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केन्द्रीय भण्डारण निगम

(भारत सरकार का उपक्रम) CENTRAL WAREHOUSING CORPORATION

(A Govt. of India Undertaking) जि जि के लिए भण्डारण –WAREHOUSING FOR EVERYONE

Regional Office: Bay No. 39-42, Sector – 31A, Chandigarh Fax No.0172-2656602, Tel: 0172-2656601,

2657788,E-Mail:rmchd@cewacor.nic.in

No. CWC/CH-IV/CGAL/2019-20 Dated:15/10/2019

::NOTICE INVITING QUOTATION:: The Regional Manager, CWC, Regional Office, Chandigarh invites Sealed

Quotation for appointment of Consultant for Upgradation of Central Grain Analysis Laboratory (CGAL) for Chemical and Microbial Testing and

accreditation by NABL. The sealed envelope containing quotation should be super scribed

“QUOTATION FOR APPOINTMENT OF CONSULTANT FOR UPGRADATION & ACCREDITATION OF CGALs”. Quotation shall be sent by Registered post or delivered by hand in time in Quotation Box. For any late receipt / wrong

delivery, the Corporation will not be liable. Details of quotation given below:

Scope of work Engagement as a consultant for UPGRADATION of CGALs & ACCREDITATION by NABL”.

Quotation

Notice Quotation for above work.

Schedule of Quotation

Date & time of acceptance of quotation

30/10/2019 up to 1500 Hrs

Date of opening of quotation :

30/10/2019 at 1500 Hrs

Quotation shall be opened at Central Warehousing Corporation, Regional Office, Bay No. 39-42, Sector – 31A, Chandigarh in presence of quotationer

who wish to present at their own cost. If date of opening of quotation is declared as holiday, the same will be opened on next working day. The

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Corporation reserves the right to accept or reject any or all the quotation without assigning any reason thereof. Conditional quotation shall not be

accepted and the quotationer should invariably mention their name, full address preferably on their letter head. The other terms and conditions are

attached herewith for reference as Annexure-I which should be signed by quotationer. The details of quotation can be seen and downloaded at our website:

www.cewacor.nic.in & on www.tenderhome.com. The same can also be obtained from this office from 11.00 hrs to 16.00 hrs from 15/10/19 to 29/10/19 free of cost.

1. Quotationer are requested to see clause no 5 of NIQ document for

eligibility criteria and documents required therein.

2. Quotationer must submit copies of documents as mentioned in clause no 4

of Quotationer document in support of their eligibility In event of any

document found fabricated / forged / tampered / altered / manipulated

during verification, then the Quotationer may be disqualified.

3. SUBMISSION OF QUOTATION: -Last date and time of submission for

quotation is 1500Hrs on 30/10/2019.

4. Quotationer are advised to visit the place of operations for acquainting

themselves with the nature of work, infrastructure facilities and functioning

of all operations at the site in their own interest before submitting the

Quotation.

5. No definite volume of work to be performed during the currency of the

contract can be guaranteed by Central Warehousing Corporation.

6. The Central Warehousing Corporation reserves the right to accept / reject

the Quotationer without assigning any reason. The decision of the

Corporation in this regard shall be final.

7. If the day fixed for opening of Quotation is subsequently declared as holiday,

the Quotation will be opened on the next working day following the Holiday

but there will be no change in the time for opening indicated above.

8. The price shall be inclusive of all incidental expenses including travelling,

boarding and lodging charges etc to be incurred by the consultant. CWC

shall not pay any amount over and above that quoted in the Quotation

except GST as applicable. Recovery of Taxes before release of payment, as

applicable, shall be made before release of payment.

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9. The Consultant is expected to examine all the instructions, terms and

conditions in the notice documents. Failure to furnish all requirements/

information required as per notice documents shall result in the rejection of

their quotation.

REGIONAL MANAGER Regional Office: Central Warehousing Corporation,

Bay No. 39-42, Sector – 31A, Chandigarh

Fax No.0172-2656602, Tel: 0172-2656601, 2657788,

E-Mail:rmchd@cewacor.nic.in

1. BACKGROUND

Central Warehousing Corporation (CWC) is a premier public warehousing agency having a network of warehouses across the country with a total storage

capacity of above 10 Million Tonnes. CWC is in the business of procurement, storage and distribution of agriculture produce to strengthen the supply side.

2. SCOPE OF WORK

The entire work shall have to be carried out in two phases as set out below: -

Phase-1: -

1. Development of Quality Manual as per ISO/IEC 17025:2017 and other

related documents.

2. Establish Quality Procedures.

3. Preparation of NABL Scope.

4. Provide Guidance for Selection & Purchasing of

equipment/Chemicals/CRMs/Glass wares required.

5. Preparation of SOPs/STPs, if required.

6. Provide Technical support related to food analysis.

7. Provide guidance to maintain formats, Logbooks, Registers etc.

8. Planning for proficiency testing/inter laboratory comparison.

9. Calculating Uncertainty of Measurement.

10. Provide Guidelines to submit of NABL Application.

11. ISO/IEC17025:2017 training to all levels of employees

within the laboratory.

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Phase-2: -

1. Conduct Internal Audit as per ISO: 17025:2017 & Management Review. 2. Corrective action and closing of non-conformities if any raised by

certification body during the final audit of CWC for ISO standards i.e. ISO 17025:2017 in time bound manner.

3. To co-ordinate during final accreditation of Food grain testing

Upgradation of CGALs and do all, the necessary acts to get the CWC certified by a Accreditation/Certification agency.

4. To assist in close liaison and follow-up with the certifying body for

acquisition of certificate till the accreditation. 5. The work of phase-2 should thereafter be completed within 01 month

which may be extended till the award of certificates under ISO standards i.e. ISO 17025:2017 for UPGRADATION & ACCREDITATION OF CGAL LABs”.

3. TERMS & CONDITION FOR APPOINTMENT OF CONSULTANT FOR ACCREDITATION OF CGALs AT CHANDIGARH, AHMEDABAD AND HYDERABAD

1. The Consultant would require to provide services as per Scope of work

(Point No. 2) The scope of work will be applicable to three locations of

CWC, where CGAL Labs are available i.e. Chandigarh, Ahmedabad and

Hyderabad.

2. The Consultant should have Food Grain testing/food testing experience

of minimum 02 Nos and more of testing laboratories accredited by them

through NABL. The necessary certificate/document(s) shall be

submitted to establish the experience. The application without

required experience shall be summarily rejected.

3. The applicant should not have been, at any time, convicted by a court for

an offence and sentenced to imprisonment for a period of 03 year or

more; The applicant on acquittal would be eligible.

4. The Consultant would be required to work on all working days from

10:00 AM to 5:00 PM at Regional Office, Chandigarh.

5. The Consultant would not communicate any of the information to any

outside agency related CGALs to the matter whatsoever comes to his

knowledge during the period of their consultancy.

6. The Consultant would not sign any document/affidavit etc. given to

outside agency on behalf of the Corporation.

7. The Consultant will get no other benefit whatsoever except the

consolidated rate quoted/offered by them.

8. No TA/DA/Hotel Charges will be paid during consultancy period.

9. The TDS would be deducted as per applicable rules/laws on the

consultancy charges.

10. The Consultant would maintain absolute integrity/ devotion and

discipline during the period of their consultancy with the Corporation.

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11. The period of consultancy can be terminated any time by the Corporation

without assigning any reasons thereof.

12. The Consultant engaged by the Corporation will have no

employee/employer relationship with CWC. Hence, they will not be

eligible/entitled for any such benefits available to the employees of the

CWC.

4. VALIDITY OF CONSULTANCY

The rate quoted by quotationer shall remain valid for acceptance up to 60 days

from the date of opening of the quotation. The Corporation may further extend initial validity period by 30 days at its sole discretion which shall be binding on

Consultant. Further extension after 90 days can be made with the consent of consultant.

5. ELIGIBILITY CRITERIA

Sl. No.

Eligibility Criteria Documentary proof to be Submitted

1.

ORGANISATION DETAILS

1)For Registered Company/statutory body i)Copy of Certificate of Incorporation ii)Copy of Memorandum of Association iii)Copy of Articles of Association iv) Current list of Directors.

2)For Registered Partnership Firm i)Copy of the partnership deed ii)List of partners iii) Copy of registration of Partnership deed

3)For Proprietorship i)Declaration of Proprietorship/Sole

Proprietorship as per Appendix-IV compulsory ink signed

4) For LLP i)Copy of Limited Liability Partnership

Agreement ii)Copy of certificate of registration iii) Current list of partners

5) For Cooperative society i Bye-Laws (for co. operative Society) ii Registered Co-op. Societies should

furnish the proof of Registration with

Registrar of Co-op. Societies or Taluk

Co-Op. Officer along with a resolution

passed by the Society to participate in

the tender enquiry.

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6) For Others

Notarized Copy of Certificate of

Incorporation

2 (i) Experience: - Consultant should have experience of Minimum 02 nos of and more food grain testing/Food testing laboratories accredited by them through NABL. The consultancy for ISO 17025:2017 for Government/ Public Sector/ private Sector

Copies of work order /experience certificate from customers.

2(ii) The team of consultant should be consent of team leader/member who is trained/under ISO 17025:2017 or Accreditation with

NABL.

Detailed resume of the team leader and team members indicating the details of qualifications and professional experience along with the certificate.

3 PAN Number Copy of PAN Card

4 GST number Copy of valid GST registration certificate.

5 Undertaking regarding submission of authentic/genuine documents/ information duly attested by notary.

Duly filled Appendix-V (Compulsory ink signed).

6 Financial Quotationer who wish to participate in quotation need to fill data in pre-defined forms (Appendix-VI) only. The price quoted is exclusive of taxes and duties (The price quoted elsewhere will be exclusively ignored for any purpose.

7 Declaration by Consultancy regarding understanding of NIQ document and his compliance of tender requirements. Note: 1. The declaration from the

consultant confirming that he has understood the NIQ document and quoted price complies with the NIQ requirements / terms & conditions of the NIQ document, he has quoted the rates without any condition / deviation and the rates quoted by him are as per NIQ document.

2. The Consultant is, however, required to shall sign and stamp each page of the Quotation and other Documents as token of

Declaration from the tenderer as per Appendix-III duly ink signed.

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acceptance and shall be as part of contract in the event of award of contract to him.

6. SUBMISSION OF QUOTATION

Tenderer shall submit their offer upto1500 Hrs of 30/10/2019. 7. SIGNING OF QUOTATIONER

Person or persons signing the Quotation shall state in what capacity he/they is/are signing the quotationer e.g. as a sole proprietor of a firm or as a

secretary / manager / Director etc. of a body corporate. In case of partnership firms, the name of all the partners should be disclosed and shall be signed by

all the partners or their duly constituted attorney, having authority to bind all the partners in all matters pertaining to the contract. The attested copy of the partnership deed should be furnished along with the quotationer. In case of a

limited company, the names of the Directors shall be mentioned and power of attorney through board resolution is to be given in favors of the person signing the quotationer who is empowered to do so on behalf of the limited company. A

copy of the Memorandum and Articles of Association of the Company shall be attached to the quotationer.

8. SCHEDULE OF FEE TO BE CHARGED Quotationer are required to quote the Lump sum fee (inclusive of all incidental

expenses including travelling, boarding and lodging charges etc. to be incurred in providing complete consultancy services) to be charged to the corporation as per APPENDIX-VI.

9. TIME SCHEDULE:

The workof phase-1 should be completed within 03 months from the date of award of work. However, this time limit will be extendable at the sole discretion of Corporation.The workof phase-2 should thereafter be completed within 01

month which may be extended till the award.

10. PAYMENT TERMS & SCHEDULE FOR PAYMENT:

Payment for consultancy work under Phase-I and Phase-II shall be

made/regulated as per details here under:

i) 60 % of total contract value on completion of work.

ii) 40 % of total contract value on completion of the work of phase-I

All payment shall be released through e-payment system against the pre receipted bills to be submitted by the quotationer. The following details are required for e-payment. PAN card number, Bank A/C no., Name of the Bank,

RTGS code/IFSC code.

GST as applicable shall be payable extra.

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11. AGREEMENT:

The Consultant shall enter into a formal agreement with the corporation on a non-judicial stamp paper of requisite value as per Appendix-I. He shall bear the cost of executing the said agreement. Any sum of money due and payable to

the contractor under this contract may be appropriated by the Corporation and set off against any claim of the Corporation for payment of any such amount or

money arising out of or under this contract.

12. TERMINATION OF CONTRACT

a) Central Warehousing Corporation may terminate the contract at any

time in the event of breach of any of the terms and conditions of the contract and the balance work shall be got done at their risk and cost.

b) Any false / wrong information/credentials shall lead to termination of

contract besides getting the tenderers black listed in CWC and debarred for participating in future tender for next three years.

c) Corporation at its sole discretion may terminate the contract by issuing

15 days’ notice. In the eventuality of this termination, no claim shall lie against the corporation for damages or losses etc.

13. LIABILITY OF CONSULTANT FOR PERSONNEL ENGAGED

All personnel employed by the quotationer shall be engaged by him as his own employees / workmen in all respects implied or expressed. Team Leader selected to lead the project should be mutually acceptable to CWC and the

consultant and if the Corporation is not satisfied with the work of any person engaged by the quotationer or whose antecedent are doubtful, the quotationer

shall not employ such person for any work relating to this contract and shall remove him from the employment forthwith.

14. ARBITRATION

All disputes and differences arising out of or in any way touching or concerning

this agreement whatsoever shall be referred to the sole arbitration of any person appointed by the Managing Director, Central Warehousing Corporation,

New Delhi. It is a term of his contract that in the event of such Arbitrator to whom the matter is originally referred being transferred, or vacating his office or being unable to act for any reason, the Central Warehousing Corporation at

the time of such transfer, vacation of office or inability to act, shall appoint another person to act as Arbitrator in accordance with the terms of this contract. Such person shall be entitled to proceed with the reference from the

stage at which was left by his predecessor. It is also a term of this contract that no person other than a person appointed by the Managing Director,

Central Warehousing Corporation, New Delhi as aforesaid should act as Arbitrator and if for any reason that is not possible, the matter is not to be referred to arbitration at all. The Arbitrator shall give reasons for his award.

Provided further that any demand for arbitration in respect of any claim [s] of

the contractors, under the contract shall be in writing and made within one

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year of the date of termination or completion [expiry of the period] of the contract and where this provision is not complied with the claim [s] of the

contractors shall be deemed to have been waived and absolutely barred and the Corporation shall be discharged and released of liabilities under the contract.

The venue of arbitration shall be such place as may be fixed by the Arbitrator in his sole discretion.

The arbitral proceedings in respect of dispute shall commence on the date on which the Arbitrator call upon the parties to file their claim and defence

statement.

The work under the contract shall, if reasonable possible continue during the

arbitration proceedings and no payment due or payable to the contractors shall be withheld on account of such proceedings.

The cost of arbitration shall be borne by parties as per the decision of the arbitrator.

The arbitrator shall give separate award in respect of each dispute of difference referred to him. Subject as aforesaid the Arbitration & Conciliation Act,

1996 shall apply to the Arbitration proceedings under this clause.

15. ADDRESS FOR COMMUNICATION AND NOTICES

Quotationer will furnish his full communication address with telephone /

mobile / fax and email details in Appendix-III.

16. EVALUATION OF L-1:

The Price Lower-1 qualified quotationer shall be considered by the Corporation. The Quotation required to make single quote in the

manner as prescribed in the notice. The consultant not quoting in the manner as prescribed shall be treated as unresponsive.

The Consultant quoting lowest rate will be L-1.

17. SEALING AND MARKING QUOTATION

a) The envelope shall be addressed to CWC at the following address:-

REGIONAL MANAGER Regional Office: Central Warehousing Corporation,

Bay No. 39-42, Sector – 31A, Chandigarh

Fax No.0172-2656602, Tel: 0172-2656601, 2657788, E-Mail:rmchd@cewacor.nic.in

b) Eligibility qualification documents and price envelope should be kept

in envelope which shall bear the words – Invitation of Quotation for

“CONSULTANCY SERVICES”.

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18. CONTACT PERSON Interested parties can contact in case of any doubt/clarification

regarding tender condition: - Name: Naveen Gautam

Contact details: 8140329824 email:rmchd@cewacor.nic.in

19. ACCEPTANCE OF TENDERS: - i) The successful NIQ will be advised for the acceptance of his quotationer

by letter/e-mail/fax/phone. The successful quotationer shall be required to take up the work immediately on receipt of the acceptance or from such

date as may be specified by the Corporation.

ii) The Corporation reserves the right to reject any or all the Consultant

without assigning any reason thereof, and does not bind itself to accept the lowest or any other quotationer.

REGIONAL MANAGER

Regional Office: Central Warehousing Corporation, Bay No. 39-42, Sector – 31A, Chandigarh

Fax No.0172-2656602, Tel: 0172-2656601, 2657788,

E-Mail:rmchd@cewacor.nic.in

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No. APPENDIX-I

AGREEMENT

The CENTRAL WAREHOUSING CORPORATION having agreed to award the contract for

engagement as a consultant to enable CWC to get upgradation & accreditation of food grain CGAL labs”. for in estimated time of ….. months or till the award of certificates as

per scope of work in respect to the submission of quotation by me/us on __________ to the

Regional Manager, regional office Central Warehousing Corporation, Bay No. 39-42,

Sector – 31A, Chandigarh.

I/We (here enter full name and address of the tenderer (_________________________________________) am / are executing this agreement on ___________ and hereby confirm that I / We have thoroughly examined and understood the terms and conditions of the invitation of NIQ bearing No.___________________________ dated __________________ issued by the Regional Manager, Regional Office, Central Warehousing Corporation, for the work for

engagement as a consultant to enable CWC to get upgradation & accreditation of food grain cgal labs” i.e. ISO/IEC 17025:2017 for in estimated time of ….. months or

till the award of certificatesas per scope of work and to abide by them.

I/we am/are willingly undertaking the said work consequent upon the approval of the quotationer submitted by me/us to the Regional Manager, Regional Office Central Warehousing Corporation, Chandigarh at the rates quoted in the Appendix-I hereto for work which forms part of this agreement, and as per terms and conditions of the NIQ, which shall also form part of this agreement.

I shall charge for the services as per quoted lump sum rate as per Appendix-VI of the notice document, as agreed by CWC during this contract period (including extended period of contract if any).

I/We assure the said Corporation that I/We shall undertake the said work to the best of my/our ability at all stages, during the tenure of the contract. This agreement shall remain in force till the completion of hand holding period of above project and one month beyond that.

Consultant (Capacity in which signing) Telegraphic Address Telephone No. E-mail Address

Regional Manager Central Warehousing Corporation

Witness:

Witness:

1. 1.

2. 2.

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APPENDIX-II

(Compulsory inked signed)

GENERAL INFORMATION

1. Name of the firm/company/cooperative society /others

…………………………………………………………………………………………… 2. Constitution of the Firm:……………………………………………………………. 3. Registered Office………………………………………………………………………

…………………………………………………………………………………………… 4. Operation Address (if different from registered

office……………………………………………………..…………………………………………………………………………………………………………………………

5. Address of the tenderer and details of offices in India……………………………………………………………………………….……………………………………

6. Telephone no.……………………………….

7. Fax no./………………………………………….

8. email address :……………………………….

9. Website…………………………………………………………………………….

10. GST Registration No…………………………………………………….

11. Pan No. …………………………………………………………………………

12. DETAILS OF SISTER CONCERNS

[a] Name & Address

[b] Activities engaged in by Sister Concern [c] Names, address & Telephone Nos. of Proprietors/ Directors/ Partners of

Sister Concern.

14. Tenderers Bank Detail:

a. Bank Account Number

b. Nature of Account (Savings or Current)

c. Name of Bank &Branch

d. RTGS Code Number

e. MICR Code Number

Place ______________

Dated ______________ (Capacity in which signing)

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Appendix – III

(Compulsorily INK SIGNED)

COMPLIANCE TO QUATATION REQUIREMENT

We hereby confirm that we have gone through and understood the NIQ

Document and to abide to comply with the requirements / terms and

conditions of the NIQ Document and subsequent addendum / corrigendum (if

any), issued by CWC, without any deviation / exception / comments /

assumptions.

We also confirm that we have quoted the rates without any condition and

deviation.

The documents as required under clause 5 of NIQ document has been

submitted along with the required documents. We undertake that the NIQ

document shall be deemed to be our quoted price and in the event of award of

work to us, the same shall be considered for constitution of contract

agreement. Further, we shall sign and stamp each page of the NIQ Document

as token of acceptance and as part of contract in the event of award of contract

to us.

We further confirm that we have quoted our rates in our Price as per the

conditions of the NIQ Document and for all the items.

Stamp and signature of the Quotationer : ___________________________

Name of the Quotationer : ___________________________

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Appendix-IV

(Compulsorily Ink signed)

AFFIDAVIT

(For Sole Proprietary Firm)

I,……………………………………………..R/o……………………………….....................

................ …………………………………………………………………………… do

hereby solemnly affirm and declare as under :‐

1. That I am Sole Proprietor of ………………………………………………… (Sole

Proprietor Firm Name)

2. That the office of the firm is situated at

……………………………………………………..

………………………………………………………………………….

Place: DEPONENT

Date:

VERIFICATION

Verified that the contents of my above said affidavit are true and correct to the

best of my knowledge and belief and nothing has been concealed there from.

Place: DEPONENT

Date:

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Appendix-V

(Compulsory ink signed)

UNDERTAKING

I, S/o D/o _________________, resident of ___________ EMPLOYED AS

____________________ WITH ................................................. HAVING

OFFICE AT.......................... PIN............................ I,do hereby solemnly

affirm state and undertakes as under:-

1. That I am the authorized representative and signatory of

M/s.......................

2. That the document (s) submittedby M/s ......................are authentic,

genuine, copies of their originals and have been issued by the issuing

authority mentioned above and no part of the document(s) is false, forged or

fabricated.

4. That no part of this undertaking is false and that this undertaking and

the above declaration in respect of genuineness of the documents has been

made having full knowledge of (i) the provisions of the Indian Penal Code in

respect of offences including, but not limited to those pertaining to criminal

breach of trust, cheating and fraud and (ii) provisions of NIQ conditions

which entitle the CWC to initiate action in the event of such declaration

turning out to be a misrepresentation or false representation.

5. I undertake accordingly.

Authorized Signatory

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APPENDIX-VI

Quotation

To

REGIONAL MANAGER

Regional Office Central Warehousing Corporation, Bay No. 39-42, Sector – 31A, Chandigarh

SUB: Quotation for engagement as a consultant to enable CWC to upgradation & accreditation of food grain CGAL labs” i.e. ISO/IEC 17025:2017

estimated time of ……months or till the award of certificates. Sir,

We / I have examined the terms and conditions of the “Quotation for engagement as a consultant to enable CWC to upgradation & accreditation of

food grain CGALabs” i.e. ISO/IEC 17025:2017 estimated time of ……months or till the Accreditation of Food grain Testing CGALabs ” and agree to abide by them fully without any reservation.

We hereby offer our rates as under:

Rs.----------- (In words -------------------------------------------------------------------)

GST which shall be payable extra as applicable from time to time.

The above said price shall be inclusive of all incidental expenses including travelling,

boarding and lodging charges etc to be incurred in providing complete consultancy services.

Note - Rates should be quoted in words and figures where there is a difference in rate quoted in words and figures, whichever is lower will be taken into consideration.

Signature of the Questioner

Name of the Signing Authority

Address for communication

Tel/mob/fax/email