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Exhibitor Prospectus

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Profile of AttendeesProfessional Attendance7000

6000

5000

4000

3000

2000

1000

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

U.S. & International AttendeesDomestic 76%International 24%

Invitation to ExhibitThe American Academy of Allergy, Asthma & Immunology (AAAAI) and World Allergy Organization (WAO) invite you to participate in the 2018 AAAAI/WAO Joint Congress in Orlando, FL, March 2-5. This meeting is the premier educational event for allergist/immunologists around the world, drawing thousands of delegates each year. For AAAAI and WAO industry partners and related organizations, this event is an unparalleled opportunity to make and solidify relationships through person-to-person communications and marketing. Reserve your booth space today!

Included in your exhibit booth rental package• Boothspacewithbackandsidewalldrape• Boothidentificationsign• Unlimitedcomplimentaryexhibitorbadges• Onecomplimentaryexhibitor/delegatebadgeper100sqftofexhibitspacerented(maximum15)

• 24-hoursecurity• Generalmaintenanceoftheaislesandcommonexhibithallareas• Listingonannualmeeting.aaaai.org• ListingintheFinalProgram• Basiclistinginthemobileapp• Discountedexhibitorhousingrates• Dedicatedexhibitandpostertimefrom9:45to10:45ameachday• OnlineExhibitorServiceManual• Plusspecialopportunitiesto: —Purchasepre-andpost-showattendeemailinglists —Earnprioritypoints

Booth Rental FeesInline booths .......................................................................... $44/sqftCorner booths ........................................................................ $47/sqftIsland booths ......................................................................... $50/sqftLargerIslandbooths(30ftx30ftorlarger) ........................... $55/sqft

Location InformationOrange County Convention Center (OCCC) SouthConcourse 9899 International Drive Orlando, FL 32819 Phone:(407)685-9824&(800)345-9898

PrimaryCare 3%

Pulmonology 5%Allergy and Immunology

75%

Other 16%

Dermatology 1%

BothEqually 50%

Adult 27%

Pediatric 23%Clinician

42%

Other 24%

Academician 17%

AlliedHealthProfessional 9%

BasicScientist 8%

Clinician Attendees by Primary Patient Type

Attendees by Specialty

Attendees by Employment


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General Exhibit InformationExhibit Dates & HoursSaturday,March3.................................................9:45amto3:15pmSunday,March4 ...................................................9:45amto3:15pmMonday, March 5 ..................................................9:45amto2:00pm

Exhibit Installation Dates & HoursThursday, March 1 ................................................7:00amto4:00pmFriday, March 2 ....................................................7:00amto10:00pm

Allboothsandmaterialsmustbesetupby10:00pmonFriday,March2. The AAAAI, WAO and Freeman may, without incurring any liability for damageorloss,installordismantleanypropertyofanyexhibitorwhohasfailedtodosoby10:00pm,atthesoleexpenseoftheexhibitor.

Exhibit Dismantle Dates & HoursMonday, March 5 ..................................................... 2:00to10:00pmTuesday, March 6 ..................................................7:00amto3:00pm

Exhibitdismantlemaynotbeginuntilafterthecloseoftheexhibithallat2:00pmonMonday,March5.Exhibitdismantlemustbecompleteby3:00pmonTuesday,March6.Noexceptionscanbemade.AAAAI/WAO and Freeman may, without incurring any liability for damage or loss,dismantleanypropertyofanyexhibitorwhohasfailedtodosobyTuesday,March6at3:00pm,atthesoleexpenseoftheexhibitor.Anyexhibitorwhoviolatesthispolicymayaffecttheprioritypointsystem.

Exhibit Hall AccessExhibitandregisteredExhibitorAppointedContractor(EAC)personnel(including audio/visual, florists, photographers, cleaning staff, etc.) will haveaccesstotheexhibithallduringinstallationanddismantlehours,andforshowdaysat7:45amonSaturday,March3and8:45amonSundayandMonday,March4&5.UnregisteredEACstaff(whowerenotregisteredtoreceiveaJointCongressexhibitorbadge)willnotbeallowedaccesstotheexhibithallonshowdays.SecuritywillnotallowaccesstotheexhibithalloutsideofthescheduledhourswithoutpriorwrittenapprovalfromShowManagement.

Service ContractorFreemanhasbeennamedtheofficialservicecontractor for the 2018 AAAAI/WAO Joint Congress andisappointedtoensuretheorderlyandefficientinstallationandremovaloftheoverallexhibition.

Freeman will provide and assure the distribution of labortoallexhibitorsaccordingtoneed,seethatthe

proper type and limits of insurance are in force and avoid any conflict withfacilityregulationsandrequirements.Freemanwillstaffandmaintainanon-siteservicedeskbefore,duringandaftertheexhibitiontoserveasafocalpointforexhibitorneeds.Furniture,decorativesigns,laborandotherserviceswillbeavailableattheFreemanServiceDesk.

TheofficialExhibitorServiceManualwillbeavailableWednesday,November29onthe2018JointCongresswebsite.Alongwithadditionalinformation,theservicekitwillcontaininformationon:

· Freight shipping and handling· Labor regulations and rates· Furniture, display and other decorating rentals· Ordering electrical and telephone services

Independent Service ContractorsExhibitingcompaniesmayopttouseIndependentServiceContractors(ISC)forinstallationanddismantling.Ifsuchcontractorsareused,theexhibitcompanymustcompletetheExhibitorAppointedContractor(EAC)formintheExhibitorServiceManualandsendtoShowManagementandFreemannolaterthanFebruary2,2018.IndependentcontractorsareresponsiblefornotifyingShowManagement and Freeman of the booths they will work in and they must provide proof of insurance with a minimum of $1,000,000 per occurrence comprehensive general liability coverage against claims for bodily injury, including property damage, and an active workers’ compensation insurance policy covering all permanent and temporary labor hired to perform work over the event dates by February 2. The CertificateofInsurancemustnameAmericanAcademyofAllergy,Asthma&ImmunologyandWorldAllergyOrganizationascertificateholders and as additional insureds, and such insurance shall be primary and not contributory. If information is not received by this date, theexhibitormustworkwithFreeman.

TheexhibitingcompanyisresponsibleforreviewingthetimeslistedintheExhibitHallAccesssectionandcommunicatingthesetoanyISCs/EACsthattheyhavehired.

Duringsetup&teardowndays/times(notincludingshowdays),ISC/EACstaffwillberequiredtocheck-indailyattheappropriateentranceandshowproofofaffiliation(suchasemployeeIDbadge)withapreviouslyapprovedexhibitor-designatedcontractorinordertoreceiveawristbandthatwillprovideaccesstotheexhibithall.EACsmusthavesubmittedallappropriateformsandcertificatesofinsuranceforstafftobeallowedaccessontheexhibitfloor.

Onshowdays,EACstaffmustberegisteredasexhibitboothpersonneltogainaccesstotheexhibitfloor.Iftheydonothaveappropriate2018 Joint Congress registration badges, they will be directed to the registrationdesktoregisterasanexhibitorandcollecttheappropriatebadge.


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Booth ConstructionStandardboothsare10ftx10ftormultiplesthereofandarearrangedin a straight line. All standard booths consist of 8 ft backwall drape and3ftsidewalldrape.Exhibitfixtures,componentsandsignswillbepermittedtoamaximumheightof8ftandtheymayextendonly5ftfromthebackwall.Anyfixturesplacedwithintheremaining5ftmustnotexceed4fthigh.Peninsulaboothsandbridgingarenotpermitted.

Island booths consist of four or more standard booths back-to-back withaislesonallfoursides.Exhibitfixtures,componentsandbannerswillbepermittedtoamaximumheightof24ft.Sufficientsee-throughareas must be provided to prevent blocking views of adjacent booths (i.e., there must be access from all four sides of the booth with a minimum of 30% see-through effect from all four sides).

Allbooths30ftx30ftorlargermustsubmitafloorplanandelevationdrawing, indicating placement and dimensions of all structures, for ShowManagementreviewbyJanuary19,2018.Approvalsorrevisionswill be communicated within 10 business days. AAAAI and WAO are not responsible for any additional labor, production or material costs for modificationsnecessarytoanexhibitboothtobecompliantwiththeseguidelines.

Any plans for multi-level booths must be discussed with Freeman.

Boothfloorcoveringismandatoryandistheresponsibilityoftheexhibitingcompany.Exhibitorsmaysupplytheirowncarpet/floorcovering(mustbeslip-resistant)ororderitfromFreeman.Allexhibitboothswithoutfloorcovering,orwhichisobjectionabletoShowManagementshall,atShowManagement’ssolediscretion,becarpetedand/orcorrectedattheexhibitor’sexpense.

Anyexposed,unfinishedsidesofanexhibitboothmustbedrapedtopresent an attractive appearance.

RegistrationAllexhibitorpersonnel,includinganyEACstaffthatrequireaccesstotheexhibithallonshowdays,mustberegisteredexhibitstaffofthe2018 Joint Congress in order to receive registration badges.

Exhibitorswhohavenotpaidtheirexhibitingfeesinfullwillnotbeable to pick-up registration badges on-site until full payment has been received.

Unlimitedexhibitorbadgesareprovidedatnocharge.Anexhibitorbadgeallowsadmissiontotheexhibithallonly.

Onecomplimentaryexhibitor/delegatebadgeisprovidedper100sqftofexhibitspacerented(maximum15).Anexhibitor/delegatebadgeallowsadmissiontotheexhibithallandallnon-ticketededucationalsessions.Additionalexhibitor/delegatebadgescanbepurchased.

Exhibitorpersonnelinterestedinattendingticketedsessionsmustregister as a paid delegate.

Guestpassesforexhibitorpersonnelwillnotbeissued.

HousingExhibitorswillbeemailedalinktothededicatedexhibitorhousingwebsiteonNovember1,2017.Exhibitorsareencouragedtotakeadvantageofthediscounted rates in the 2018 Joint Congress housing block by booking through this site.

Exhibit Rules and RegulationsACCME GuidelinesNocommercialpromotionalmaterialsshallbedisplayedordistributedin the same room immediately before, during or after an educational activitycertifiedforcredittakesplace.

Representatives of commercial companies may attend an educational activity, but they may not engage in sales activities while in the room where the educational activity takes place.

Americans with Disabilities ActEachexhibitorisresponsibleforcompliancewiththeAmericanswithDisabilities Act (ADA) within its booth space.

AttireAttireofallexhibitpersonnelshouldbeconsistentwiththeprofessionalatmosphere of the Joint Congress.

Audio/Visual EquipmentIf closed sound systems cannot be arranged, open sound systems will be permitted. However, sound “leakage” must not interfere with otherexhibitors.ShowManagementreservestherighttorequestthereduction in volume or cessation of use of any system that creates suchinterference.Audio/visualequipmentorderformswillbeincludedintheExhibitorServiceManual.

BalloonsBalloonsarenotpermittedatthe2018JointCongress.

Booth AssignmentAllrequestedexhibitboothsreceivedbyOctober18willbedrawnonan empty floor plan in priority point order. In the event that multiple companieshaveaccruedanequalnumberofprioritypoints,theexhibitapplicationreceivedfirstwillbegivenpreference.ShowManagementwill attempt to meet the size and location needs of each company, but reserves the right to assign space that is most appropriate for theoverallexhibition.ApplicationsreceivedafterOctober18willbeassignedboothspaceonafirst-come,first-servedbasis.NotificationofboothassignmentswillbesentoutinlateNovember.Complimentaryexhibitorswillreceivenotificationoftheirboothassignmentfollowingpayingexhibitors.

General Exhibit Information, continued


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Iftwoormorecompanieswantexhibitspaceadjacenttooneanother,eachorganizationmustindicatesoontheexhibitapplicationatthetimeofsubmission.RequestssubmittedpriortoOctober18willbeconsideredintheoriginalexhibithallfloorplanassignment.ShowManagementwilltrytoaccommodateallsuchrequests;however,unaffiliatedexhibitorswillnotbemovedtonewboothstoaccommodatelaterequests.ShowManagementreservestherighttoassignboothlocationsasismostappropriatefortheoverallexhibition.

BoothapplicationswillbeaccepteduntilFebruary20,2018.

Booth/Promotional ActivityBooth/promotionalactivities,suchasdemonstrations,liveinterviews,marketresearch,etc.,maynotinterferewithnormaltrafficflownorinfringeonneighboringexhibits.Booth/promotionalactivitieswillnotbepermittedoutsideoftheexhibitor’sassignedboothspace.Exhibitorsshouldreserveareasonableportionoftheirexhibitspaceforthecrowdsorlinesthatpopularactivitiesmayattract.“MeettheExpert”panelsandproducttheatersarenotallowedintheexhibithall.

Continuing Medical Education (CME) ActivitiesAllactivitiesofferingCMEcreditoccurringatorinconjunctionwiththe Joint Congress must be provided directly or jointly by the AAAAI andWAO,andplannedandexecutedinaccordancewiththeACCME’sguidelinesforaccreditedCMEactivities,includingtheStandardsforCommercialSupport.Therefore:

· ExhibitorsdefinedascommercialinterestsbytheACCMEareprohibitedfromofferingordistributingCMEactivitiesoraccesstoCMEactivities.

· ExhibitorsnotdefinedascommercialinterestsbytheACCMEmayofferordistributeCMEactivitiesoraccesstoCMEactivities,providedthoseactivitiesarelistedontheexhibitapplicationandapprovedbyShowManagement.

DisclosureItisthepolicyofShowManagementthatanyexhibitorwhoseboothspace,exhibitdisplayorexhibitmaterialsareprovidedthroughaneducational grant from another organization prominently disclose that information to all delegates visiting or viewing that booth.

Distribution of Advertising Material Canvassingordistributionofadvertisingmaterialbyanexhibitororanyonerepresentinganon-exhibitingfirmisstrictlyprohibitedoutsideoftheexhibitor’sboothspaceorinanypartoftheexhibithall,meetingrooms, press rooms or public areas of the convention center or headquarterhotel.

Drawings/Prizes/Raffles, Etc.Prizecontests,awards,drawings,rafflesorlotteriesofanykindheldat any time or place within the 2018 Joint Congress properties are not permitted. Attendees may not be registered for drawings, raffles or lotteries,whichmightbeconductedaftertheJointCongress.Gamingdevicesofanykindarenotallowedintheexhibithall.

Electrical RegulationsAllequipmentmustcomplywithfederal,stateandlocalelectricalcodes.AllexhibitorequipmentmustbeUL-approved.ExhibitorsshouldcontactFreemanwithanyspecialrequirements.

Exhibit DirectoryInformationsubmittedontheexhibitapplication,includingorganizationname, address, city, state, zip code, phone number, website, product/service listing and product/service description will be printed in the 2018JointCongressFinalProgram.Companyname,city,stateandproduct/service description will also be listed in the mobile app. Any changes to information must be submitted by Wednesday, January 3, 2018at5:00pmCST.

Exhibit No-ShowsAcompanythatreservesboothspaceandfailstoinformShowManagement in writing of its plans not to attend automatically forfeits 100%ofthetotalcostoftheexhibitspaceassigned;maynotbeinvitedtoparticipateinfutureAAAAI/WAOexhibitions;andforfeitsallprioritypointsearnedoverthepastfiveyears.Exhibitingcompanieswill be considered a no-show if the booth space is unoccupied by 10:00pmonFriday,March2,2018.

Exhibitor PersonnelExhibitorsmuststafftheirexhibitboothduringthescheduledhoursoftheexhibithall.Exhibitpersonnel,aswellasregisteredEACstaff,willbeallowedintheexhibithallat7:45amonSaturday,March3and8:45amonSundayandMonday,March4&5.ExhibitorsandregisteredEACstaffmayremainintheexhibithalluptoonehouraftertheexhibitscloseeachday.

Exhibitorsvacatingtheirboothbeforetheclosingoftheshowanydayorpriortothefinalcloseoftheshowmayincuralossofprioritypointsand/orbedeniedexhibitspaceatfutureAAAAIorWAOexhibitions.

Noexhibitors,includingvendors/contractors,maysolicitattendeesorotherexhibitorsfromoutsideoftheirboothorelsewhereattheJointCongress.Exhibitpersonnelmaynotenteranotherexhibitor’sboothspace without obtaining permission. At no time, may anyone enter an unstaffedboothofanotherexhibitor.

Exhibit Rules and Regulations, continued


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Facility RegulationsExhibitorsmaynotnail,staple,tackorotherwiseaffixanythingtotheceiling,walls,paintedservices,firesprinklers,columnsorwindows.

FDA RegulationsExhibitorsmustabidebyallapplicableFoodandDrugAdministration(FDA) regulations, including but not limited to any and/or all approval requirements.ExhibitorsareremindedthattheFDAgenerallyprohibitsthe advertising or other promotion of investigational or unapproved drugs and devices. The FDA also forbids the commercial promotion ofapproveddrugsordevicesforunapproveduses.Unapproveddevices may be displayed only if they are the subject of an effective investigationaldeviceexemption(IDE)oriftheyarethesubjectofapending510(k)pre-marketnotificationapplication.Anyinvestigationalproductthatisdisplayedorgraphicallydepictedwithintheexhibitmust (a) contain no claims of safety or effectiveness, (b) contain no comparative claims to other marketed products, and (c) be accompanied by a sign clearly and prominently stating that the device is limited by federal law to investigational use and is not approved by theFDAforcommercialdistributionintheUnitedStates.

Exhibitorsmaynotsell,commercialize,ortakeordersornameswithrespect to an investigational drug or device, or a device that is the subject of a pending 510(k) application, unless limited to research or investigational use. These restrictions are not intended to limit the full exchangeofscientificinformationregardinganinvestigationaldrugordevice. If the FDA or a court of competent jurisdiction determines that acompany’sexhibitattheJointCongressisinviolationofanyFDAregulations, including but not limited to the promotional restrictions and rules described above, the company may be subject to sanctions, includingbutnotlimitedtoexclusionfromexhibitingatsubsequentAAAAIorWAOexhibitions.

ConcernsorquestionsregardingcompliancewithFDAregulationsshouldbeaddressedtotheFDAasfollows:

FDA Division of Drug MarketingHuman Drug InformationDivisionofDrugInformation(CDER)OfficeofCommunicationsW051-220110903NewHampshireAvenueSilverSpring,MD20993Phone:(888)463-6332Email:[email protected]

FDAOfficeofComplianceCenterforDevicesandRadiologicalHealthHFZ-300 2094GaitherRoadRockville, MD 20850Phone:(301)594-4692www.fda.gov

Exhibit Rules and Regulations, continuedFire & Safety RegulationsExhibitorsmustcomplywithallfederal,stateandlocalfireandbuildingcodes that apply to the facility.

Floor Load RestrictionsTheexhibitfloorloadlimitis400lbs/sqft.

Food and BeverageExhibitorsmaydistributefoodandbeverageitemsfromtheirboothspaceuponShowManagementapproval.Itemsmustbeorderedthrough the catering department at the convention center. Outside food and beverage vendors will be prohibited. A catering order form will be includedintheExhibitorServiceManual.Nutsandalcoholicbeveragesare prohibited.

Function Space RequestsAAAAI and WAO may be willing to approve and release meeting spaceforusebyexhibitingcompanies,universitiesand/ornon-profitorganizationsthathavemembers,personnelorotheraffiliatedindividuals attending the 2018 Joint Congress. Appropriate functions mayinclude:advisoryboardmeetings,committeemeetings,focusgroups,staffmeetingsorsocialevents.PrivatesocialeventsproposedinconflictwithanyofficialJointCongresssessionoractivitywillnotbeallowed. Forms will not be accepted after February 9, 2018.

To reserve function space within the 2018 Joint Congress hotel block, groupsmustfirstfilloutafunctionspaceformtobeapprovedbyShowManagement.Followingapproval,groupsmaycontactthehotelsdirectly to reserve function space, if space was unable to be assigned byShowManagement.

Anyrequestsforfunctionspacefromanexhibitorwhosubsequentlycancelstheirexhibitboothwillbeforfeited.

ExhibitorsdefinedascommercialinterestsbytheACCMEcanhostprivate social events. Companies interested in hosting an invite-only event, for a limited number of Joint Congress delegates, should completethefunctionspacerequestform.Companiesinterestedinhosting a social event that is open to all Joint Congress delegates shouldcontacttheAAAAIExecutiveOfficeformoreinformationonthesponsorshipfeesassociatedwiththistypeofevent.ExhibitorsnotdefinedascommercialinterestsbytheACCMEmayhostprivatesocialevents, either invite only or open to all Joint Congress delegates, by completingthefunctionspacerequestform.

Eventsheldoff-site(notattheheadquarterhotelortheOrangeCountyConvention Center) are considered unapproved and as such, the sponsoringcompany/exhibitormaybedeniedexhibitboothspaceatfuture AAAAI or WAO events.


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Byapprovingyourapplication,theAAAAIandWAOdonotendorseorsanction your function, and no such relationship should be inferred by you or implied to the participants.

GiveawaysGiveawaysandproductsamplesapprovedbyShowManagementmaybedistributedfromyourexhibitbooth.RequestsforitemsotherthanproductsamplesoreducationalmaterialsmustbesubmittedtoShowManagementwithasamplebyFebruary9,2018.Sampleswillnotbereturned.WrittennotificationwillbesentuponShowManagementapproval of the items. In accordance with AMA ethical guidelines, giveaways must be available to all delegates, be of minimal value, provideabenefittopatientsorbeusedduringtheconferenceorintheprofessional activities of the delegate.

Labor RegulationsExhibitorsarerequiredtoconformtoalllocallaborregulations.Laborcan be ordered through Freeman. More information will be included in theExhibitorServiceManual.

Lead RetrievalMake gathering and managing your leads more productive with lead retrieval.MoreinformationwillbeincludedintheExhibitorServiceManual.

Mailing List Industrypartnersandexhibitorscangetaheadstartbypurchasingthe pre-registration mailing list and sending product information or invitations in advance to Joint Congress registrants. As delegates continuetoregisterupuntilandincludingon-site,alaterrequestdateforamailinglistwillresultinmorenamesincluded.MailinglistrequestformsmustbesubmittednolaterthanFebruary9,2018.Phonenumbers and email addresses will not be included in the purchased information.PleasenotethatShowManagementcannotberesponsiblefor bad addresses.

Market ResearchCompaniesthatperformmarketresearchwillonlybeassignedexhibitbooth space if research is being conducted for an approved Joint Congressexhibitorandifspaceisavailable.Allsurveysarerequiredtobeconductedwithintheconfinesoftheboothspace.Alistofexhibitorsfor which market research is being conducted for must be submitted in writingtoShowManagementpriortoapplyingforboothspace.

Marketing Free ZonesShowManagementhascreatedamarketingfreezonearoundtheimmediatevicinityoftheconventioncenterandtheheadquarterhotel.Exhibitorsareprohibitedfromallstreetmarketingactivitiesinthisareawhichinclude:segways,streetteams,decalsorliteraturedistribution.ShowManagementalsorestrictsexhibitorsfromconductingthesemarketingactivitiesonthepropertyofofficialhotels.

AmapofthemarketingfreezonemaybefoundintheExhibitorServiceManual.

Music LicensingEachexhibitorusingmusicinconjunctionwithitsexhibitisresponsiblefor maintaining compliance with the appropriate music licensing organizations.

PenaltiesAsaconditionforexhibiting,eachexhibitoragreestoobserveallrulesand regulations. Violators will forfeit priority points for each rule or regulation violated.

Firstviolation:Theexhibitorwillnotaccrueprioritypointsforitsparticipation for the year.

Secondviolation:Theexhibitorwilllosehalfofitsaccruedprioritypoints.

Thirdviolation:TheexhibitorwillnotbeeligibletoexhibitatfutureAAAAI/WAO events.

Thesearemerelyexamples.ShowManagementreservestherighttoimpose additional penalties.

Photography/VideotapingThedesignatedofficialphotographerofthe2018JointCongressisKarrasPhotographyandanorderformwillbeincludedintheExhibitorServiceManual.Exceptforservicesorderedthroughtheofficialphotographer,alloutsidevendorshiredbyexhibitorstovideotapeorphotographtheirexhibitbooth,activities,personnel,etc.mustsubmitawrittenrequesttoShowManagementnolaterthanFebruary9,2018. These vendors will only be allowed into the hall during show hours.Allothervideotapingandphotographingwithintheexhibithallisprohibited.ShowManagementmaytakephotographsatanytimeandmayusetheminanymediaforShowManagementpurposes.



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PressExhibitorsmaynotissuepressreleasesormediaalertsunlesstheydirectly relate to abstracts being presented as part of the 2018 Joint Congress.Pressreleasesormediaalertsdirectlyrelatedtoabstractsthat use the American Academy of Allergy, Asthma & Immunology (AAAAI) name, World Allergy Organization (WAO) name, or the name of the 2018 Joint Congress, must be reviewed and approved a minimumoftwoweeksinadvancebyShowManagement.Therelease or alert must be embargoed until the time of presentation or ShowManagementpressconferencepresentingthestudy,whichevercomesfirst.ReleasesandmediaalertsmaynotindicateAAAAI/WAOendorsement, use AAAAI/WAO in the headline or use AAAAI or WAO logos.PleasecontactMeganBrownatmbrown@aaaai.orgwithanyquestionsortosubmitdraftsforreview.

Ifanexhibitorfailstocomplywiththeseregulations,ShowManagementreservestherighttoremovetheexhibitorfromtheexhibithall,ordenyparticipationinfutureAAAAI/WAOexhibitions.ExhibitorswillnotbegrantedaccesstothePressRoomorthePressConferenceRoomattheJointCongress.Exhibitorscannotpostpressreleasesinthepressroom.Non-AAAAI/WAOnewsbriefingsorothermediaeventsareprohibitedinmeeting areas, including hotels, during the Joint Congress.

Priority PointsPriorityboothassignmentisbasedonthetotalnumberofprioritypointsaccrued:companiesreceive2pointsforevery100sqftofspacerentedin2017,2016,2015,2014and2013;10bonuspointsaregiventocompaniesforexhibitingatallofthelastfiveAAAAIAnnualMeetingsregardlessoftheamountofspacerentedeachyear;companiesaregiven 1 point for every $10,000 in sponsorships paid to the AAAAI betweenSeptember1,2016andJuly31,2017;companiesaregiven1 point for every $10,000 in donations made to the AAAAI Foundation betweenthesamedates.ExhibitapplicationsmustbereceivedbyOctober 18 in order to be considered for priority booth assignment. Non-profitcompaniesreceivingcomplimentaryboothspacedonotaccrue priority points.

SecurityShowManagementwillprovide24-hoursecurityintheexhibithall.Neitherthesecuritycompany,AAAAI,WAO,FreemannortheConventionCenterisresponsibleforanylossordamagetoexhibitorproperty.

Selling of Products and ServicesSalesandordertakingarepermittedintheexhibithallprovidedalltransactions are conducted within the professional nature of the meeting. ShowManagementreservestherighttorestrictsalesactivitiesthatitdeemsinappropriateorunprofessional.Exhibitorsareonlyallowedtodemonstrateandsellproducts/servicesaslistedontheexhibitapplication;additionalproductswillrequireShowManagementapprovalprior to being demonstrated or sold.

Itistheresponsibilityoftheexhibitortohavealllicenses,permitsand/orregistrationsrequiredbythevenue,cityormunicipalityand/orstate.Theexhibitorissolelyresponsibleforcompliancewithallapplicabletaxlaws.FloridaStatute212(www.leg.state.fl.us)requiresexhibitorssellinggoodsor services on-site to register as a dealer with the Florida Department of Revenue. Additional information is available online at www.myflorida.com/dor or by calling (800) 352-3671.

SmokingSmokingisprohibitedatthe2018JointCongress.

Subletting SpaceSublettingofexhibitspaceisprohibited.Sharingofexhibitspaceisnot permitted unless it is within divisions of the same company and approvedbyShowManagement.

ShowManagementreservestherighttointerpretandmakefinaldecisions regarding all rules and regulations.

Advertising OpportunitiesAdvertise with ImpactTheSpecialJointCongressEditionof Impact,theAAAAI’squarterlymembership magazine, is delegates’ trusted resource for the latest Joint Congress news and updates.

This dual edition of the magazine is a great value and venue for product placement. In addition to being mailed to AAAAI members prior to the meeting, this issue will also be provided complimentary to delegates on-site.

ExtendthereachofyourJointCongressvisibilitybysecuringspaceinthispublication. Do it today as prime page location sells fast! Contact Rachel Maidlat(414)[email protected] advertising in the AAAAI’s membership magazine.


http://www.myflorida.com/dor


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2017 AAAAI Annual Meeting ExhibitorsAbbottNutrition

AcclaimAllergySolutions

AccredoHealthGroup

AdakoUSA

AerobiotixInc

Aimmune Therapeutics

ALK-Abello, Inc.

Allergists for Israel

Allergy&AsthmaNetwork

AllergyandAsthmaProceedings

AllergyControlProducts

AllergyGuardian

AllergyPartners

AllergyTherapeutics,PLC

AllergyEHR

Alletess Medical Laboratory

Alpha-1 Foundation

AmericanAcademyofPhysicianAssistants in Allergy, Asthma & Immunology

AmericanBoardofAllergyandImmunology

AmericanPartnershipforEosinophilicDisorders

Asthma and Allergy Foundation of America

AstraZeneca

Aviragen Therapeutics

AxelacareHealthSolutions

BabyHealthCare,Inc.

BioScrip,Inc.

BoehringerIngelheimPharmaceuticals,Inc.

BostonScientificCorporation

BPL

Buzzy®MMJLabsPainSolutions

CareCloud

Carestream

CircassiaPharmaceuticals,Inc.

ClinicalImmunologySociety

CoramCVS/specialtyinfusionservices

CSLBehring

DBVTechnologies

Diplomat

eClinicalWorks

EdgePharmaceuticals

Elsevier

EMEDTechnologiesCorporation

EncoreDermatology

EuropeanAcademyofAllergy&Clincal Immunology

FirstNuts/NutritiousBeginnings

FoodAllergy&AnaphylaxisConnection Team (FAACT)

FoodAllergyResearch&Education

G.SInnovations

GerberProductsCompany

GlaxoSmithKline

HealixInfusionTherapy,Inc.

HelenofTroy/KazUSA,Inc.

HollisterStierAllergy

HorizonPharma,Inc.

HycorBiomedical

ImpaxLaboratories

IndoorBiotechnologies,Inc.

InternationalEosinophilSociety,Inc.

InternationalFPIESAssociation(I-FPIES)

IntraPumpInfusionSystems

Johnson & Johnson Consumer Inc

Just Fog It

KabaFusion

KagenAir, LLC

KaiserPermanente

Kaleo

KargerPublishers

KedrionBiopharmaInc.

LabCorp

Lincoln Diagnostics, Inc.

Medical College of Wisconsin

Methapharm

Micro Direct, Inc.

Mission:Allergy,Inc.

ModuleMD

MotherToBabyPregnancyStudiesconductedbyOTIS

Mylan Inc.

MyMoldDetective

NationalAllergySupply

NationalJewishHealth

ndd Medical Technologies

NeilMedPharmaceuticals

NOVAINNOVATIONS

NOVARTIS

NovartisAlconPharmaceuticals

nSpireHealth

NutriciaNorthAmerica

Officite

OptiNoseUS,Inc

Option Care

Panatrex,Inc.

PatientServices,Inc.

PerrigoCompany

PharmacyInnovations

PharmasanLabs

PortaFabCorporation

PulmOneAdvancedMedicalDevices

Rabbit Air

RB

Red Maple Trials

Regeneron/SanofiGenzyme

RiverbaySoftworksLLC

RoschVisionarySystems,Inc.

SanofiUS

Shire

SiemensHealthineers

SmartPractice

SolMillenniumMedicalInc

Solutionreach

StallergenesGreer

Teva Respiratory

TheMastocytosisSociety,Inc.

ThermoFisherScientific

UrsatecVerpackungGmbH

USBioservices

USHereditaryAngioedemaAssociation

USIDNET

UVBioTek

Valeant/SalixPharmaceuticals

ViracorEurofins

Vitalograph, Inc.

Web.com

Wiley

World Allergy Organization

World Immunopathology Organization

XLEAR,INC.

Xoran Technologies

XtractSolutions


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Exhibit Application Toreserveexhibitspace,completetheonlineapplicationandcontractforexhibitspacealongwiththe50%deposit.Applicationsmustbe received by October 18 in order to be considered for priority assignmentofexhibitspace.Exhibitspaceisassignedbasedonpast and current support of AAAAI activities, as well as the date the application is received. Following initial space assignments, all additionalboothswillbeassignedonafirst-come,first-servedbasis.

Application ReviewShowManagementwillreviewallexhibitapplicationstodeterminewhethertheysatisfybasiccriteriasuchas:whethertheproduct/servicesdescribedspecificallyrelatetothepracticeoradvancementofallergy,asthmaorimmunology;whethertheexhibitisofinformationalvaluetoallergist/immunologists;whethertheproduct/services,intheopinionofShowManagement,aresafeandeffective.Evenwhenanapplicationmeetsthebasiccriteriaabove,ShowManagementreservestherighttodenyanyrequesttoexhibit.

Educational/Non-Profit OrganizationsOrganizationsmayapplyforcomplimentaryexhibitspace,iftheymeetthefollowingcriteria:theyareanon-profitorganizationasdefinedbymaintaining501(c)taxstatus;arenationalinscope;theiroverallmissioniseducationalinnature;andtheirmissionwouldappealtothe AAAAI/WAO membership and further the AAAAI/WAO strategic goals. Applications for complimentary space must include a copy of theIRSletterofdeterminationverifyingtheir501(c)taxstatus,andshould include any documentation that demonstrates compliance with thecriterialistedabove.Evenwhenanapplicationmeetsthebasiccriteriaabove,ShowManagementreservestherighttodenyanyrequestforcomplimentaryexhibitspace.EmailShowManagementatannualmeeting@aaaai.orgforcompleteinstructionsonsubmittinganapplicationforcomplimentaryexhibitspace.

Product/Service DescriptionsProductorservicedescriptionsarearequiredpartoftheapplicationprocess. This description will appear with the company name, city and stateintheFinalProgramandthemobileapp.Alldescriptionsshouldbe in sentence form, typed and no longer than 50 words. Descriptions longer than this will be edited for length. Descriptions for the Final ProgramwillbeaccepteduntilJanuary3.

Booth Rental FeesInline booths ......................................................................... $44/sqftCorner booths ....................................................................... $47/sqftIsland booths ......................................................................... $50/sqftLargerIslandbooths(30’x30’orlarger) ............................... $55/sqft

Deposits and PaymentsA minimum deposit of 50% of the booth rental fee is due with the completed application. A deposit must be received in order for priority spaceassignment.ApplicationsreceivedafterJanuary3,2018requirefullpaymentoftheboothrentalfee.Spaceassignmentwillnotbemade without the appropriate deposit/payment.

BoothswillnotbeallowedtoexhibitifthefullpaymenthasnotbeenreceivedbyShowManagementpriortomove-in.

Balance DueExhibitorswillbeinvoicedforthebalancedueafteraboothassignmenthas been made. Full payment is due by January 3, 2018. If full payment is not received by this date, space may be released back intothegeneralinventory.ExhibitorswillberequiredtocontactShowManagementtomakesubsequentpaymentsonthebalancedue;ShowManagementdoesnotautomaticallychargesubsequentpaymentsforbooth space.

IfboothspaceisnotpaidinfullbyJanuary3,theexhibitingcompanywill be prohibited from registering staff for the Joint Congress or making housing reservations.

Cancellation/Downsizing PolicyCancellationsorrequeststodownsizeboothspacemustbesenttotheShowManagementinwriting.Arefundless$1,000per100sqft,willbegivenifnoticeisreceivedbyJanuary3,2018.NorefundswillbegivenafterJanuary3,2018.ShowManagementcansellcancelledordownsizedboothspacetoanotherexhibitorwithoutanyrefund.ShowManagementretainstherighttorelocateanexhibitorafterdownsizing.

Booth RelocationIfitbecomesnecessarytorelocateanexhibitorafteraboothassignmenthasbeenmade,ShowManagementwillcontactthecompany involved and every effort will be made to reassign the exhibitortoasimilarboothspace.

Restriction of ExhibitsShowManagementreservestherighttorestrictorprohibitexhibitsthat are deemed unacceptable for any reason. This may include people, items, conduct, printed materials, or anything that may be objectionabletotheexhibition.Ifsuchrestrictionoccurs,AAAAI/WAOwillnotbeliableforanyrefunds,rentalsorexhibitexpenses.ThedecisionoftheAAAAI/WAOregardingexhibitapplicationsisfinal.


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annualmeeting.aaaai.orgDates to Remember

October 18Application deadline for priority booth assignmentRightoffirstrefusaldeadlineforsponsorships

November 1Exhibitorregistrationandhousingopen

November 29Boothassignmentsemailed

ExhibitorServiceManualavailableonline

January 3Balanceofboothfeesdue

PrintdeadlineforexhibitdescriptionsintheFinalProgramPrintdeadlineforprivatesocialfunctionsintheFinalProgramLastdaytoobtainpartialrefundofcancelledexhibitspace

January 19Exhibitorhousingdeadline

Exhibitfloorplansandelevationdrawingsdue

January 26Exhibitorhousingcancellationdeadline

February 2ExhibitorAppointedContractor(EAC)formsdue

InsuranceformsduetoShowManagementandFreeman

February 9DeadlineforgiveawayrequestsDeadlineformailinglistrequestsDeadlineforfunctionspacerequests

Deadlineforphotography/videographyrequests

February 16Exhibitorbadgeregistrationdeadline

American Academy of Allergy, Asthma & Immunology (AAAAI)Attn:MeetingsTeam

555EastWellsStreet,Suite1100Milwaukee, WI 53202-3823Phone:(414)272-6071Fax:(414)272-6070

Email:[email protected]

AAAA

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