aaate board meeting january 2010 25. – 26. 1. 2010 linz, austria
TRANSCRIPT
AAATE Board Meeting January 2010
25. – 26. 1. 2010
Linz, Austria
Agenda Monday (Rep. H)09.00 – 09.30 Welcome, minutes of last meetings09.30 – 12.00 Web Page Training and Discussion
(Coffee break at about 10.00)12.00 – 13.30 Lunch13.30 - 15
Agenda
Monday (Rep. H)13.30 – 15.3015.30 – 16.00 Coffee16.00 – 18.00 Web Page Training
AAATE workshop(s)Barcelona (in the frame of the
AVANTE 2010 conference organised by Fira Barcelona)
ValenciaUK Barnsley Hospital (Peter Cudd)EASTIN workshop
AAATE conference
Agenda Tuesday (Rep. H)08.30 – 10.00 Strategic Plan 2010, e.g.
ServicesInternational Co-operationProjectsSIGs and Standing Committees
Meeting minutes - Comments
• Minutes of the last general assembly• Telephone conferences
Minutes
New Board
President: KlausPresident-Elect: Niels-ErikTreasurer: Evert-JanPast President: Anna-LiisaMember: Pier-LuigiMember: GorkaMember: Gert-Jan
Roles in Board
President:
• General management• Strategic planning• supervision and monitoring of process• Action plans and responsibilities in the assoication• Public relations and representation of AAATE
• European Commission• sister organisation• International
• Relationship to the commission• Newsletter responsibility
• Development in the Association• Activities of partners• New members• summary / important issues of the News• extra news email
• AAATE conference contact person• Project Co-ordination (with secretary): Starting, decision, contract;
appointing an contact person
Roles in Board
President-Elect:
• Update of protocols and procedures (SIG o.k.?, conference, publication, update of papers/procedures on the web); all are on the web (document area)
• Contracts, Agreements• Assist president in relationships and representation• Contact person of SIGs: co-ordination
Roles in Board
Past-President:
• support continuity • organisation • networking
• support new president• to understand the network • introduce responsibilities
• support president elect in paperwork
Roles in Board
Board Members:
• Support of presidents• Initiatives and activities• Strategic planning• Public Relations, dissemination• SIG support• Contact person for projects
Roles in Board
Treasurer:
Financial• Accounting• Controlling• Reporting• Planning• Planning, assessment and supervision of project financial affaires
WHO: Evert-Jan
Roles in Board
Secretary:
• Administration• Member affaires: co-ordination• Information materials (e.g folder, CI, Logo)• Minutes of GA• Web Site• Mail content• Answer/distribute of requests• Project Co-ordination (with president): Starting, decision, contract; appointing a contact person)• Conference Tool and contact to conference organiser
WHO: Gorka
Roles in Board
NCP Co-ordinator:
Find and keep contacts in all countriesDisseminationPRContacting new membersCollect information at local levelMeeting at conferenceDevelopment of support and new servicesUpdate list of NCPs on web siteProcedures for nominating and replacing NCPsStrategic Plan with NCPs…
WHO: Gert-Jan
Discussion: Standing Committee
Roles in Board
Secretariat:
• Administration• Member affaires: registration, invoicing• Journal subscription• AAATE account• Manage the members (mailing list)• Letter/mail distribution• administration of projects, contract preparation (together with project contact person)according to project agreement (in case additional funds are needed)
Roles in Board
Web Content Supervisor:
integrity managementtraffic overviewlayoutupdatespictures…
WHO: Klaus
Discussion: Standing Committee
Roles in Board
Institutional Member Contact:
Promoting membershipUsing AAATE as an opportunityMeeting at conferenceDevelopment of support and new services
…
WHO: Evert-Jan, Gorka
Discussion: Standing Committee
Reports & Collecting Points of Action
Membership developmentFinancial developmentIOS Press
Journal / eJournalConference Proceedings / ebook“Pre-version” for citation
NewsletterNCCsSIGs
Action Points 2010
January:Board meeting AllWeb Page finalisation and publication KlausSend strategic development paper to all
(news letter) KlausStrategic update Evert-JanFinancial update Evert-JanNCC plan (letter by Klaus) Gorka (Stig)Project activities KlausDecision on seminar and GA Klaus
Action Points 2010
February:Minutes of board meeting KlausConference plan/contract Niels Erik, KlausNew visit cards LoneNewsletter KlausIOS press journal Niels Erik
Action Points 2010
March:GA invitations Anna-LiisaBoard phone meeting ??? AllCSUN, international meeting KlausFirst announcement conference Gert-JanFirst announcement workshop(s) Klaus
Action Points 2010
April:
Action Points 2010
May:Board meeting (phone?) AllContract with Danish Center Klaus Newsletter Klaus
Action Points 2010
June:RESNA , June 26-30, Las Vegas ???
Action Points 2010
July:ICCHP, July 14-16, Vienna Klaus, ?ISAAC, Barcelona, July 24 - 29 ?Call for Papers AAATE conference Gert-Jan
Action Points 2010
August:Agenda of GA to members (Oct/Nov) KlausRESJA conference ?
Action Points 2010
September:
Board meeting (phone?) AllEASTIN Workshop ?GA AllNewsletter Klaus
Action Points 2010
October:European workshop on AT transfer? ?Board meeting ?
Action Points 2010
November:
Workshop IBV Valencia? ?
Action Points 2010
December:Newsletter KlausDate for first board meeting ‘11 All
Web PageSend mail linkSIG guidelines to be put online(10 supporters)Inst. Member Page with LinksDBase to manage all member affairesPayment with Credit Card (secretatiat has a credit card contractBlogg options„co-operation room“Domain change: Sifis, BühlerJournal in full text into systemPictures for front pageSearch Engine RankingUpdate contentNews Letter based on Web News; letter more on internal things: association developmentProject co-operation document – online
Workshop and Conference
AAATE workshop(s)Barcelona (in the frame of the AVANTE
2010 conference organised by Fira Barcelona) ValenciaUK Barnsley Hospital (Peter Cudd)EASTIN workshop
AAATE conferenceplansactivities
Strategic plans
Strategic Plan 2010, e.g.Strategic DocumentServicesInternational Co-operationSIGsStanding CommitteesLiaison with the Commission (ICCHP)
Strategic plans
ProjectsCWSTeAccess+
Project ideasTender (NCC)
Strategic plans
What else?
• Nadine Vigoroux: Assisth (NCC)• Tuula Hurnasti replaces Outi Töytäri• Technology&[email protected] forward to
Closing