abstract guidelines submission at conferenceresearchtopractice2020.com.au/wp-content/uploads/... ·...

ABSTRACT GUIDELINES:

SUBMISSION + AT CONFERENCE

Research to Practice 2020 Abstract Guidelines: Submission & At Conference Version 19.02. Updated 12 August 2019

Contents Key Dates ……………………………………………………………………………………………………….. 3 Abstract Submission Process ………………………………………………………………………….. 3 Initial Submission ……………………………………………………………………………………. 3 Acceptance of Published Abstracts …………………………………………………………. 3 Number of Submissions ………………………………………………………………………….. 3 Submission Requirements …………………….……………………………………………………….. 3 Contact Person ……………………………………………………………………………………….. 3 Authors …………………………………………………………………………………………………… 3 Abstract Title ………………………………………………………………………………………….. 3 Stream Options ………………………………………………………………………………………. 3 Preferred Presentation Type …………………………………………………………………… 4 Keywords ………………………………………………………………………………………………… 4 Conference Award Nomination ………………………………………………………………. 4 Abstract Body …………………………………………………………………………………………. 4 Amendments of Abstract ………………………………………………………………………… 5 Authorisation Upon Submission ……………………………………………………………………… 5 Consent to Record ………………………..………………………………………………………… 5 Marketing ……………………………………………………………………………………………….. 5 Conference Proceedings …………………………………………………………………………. 5 Conference Registration …………………………………………………………………………. 5 Review Process …….………………………………………………………………………………………… 5 Program Allocation ………………………………………………………………………………………… 6 Awards …………………………………………………………………………………………………………… 6 Prizes ………………………………………………………………………………………………………. 6 Young Investigator Awards ……………………………………………………………………… 7 Early Career Researcher Awards ……………………………………………………………… 8 Practitioner Award ……………………………………………………………………..………….. 9 ESSA and ECSS Research Exchange …………………………………………………………. 10 Presentation Types ………………………………………………………………………………………… 11 Oral Presentations …………………………………………………………………………………………. 11 When ……………………………………………………………………………………………………… 11 Duration ……………………….………………………………………………………………………… 11 Electronic Presentation ……………………….………………………………………………….. 11 What to do Onsite ………………………………………………………………….………………. 12 Speakers Preparation Room (onsite) ………………………………………………………. 12 Audio Visual ……………………………………………………………………………………………. 12 Poster Presentations ………………………………………………………………………………………. 12 Mandatory Requirements ………………………………………………………………………. 12 Helpful Hints for Posters …………………………………………………………………………. 12 What to do Onsite ……………………………….…………………………………………………. 13 Contact ………………………………………………………………………………………………………….. 13 All information listed within these guidelines are correct at time of publication, 12 August 2019.


Key Dates Call for Abstracts open: August 2019 Super Earlybird Registration closes 2 October 2019 Call for Abstracts close: 22 November 2019 (midnight AEST) Outcome advice provided to authors: 30 January 2020 Advice of acceptance provided by authors: 6 February 2020 Earlybird Registration closes 6 February 2020

Abstract Submission Process Initial Submission To submit your abstract, go to Abstracts on the Research to Practice 2020 website and complete the information including your abstract. All questions must be answered. This process is 100% online. No manual or emailed submissions will be accepted.

Acceptance of Published Abstracts The conference co-chairs and committee are allowing all abstracts of research that has not been accepted for publication prior to 31 January 2019 (at the time of submission).

Number of Submissions There is no limit to the number of submissions.

Submission Requirements All fields within the submission process must be completed.

Contact Person The person who submits the abstract must have an account within the submission process. Upon the first submission, the submitter will be asked to create an account. For all following abstracts, the submitter must log into their account. The submitter will be the person all correspondence will be sent to for each abstract. Only 1 contact person per abstract is permitted.

Authors

The below details for all contributing authors must be provided:

• First and Surname

• Email address

• All affiliations applicable including Affiliation name, City, State, and Country, with a minimum of 1 affiliation per author

Abstract Title Full and correct title for your abstract must be provided in sentence form. The abstract title must fit within 200 characters in length (including spaces).

Stream Options You will be asked to choose 1 stream:

• Exercise & Movement Science

• Clinical Exercise Physiology & Health

• Sports Science

http://researchtopractice2020.com.au/abstracts/

http://researchtopractice2020.com.au/abstracts/

http://researchtopractice2020.com.au/



Preferred Presentation Type You will be asked to choose your preferred presentation type. The final decision of your presentation type will be decided by the conference co-chairs and committee.

• Oral Presentation (15 minutes inclusive of questions)

• Poster Presentation

Please see details from page 11 for details on each presentation type.

Keywords You will be asked to choose up to 3 keywords: 1. Behaviour Change & Physiology 2. Biomechanics 3. Cancer 4. Cardiovascular Disease 5. Exercise & Assessment 6. Fatigue & Recovery 7. Injury/Rehabilitation 8. Mental Health 9. Metabolic Conditions 10. Motor Control & Skill Acquisition 11. Musculoskeletal Conditions 12. Neurological Conditions 13. Nutrition/Dietary Intervention 14. Other Chronic Conditions 15. Physical Activity 16. Physiology 17. Special Populations 18. Strength & Conditioning 19. Technology & Monitoring 20. Other (please specify)

Conference Award Nomination You will be asked if you wish to self-nominate the abstract for a Conference Award. The Conference Awards are:

• Early Career Researcher for Exercise Science & Health

• Early Career Researcher for Sports Science

• Practitioner

• Young Investigator for Exercise Science & Health

• Young Investigator for Sports Science There is an option if you do not wish to self-nominate the abstract for a Conference Award. Please see details from page 6 for details on each conference award.

Abstract Body Your full abstract body is to be provided in sentence form. Only keyboard characters are allowed. No tables, grids or graphs will be accepted. Your abstract should include the below, where applicable*. The judging criteria will be based on these elements:

• Introduction & Aims

• Methods

• Results

• Conclusion


*If your abstract does not suit this format, you can submit your abstract without these subheadings/information. References may be included, however, it must fit within the allotted length. The abstract must fit within 2,000 characters in length (including spaces).

Amendments of Abstract Amendments of abstracts are permitted until the Call for Abstract closing date (22 November 2019). No further amendments will be allowed after this time. Amendments for all abstracts are via the Call for Abstract online process.

Authorisation Upon Submission Consent to Record Upon submission of an abstract, authorisation is considered provided by all authors that your presentation may be recorded and that any recording or photograph(s) resulting from the recording, and any reproductions or adaptations of the film and/or photograph(s), can be used for all general purposes in relation to Exercise & Sports Science Australia’s work including, without limitation, for advertising, press releases and for use on the association's website. Your presentation will not be used for any other educational purposes unless other arrangements are made directly with you.

Marketing Upon submission of an abstract, authorisation is considered provided by all authors to use the author/s name/s, abstract title and other required information in any conference marketing.

Conference Proceedings Upon submission of an abstract, authorisation is considered provided by all authors for the submitted abstract to be included in the conference proceedings.

Conference Registration It is expected that the first author is able to present at the conference. Registration to attend the conference must be received and paid for by all authors who are presenting. Discounted registration is available until 6 February 2020. The applicable registration fee at time of registration will be applicable to any and all presenters. Super Earlybird registration closes 2 October 2019 Earlybird registration closes 6 February 2020 Registration information with full inclusions and conditions is available at Registration on the Research to Practice 2020 website.

Review Process The review process will include blind reviewing by the conference co-chairs and committee. Their decision is final. You will be notified via email of your abstract outcome on 30 January 2020 and you have until 6 February 2020 to advise your acceptance or to decline the offer to present.

http://researchtopractice2020.com.au/registration/

http://researchtopractice2020.com.au/registration/




Program Allocation The type, date, time and duration of your presentation in the program will be decided by the conference co-chairs and committee and will be advised to you via email once the program is confirmed. You are unable to select your session.

Awards The Research to Practice 2020 Awards are:

• Young Investigator for Exercise Science and Health

• Young Investigator for Sports Science

• Early Career Researcher for Exercise Science and Health

• Early Career Researcher for Sports Science

• Practitioner

• Poster

• Exercise & Sports Science Australia and European College of Sport Science Research Exchange (x2)

Prizes Awards First Prize Runner Up

Young Investigator Award for Exercise Science and Health*

$4,000.00 $1,000.00

Young Investigator Award for Sports Science* $4,000.00 $1,000.00

Early Career Researcher for Exercise Science and Health*

$4,000.00 $1,000.00

Early Career Researcher for Sports Science* $4,000.00 $1,000.00

Practitioner $4,000.00 $1,000.00

Poster Inclusive of Exercise Science & Health and Sports Science

$4,000.00 $1,000.00

Exercise & Sports Science Australia (ESSA) and European College of Sport Science (ECSS) Research Exchange 2020

Registration and up to 4 nights’ accommodation to attend 25th annual Congress of the ECSS. Seville, Spain. 1 – 4 July 2020.

-

Exercise & Sports Science Australia (ESSA) and European College of Sport Science (ECSS) Research Exchange 2021

Registration and up to 4 nights’ accommodation to attend 26th annual Congress of the ECSS. Glasgow, Scotland. 7 – 9 July 2021.

-

*Winner for the Exercise & Sports Science Australia (ESSA) and European College of Sport Science (ECSS) Research Exchange 2020 & 2021 will be selected from finalists of all Young Investigator and Early Career Researcher Award finalists.


Young Investigator Awards

Categories

• Exercise Science & Health

• Sports Science Eligibility Criteria Open to:

• Current students enrolled in the 2019 calendar year

• Full time or part time

• Studying exercise science, exercise physiology or sports science

• Undergraduate, Honours, Masters or PhD

Judging Criteria Abstracts will be judged on the basis of scientific quality, innovation, significance/impact and presentation quality. Abstracts will be evaluated according to the following criteria:

• Scientific quality – 30%

• Innovation/novelty – 20%

• Significance/impact – 25%

• Presentation delivery – 25% A highly esteemed scientific and awards committee has been appointed to undertake the judging at the conference, and will follow the below marking criteria:

• Rationale: Was the reason for the study well developed and were the aims/hypotheses clear and logical?

• Methods: Were the methods clearly explained and understood by the presenter? Were the methods valid?

• Results: Were the key results easy to understand and logically presented? Were the statistics appropriate?

• Discussion: Were the results interpreted appropriately?

• Implications: Was the "so what?" question clearly addressed and does the study have impact/relevance?

• Significance and/or Innovation: Will this increase knowledge and/or has applied a new technique/approach?

• Presentation: Were the slides easy to follow?

• Presentation: Was the presentation clear and within the allotted time?

• Question time: Did the presenter demonstrate mastery of the content under questioning?

Presentation Format If you are a finalist for this award, you will present an oral presentation (15 minutes inclusive of questions). For full information on oral presentations, please see information listed on page 11.

Awards Nomination Within the submission process, you have an opportunity to nominate your abstract for this award. If you do not select this award, your abstract will not be considered. You can only select 1 award for each abstract. If you nominate your abstract for this award, you must complete qualification questions. ESSA, the Conference co-chairs, committee and reviewers have the right to remove your nomination, if you do not fit the correct criteria, based on your answers to these questions.


Early Career Researcher Awards

Categories

• Exercise Science & Health

• Sports Science Eligibility Criteria Open to researchers who, at 2 April 2020, have held their PhD for no more than five years (dated from letter advising thesis passed). (Bona fide career disruption will be taken into consideration1)

Judging Criteria Abstracts will be judged on the basis of scientific quality, innovation, significance/impact and presentation quality. Abstracts will be evaluated according to the following criteria:

• Scientific quality – 30%




• Rationale: Was the reason for the study well developed and were the aims/hypotheses clear and logical?

• Methods: Were the methods clearly explained and understood by the presenter? Were the methods valid?

• Results: Were the key results easy to understand and logically presented? Were the statistics appropriate?

• Discussion: Were the results interpreted appropriately?

• Implications: Was the "so what?" question clearly addressed and does the study have impact/relevance?

• Significance and/or Innovation: Will this increase knowledge and/or has applied a new technique/approach?






¹ Career disruption represents a special category within the assessment of relative to opportunity, and includes pregnancy;

major illness; and carer responsibilities including parental leave. Employment outside the research sector including time spent working in industry; clinical, administrative or teaching workload; relocation of laboratory or clinical practice setting or other similar circumstances that impact upon research productivity are not considered to be career disruption.


Practitioner Award Eligibility Criteria Open to practitioners who are not employed as full-time academics or researchers. It is anticipated that submissions and presentations in this category might be comprised of a number of different approaches that encourage active engagement of practitioners. Examples may include case studies, reviews or meta-analyses highlighting new knowledge or insights, aspects of management which are of interest or benefit to colleagues.

Judging Criteria Abstracts will be judged on the basis of clinical practice, innovation, significance/impact and presentation quality. Abstracts will be evaluated according to the following criteria:

• Clinical Practice quality – 30%




• Relevance: How relevant is the presentation to the profession?

• Professional Impact: Is the presentation likely to impact on current practice?







Exercise & Sports Science Australia + European College of Sport Science Research Exchange 2 winners will be awarded this award at Research to Practice 2020. These awards will be presented for the best presentation by a young scientist (e.g. PhD or Masters student, post-doc) in exercise and sports science. The ESSA/ECSS Research Exchange provides the opportunity for the candidates to attend 1 of the next 2 ECSS Congress’*:

• 25th Annual Congress of the European College of Sport Science, 2020. Seville, Spain. 1 – 4 July 2020.

• 26th Annual Congress of the European College of Sport Science, 2021. Glasgow, Scotland. 7 – 9 July 2021.

*Each winner will be advised which congress they have won the chance to attend

The exchange package will allow the candidate the opportunity to:

• Display their poster presentation in a prominent position in the poster area of the nominated ECSS congress.

• Reserve a dedicated 5-minute period within the nominated ECSS congress program to present the awarded poster and answer questions.

The exchange includes:

• Full registration at the nominated ECSS congress.

• Up to 4 nights accommodation at the ECSS congress hotel.

Awards Nomination All Young Investigator Award finalists and Early Career Researcher Award finalists will be considered for this award.

http://ecss-congress.eu/2020/





Presentation Types There are 2 presentation types:

• Oral

• Poster

Oral Presentations When Oral presentations will be included in the conference concurrent sessions. The date/time will be decided by the conference co-chairs and committee. You will be allocated your session with other oral presentations (either abstract submitted or invited presenters). You are unable to select your session.

Duration The duration of the presentation will be 15 minutes inclusive of questions.

Electronic Presentation You can use either PowerPoint (PPT) or Prezi. No other electronic presentation format will be accepted. Please note:

• Your electronic presentation remains your property at all times and under no circumstances will ESSA provide your material to any person other than the audio visual company without your consent.

• Your abstract number will be provided within your acceptance email.

• It is the presenter’s responsibility to ensure their electronic presentation/s are loaded, available and correct prior to their oral presentation at the conference.

• All oral presentations must have an electronic presentation. Submission You can submit your final electronic presentation via 2 methods: 1. To ESSA prior to the conference 2. At the conference, with a minimum of 4 hours prior to your presentation 1. Submitting prior to the conference:

Submit your full electronic presentation to ESSA on or before Thursday, 26 March 2020. This can be submitted via email or dropbox only. Details required are:

Email requirements:

• Send electronic presentation to [email protected]

• Subject line must be: “RTP20 Presentation - Abstract Number Main authors name” e.g. RTP20 Presentation – 123 Smith

Dropbox requirements:

• Send an email to [email protected] to gain access to the correct link

• Individual dropbox files will not be accepted

If you submit your electronic presentation via this method, we strongly recommend to bring a copy of your electronic presentation with you to the conference.

2. Submitting at the conference:

Submit your full electronic presentation to the AV technician onsite via the Speakers’ Preparation Room at the conference. All electronic presentations must be final and with the onsite technician at least 4 hours prior to your session.

mailto:[email protected]





Electronic Presentation Name Regardless of when or how you submit your presentation, the electronic presentation name requirements remain the same.

• Abstract Number

• Main authors name e.g. 123 Smith.ppt

What to do Onsite You will be provided with full information of your requirements during the conference including meeting with your session chairperson, location, etc. once the program has been confirmed.

Speakers’ Preparation Room (onsite) A speakers’ preparation room will be available for all presenters to upload and check their electronic presentation and to speak to the technician, if required. Full details of opening hours, location, etc. will be provided to you once the program has been confirmed.

Audio Visual You will be provided with a lectern with microphone, screen and remote mouse for your presentation. You are unable to use your own presentation equipment.

Poster Presentations Formal poster viewing/s will be held throughout the program in the exhibition hall. The person presenting the poster will be required to stand next to their poster at their allocated time during the Poster Viewing session.

Mandatory Requirements Size: AO (0.84m wide x 1.18m high) Orientation: Portrait On Display: From 10:00am Thursday, 2 April 2020 To 1:30pm Saturday, 4 April 2020

Helpful Hints for Posters • The title of your presentation should be at the top of the poster, followed by the name of the

author/s and the institution where the work was completed (if applicable). If the title of the poster is lengthy you may use a shorter version of the original title.

• The poster must be readable from a distance of 1.5m to 2m, so use dark text and use the space to provide a layout that is clear and informative.

• A guide to text sizes for the viewing distance is: o Title: 2.5cm – 4cm o Authors and Institutions: 1.5cm o Subheadings: 1.5cm (44 pt.) o Body Text: 1cm (36 pt.) o Use 1.5 or 2 line spacing for the text

• Your poster should be self-contained and self-explanatory, allowing viewers to peruse on their own while the author is free to supplement or discuss particular points raised in inquiry.

• Presentations should be kept simple and clear and a mixture of text and graphics is recommended.

• Materials should be mounted on material, poster paper or board. Use matte finish rather than glossy paper. Arrange materials in columns rather than rows. An introduction should be placed at the upper left and a conclusion at the lower right.

• Presentation of original research must follow the same format as the abstract. That is, introduction, methods, results and discussion/conclusions.

• Each chart, table, diagram or photograph should be large, readily legible and self-explanatory. Captions or legends should be brief.


• Minimise detailed explanation. Use large type in short, separated paragraphs. Numbered or bulleted lists are effective ways to convey a series of points. Do not set entire paragraphs in uppercase or bold type.

• It is suggested that you produce some A4 copies of your material for distribution.

What to do Onsite 6 velcro dots will be provided to you to mount your poster within the poster viewing area. If you wish to use an alternate method of affixing your poster, you must bring this yourself. It is your responsibility to bring your poster and ensure it is on display for the period required. Please ensure you collect your poster at the end of the conference. All posters that are not collected will be destroyed.

Contact If you have any queries regarding abstract submission or the awards, please contact the ESSA office. Exercise & Sports Science Australia (ESSA) Locked Bag 4102 Ascot, QLD 4007 Ph: +61 7 3171 3335 Fx: +61 7 3318 7666 Em: [email protected]



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