a partnership in it project prioritization: how to say yes or no (262793192)

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8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192) http://slidepdf.com/reader/full/a-partnership-in-it-project-prioritization-how-to-say-yes-or-no-262793192 1/13 A Partnership in IT Project Prioritization  How we say Yes  or No SUZANNE A TRAXLER: ASSISTANT VICE CHANCELLOR OF INFO. TECH/ CIO UNIVERSITY OF WISCONSIN-PLATTEVILLE MARY JUDKINS: PROJECT MANAGER UNIVERSITY OF WISCONSIN-PLATTEVILLE

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Page 1: A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

http://slidepdf.com/reader/full/a-partnership-in-it-project-prioritization-how-to-say-yes-or-no-262793192 1/13

A Partnership in ITProject Prioritization – 

How we say Yes… 

orNo

S U Z A N N E A T R A X L E R : A S S I S T A N T V I C E C H A N C E L L O R O F

I N F O . T E C H / C I O U N I V E R S I T Y O F W I S C O N S I N - P L A T T E V I L L E

M A R Y J U D K I N S : P R O J E C T M A N A G E R U N I V E R S I T Y O F

W I S C O N S I N - P L A T T E V I L L E

Page 2: A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

http://slidepdf.com/reader/full/a-partnership-in-it-project-prioritization-how-to-say-yes-or-no-262793192 2/13

THE THREE P’S 

• Prioritization

• Partnership

• Process

2

Partnership Prioritization

Process

Page 3: A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

http://slidepdf.com/reader/full/a-partnership-in-it-project-prioritization-how-to-say-yes-or-no-262793192 3/13

PROJECT MANAGEMENT CENTER OF EXCELLENCE PMCOE)

Created in the fall of 2013

Centralized Campus Office

Standard Project Management processes employed

IT project management or oversight

Project idea development

Expansion to Cross Functional projects as approved.

Consultative Services

3I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D

P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P

Page 4: A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

http://slidepdf.com/reader/full/a-partnership-in-it-project-prioritization-how-to-say-yes-or-no-262793192 4/13

PMCOE

Project Scale: We partner to look at

project scale.

• Large and medium size projects

employ PMCOE resources.

• Small projects will be managed

by the respective area and may

use PMCOE tool sets.

4I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D

P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P

Page 5: A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

http://slidepdf.com/reader/full/a-partnership-in-it-project-prioritization-how-to-say-yes-or-no-262793192 5/13

 

In 2015 we focus on the following strategic initiatives:

•Deliver  Student-Centered IT Experience

•Nurture Innovative Learning Community

•Elicit Data Insights and apply

Provide Resilient and Secure Infrastructure•Pursue Pragmatic Solutions

ITS Strategic Plan

5I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D

P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P

Page 6: A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

http://slidepdf.com/reader/full/a-partnership-in-it-project-prioritization-how-to-say-yes-or-no-262793192 6/13

 Identify future IT services

Effectively prioritize and allocate ITS resources  Accelerates growth and development

Standardize, Simplify and Secure the university IT experience

Solutions based on service excellence

IT Prioritization process key component to succeed

ITS Strategic Plan

6I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D

P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P

Page 7: A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

http://slidepdf.com/reader/full/a-partnership-in-it-project-prioritization-how-to-say-yes-or-no-262793192 7/13

ITS Prioritization Model

ITS Prioritization Values

Simplicity  Minimize bureaucracy Clear processes 

Transparency  Document

Communicate 

Accountability  Hold committees accountable 

Adaptability  Allow for change 

Representation

  Representation of constituencies

Support  Staff and resources to support the process 

7I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D

P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P

Page 8: A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

http://slidepdf.com/reader/full/a-partnership-in-it-project-prioritization-how-to-say-yes-or-no-262793192 8/13

 The Model: Structure

8I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D

P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P

Page 9: A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

http://slidepdf.com/reader/full/a-partnership-in-it-project-prioritization-how-to-say-yes-or-no-262793192 9/13

The Model Process

1. Proposal Campus member submits proposal to PMCOE

ITP form

2. Triage PMCOE

logs proposal

confirms status with proposer

sends to appropriate advisory committee.

3. Advisory

Committee Rating

Projects collated and rated

Projects will be will rated/ranked Green, Yellow or Red

One of three cycles (Fall, Summer, Spring). 

4. CIO/PMCOE CIO and PMCOE partner Determine resource allocation and availability

5. Executive IT

Committee

Prioritize and approve recommendations

Compiled from all Advisory Committees

Occurs each of three cycles per year

6. Implementation Projects Scheduled

 Projects without identified funding may be deferred to future cycles

9I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D

P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P

Page 10: A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

http://slidepdf.com/reader/full/a-partnership-in-it-project-prioritization-how-to-say-yes-or-no-262793192 10/13

10

(Low) (High) Score (enter 1- 4) Comments (optional)

Funding Identifiedno funding sources

identified

funding source identified

and available

Sponsors Identified no sponsors identifiedcommitted department(s)

identified

Problem/Opportunit

y Defined

unclear and/or poorly

definedclear and complete

Alternatives

Identified

alternatives are unclear

and/or poorly defined

alternatives have been

considered and defined

Impact limited scope of impactimpact relative to the

project scope

Costs/Required

Effortundefined defined

Benefits/Value

Identifiedlimited benfits/value

broad and/or significant

benefits/value

Overall Project

Proposal

unclear and/or poorly

definedclear and complete

Total Points 0

Average 0

Recommendation

Comments

Optional for

GREEN

Required for

YELLOW or RED

Project 1IT Priorities Project

Scoring 4 (D)1 (A) 2 (B) 3 (C )

<<<<<<<< >>>>>>>>

Considerations:

<<<<<<<< >>>>>>>>

Stoplight Evaluation

Green - Endorse the

project without

qualification

Yellow (A) - Support

the project with

specified

considerations

Yellow (B) - Do not

agree with the project

priority but will

support the decision

Red - Do not endorse

and will not support

the decision

<<<<<<<< >>>>>>>>

<<<<<<<< >>>>>>>>

<<<<<<<< >>>>>>>>

<<<<<<<< >>>>>>>>

<<<<<<<< >>>>>>>>

<<<<<<<< >>>>>>>>

<<<<<<<< >>>>>>>>

GREEN

YELLOW

(A)

YELLOW

(B)

RED

Proposal

Scoring

Tool

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8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

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Simulation and Sharing

Education Technology Proposal:

• Proposal and Rating template at your tables

• Review the proposal at your table

• Discuss at your table and come to agreement on :

• The rating s for each of the 4 categories

• The overall Stoplight evaluation for the proposal

• Any commentary on the project

•Vote in the Poll on Proposal Categories

• One person from the table

• Cellphone: Text uwplat to 22333

•  Your standard carrier rates apply

• Laptop: pollev.com/uwplatt

• Do NOT vote until we regroup

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8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

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Summary

12I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D

P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P

Our Success Examples

Share Yours

Today’s Simulation 

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8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)

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Supporting materials may be found at:

http://www.uwplatt.edu/its/it-prioritizations 

Contact Information:Sue Traxler: [email protected] 

Mary Judkins:  [email protected] 

Questions

I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D

P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P