aarb at aacrao from ad hocery to organized chaos: advisors, enterprise architects, registrars and...
TRANSCRIPT
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AARB at AACRAOFrom Ad hocery to Organized Chaos:
Advisors, Enterprise Architects, Registrars and Technologists working together to improve undergraduate
advising
Monday, April 15, 2013 10:45am – 11:45am
Session ID: 232
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About UW-Madison•Founded in 1848•Total Research Expenditures: #4•Total Students: 42,441
• Undergraduate (28,737)• Graduate (9,251)• Professional (2,823)• Specials (1,630)
•Total Schools and Colleges: 13•Number of Degrees Awarded Annually: 10,099
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Introductions
Scott OwczarekUniversity Registrar, Division of Enrollment Management
Jim PhelpsEnterprise Architect, Division of Information Technology
Jeffrey ShoklerAssistant Director, Office of Undergraduate Advising
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8 109 1211
Five Years at Madison
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Critical Success Factors
• The right people at the table
• Key retirements
• Maturity of the moment
• Buy-in and support from leadership
• Building on a win
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Building the AARB
• Community buy-in and shopping the idea
• Build on existing governance
• Role of the Enterprise Architect
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AARB - Membership
AdvisorsKendra Abel, L&S ACACNikki Bollig, BusinessScott Burkhardt, HistoryTanya Cutsforth, EngineeringNoel Howlett, CCASKathryn Paar, SOHEMolly Reinhard, CALSChris Verhaeghe, CFYETimothy Walsh, CCAS
TechnicalAaron Apel, ROMike Farnham, DoIT - ATScott Fullerton, DoITJames Helwig, DoIT - IIAT, ATJames Phelps, DoIT
AdministrativeAnnette McDaniel, OUAScott Owczarek (Co-Chair), ROJeffrey Shokler (Co-Chair), OUAWren Singer, OUAMichelle Young, RO
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AARB - Mixed Bag
Advisors
Administrators
Technologists
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AARB - Mixed Bag
Advisors
Administrators
TechnologistsComplexity
Connectedness
Considerations
Possibilities
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AARB - Mixed Bag
Advisors
Administrators
TechnologistsJointly determine:
Strategy
Requirements
Use Cases
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Opportunity to Educate
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The toolsThe limitationsThe flowThe variations
Advisors
Complexity of Advising
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Current toolsFuture stateEasily attained changesRequirements needs
Technologists
Current state and future
possibilities
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What is under discussionWhat needs helpWhat we could pursue
Administrators
Current roadblocks and opportunities
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Design ThinkingService Oriented ArchitectureEnterprise Data ManagementOperational Data Stores
Architects
How to think architecturally and
design for the future
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AARB - Mixed Bag
Advisors
Administrators
Technologists
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How we use the Core Diagram
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How we guide technical decisions
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Scenario Review
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Scenario:Training Analysis
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Scenario:Advisee
Experience
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2013 Strategy
•Proxy “view” of advisee tools
•Usability studies of the advisee experience
•Gather metrics on time spent
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Scenario:Data Entry Conundrum
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Scenario:Strategy
Development
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Tools per task?
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Seven tools per task…
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Building More Apps
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Plan/Program Change
DARS ISISCourse Guide ANS
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We can’t leave it to every service provider and every technologist to
solve on their own.
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Orchestration of reusable servicesLeveraging a shared infrastructure
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Plan/Program ChangeRun
DARS report
Run ISIS Transcript
Get Plan/Program Requirements
Find Courses in
CourseGuide
Run DARS What If
ISIS Change
Plan
ISIS Assign Advisor
Advisor Notes
System
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Plan/Program Change
DARS ISISCourse Guide ANS
Serv
icesM
gm
nt O
rch
est
rati
on
Run DARS report
Run ISIS Transcript
Get Plan/Program Requirements
Find Courses in
CourseGuide
Run DARS WhatIf
ISIS Change
Plan
ISIS Assign Advisor
Record Meeting in
ANS
SecurityGov.
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Plan/Program Change
DARS ISIS ANS
Serv
icesM
gm
nt O
rch
est
rati
on
Run DARS report
Run ISIS Transcript
Get Plan/Program Requirements
Find Courses in
CourseGuide
Run DARS WhatIf
ISIS Change
Plan
ISIS Assign Advisor
Record Meeting in
ANS
SecurityGov.
Course Guide
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Find Courses
DARS ISIS ANS
Serv
icesM
gm
nt O
rch
est
rati
on
Run DARS report
Run ISIS Transcript
Get Plan/Program Requirements
Find Courses in
CourseGuide
Run DARS WhatIf
ISIS Change
Plan
ISIS Assign Advisor
Record Meeting in
ANS
SecurityGov.
Course Guide
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Find Courses
DARS ISIS ANS
Serv
icesM
gm
nt O
rch
est
rati
on
Run DARS report
Run ISIS Transcript
Find Courses in
CourseGuide
Run DARS WhatIf
Record Meeting in
ANS
SecurityGov.
Check PreReqs
Course Guide
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Orchestration of reusable servicesLeveraging a shared infrastructure
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Metrics
33%
1,500 hours of high-value advising every year.
3,000more students served.
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AARB as a way to help technologists,
administrators and end-users understand...
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•Current technology landscape
•Costs of the current state
•Design goals and practices
•Complexity
•Opportunities
Help understand…
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Summary
• From weeds to a garden
• From tactical to strategic
• From filling holes to knitting an experience
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Questions?
Thank You!Session ID: 232
Scott Owczarek, [email protected] Phelps, [email protected]
Jeffrey Shokler, [email protected]
http://go.wisc.edu/3a5dbd