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  • EVA/Minerva 2014

    XIth Annual International Conference Van Leer Jerusalem Institute

    November 2014

    Practitioners & specialists:

    the role of CIDOC in establishing

    effective communication

    Nicholas Crofts, Chair ICOM CIDOC

  • Introduction

    Nicholas Crofts

    Chair of ICOM CIDOC

    MA Philosophy

    PhD Cultural Informatics

    Working in the field since 1985

    Ontology administrator IOC

    Assistant Professor MTTU

  • Overview

    What CIDOC is

    Our mixed audience

    What were doing to get them to

    talk to each other

  • What is CIDOC?

    Comit International pour la Documentation

    A neutral, international forum for the discussion of all

    issues relating to information management in museums

    1 of ICOM's 31 International Committees

    Founded in 1950

    Members in >60 countries

    Voluntary, not for profit

    Free for ICOM members

  • Our focus

    Whats in a name?

    Documentation of collections

    Collections of documents

  • Information management

  • Governance

    ICOM a French association 1901

    ICOM Statutes, CIDOC by laws

    CIDOC board: Chair Vice Chair Secretary Editor 4 ordinary members Ex officio chairs of working groups

  • Finances

    Annual ICOM Subsidy

    core + number of members + performance

    CIDOC Bursary Fund

    Subsidies Getty Foundation

    Franchised financial liability

  • Impact on membership

    Motivated & available

    Access to funding

    Predominantly European

    Divided into two groups

  • CIDOCs Publics


    Practioners Specialists


  • Divergent domains of discourse

    Practical concerns... Theoretical

    Technophobe... Technophile

    Conservative... Innovation

    Museums... Research

    ICOM members... Not ICOM members

  • Common misunderstandings

    Rich mass of museum data waiting to be published...

    museums dont want to publish it

    Museum meta data is poor quality

    Why do we need new technology?

    Technology is ephemeral, information is perennial

  • Whats at stake?

    Innovation :

    Saving time and money

    Providing better services

    Protecting our heritage

    Getting people involved

  • So what is CIDOC doing?

    Creating a network

    Encouraging communication

    Providing training

    Supporting the profession

  • Principles of Museum documentation

    collections without adequate documentation

    cannot be considered to be true museum


    they cannot be adequately safeguarded and

    cared for

    the museum cannot demonstrate legal accountability

    their value for research and interpretation is greatly reduced

    CIDOC Principles of Documentation, ICOM Rio 2013


  • CIDOC Conference

    Helsinki, Rio de Janeiro, Dresden, New Delhi, Milan Balanced programme Bursaries

  • Working groups

    1. Archaeological Sites

    2. Conceptual Reference Model SIG

    3. Co-reference

    4. Data Harvesting and Interchange

    5. Digital preservation

    6. Documentation Standards

    7. Information Centres

    8. Museum process implementation

    9. Research Environments

    10.Intangible Cultural Heritage

  • Committee culture

  • Publications

    CIDOC Fact Sheets:

    Registration step by step

    Labelling and marking objects

    Recommendations for identity photographs

    International Guidelines for Museum Object Information

    Statement of principles of museum documentation

    The CIDOC Conceptual Reference Model (ISO 21127)

    Annual newsletter since 1989

    Bilingual French & English and low-bandwidth

  • analysis implementation

    impact Domain of





    Information systems : theory


  • CIDOC CRM ontology


    0,n 0,n


    E53 PlaceE52 Time Span

    P7 took place at (witnessed)is time span of (has time span)



    0,nE7 Activity

    P14 performed (carried out by) P125 used specific objectE70 Thing



    E77 Persistent ItemE39 Actor E5 EventP11 had participant P12 was present at

  • CIDOC training programme

    With Museum of Texas Tech University

    Modular - allows flexibility

    For newcomers & experienced staff

    International perspective

    Tutors from CIDOC and MTTU faculty


    2011, 2012, 2013, 2014 Texas

    2013, 2014 So Paolo

    2015 ...

  • CIDOC training in Brazil

  • Conclusion



    Accessible documentation


  • Thank You

    Contact details:

    Email:- nicholas@crofts.ch

    CIDOC web site:- cidoc.icom.museum

    I would like to thank:

    Millie and Susan Hazan

    EVA / Minerva 2014


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