2011-2012 Coordinated Program Review

Final Report Presentation

A report to the School CommitteeApril 2, 2012

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As part of its accountability system, the Department of Elementary and Secondary Education oversees local compliance with education requirements. All reviews cover selected requirements in the following areas:

Special Education

Civil Rights and Other General Education Requirements

English Learner Education in Public Schools

Career/Vocational Technical Education

What is a Coordinated Program Review? (CPR)

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Scope of Coordinated Program

Review Special Education (SE)

65 indicators

Civil Rights and Other General Education Requirements (CR)

27 indicators

English Learner Education (ELE) in Public Schools 18 indicators

Career/Vocational Technical Education (CVTE) 39 indicators

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1. Assessment of students2. Student identification and program placement3. Parent and community involvement4. Curriculum and instruction5. Student support services6. Faculty, staff and administration7. School facilities8. Program evaluation9. Record keeping and grant fund use

CPR Components(Findings are organized by the nine components)

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Coordinated Program Review Elements Review of documentation

Files

Policies/procedures

Handbook

Manuals

PD plans

Etc…

Interviews of administrative, instructional, and support staff

17 administrators

99 teaching and support staff (all levels)

Parent Advisory Council (PAC) representative

5 parents

12 students

7 CVTE program advisory committee members

Review of student records 37 special education (and 504),

10 English learner education

20 career/vocational technical education

10 cooperative education student records

Surveys of parents of students with disabilities and parents of English learners

Observation of classrooms and other facilities

A sample of 42 instructional classrooms and other school facilities used in the delivery of programs

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Plymouth North High School

Plymouth South High School

Plymouth Community Intermediate School

Plymouth South Middle School

Nathaniel Morton Elementary School

Federal Furnace Elementary School

West Elementary School

Mount Pleasant Preschool

Schools Visited

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Program Area Partially Implemented

Not Implemented

Other Criteria Requiring Response

Special Education 2000 282006 142012 4

2000 62006 0 2012 0

2000 12006 22012 0

Civil Rights & Other General

Education Requirements

2000 52006 102012 4

2000 22006 02012 0

2000 02006 02012 0

Career/Vocational Technical

Education

2000 92006 142012 8

2000 12006 22012 0

2000 02006 02012 0

Summary of Compliance Criteria

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Dramatic improvement (2000-2012)

Very positive staff…

◦ “invested in children and the programs”

Well written progress reports

Strong transition plans

Points to RecognizeSpecial Education

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Timelines (IEPs)

Expanding Parent Advisory Council opportunities

Paraprofessional Professional Development

Areas for ImprovementSpecial Education

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Online videos for mandated trainings Civil Rights Health and Wellness Homeless Rights Student Records Restraint Training

Student Handbook (“a model to share with other districts)

Staff Handbook (produced on a CD for easy access)

Points to RecognizeCivil Rights and Other General Ed

Requirements

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Paraprofessional Professional development (online trainings)

Notification/written notice to students who drop out of school or former students yet to earn competency determination ◦ Send letter to parent/guardian as well as student

Increase the materials we translate to ensure equal access for students/parents

Areas for ImprovementCivil Rights and Other General Ed

Requirements

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Staff and administration truly embrace CVTE Fewest findings our liaison has ever had “Model comprehensive high school” Career Assessments and planning process is excellent MCAS results are used to design instruction and support Special populations have equal access to CVTE programs Strong linkages with post secondary institutions Exceptional Cooperative Ed. process & implementation Needs of the Special Education students are addressed Prepare students well for high wage/kill/demand positions

Points to RecognizeCareer/Vocational Technical Education

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Publish more information on articulation agreements and further

education and apprenticeship opportunities

Language in Student Handbook (Out-of-district Vocational transportation

and application)

◦ update to meet CH 74 guidelines (completed)

Admissions Policy needs minor revisions

Exploratory needs to be extended to 190 hours

◦ currently 165 hours

Graduate Follow-up Survey responses need to increase

Increase the Program Advisory Membership in areas of special populations

to represent disability status and minority populations

More consistent assessment of framework strands 4, 5, 6

Areas for ImprovementCareer/Vocational Technical Education

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Corrective Action Plan Submitted by April 13th One year to complete actions

Complete description of activities1. Title/role of person(s) responsible for implementation

of activities 2. Expected date of completion for each corrective

action activity3. Narrative description of corrective action4. Evidence of completion of the corrective action5. Description of internal monitoring procedures to

ensure continued compliance

Next Steps…

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Thank you to our outstanding teachers and administrators!

Questions/Comments