicates a system procedure.

Best Practice: Use to identify best practices used throughout the enterprise.

Thought Starter: Use to provide discussion questions, giving more in-depth consideration of a topic.

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Lesson 1 Lesson Overview

The purpose of this lesson is to understand the 4 processes available in EM to manage the production process.

Event Management Collaboration

This lesson includes processes available to manage real time production milestone data. This functionality replaces the current OSR/PSR excel sheets. The following processes are defined in the system.

• Purchase Order Acknowledgement – Vendor advises that PO was received • Purchase Order Confirmation – Vendor confirms delivery dates, Mast agrees • Manage Production Order Milestones – Track dates such as Fabric Planned Date, Fabric Received Date • Upload/Download Comments – Download data and update it via Excel for multiple records

System updates are regulated by security. A vendor can only see orders placed under their SAP Vendor ID. There are restrictions against who can upload changes and to which fields. There are two ways to view/edit data:

• By colorway – all sizes are rolled up by Color ID • By line item – All color/size lines are viewable

All data flows down, meaning if a comment is uploaded by a Colorway, all lines will also inherit the information. Updates at the line level, stay at the line level as that is the lowest level.

Tracking Scenario’s available in your profile include logically grouped fields related to relevant milestones. See the Field Matrix document for field definitions, formatting requirements and availability by scenario.

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Login to SAP Portal

1. Login to SAP Portal https://inside.limitedbrands.com/irj/portal/.

2. Click Supply Chain Visibility tab, then click the Event Management sub-tab.

3. You are now successfully logged in.

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Find Event Management Data

The following system steps are the same regardless of which scenario needs to be updated. Simply change the scenario to view or update the needed data.

1. Select the appropriate Tracking Scenario from the drop down list.

2. Enter your Search Criteria ie PO Number(s),Vendor ID, Season etc.

Warning: Filters are CaSE sEnSitIVe, so search both ways if the data is not found.

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Search Tips

Step by Step: Multiple Selection

1. The yellow arrow icon allows for multiple values to be copy/pasted at once.

2. Copy the list of PO #’s from Excel.

3. Click the Yellow arrow

4. Select the Paste Icon .

5. Use the Ctrl + C keys to paste the numbers in the box and select Close.

6. Then click OK.

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Note: When there is data loaded the arrow will turn from gray to green .

Step by Step: Date Selection

1. Click the date icon for Date selection

2. A pop-up calendar appears, defaulted to today’s date

3. Use the single arrow to change the Month and double arrows to change the year.

4. Double click the day desired to populate the Search screen.

Find Event Management Data Cont . . .

5. Click the button when all filters are set. Search results are returned below.

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Quick Tips

1. Select your preferred layout (see separate lesson to create).

2. Double-Click the title to hide the filter section. Double-Click again to re-open it.

3. Check the box if it is relevant to your search.

4. Open a new session to maximize screen space. Scroll to the far right side and select the paper icon .

Select the Open in New Window choice.

5. Select Filter, at the far right, to open the top row for drill down filtering of data.

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Update Event Management Data

The following example will use Tracking Scenario: Vendor PO Color Production Process.

1. Select the Row(s) you want to update. Highlight one row by selecting the square at the left. If all rows are

desired, choose the icon and Select All option.

2. Once a row(s) are highlighted, the button is enabled.

3. Click the button, select the field(s) to update.

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4. Enter the data, text or dates in the Send Event Messages pop-up box.

Note: The information on the pop-up window will vary by event chosen.

5. Then select Send to update the system.

6. A confirmation message appears after successully saving the data, select Close.

7. Click the button to refresh the view in the Search results screen.

8.

9. Continue to update additional fields as needed.

Lesson Summary

The following terms and concepts were discussed in this lesson: • Overview • Login • Search for Data • Update Data

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Appendix A: Glossary of Terms The following terms were discussed in this course:

• Tracking Scenario’s – A grouping of fields related to a process. • Event Messages – Specific fields related to an even within the process