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Report Painter: More Advanced concepts

MINS 298C-04

ABAP/4

Fall 1998

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Copyright 1998- Gail Corbitt

Contents of this file are for the exclusive use of the special

MINS 298C class dealing with SAP software at CSU Chico

for the Fall 1998 semester. Any other use in either electronicor hardcopy form is prohibited without the express written

permission of the author. This material is confidential.

Do not share it with anyone not enrolled in the class.

Lecture #2: Report Painter 2

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Objectives:

Exploding Rows

Creating Libraries

Creating Models

Adding Text and other Layout Features

Performing Calculations

Finishing up Report Painter

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Exploding Rows

Occurs when you have a Row Value that consists ofmore values

Example: Cost Center Codes 40000 - 43000 could be

split out to individual codes or collapsed

Default is to NOT explode

To change this default: Edit --> Rows --> Explode

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Group 1

Group 2

Total

400000

400100

600000

600100

Cost element group

Actual Plan Var.

Total 30.000 20.000 10.000

Cost elemen

ts

Cost elements

400000

400100* Group 1

600000

600100

* Group 2

** Total

Cost elements

400000

400100

600000

600100

Actual Plan Var.

Actual Plan Var.

5.000 5.000

5.000 5.00010.000 5.000 5.000

10.000 10.000

10.000 5.000 5.000

20.000 15.000 5.000

30.000 20.000 10.000

5.000 5.000

5.000 5.000

10.000 10.000

10.000 5.000 5.000

Explode

Do not explode

Single values

Exploding Report Rows

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Report Painter: Creating New Libraries

Library defines what objects (attributes of objects) canbe included in its reports

Defines Selected:

Characteristics (attributes that are key fields)

Key Figures (types of measures or values -- typically numeric)

Pre-Defined Columns

Defined by SAP

Consist of Key Figures and Characteristics

Can Define Your own

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A l ibrary co ntains:

- Characteristics

- Key figures

- Predefined columns

Criteria for selecting

data records

(cost element, version...)

Value fields in selected

data records

Combinations of

characteristics and

key figures

- content-related

reports

Library

Report group CReport group B

Report group A

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Report Painter: Creating New Libraries

Report Painter --> Report Writer --> Library --> Change

Copy and then Modify (Add and Delete attributes)

Create: Creates a custom library for your reports

Create a Library for your Reports Report Painter --> Report Writer --> Library --> Create

Start name with a Z

Display Existing Libraries:

Report Painter --> Report Writer --> Library --> Display --> Utilities --> Catalog

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LIBRARY : Z01

TABLE : CCSS

Description: Cost Center Accounting Reports

Characteristics Key figures Predef. columnsName Position Name Position Name PositionX Controlling area

X Cost center

X Cost element

X Order

X Fiscal year

X Period

:

:

1

2

3

4

5

6

X Costs

X Quantity

X Activity quantity

X Stat. quantity

X Costs in obj. currency

X Variable costs

:

:

1

2

3

4

5

6

X Actual costs

X Plan costs

X Act. qty. current period

X Act. activity fiscal year

X Stat. quantity plan

X Disp. activity fiscal year

:

:

1

2

3

4

5

6

Library Maintenance

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Report Painter: Models

Model = Template

Sets of Rows OR Columns You May Want to Re-use

Models are Static: If you Change a Model you Must

Change All Reports That Use the Model OR Have

Reports with Different Versions of the Model

Report Painter --> Model --> Create

Use for column Definition: Within Report Definition: Edit --> Columns--> Get Column Model

Edit Rows -- > Get Row Model (for Rows)

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Flexible Reports with Variables

KOKRS

Controlling area&1KOKRE

GJAHR

Fiscal year&1GJAHV - &1GJAHB

Controlling area --------------

from fiscal year --------------to fiscal year --------------

from period --------------to period --------------

Cost element group (set) -------------------------

or value(s) ----- -----

Resulting selection screen:

PERBL

Period&1PERIV - &1PERIB

KSTAR

? ?

?? CostElement & 1KSTAR

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Using Variables in Report Painter

Variable: Defined Parameter that Users fill in at RunTime

Year, Starting Period and Ending Period, etc. for the Data

Types of Variables:

Value: single Value such as Controlling Area, Company Code, WorkCenter, Plant, etc.

Formula: Rolling Periods or Previous June with This June

Set: Set up groups that corresponds to the way the data are

structured. For example, Groups in CO can be used as a SetParameter

Find parameter ID through technical info in field definition

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Value Variables

Variable 1PERIV

Field name PERBL

Default value 1

Description from period

Table CCSS

Use parameter ID

Entry: Characteristic values

to 1PERIB

Cost center:

to

or group 1KOSET

Controlling area: 001

Fiscal year: 1996

to

Period: 1PERIV

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MILLER

1. Current year?

2. Previous year?

Default values

from the system

Formula variable 1GJAHLJ: System exit that determines the current fiscal

year from the controlling area and the fiscal

year variant.

Formula variable 1GJAHVJ: Internal variable that determines the previous year

1GJAHVJ = 1GJAHLJ - 1

Formula Variables

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Variables for Groups (Set Variables)

Variable 1KOSET

Field name KOSTL

Reference set 1-S-KOSTL-AL

Description Cost center group

Table CCSS

Entry: Characteristic values

Controlling area: 0001

Fiscal year: 1996

to

Period: 1PERIV

to 1PERIB

Cost center:

to

or group 1KOSET

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Adding Blocks and Sections

Block: Columns that are grouped together

Example: Sales report in $ by Product vs Quantity by Product

Row Structure is identical for all column blocks

Menu Path: Go To --> New Column Block

Section: Rows that are grouped together

Example: Planned and Actual Costs by Cost Center and by ProductGroup

Column Structure is identical for all row blocks

Menu Path: Go To --> New Section

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Cost elements Actual Plan Var.

400000

400100

:

Activity types Actual Plan Var.

Direct labor hours

Direct repair hours

:

Stat. key figures Actual Plan

Employee

Telephone costs

:

Section 1

Section 2

Section 3

Sections Example

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Cost elem. Act. costs Plan costs Var.

400000 . . . . . . . . .

400100 . . . . . . . . .

400200 . . . . . . . . .

: : : :

* Total . . . . . . . . .

Cost elem. Act. qty Plan qty. Var.

400000 . . . . . . . . .

400100 . . . . . . . . .

400200 . . . . . . . . .

: : : :

* Total . . . . . . . . .

Column block 1: Costs Column block 2: Quantities

identical row structure

Column Blocks Example

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Standard variablesfor example

Report name

Page number

Date of selection

Author of report

Library description

......

Selection parameters

for example

From period (value)

To period (value)

Fiscal year (value)

....

Characteristics

for example

Controlling area

Cost center

Special variables

for example, person responsible for

the cost center

Report name: < > Page: < >

From period: < > To period: < >

Fiscal year : < >

Cost center: < >

Person responsible: < >

Entering Text

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Standard Layouts

Standard layouts used in many companies so allreports have same look and feel

Basically a Corporate Template for reports

Define a Standard in layouts

Menu Path: Report Writer --> Standard layout --> Create

Attach a layout to a report by displaying it -- this is used for the reportyou are working on

Defaults provided by SAP (see drop down list)

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Layout Settings

4200 Salaries . . . . . . . . . . . . . . . .4300 Wages . . . . . . . . . . . . . . . .

4400 Add. costs . . . . . . . . . . . . . . . .

--------- ------------------ ---------Cost element

* Total . . . . . . . . . . . . . . . .

Level of detail

Color

Overscore andunderscore

Column width No. format +/- sign Text type

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Standard LayoutReport Definition

Standard Layout: TRAINING

Column totalsTotals position Column break

left none

right line Other character

Layout

Column width

Right margin

Unit width

1 to 5

3 characters Other value Variants 1 to 5

Column textsText type Alignment Miscellaneous

Master data text Left-justified Suppress zero columns

Field value and text Centered Underline col. break

Field name and fld value Right-justified character

Field value

Suppress

X

X

X

X X

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Calculations in Report Painter

Cells are given Z values as you click on cells you wantto use for calculations

Suppress Rows and Columns that you want to use for

calculations but dont want to show

Z001

Z002

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Cells in Formula Columns

Costs Act. Plan Act. per employee

Stat. key figures Actual PlanEmployee

Telephone units

Cell Z001

Key figure with

characteristics

Predefined column

Formula

Formula:

X001 / Z001

X001

X002

Actual costs

Plan costs

Z001 Employee / actual

Section 1

Section 2

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Section 2:

Stat. actual key figures

Calculation Using Cells

Telephone

units

Employee

Plan Actual

Section 1:

CostsPlan Actual Act./Empl.

Total

Section 3: Important statistics

Costs / Employee

Telephone units /

Employee

Plan Actual

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Stat. key figures Actual Plan

Employee

Telephone costs

Cell Z002

Costs Actual Plan Var.

.............

.............

.............

.............

.............

Total

Cell Z001

Section 1 Section 2

Section 3

Costs per employee

Actual Plan

Formula:

Z001 / Z002

Costs / Actual

Employee / Act.

Sections with Calculated Key Figures

Z001

Z002

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Suppressed Rows and Columns

OrderDebit previous year

(Period 1 - 13)

Debit current year

(Period 1 - 4)

Total debit

(Column 1 + Column 2)

1000 1.000 500 1.500

2000 4.000 1.000 5.000

3000 700 300 1.000

4000 2.000 2.000 4.000

suppressed columns

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Additional Considerations

Variation: Allows you to run the same report at detailor summary level determined at run time

Define the Variation function in Report Definition under General DataSelection

At Run time push variation button and select the desired variationlevel

Execute the Report Group

Multiple Selection: Run the same report but separate

every time by variable, I.e. Cost Center

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Multiple Selection

Example

Reports to be output

CoArea 0001FYear 1992




1

2

3

4

4

combinations

CoArea from 0001 to 0002

(or set)

FYear from 1992 to 1993(or set)

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Multiple Selection (continued)

Fixed Hierarchy Selected groups

X " " S02000 1 Area report" " X all sets 5 Reports" " " " only basic sets S02110, S02120, S02200

3 Reports

(or value(s) from . . .to)

Hierarchy S02000

S02000

Warehouse

S02000

ENERGY

S02110Warehouse1

S02120Warehouse2

-2210 Electricity

-2220 Water

-2230 Gas

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Variation

S02000

S02000

Warehouse

S02000

ENERGY

S02110

Warehouse 1

S02120

Warehouse 2

-2240 Electricity-2250 Water

-2260 Gas

- 2210 Incoming warehouse - 2220 Outgoing warehouse

- 2230 Semi-finished product

Variation

Explode Do not explode Single values

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Leveraging Existing Reports

Run a Report in SAP

Extras --> Display Definition

Extras --> Technical Info (drill down on Program name)

Shows you ABAP code

Copy from these reports and then modify

When you create the report use Options --> Copy From

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