AASHTO Trns•port AASHTO Trns•port SiteManagerSiteManager

Materials Management in ALDOTOctober 15, 2004

Charlie Brown, ALDOT

Presentation OutlinePresentation Outline

• Project Scope• Implementation Considerations• ALDOT Implementation Team• Implementation Approach• Constraints/Issues

Project Scope

• Implementation of SiteManager Materials in all ALDOT labs (Division and Central Office) and project offices to manage contractual and non-contractual sampling and testing activities.

Implementation Considerations

Implementation Considerations• Implementation Team• Deployment Timing

– Phase in vs Big Bang– Phase in by Division?

• All functions vs. selected functions• Process vs. software change• Additional reference and code table data• Interfaces• Data transfer or migration

ALDOT Implementation Team

• Executive Sponsor – Larry Lockett• Steering Committee – L. Lockett, L. Wolfe, A.

Treadway• Project Coordinators – Charlie Brown, Norma

Stephens (ITI)• Functional Teams – 4 teams ( approx. 30

individuals)

Functional Teams• Materials Information

– Master Materials List & Details

• Approved Lists – Materials, Sources & Devices– Samplers, Testers, Labs

• Mix Design – Hot Mix, Portland Cement Concrete

• Sampling & Testing – Samples, Templates, S&T Requirements

ALDOTImplementation Approach

M at lC ert

M at l D is crep an cyR ep o rt

Sam p lin g & T es t in g

M at erial & B id It em L in k

A p p ro v ed L is t s

M at erial D et ail

C o n t ract M at erials L is t

Material Certification

Material Discrepancy Report

Contract Sampling & Testing Req.

Sampling and Testing Req.

Materials & Tests

Approved Lists

Material Detail

Phased Approach

• Phase I – Approved Lists –Materials, Sources and Devices

• Phase II – Sample Tracking (all samples)• Phase III – Sampling and Testing Requirements-

(select contract or projects)

Project Milestones

• Phase I Approved Lists Kick-off - Dec ’03• Phase I-Deployment - Apr ’04• Phase II-Sampling Tracking Kick-off - May ’04• Phase II-Full Deployment – Mar ’05• Phase III –Sampling & Testing Req. – May ’05• Phase III- Full Deployment – Nov ’05

Phase II Project Schedule

• Jun ’04 – Nov ’04 – Business Process Evaluation/Analysis– Conduct Team Workshops– Document Policy & Procedures– Identify Reports– Create Templates/Security Matrix– Populate Code Tables

• Dec ’04 –Testing & Training• Mar ’05 - Phase II Deployment

Phase III Outline

• Phase III –Sampling & Testing Req. – May ’05– Material & Bid Item Associations

– Sampling & Testing Requirements

– Contract Sampling & Testing Requirements

– Sampling Checklist

– Material Discrepancies

• Phase III- Full Deployment – Nov ’05– Phased Roll-out

– Select projects

Materials Workshops

Workshop Overview

• Purpose – Requirements gathering for the materials module.

• Goal – Use SiteManager materials to accurately track and record sampling and testing activities based on lab policies and procedures

• Organization – Teams that are task driven

• Schedule – Team meetings monthly/formal agenda with outlined tasks

Team Roles/Responsibilities• Have a detailed understanding of the area you are

representing.• Analyze and relate lab processes to SiteManager

business requirements/rules identify gaps• Attend and participate in team meetings• Complete action items in a timely manner

Issues/Considerations

• To customize or not to customize• Staying within Scope• Interfaces• Resources, Resources, Resources• Communications• Change Management

Thank You!