धवन अंतिरक्ष केद्र satish dhawan space centre ... · 2019-01-25 ·...

1

भारत सरकार Government of India

अ तिरक्ष िवभाग Department of Space

सतीश धवन अंतिरक्ष के द्र Satish Dhawan Space Centre शार SHAR

ीहिरकोटा डा.घ.524124 आ.ंप्र. भारत SRIHARIKOTA P.O. 524124, AP, INDIA टेिलफोन:+91 8623 225023 Telephone: +91 8623 225023 फेक्स: +91 8623 225170 Fax: +91 8623 225170

GOVERNMENT OF INDIA :: DEPARTMENT OF SPACE

SATISH DHAWAN SPACE CENTER SHAR :: SRIHARIKOTA – 524 124 SRI POTTI SREERAMULU.NELLORE DISTRICT (A.P)

TENDER NOTICE NO. SDSC SHAR/Sr.HPS/PT/24/2018-19

On behalf of President of India, Sr. Head Purchase and Stores, SDSC SHAR, SRIHARIKOTA invites on line quotations for the following.

Sl No

Ref. No. Description Qty.

01 SHLS 2018 00 1566 GLOBAL Tender [Two Part basis]

Manufacturing, Inspection, Testing, Packing and delivery of vacuum jacketed, super insulated Cryo flexible Hoses

1 LS


Manufacturing, Inspection, Testing, Packing and delivery of vacuum jacketed, super insulated Cryo flexible Auxiliary Umbilical Hoses

1 LS


Supply of High Pressure Pleated SS Mesh Filters 1 LS

04 SHAR LS 2018 00 9663 e-procurement [Two Part basis]

Manufacturing, Testing & supply of Fire Resistance Phenolic foam Tank & Pipes insulation material

1 LS


Supply of Ductile Iron Pipes & Fittings for PIF Project 1 LS

06 SHAR SP 2018 00 9793 e-procurement [Two Part basis] Sigma Mixer.

Design, fabrication, Testing, supply Installation & commissioning of 1000L Cap

1 No.


Supply of PIF GSS Pneumatic Equipment 1 LS

08 SHAR SP 2018 00 9971 e-procurement [Two part basis]

Radiographic Accessories 1 LS

09 SHAR SC 2018 00 9962 e-procurement [Single part basis]

Manpower Contract for Hiring of Visiting Specialist/super Specialist doctors for a period of two years

720 Nos.

10 SHAR RO 2018 00 10022 e-procurement [Two part basis]

Cleaning and Unskilled Labour Work Contract for RangeOperations for a period of Two years.

6000 Mandays

11 SHAR SPP 2018 00 10046 e-procurement [Two part basis]

Supply, Packing, Forwarding, Transportation to site, unloading, installation, testing and commissioning of X-Ray Film Digitizer

1 Lot

12 SHAR SP 2018 00 10047 e-procurement [Two Part basis]

Procurement of materials, Fabrication, Supply, Testing, Erection, commissioning and Load Testing of roller Stands

6 Sets

13 SHAR SPP 2018 00 10070 e-procurement [Two part basis]

Supply, Packing, Forwarding, Transportation to site, unloading, installation, testing and commissioning of Industrial X-Ray Film Illuminators

1 Lot

14 SHAR SP 2019 00 10097 e-procurement [Single Part basis]

Design, Supply, Erection, commissioning and Testing of Al Powder feeding system with dust collection system

2 Nos.

15 SHAR VAST 2019 00 10112 e-procurement [Two part basis]

Supply of Skilled Man Power for Solid Motors AssembOperations

1LS Mandays

16 SHAR CMD 2019 00 10202 e-procurement [Two part basis]

Construction supervision and Inspection Services for Augmentation of Second Launch Pad for Semi-Cryo Stage Project (Civil, PH and Electrical Works)

1 LS Months

2

:: 2 :: Last Date for downloading of tender documents : 20.02.2019 at 16:00 hrs. Due Date for submission of bids online : 20.02.2019 at 16:00 hrs. Due Date for Bid Sealing on : 20.02.2019 at 16:01 hrs. to 20.02.2019 at 17.30 hrs. Due Date for Open Authorization : 20.02.2019 at 17.31 hrs. to 22.02.2019 at 17:00 hrs. Due Date for opening of tenders : 25.02.2019 at 14:30 hrs.

Instructions to Tenderers:

No tender fee shall be applicable for tenders submitted through EGPS

01. For full details/scope of work and terms and conditions etc., please see the enclosed annexures.

02. Interested tenderers can download the e-tender from ISRO e-procurement website https://eprocure.isro.gov.in and submit the offer on line in the e-procurement portal. Offers sent physically by post/courier/in person will not be considered.

03. Tender documents are also available on ISRO website www.isro.org; ISRO e-procurement website https://eprocure.isro.gov.in and SDSC SHAR, Sriharikota website www.shar.gov.in. The same can be down loaded and offer submitted on line in the e-procurement portal.

04. Quotations received after the due date/time will not be considered.

05. The tender documents are available for download upto 20.02.2019 at 1600 hrs. and last date for submission of tenders on line 20.02.2019 at 1600 hrs. and Tender Opening on 25.02.2019 at 14:30 hrs. 06. Sr. Head, Purchase and Stores, SDSC-SHAR, Sriharikota reserves the right to accept or reject any/or all the quotations. DT: 25.01.2019 Sr. HEAD, PURCHASE AND STORES

Specifications of

X-Ray Film Digitizer

Satish Dhawan Space Centre SHAR

Indian Space Research Organization

Sriharikota -524 124, A.P

i

X-RAY FILM DIGITIZER SDSC SHAR, ISRO

Contents

S.NO DESCRIPTION PAGE NO.

1.0 SCOPE OF WORK..............…………………………………………............................. 1

2.0 TECHNICAL SPECIFICATION……………………………………………………….. 1

2.1 SPECIFICATIONS OF INDUSTRIAL X-RAY FILM DIGITIZER …………............. 1

2.2 SOFTWARE…………………………..…………………………………………………... 2

2.3 HARDWARE …………………………………………………………………………….. 4

3.0 REQUIREMENTS OF SUPPLIER …………………………………………................... 6

4.0 RESPONSIBILITIES OF SUPPLIER AND SDSC SHAR ………………...………….. 7

4.1 RESPONSIBILITY OF SUPPLIER ……………..………………………….................... 7

4.2 RESPONSIBILITY OF SDSC-SHAR …………………..………………….................... 7

5.0 GENERAL TERMS AND CONDITIONS ……………………………………………. 7

5.1 VALIDITY OF OFFER ………………………………………………….................... 7

5.2 DELIVERY SCHEDULE ……………………………………………………………... 8

5.3 PRICE BID SUBMISSION……………………………………………………………….. 8

5.4 TAXES AND DUTIES ………………………………………….……………………….. 8

5.4.1 GST ……………………………………………………………………………………….. 8

5.4.2 CUSTOMS DUTY………..………………………………………………………………. 8

5.4.3 INCOME TAX …………………..…………………………………………................... 8

5.5 PAYMENT TERMS …………………………………………………...……………….. 9

5.6 DELIVERY TERMS ………………………….…………………………………………. 9

5.7 PACKING ………………………………………………………………..………………. 10

5.8 INSTALLATION, TESTING & COMMISSIONING …………………………………… 10

5.9 LIQUIDATED DAMAGES ………………………………………………….................... 10

5.10 WARRANTY ……………………………………………………………….................... 10

5.11

5.12

5.13

5.14

5.15

5.16

5.17

GUARANTEE …………………………………….………………………………………

ANNUAL MAINTENANCE(OPTIONAL)………………………………………………

TECHNICAL DOCUMENTS…………………………………………………………….

LANGUAGE AND MEASURES………………………………………………………....

APPLICABLE LAW AND JURISDICTION…………………………………………......

FORCE MAJEURE……………………………………………………………………….

ARBITRATION……………………………………………………………………………

11

12

12

12

12

12

13

ii


ANNEXURE-1: PREPARATION OF BIDS-INFORMATION TO BIDD ERS

1.0 ADDENDA/CORRIGENDA ……..…………...………………………………………….. 14

2.0 AMBIGUITY……………………………………………………………………...………. 14

3.0 SITE VISIT ………………………………………………………………….……………. 14

4.0 VALIDITY OF OFFER ……………………….………………………………………….. 14

5.0 COST OF BIDDING………………………………………………...……………………. 15

6.0 SCHEDULE OF PRICES …………………………….………………………................... 15

7.0 DOCUMENTS COMPRISING THE BID ……………...………………………………... 15

7.1 PART – I TECHNICAL AND UNPRICED COMMERCIAL PART………………….. 15

7.2 PART – II PRICED COMMERCIAL BID …………………………………………….. 16

7.3 BID SUBMISSION ……………...………………………………………………………... 16

7.4 BID EVALUATION……………………………………………………………………. 17

8.0 EXCLUSION OF TENDERS……………………………………………........................ 18

9.0 PUBLICITY RELATING TO TENDERS ……………………………………………. 18

ANNEXURE –II: SCHEDULE OF PRICES ………………………………………………… 19

ANNEXURE –III: EXCEPTIONS AND DEVIATIONS(FORM-J) ……………………….. 20

1


1. SCOPE OF WORK

SDSC SHAR invites tenders from reputed firms with proven ability to supply, packing,

forwarding, transportation to site, unloading, installation, testing and commissioning of X-

Ray Film Digitizer at our site in Solid Propellant Plant, SDSC SHAR, Sriharikota, India as

per the scope and specifications.

2. TECHNICAL SPECIFICATIONS

The industrial X-ray film digitizer system shall comprise the following:

I. Industrial X-ray Film Digitizer.

II. High resolution monitor (5 MP): 21.3” size and resolution of 2048 x 2560.

III. Image processing software, hardware and provision for storage & retrieval of

radiographic data.

2.1 Specifications of Industrial X-ray Film digitizer

(a) Scanning light source : He-Ne Laser (λ ≈ 633 nm)

(b) Laser source class : Class II-b and device - Class-I

(c) Sensor : Photomultiplier

(d) Film width to be scanned : 355 mm maximum and 60 mm minimum

(e) Film length to be scanned : 5m maximum

(f) Scan resolution : Minimum 50 µm or less to maximum of 500 µm

(g) Film density range : 0 to 4.7

(h) Interface : USB-2 or better

(i) Pixel depth : 12 bits / pixel (4096 grey level).

(j) Scan speed : Shall be around 2 min. in 50 µm mode. However,

higher time can be considered if better resolution is

offered.

(k) Variable bit depth : 8, 10 or 12 bits.

2


(l) Power : Input 230 V AC 50 Hz ± 10 %

(m) The digitizer shall have provision for self calibration every time the system is powered

up.

Note: The digitizer shall conform to the requirements of ASTM-E-1936. Along with the system,

the party shall supply the EPRI reference radiograph, etc. required for the measurement of

various system performance parameters like spatial resolution, density contrast sensitivity,

dynamic range, spatial linearity, etc. as per the above standard.

2.2 Software:

(a) The software shall be user-friendly and consist of advanced image retrieval and analysis

tools. The software shall also be capable of image data management for film digitization.

(b) The software shall broadly consist of the following three integrated modules

a. Image acquisition software: Shall be compatible with digital scanner. It should

contain a data base of the relevant inspection technique and control the film

digitizer.

b. Image processing and review software: Shall accept data from the Workstation or

removable media such as DVD / CD / Flash drive. It should provide appropriate

application tools for image analysis, enhancement and data storage.

c. Image Archiving Software: Provide both on-line and off-line data storage and

effective file management.

(c) Party shall provide standard density step wedge and calibration charts (2 No’s each) in

addition to proof of accurate digitization (with reference to contrast sensitivity,

brightness, resolution and distortion) with standard line pattern image.

(d) The software shall have provision to access the film digitizer. The following features

shall be available.

(i) To enter the dimensions (Length and width) of the film to be scanned.

(ii) The time taken to scan the film shall be shown.

3


(iii) To select the required resolution (50 µm to 500 µm in steps of 50 µm) for

scanning.

(iv) To select the required density range to be selectable i.e., 0 – 1, 0 – 2, 0 – 3, 0 – 4,

or 0 – 4.7 units.

(v) To select the quality of the film for scanning i.e., Quality, Standard and Rough.

(vi) To select the pixel depth of the scanned image i.e., 8 or 12 bits / pixel or better.

(vii) The path to save the scanned image.

(viii) To preview the scanned image.

(ix) To eject the film in case of requirement.

(x) To display the scanning properties like dimensions of the film and size of the

image.

(xi) Shall display the scan progress.

(e) The software shall be capable of Line profiling, contrast stretching, edge enhancement,

spatial filtering, thresholding and other features.

(f) The software shall have provision to import the data.

(g) Shall have a provision to save the image in JPG, BMP uncompressed and TIFF

uncompressed.

(h) Shall have filters like Emboss, Edge enhancement, Colour, convolution, invert etc.

(i) Shall have provision to rotate, flip the image.

(j) Shall have provision to draw the histogram for image. The type of histogram shall be

line, zone and image with the following provisions.

(i) The histogram shall be drawn with pixels/mm on X-axis and grey values on Y-

axis.

4


(ii) The histogram shall consist of optical density, 1st derivative and Log Y options.

(iii) The histogram shall show minimum, maximum, median, average and deviation

values.

(iv) The histogram shall have two cross hairs to point on the curve.

(v) The histogram plot shall have a provision to save in jpg / bmp format.

(vi) The histogram data shall be exported to text file.

(k) Shall have provision to blink, mix two images.

(l) The software shall be 64 bit compatible with the computer.

(m) The image shall be saved in the DCM / TIFF / JPG format in 8 and 12 bits or better.

(n) Shall have provision to add Region of interest.

(o) Shall have provisions to add annotations for image.

(p) Shall have provision for report generation.

(q) Warranty for the software shall be for a minimum period of 12 months from the date of

installation at SDSC-SHAR.

(r) During the warranty period the software upgrade release if any shall be supplied for free

of cost.

(s) Party shall provide one set of hard and soft copy of operating and maintenance manual

for the entire system in English.

(t) Image processing software installation files backup shall be provided in CD.

2.3 Hardware:

a) Shall include a very high-resolution monitor of 5 Mega pixel to view the processed image

commensurate with the fullest potential of the software and the broad specifications as

given below.

5


• Monochrome IPS panel.

• LED backlight.

• Size shall be 21.3” or better.

• The resolution shall be 2048 x 2560 or better.

• The viewing angle shall be approx. 178°.

• The power cord shall be suitable for electrical supply at the site (415V, 3 phase /

230V single phase @ 50Hz).

• Required signal cables and USB cables shall be supplied along with monitor.

b) Shall include the latest computer configuration suitable to support the above and the

broad specifications as given below.

o Operating system Windows 10 Professional 64 bit or better and backup CD to be

provided.

o Intel Xeon processor (E5-26xx, 6 Core) or better

o RAM Memory 32 GB ECC DDR4 or better

o Graphic card NVIDIA 4 GB or better with multiple graphics output and multi

monitor support.

o Hard disk 2 x 1 TB SATA HDD with RAID1 configuration or better.

o Internal DVD-RW

o USB ports, HDMI ports and Ethernet port

o 27” LED monitor and mating HDMI / DP cables shall be provided

o 230V @ 50Hz, Indian Power Cords to be supplied

o Microsoft office 2016 or latest version

o Adobe Reader latest version

6


o One additional external hard-disk of 2 TB capacity of Western Digital / Seagate

make.

o Standard warranty for workstation shall be provided.

o As per IT security policy of SDSC-SHAR, if HDD of workstation fails during

warranty period, vendor has to replace the same at free of cost. More over faulty

HDD will not be returned to the vendor, Vendor not meeting this requirement will

not be considered.

Note: The above specifications of the Computer are indicative and the Party shall Supply the latest and state- of- the- art PC system prevalent in the market, at the time of supply.

ANNUAL MAINTENANCE CONTRACT (Optional) : The party shall quote separately for

AMC of Film digitizer and department may or may not consider the AMC quote for releasing the

purchase order after warranty period. The supplier shall ensure the availability of spares and

continuous service support for a period of 5 years after completion of Warranty period.

3. REQUIREMENTS OF SUPPLIER:

Supplier shall submit the bid in “TWO PART BID” basis for supply of X-Ray Film Digitizer. The

details regarding bid preparation and the commercial terms are given in annexure-1. Price /

commercial bid shall be submitted as per the price bid format given in annexure-2.

Important Note for vendors:

Along with quotation, supplier has to mandatorily furnish the following details.

• Tenderer shall have supplied at least one film digitizer and image processing software

together (purchase order copy to be submitted).

• Tenderer shall provide service support after sales for both digitizer and software together.

• Copies of the completion certificate / performance certificate and one reference for

contact from your client organization shall be furnished. Performance demonstration of

similar kind of machine supplied by tenderer at manufacturer site shall be arranged, if

called.

7


The bid which does not provide the above details shall summarily be rejected and shall not be

considered for further evaluation. SDSC SHAR will scrutinize bids to determine whether the

bid is substantially responsive to the requirements of the tender documents. For the purpose

of this clause, a substantially responsive bid is one which inter-alia conforms to all the terms

and conditions of the entire Tender document without any deviations and reservations. The

decision of purchaser shall be final in this regard.

4. RESPONSIBILITIES OF SUPPLIER AND SDSC SHAR

4.1 Responsibility of Supplier

1. Supply, installation, testing and commissioning of X-Ray Film Digitizer as per the

specifications.

2. Transportation, installation, testing and commissioning of the X-Ray Film Digitizer at

SDSC SHAR.

3. Bidder shall print, sign and stamp each page of proposal as token of acceptance &

submit scan copy of the same along with the offer. In case of any exceptions and

deviations from the tender document, Bidder shall indicate the same in FORM-J given

in annexure-3.

4. One set of manuals for the complete system shall be provided by the supplier.

4.2 Responsibility of SDSC-SHAR

1. SDSC SHAR will provide the necessary electrical power (415V, 3 phase or 230V, 50Hz)

requirements for installation and commissioning of X-Ray Film Digitizer.

2. Supplier’s personnel will be provided accommodation at SDSC SHAR on chargeable

basis subject to availability. If not available supplier has to make his own arrangements.

Local conveyance and other logistics shall be the responsibility of supplier.

5. GENERAL TERMS AND CONDITIONS

5.1 VALIDITY OF OFFER

The offer shall be valid for 180 days from the date of opening the bids. In case of any delay

in obtaining technical clarifications from the supplier due to incomplete bid, the validity

shall be extended accordingly.

8


5.2 DELIVERY SCHEDULE

a) Supplier shall deliver, commission & demonstrate the system performance of the X-Ray

Film Digitizer at SDSC SHAR as per the tender document within 6 months from the date

of release of purchase order. The testing and commissioning shall be completed within 30

days after receipt of the item at SDSC SHAR based on the site clearance given by

department / purchaser. The above 30 days includes the total time period of 6 months.

b) Delivery date is essence for this contract. Party shall adhere to the delivery date

mentioned in this tender and same shall be confirmed along with the offer. In case Party

is unable to meet the delivery schedule, the offer is liable for rejection.

5.3 PRICE BID SUBMISSION

Price shall be quoted as per the format enclosed in Annexure-2.

5.4 TAXES AND DUTIES

5.4.1 GST

The applicable rate of GST (CGST / SGST / IGST / UGST) shall be clearly mentioned along

with the concerned HSN code / SAC. As per the Notification No.47/2017 - Integrated Tax (Rate)

dt.14 Nov, 2017 issued by the Government of India, Ministry of Finance (Department of

Revenue), we are eligible for reduced rate of GST. As per Sec.2 (30) of GST Act and by the

definition of composite supply & installation is involved, the admissible GST rate is 5%.

5.4.2 CUSTOMS DUTY

a) The Purchaser is eligible for concessional Customs Duty exemption as per Notification No.

05/2018 dated 25-01-2018. This may be taken into account while quoting for import items.

b) In case tenderer offering items considering the customs duty exemption, they shall also

indicate the list of items and its quantity.

5.4.3 INCOME TAX

Income tax at the prevailing rate as applicable and if applicable from time to time shall be

deducted from the supplier's bills as per Income Tax Act and a certificate issued (TDS

Certificate).

9


5.5 PAYMENT TERMS

a) Our general payment term is 100% within 30 days from the date of commissioning and final

acceptance.

b) Wherever advance payment (maximum of 30 % order value) is requested, Bank Guarantee of

equivalent amount from any Nationalized Bank / Scheduled Bank should be furnished. In

case of advance payments, if the party is not supplying the material within the delivery

schedule, interest will be levied as per the Bank Lending Rate plus 2% penal interest.

c) Interest will be loaded for advance payments / stage payments as per the lending rate of Bank

and will be added to the landed cost for comparison purpose. In case of different milestone

payments submitted by the parties, a standard and transparent methodology like NPV will be

adopted for evaluating the offers.

5.6 DELIVERY TERMS

a) The rate quoted shall be on FOR SDSC SHAR, Sriharikota basis.

b) In case of foreign suppliers the prices shall be quoted on DDP / DAP, SRIHARIKOTA basis.

In case of any change, supplier shall identify the Indian agent and responsibilities related to

clearing the consignment, transport of equipment to destination and erection &

commissioning at site and all the necessary works till the equipment is commissioned and

accepted by Purchaser as per the mutually agreed acceptance plan in the contract document.

c) Safe transportation of material from ex-works to SDSC SHAR is the responsibility of

supplier.

d) Insurance charges during transportation from Manufacturer’s site to SDSC SHAR are the

responsibility of the supplier.

ULTIMATE CONSIGNEE: Stores Officer, SDSC SHAR

Sriharikota P.O.524 124

Nellore Dist (Andhra Pradesh) ((India)

SHIPPING MARKS: The marks on the shipping documents such as invoice, bills of lading and on the packages shall be as follows:

PURHASE ORDER No DATE GOVERNMENT OF INDIA

10


DEPARTMENT OF SPACE DESTINATION PORT OF ENTRY

5.7 PACKING

a) The Supplier wherever applicable shall pack and crate all stores in accordance with

standard accepted export practices and in such a manner so as to protect it from damage

and deterioration in transit by road, rail. The Suppliers shall be held responsible for all

damages due to improper packing.

b) The supplier shall ensure that each box unit of shipment is legibly and properly marked

for correct identification of content inside. Failure to comply with this requirement shall

make the Supplier liable for additional expenses involved.

c) The Supplier shall provide complete shipment information to the purchaser regarding the

weight, size, content of each of the packages.

5.8 INSTALLATION, TESTING & COMMISSIONING

a) The entire commissioning and testing shall be completed within 30 days after receipt of

the item at SDSC SHAR based on the site clearance given by department / purchaser. The

above 30 days includes the total time period of 6 months.

b) Supplier shall submit all the test certificates of systems tested at supplier’s site.

5.9 LIQUIDATED DAMAGES

In the event of the Supplier failing to complete the work within the delivery period

specified in the contract agreement or any extension agreed thereto, the Purchaser shall

reserve the right to recover from the Supplier as liquidated damages, a sum of 0.5 percentage

per week or part thereof of the undelivered portion of the total contract price of equipment or

work. The Total liquidated damages shall not exceed the 10.0 percentage of the total

Contract price.

5.10 WARRANTY

a) The supplier shall provide twelve months warranty for the entire system for a defect

liability, after final official handing over at his cost. During this period supplier has to

provide and adhere to the following:

11


b) This period shall include maintenance, replacement of defective / failed parts at free of

cost.

c) Supplier has to attend unlimited breakdown calls.

d) Purchaser will not provide any transport/accommodation for this purpose.

e) Upon oral or written notification of defects in or malfunctioning of the goods during the

warranty period which require corrective action, Supplier shall send the necessary

personnel to job site to supervise and assume responsibility for repairs and/or

replacement, if necessary, of the defective goods or material at his own cost. If Supplier

does not, within seven (7) days after receipt of notification, take steps to correct the

breach, Purchaser may do so at the cost and expense of Supplier. Supplier shall reimburse

Purchaser all expenses incurred by Purchaser to repair or replace malfunctioning or non-

conforming goods.

f) Purchaser has no obligation to discover defects, patent or otherwise, and this shall be sole

responsibility of Supplier. Inspection and clearance for shipment by Purchaser’s

inspectors or Inspection agency appointed by Purchaser shall not relieve Supplier of any

of his obligation and duties under the terms and conditions herein.

g) Where defects in items are remedied under warranty, the period for which the warranty

operates shall be extended by such period, as the items were not available to the

Purchaser. Where defects items are replaced by new ones, the full warranty period

stipulated in the contract shall apply to such replacement items as from the date of their

delivery.

h) Supplier shall obtain similar warrantee from each of his sub-suppliers. However, the

overall responsibility shall lie within the Supplier.

5.11 GUARANTEE:

a) The X-Ray Film Digitizer shall be guaranteed against any manufacturing defects for a

period of 12 months from the date of commissioning.

b) For defects noticed during the guarantee period, replacement rectification should be

arranged free of cost within a reasonable period of such notification.

12


5.12 ANNUAL MAINTENANCE (Optional)

Supplier shall quote for noncomprehensive annual maintenance charges separately for X-

Ray Film Digitizer per year for a period of five years as given in the price bid format

annexure-2. This is an optional item and purchaser reserves right to avail the AMC services

as a separate contract which will be released after completing the warranty period, in case if

the purchaser feels essential. Any spares required to be incorporated in X-Ray Film Digitizer

during AMC, will be provided by department. In case such spare parts are not available with

department then vendor has to procure and incorporate the same in the system and cost of

such spares will be reimbursed by department against submission of invoice.

5.13 TECHNICAL DOCUMENTS

Supplier shall deliver one hard copy of Technical Manual in English along-with the

system.

5.14 LANGUAGE AND MEASURES

All documents pertaining to the contract including specifications, schedule notices,

correspondence, operating and maintenance instructions, drawings or any other writings

shall be written in English Language. The metric system of measurement shall be used

exclusively in this contract.

5.15 APPLICABLE LAW AND JURISDICTION:

The contracts shall be interpreted in accordance with the laws of the Union of India. Any

legal issue or dispute arising out of the contract are within the jurisdiction of Courts in the

state of Andhra Pradesh, India only.

5.16 FORCE MAJEURE

Neither party will be held responsible for non-fulfillment of their respective obligations

under this agreement due to the exigency of one or more of the force majeure events such as

but not limited to Acts of God, war, flood, earthquake, strike, lock-outs, epidemics, riots,

civil commotions etc., provided on the occurrence and cessation of any such events, the party

affected thereby will give a notice in writing to the other party within one month of such

occurrence or cessation. If the force majeure conditions continue beyond six months, the

parties will then mutually decide about the future course of action.

13


The agreement contains the modalities, terms and conditions of different services during

the development, testing and commissioning phases.

5.17 ARBITRATION

a) Difference of opinions, if any arising during the period of agreement will be settled on the

basis of mutual consultation by the signatories or their designated nominees. In the event of

an unresolved dispute, both parties hereby agree to refer the matter under dispute for joint

resolution by Secretary, DOS or his nominee and the joint decision shall be final and binding

on both the parties.

b) The development activities under the contract shall, however, continue during the period of arbitration.

14


Annexure-1 PREPARATION OF BIDS- INFORMATION TO BIDDERS

1.0 ADDENDA / CORRIGENDA

Addenda / corrigenda to the tender document may be issued by SDSC SHAR prior to the

date of opening of the tenders, to clarify or reflect modifications in the contract terms and

conditions.

Such addendum/corrigenda will be distributed to each firm or person who had purchased the

tender documents.

2.0 AMBIGUITY

Should there be any ambiguity or doubt as to the meaning of any of the tender

clause/condition or if any further information is required, the matter shall be immediately

brought to the notice of Sr. Head, Purchase & Stores, SDSC SHAR in writing for necessary

clarifications prior to the opening of the tenders.

3.0 SITE VISIT

Bidders visit and examine the site and its surrounding to familiarize them self of the existing

facilities and environment and may collect all other information which he may require for

preparing and submitting the Bid and entering into the tender if required. Bidders shall visit

within 15 days from the date of tender enquiry.

Claims and objections due to ignorance of existing conditions or inadequacy of information

will not be considered after submission of the Bid and during implementation.

4.0 VALIDITY OF OFFER

a) Bid shall remain valid for acceptance for a period of six months from the due date of

submission of the Bid.

b) The Bidder shall not be entitled during the said period to revoke or cancel his Bid or to

vary the Bid except and to the extent required by Department in writing.

c) Bid shall be revalidated for extended period as required by Department in writing.

In such cases, unless otherwise specified, it is understood that validity is sought and provided

without varying either the quoted price or any other terms and conditions of Bid finalized till that

time.

15


5.0 COST OF BIDDING

All direct and indirect costs associated with the preparation and submission of Bid

(including clarification meetings and site visit, if any) shall be to Supplier's account and the

Purchaser will in no case be responsible or liable for those costs, regardless of the conduct or

outcome of the Bid process.

6.0 SCHEDULE OF PRICES

The schedule of prices shall be read in conjunction with all the sections of proposal

document.

For Lump sum contract, the lump sum prices quoted by the Supplier shall be firm and fixed

for the completion of the work, unless stated otherwise. The price must be filled in the

format for ‘Schedule of Prices’ – Annexure-2.

7.0 DOCUMENTS COMPRISING THE BID

This is e-procurement tender. All the documents need to be scanned and attached to the bid

under “documents solicited from Vendor” form. In case it is not possible to upload due to higher

file size, hard copy of the balance documents (without any price figures) shall be submitted

physically before due date.

a) Offers shall be sent online only using standard digital signature certificate of class III

with encryption / decryption. The tenders authorized online on or before the open

authorization date and time only will be considered as valid tenders even though the bids

are submitted online.

b) The tenderer must authorize bid opening within the time stipulated in the schedule by

SDSC SHAR. Otherwise the online bid submitted will not be considered for evaluation.

On-line bids shall consist of the following:-

7.1) Part – I Technical and Un-priced Commercial Part

a) Technical and un-priced commercial part shall comprise the following documents /

information. All the documents shall be scanned and uploaded in the ISRO e-

procurement portal.

b) Submission of bid letter along with one set of tender document duly signed and stamped

as token of acceptance. Scanned copy shall be uploaded in the ISRO e-procurement

16


portal.

c) Power of attorney shall be in favour of authorized signatory of the bid / proposal

documents.

d) Any other relevant document, bidder desires to submit.

e) Confirmation with respect to bid qualification criteria.

f) Compliance statement

g) Deviations, if any, with respect to technical and commercial terms & conditions shall be

clearly brought out. If deviations are not listed separately, it will be presumed that you

are adhering to all the specification and terms & conditions given in this document.

Note: All the above documents shall be uploaded in the ISRO e-procurement portal.

7.2) Part – II Priced Commercial Bid

Priced commercial bid shall contain schedule of prices and shall be filled in ISRO e-

procurement portal. No deviations, terms and conditions, assumptions, discounts etc. shall be

stipulated in price bid. Department will not take cognizance of any such statement and may at

their discretion reject such bids.

7.3) Bid Submission

a) Bid shall be submitted in two parts

Part -1 Techno-Commercial Part of the Bid

Part-2 Price Part of the Bid

b) Offers should be submitted On-line using standard digital signature of class -3 with

encryption/decryption options.

c) The tenders authorized online on or before the open authorization date and time will only

be considered as valid tenders.

d) Prices shall be mentioned in the space / column provided in the ISRO e-procurement

portal only for such purpose.

e) Physical copy of the bid will be accepted only in case if the file size is bigger and not

possible to upload the same. In such case, the hard copy shall be submitted within due

17


date. Documents received after due date will not be considered.

f) Prices quoted should be on the basis of F.O.R. Sriharikota.

g) The purchaser will not pay separately for transit insurance and same shall be included in

the cost quoted by the Bidder.

h) All risks in transit shall be exclusively borne the contractor and the purchaser shall pay

only for such items as are actually received in good condition in accordance with the

purchase order.

i) Bids duly filled in by the Bidder should invariably be submitted as stipulated in the e-

procurement portal.

j) Department may open Part – I of the bid on the due date of opening at convenience. Price

Bid (Part-II) of the bid of the technically and commercially acceptable bids shall be

opened at a later date.

k) Department reserves the right to reject any or all the Bids without assigning any reasons

thereof.

7.4) Bid Evaluation

a) The bidder shall provide all the relevant data / information / details required for evaluating

the bid technical and commercially in the specific formats enclosed with the tender. Apart

from this, Bidder is free to add any other relevant information.

b) During evaluation, Department may request Bidder for any clarification on the bid /

additional documents / information required. Bidder shall submit all clarifications /

additional documents / information requested in original. If not submitted within the

stipulated time department has right to reject such bids.

c) Techno-commercial discussion shall be arranged with Bidder, if needed. Bidder shall depute

his authorized representatives for attending discussions.

d) The complete scope of work is defined in the Tender document. Only those Bidders who

undertake total responsibility for the complete scope of work as defined in the Tender

document only will be considered.

18


e) In case Bid does not fully comply with the requirement of Tender document and the bidder

stipulates deviations to the clauses of the tender, which are unacceptable to the Department,

the Bid will be rejected.

f) Performance of Bidder on similar nature of works executed / under execution shall be taken

into consideration before selecting the Bidder for opening his price bid.

g) The time schedule for completion is given in the Tender document. Bidder is required to

confirm the completion period unconditionally.

h) Department shall not be obliged to furnish any information / clarification to unsuccessful

bidder as regard non acceptance of their Bids.

i) Overall lowest offer will be considered for placement of Order.

8. EXCLUSION OF TENDERS

The following tenders shall be summarily rejected from the procurement process

a) Tenders of vendors who are already removed from vendor list from having any business

dealing.

b) The tenders that materially depart from the requirements specified in the tender document

or which contain false information.

c) The tenders that are not accompanied by prescribed EMD.

9. PUBLICITY RELATING TO TENDERS

a) Advertisements, press release or other specialized publicity documents, which are related

to or reveal the existence of a tender and are intended by the Bidder for public

distribution and / or the press, broadcasting, or television, shall be cleared/approved by

the Department.

The Department may direct the Bidder to withhold such publicity or to require modifications

to the publicity material. The Bidder shall comply with such direction.

19


Annexure-2 SCHEDULE OF PRICES

Table-1

S. No Description Unit Cost (in Rs.)

1. Supply, packing, forwarding, transportation to site, unloading, installation, testing and commissioning of X-Ray Film Digitizer (without AMC).

Lump sum

2 GST on item in S.No.1 %

3. Transportation Charges for S.No.1 Lump sum

4. GST on item in S.No.3 %

5. Installation, Testing and Commissioning charges for S.No.1 Lump sum

6. GST on S.No. 5 %

Total Cost (Sum of S. Nos. 1 + 2 + 3 + 4 + 5 + 6)

Table-2 (Optional)

1. Annual Maintenance Contract for X-Ray Film Digitizer for 5 years (Starting from first year after warranty period) (Non-comprehensive)

Per Year

2. GST on Item in S. No.1 %

Total Cost (Sum of S. Nos. 1+2) Per / Year

The cost of AMC will be considered for evaluation of price bid. However, the purchaser reserves the right to consider / not to consider for releasing the order for optional items.

(SIGNATURE OF SUPPLIER)

20


ANNEXURE-3 EXCEPTIONS AND DEVIATIONS (FORM-J)

In line with Proposal Document, Bidder may stipulate Exceptions and deviations to the Proposal conditions if considered unavoidable.

SL.NO

Reference in Specification

Dept. Specification

Offered

Specification DEVIATION

PAGE

NO CLAUSE

NO

NOTE :

i. Only deviations are to be written in this FORM-J.

ii. Any deviations taken by the Bidder to the stipulations of the Proposal document shall be brought out strictly as per this format and enclosed along with the bid.

iii. Any deviations not brought out as per this Proforma (FORM-J) and written elsewhere in the Proposal document shall not be recognized and the same is treated as null and void.

iv. Any willful attempt by the Tenderer to camouflage the deviations by giving them in the covering letter or in any other documents that are enclosed may render the Bid itself non-responsive.

(SIGNATURE OF BIDDER)

S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR

Welcome, Materials Master (isro)31 August 2017,

17:16:08 IST

MAIN VIEW HELP

Preview For STANDARD TERMS AND CONDITIONS

Page Destination: Tender Header Format Type : Normal

. :

GOVERNMENT OF INDIA

DEPARTMENT OF SPACE

SATISH DHAWAN SPACE CENTRE

PURCHASE DIVISION

Tele No.08623-225023/225174/225127 Fax No.08623-225170/22-5028 e-Mail ID : [email protected], [email protected], [email protected]

STANDARD TERMS & CONDITIONS

1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE BIDS ARE SUBMITTED ONLINE.

2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION. PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION DATE. In case of two-part tenders, parties shall submit their offers as follows:-

1) Part-I – Techno-commercial Bid (No price details shall be mentioned in this bid and shall not upload the details of price along with the techno-commercial bid) 2) Part-II – Price Bid

In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily rejected. 3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret letter giving reasons, failing which future enquiries will not be sent. 4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and 120 days (in case two part

tender) from the date of opening of the tenders. Tenders with offer validity less than the period mentioned above, will not be considered for evaluation. 5.GST - GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown separately in the tender. GST details are given below

GSTIN: 37AAAGS1366J1Z1 LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR VALIDITY FROM:29/08/2017

TYPE OF REGISTRATION:REGULAR 6.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No. 050/2017 539 (b) Dt: 30.06.2017.

This may be taken into account while quoting for import items, if any. In case tenderers offering items considering customs duty exemption, they should also indicate the bill of materials and price, separately, with Customs Duty component and terms and conditions thereto. 8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized Bank/Scheduled Bank should be

furnished. In case of advance payments, if the party is not supplying the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI plus 2% penal interest. Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and will be added to the landed cost for comparison purpose. In case of different milestone payments submitted by the parties, a standard and transparent methodology like NPV will be adopted for evaluating the offers.

9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the essence of the contract and if the party fails to deliver the material within the delivery schedule, Liquidated Damages will be levied @ 0.5% per week or part thereof subject to a maximum of 10% of total order value. 10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be furnished in the form of Bank

Guarantee from nationalized/scheduled bank or by Demand Draft valid till warranty period plus sixty days as claim period.

Page 1 of 3

11.Security Deposit – Security Deposit for 10% of the order value is mandatory, if the ordered value is Rs.5.00 lakhs and above. Party shall furnish the Security Deposit in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till

completion of the contract period plus sixty days towards claim period for faithful execution of the contract. 12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period.

13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive. 14.The Department will have the option to consider more than one source of supply and final orders will be given accordingly.

15.The bidders should note that conditional discounts would not have edge in the evaluation process of tenders. 16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification. 17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only from the date of installation and

commissioning. 18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and instructions issued by Government of India from time to time. Vendors who would like to avail the benefit of MSME should clearly mention the same and submit all the documentary evidences to substantiate their claim along with tender itself.

19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry are confidential and shall not be disclosed to any third party. 20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN AGENTS

The Tenderer should submit the following documents/information while quoting:- a)Foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent. b)Copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship between them and their mutual

interest in the business. c)Registration and item empanelment of the Indian Agent. d)Agency Commission will be paid only Indian Currency.

e)Compliance of the tax laws by the Indian Agent. 21. High Sea Sales- Against High Sea Sale transactions: a.Offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk.

b.100% payment will be made within 30 days after receipt and acceptance of the items at our site. c. GST as applicable d.Customs Duty Exemption Certificate and other relevant documents required for Customs clearance will be provided.

e.High Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of our purchase order will be signed and issued by SDSC-SHAR. 22.The following information/ documents are to be submitted wherever applicable.

1.Product Literature 2.Core banking account number of SBI, RTGS Details 3.PAN No. in quotation and invoices

4.GST Registration details. 5.In case of MSME, registration details / documents from Competent Authority. 23.EXCLUSION OF TENDERS

The following tenders shall be summarily rejected from the procurement process a.Tenders received from vendors who have not qualified in terms of their registration. b.Tenders received against publishing of a limited tender in the CPP portal.

c.Tenders of vendors who have been removed from the vendor list or banned/debarred from having business dealings. d.Unsolicited tenders from vendors. e.The tenders which materially depart from the requirements specified in the tender document or which contain false information.

f.The tenders which are not accompanied by the prescribed Earnest Money Deposit. g.The tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee and Liquidated Damages. h.The validity of the tenders is shorter than the period specified in the tender enquiry.

i.The tenders received from vendors or their agents or anyone acting on their behalf, who have promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything of value, so as to unduly influence the procurement process. j.The tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest materially affecting fair competition.

Page 2 of 3

k.The tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same tender).

l.In case two or more tenders are received from an Indian agent on behalf of more than one foreign Principal/OEM, in the same tender for the same item/product. m.If a firm quotes ‘NIL’ charges / consideration, the bid shall be treated as un-responsive and will not be considered.

Page 3 of 3