a project management briefing from pm-partners

©p3m global group.All rights reserved

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Winchester BID: Project Management Briefing

Thursday 20th FebruaryRay Mead – Director, p3m global


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• Management Of Client Projects

• Broad Range of Project & Programme Management Education Solutions

• Business Analysis Education

• Consulting to Enhance Capabilities, Processes & Systems

• Methodologies, Programme Management, Portfolio Management & PMO

• Project Management Contracting & Recruitment

Profile: Over 60 experienced consultants and facilitators managing more than 300 engagements each year in most industry sectors throughout Australia, Asia & Europe.

Endorsements:

Education | Consultancy | Delivery | Resourcing


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Why does project management matter?

• Many things we know and love are project-based:o Films, video games, hardware & software, construction, weddings

• You will meet and work with project managers (and it’s good to know when you are being project managed)

• It’s how strategy is implemented

• So you can see the hurdles coming!


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Get the Picture!

Figure 2 Standish Chaos Report: 2004 – 2009. Copyright © 2010 by The Standish Group International, Inc.


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The Requirements Story


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Project Management Principles

Top 10 Basic Principles of Project Management

1. Precise business needs 2. Defined benefits3. Explicit plans4. Agreed deliverables5. Proactive decision making6. Single-point accountability7. Active follow-up8. Open communication9. Cohesive teamwork10. Strong leadership


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Output is only the bit you see…

“The very essence of success lies in the team’s ability to apply sound processes and proven disciplines in a flexible way to suit the characteristics of each project.”

Successful projects are attributed to :

Product/output

OwnershipSponsorshipPeopleCultureProcess/PracticesMethodology


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Project and Project Management

“A temporary endeavor undertaken to create a unique product, service or result.”

PMBOK® Guide

Project Management Definition…

“The application of knowledge, skills, tools and techniques to project activities to meet project requirements.”

PMBOK® Guide

Project Management Definition…


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The ‘Evolved Triangle of Balance’

Scope/Functionality/Quality

Time/Schedule

A

Customer Satisfaction

Cost/Budget


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The Basic Life Cycle Phases

Closure Execution PlanningInitiation


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The Basic Life Cycle Phases

Defining Planning Executing Delivering

1. Business Need 1. Requirements 1. Status Reports 1. Knowledge Transfer

2. Objectives 2. Scope / WBS 2. Changes 2. Documentation

3. Justification 3. Schedule/Budget

3. Quality 3. Release resources

4. Authorisation 4. Risks 4. Forecasts 4. PIR

5. Resources 5. Lessons learned

Initiation Planning Execution

Closure

Start

Leve

l of E

ffort

TimeEnd

Adapted from C.F Gray & E.W. Larson, Project Management, The Managerial Process 2006

Monitoring & Controlling

Closure Execution PlanningInitiation


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Example – Project Life Cycle and Activities

INITIATION PLANNING EXECUTION CLOSURE

ResearchIdea

Feasibility & Business Case

approvalScoping

SchedulingRisk Planning

Monitoring / TrackingProgress ReportingControlling Change

Authority to proceed

Authority to proceed

& base lining

FinalisationFinal Reporting

HandoverPIR

Lessons LearntFormal Closure

Benefits Realisation

Cone of Uncertainty

100% Certainty

High Degree of unknown


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The PRINCE2 Structure

7 Processes provide a controlled start, progress & close

1. SU - Start Up the Project 2. IP – Initiate the Project 3. CS – Control the Stage 4. MP – Managing Product Delivery5. SB – Manage Stage Boundaries 6. CP – Close the Project 7. DP – Direct the Project 7 Themes

What to manage

1. Business Case2. Organisation3. Quality4. Plans5. Risk6. Change7. Progress

7 Principles1. Continued business justification2. Learn from experience3. Defined roles & responsibilities4. Manage by stage5. Manage by exception6. Focus on products7. Tailor to suit the environment


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Project Management Institute (PMI)

10 Knowledge Areas:

1. Project Integration Management2. Project Scope Management3. Project Time Management4. Project Cost Management5. Project Quality Management6. Project Human Resource Management7. Project Communications Management8. Project Risk Management9. Project Procurement Management10. Project Stakeholder Management

5 Processes:1. Initiating Processes 2. Planning Processes 3. Executing Processes 4. Controlling Processes 5. Closing Processes

Processes described as:• Inputs (documents, plans, designs, etc.) • Tools and Techniques (mechanisms applied to

inputs) • Outputs (documents, products, etc.)


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Defining the Scope: QE Class Carriers

Total cost: £5.9bnCost of Indecision: £100m


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Creating the Work Breakdown Structure (WBS)

If it’s not in the WBS, it’s not in the project!!


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Network Diagram

1.1

1.2

1.3

1.4

2.1 2.2 2.4

2.3

2.5

3.1 3.2 4.1


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Critical Path

B

10 days

C

7 days

D

3 days

A

5 days


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Gantt Chart – Project Schedule


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Risk Management

IDENTIFY RISKS

PERFORM QUANTITATIVE RISK ANALYSIS

PLAN RISK RESPONSES

MONITOR AND CONTROL RISKS

PLAN RISK MANAGEMENT

PERFORM QUALITATIVE RISK ANALYSIS


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The “Walkie-Scorchie”


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Avoiding “Scope-Creep”

Time/Schedule

Cost/Budget

Time/Schedule

Cost/Budget

Scope

Scope/Functionality/Quality

A

Scope Creep


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Project Closure


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PMI Competency Development Framework

Knowledge Competencies: What the project manager knows about the topic of project management

Performance Competencies: How the project manager applies Project knowledge to project activities in a live environment

Personal Competencies: How the project manager behaves when performing activities within the project environment.

Industry Specific Competencies: In some industries there may be specific knowledge, skills or attitudes that are needed to succeed therein. Organisational Competencies:

There may be specific elements of the organisation in which a project manager works that, when mastered, enables them to perform better. This may be the ability to use certain systems, methods, escalation paths and other organisational process assets


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P3M Career Pathway


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It’s worth it

• '8th – Ranking of the Project Management Professional (PMP) credential on a list of highest-paying certifications for IT professionals'

2007 IT Salary and Skills Report, Global Knowledge• 90% of global senior executives and project management experts say

good project management is key to delivery successful results and gaining a competitive edge

Closing the gap: The Link between project management excellence & long-term success, Economist Intelligence Unit. September 2009

Other Reasons:• Ownership & ‘closure’, measurable success, variety…• When you undertake a PM methodology improvement initiative, project

performance rises by up to 50% for the first project.


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thank you

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