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Absence Management Self-Service Guide for Employees

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Page 1: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)

Absence Management Self-Service Guide for

Employees

Page 2: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)

2

Log in at The Standard for Employees

Figure 1

Website to login: http://www.standard.com/

(1) Click on the Report an Absence link on the lower right (see Figure 1).

Page 3: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)

3

Figure 2

(2) Enter Company ID, Username, and Password previously provided to you by

your employer. For assistance, click on the What’s My Company ID? link or

send email to [email protected] (see Figure 2).

(3) Click Submit.

(4) The My History (employee homepage) screen will appear.

Page 4: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)

4

My History (Employee Homepage)

If you are an employee, after login you will see the My History screen (see Figure 3).

This screen displays your leaves during the last 24 months. It includes the reason for the

leave, the date you returned to work (RTW), the status of the leave (pending, approved,

or denied), the dates you requested off, and the dates approved for you to be off.

Your current leave entitlement is also provided.

The My History screen can be accessed from anywhere in the program by

clicking the My History tab, located at the top of every screen.

Figure 3

(1) Leave No. = System generated unique identifier for a leave.

(2) Reason = Reason why you requested leave. For additional values included, please

refer to the table, Standard Reason Codes & Leave Types, at the end of this

document.

To see more information about a leave, including dates associated with medical

certification and a delivery date (if applicable), click the appropriate leave.

Page 5: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)

5

Enter New Leave

To enter a new leave for yourself

(1) Click the New Leave link located at the top of the screen.

(2) Click the Myself button (see Figure 4).

Figure 4

(3) Select the reason you need to take leave from the list in the middle of the screen

(see Figure 5).

Figure 5

You may be asked for additional information, such as due date for a

pregnancy leave, if applicable, before you can continue to Step 4.

Page 6: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)

6

(4) Select type of absence (continuous, intermittent, or reduced schedule) you need to

take by clicking on the circle to the left of the absence type (see Figure 6).

Figure 6

Page 7: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)

7

To enter Continuous Absences

(a) Select the start date of your leave using the calendar (see Figure 7).

Figure 7

(b) Select the end date of your leave using the calendar.

To change the month of the calendar, use the arrows located by the

month’s name.

(c) Click Submit.

Page 8: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)

8

To enter Intermittent Absences

(a) Select the date of your absence using the calendar (see Figure 8).

Figure 8

(b) Enter the number of hours you will miss on that day in the “Hours

Missed” field.

The program automatically enters 0.01 into the Hours Missed field.

You can change this by clicking in the field, deleting the 0.01, and

entering the correct number.

(c) Click Submit.

Page 9: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)

9

To enter a Reduced Schedule

(a) Select the start date of your reduced schedule using the calendar (see

Figure 9).

Figure 9

(b) Select the end date of your reduced schedule using the calendar.

(c) Enter the number of hours you will miss on each day of the week. If you

are not scheduled to work on a day, enter 0.0 for that day.

The program automatically enters 4.0 into the day of the week field

for Monday through Friday and 0.0 for Sunday and Saturday. You

can change this by clicking in the appropriate field, deleting the 4.0

(or 0.0), and entering the correct number.

(d) Click Submit.

Page 10: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)

10

(5) The leave information will be reviewed by a Leave Administrator, and you will be

sent more information (see Figure 10).

Figure 10

(a) Click Finished if you are finished entering all absences associated with

this leave (see Figure 10).

(b) Click Add More to enter more absences for this leave (see Figure 10).

Page 11: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)

11

Standard Reason Code and Leave Types

Reason Code Description Used in Policy Types

ADOPT Adoption of a Child Government-mandated

APPOINT Medical or Dental Appointment Government-mandated

CHILD Child’s Serious Health Condition Government-mandated

DONOR Donation of Blood or Organs Government-mandated

EMC_LEAVE Emergency Personnel Training Government-mandated

FAM_MIL_STATE Family Military (State Leave) Government-mandated

FAMMIL_ACT Family Military – Active Duty Government-mandated

FAMMIL_IS Family Military – Injured Service Member Government-mandated

FIRE_EMC_LEAVE Volunteer Firefighter or EMC Leave Government-mandated

FOSTER Placement of a Child for Foster Care Government-mandated

GRANDCHILD Grandchild’s Serious Health Condition Government-mandated

GRANDPARENT Grandparent’s Serious Health Condition Government-mandated

ILLCHILD Mildly Ill Child Government-mandated

MARROW Donation of Bone Marrow Government-mandated

NEWBORN Bonding with a Newborn Child Government-mandated

OWN Own Serious Health Condition Government-mandated

PARENT Parent’s Serious Health Condition Government-mandated

PARENTINLAW Parent-In-Law’s Serious Health Condition Government-mandated

PARTNER Domestic Partner’s Serious Health Condition Government-mandated

PD_MIL Paid Military Leave Government-mandated

PPL_CHILD Personal Protected Leave: FMLA-Related (CHILD) Government-mandated

PPL_OTHER Personal Protected Leave: Non-FMLA Government-mandated

PPL_OWN Personal Protected Leave: FMLA-Related Government-mandated

PREGNANCY Pregnancy or Pre-Natal Care Government-mandated

RELATIVE Blood Relative’s Serious Health Condition Government-mandated

SCHOOL Child’s School Event Government-mandated

SPOUSE Spouse’s Serious Health Condition Government-mandated

VICTIM Crime Victim Government-mandated

Page 12: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)

12

Index

A

absence, 5–10

approved date, 4

date, 7, 8, 9

more, 10

own, 5–10

continuous, 6–7

intermittent, 7–8

reduced schedule, 8–9

requested date, 4

type, 6

B

button

Myself, 5

C

calendar, 7, 8, 9

D

date

approved, 4

delivery, 4

end, 7, 9

medical certification, 4

requested, 4

return to work, 4

start, 7, 9

E

employees

screen, 4

F

field

Hours Missed, 8

H

hours missed, 8, 9

hr administrator, 10

L

leave, 5–10

approved date, 4

date, 7, 8, 9

information, 4, 10

more, 10

own, 5–10

continuous, 6–7

intermittent, 7–8

reduced schedule, 8–9

reason, 4

requested date, 4

status, 4

type, 6

link

New Leave, 5

M

medical certification date, 4

R

reason for leave, 4

list, 5

return to work date, 4

RTW. See return to work

S

schedule, 9

screen

My Employees, 4

New Leave, 5–10


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