A Short Overview for Learning PowerPoint

Cynthia Sistek-Chandler

For AB 75 Training Module 3

Overview

Why use PowerPoint? Design and Composition Overview of Features Building a Slide Show Tips and Tricks Adapting an existing presentation

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First Step: Pre-Writing, Thinking and Design Choose your subject Conduct research Create an outline Create a storyboard Think about what you want to say on

each section/page of your outline Expand your outline by adding sub-

topics

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Four Principles of Design by McBride & Luntz Content Consistency Creativity Composition

McBride & Luntz (1996) Help I Have Hyperstudio..Now What Do I Do?, 21-25.

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Four Principles of Design Content

– Text-audio-visual– Integrate research – Identify multiple primary sources– Connections to URL’s/Internet– Scanned images or documents– Narration of original speech– Translated text

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Consistency

Slide layout Color and contrast Text, font, and stylestyle

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Composition

Content Balance Contrast White space

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Composition:Pick a Presentation Wizard Apply design Explore the presentation templates Examine the slide layout Try different effects

– Transitions– Builds

Explore your buttons

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Creativity

– Graphics

– Original artwork

– Animations

– Movies

– Graphics from the Internet

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Presentation Tips

Think about how the presentation will be shown

Use contrasting colors A dark background with brightly colored

text Best colors to use are dark blue

background with yellow lettering Now for our step-by-step lesson

The basic unit is the slide.

This is a slide.

Add a second slide...

Slide

Slide Show

…and you have a slide show.

A very plain--and brief--slide show.

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LayoutsChoose a layout. This one is

called “bulleted list.” Bullets express points in your presentation. From very important…

to important,– to less important

• to even less important

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Layouts

This layout is called “two-column text.”

Useful when you want contrasting lists or to squeeze in more items.

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Layouts

This layout is called “text and chart.”

0

10

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1stQtr

2ndQtr

3rdQtr

4thQtr

EastWestNorth

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Templates

Add one of the templates included with PowerPoint software. Each has a distinctive graphic, layout, and color scheme.

This template is “Dad’s Tie.”

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Apply Design Templates

Format Menu– Choose “Apply

Design Template…”

– Click “Show Preview” Choose a design

template Can change fonts

and alignment manually

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Readability: Quantity

Keep it brief (KISS)

Follow the “6 X 6” rule Bullets are best! Webdings, wingdings, and other

dings…to customize your presentation

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Readability: Type Size

Don’t use tiny type. This is 18-point.

Use at least 32-point type This is 40-point typeThis is 48-point typeThis is 60-point type

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Readability: FontSelect fonts carefully. This is Times New Roman This is Arial This is Catchup This is Courier This is Verdana This is Tahoma This is Diploma, Calligrapher,

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Using Color Schemes

Choose desired color scheme using Formatting Palette

Create Custom Schemes to meet your needs

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Clip Art

Clip art can add visual interest to your presentation. PowerPoint has a small clip art library.Inexpensive clip art collections are alsoavailable.

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PhotographsPhotographs are easy to add.Use your ownphotos or photosfrom many othersources such as photo CD’s and photos online.

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How to Insert a Picture from a File

From file menu Go to Insert

Go to Picture From File Determine where

you stored the photo and retrieve it from that place.

Insert Photo

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Adding Animation

Standard Custom Timing Effects Chart Effects Change Settings

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Other Tools

You may also add: Sounds Video clips Graphs Tables Org charts (Inspiration Documents) Hyperlinks

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Inserting URLs

Two ways to insert URLs:– Simply type in the

complete address (formats automatically)

– From the Insert menu, choose “Hyperlink”

• Allows link to web pages or e-mails

http://magnet.sandi.net/digitalmedia.html

Great site for finding graphics!

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A Simple Internet Site with All the Right (Write) Words….

Quoteland Add a Quote of the Day

"The future belongs to those who believe in the beauty of their dreams." -Eleanor Roosevelt

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Link to Document

•Go to the Insert Menu

•Instead of linking to a website, you can link to a document in your hard drive or on your desktop

•This makes the presentation more non-linear

•Hyperlinking

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Icing on the Cake: Animations and Transitions

Use to: focus student attention prevent students from rushing ahead

“Graying out” previous points is helpful

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Animations and Transitions

Don’t overdo

Avoid gimmicks, such as this typewriter effect.

Very annoying. Very, very annoying.

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Transitions

PowerPoint also allows for a number of transitions between slides...

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Transitions

…such as dissolve. Many other transitions are available. Choose carefully, however, and don’t overdo it.

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Implications

PowerPoint has advantages and disadvantages. Can you think of one of each?

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Special Printing Click on the “General” pull-down menu Select “Microsoft PowerPoint”

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Print Options

Select slide print format “Handouts” has blank lines for note-taking

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Using PowerPoint

Besides using PowerPoint for slide shows, you may also:

print slide show for your files print handouts for students make transparencies

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Using PowerPoint

Students can also use PowerPoint. Let’s think about how--and why!

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Suggestions for Classroom Use

Jigsaw Research Presentation A “How To Lesson” in various subject

areas Vocabulary Development Class Stories/Books/Montage