aasbo utilizing technology in payroll-1...receiving or transferring sick leave from/to another...
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Jan Swiderski Auburn City Schools
Utilizing Technology in Payroll
Topics to cover: � Remote Payroll � Input Pay and Leave � Calculating Contract Payoff � Deduction Adjustment Module � Salary Transfer � Input Leave Adjustment to History � Mass Change Employee Jobs � Prior Period Comparison Report
Remote Payroll � Local School Bookkeepers enters leave and input pay at the
location it occurs � No duplication of work: Bookkeeper enters leave and input
pay into Nextgen vs. filling out a report and submitting to Central Office to be entered
� Easy to use � Greater Accuracy � Account numbers and pay rates can be controlled by the
Central Office thru the use of Adjustment Codes
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Calculating Contract Payoff � Change contract days under Employee Pay Data � Change to Pay Period Salary to “0.00” under Employee Pay Data � Run Payroll Check Record Report for total paid to date � Check Job Leave/Fringe information for any days owed to the
Sick Leave Bank � Complete Calculating Contract Payoff (PR/CTPO) with
requested data � Contract Payoff will post as a Pay Adjustment into Input Pay
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Dates must fall within the pay period
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Prorating Salaries: Late Hires
� Salary Schedule set up – Prorate Salary � Employee Type set up � Job Data Record set up – Attach Salary Schedule � Contract Days worked on Job Pay Record � Mass Change Employee Job – prior to beginning of next pay
year
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Reset Variables � Prior to beginning of the next contract pay start � Based on employee type – reset:
� Contract days � Salaried periods � Include in LEAPS
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Deduction Adjustment Module � Use when needing to make a 1-time change to an existing
deduction
Salary Transfer
� Allows you to move all or part of a salary that was process thru payroll to a different general ledger account
� Moves all associated benefits � All records are updated in the system allowing future payroll
reports to reflect the corrected data � No manual entries or manual calculation of benefits
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Input Leave Adjustment to History � Use when:
� making corrections to leave taken � receiving or transferring sick leave from/to another school
district � donating days under catastrophic leave
� Includes record of why the change occurred for future reference
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Prior Period Comparison Report