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ACA Compliance Ashley Sullivan

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Page 1: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

ACA ComplianceAshley Sullivan

Page 2: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

How we don’t want you to feel this year…

Page 3: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

How we DO want you to feel this year…

Page 4: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

What will you learn about today?

• What is new to ACA in 2016

• 2016 ACA Reporting Deadlines

• How to audit data now to avoid most 1095 form errors

• Next steps & helpful tools

Page 5: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

What’s new for 2016?

Oct 3rd – Final ACA forms and instructions were released by the IRS

o Aggregate ALE Group clarifications

o Updated Reporting Methods

o Two “new and exciting” codes to be aware of: 1J and 1K

Dec 16th – iSolved will release updates to reflect these changes

2016 ACA Reporting Deadlines

1095-C or 1095-B Participant Statements

Postmarked to employees by January 31, 2017

1094-C or 1094-B Employer Statements March 31, 2017 (electronic filing)

New clients needing ACA Compliance Notify us you need reporting by December 1st, 2016

Approving your ACA Forms Must be approved by January 6, 2017

IRS DEADLINES

DPS DEADLINES

Page 7: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

So… what can I do now?

audit, audit, audit!

Page 8: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

So… what can I do now?

Verify Employment Categories

Page 9: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

So… what can I do now?

Verify Medical Start &

Stop Dates

Page 10: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

So… what can I do now?

Verify Hire, Rehire, &

Termination Dates

Page 11: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

So… what can I do now?

Verify all Dependents are

in iSolved

SELF INSURED COMPANIES

ONLY!

Page 12: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

Next Steps & Helpful Tools

2016 ACA Checklist: Take this home with you today

Mid-December informational e-mail: Stay tuned!

• Copy of the 2016 ACA Checklist

• Guide for reviewing forms

• & more!

Preview 2016 ACA Forms: You can start previewing forms (NOTE: They will not be accurate until after the December iSolved update)

Page 13: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

Main Take-Aways

Deadlines• By Dec 1st: New clients notify DPS that they need ACA Reporting

• By Jan 6th: Clients must approve 2016 ACA forms in iSolved

• By Jan 31st: Clients distribute 1095 forms to employees

• By March 31st: DPS to file 1094 & 1095 forms with IRS

Research new IRS ACA Guidelines

Verify that accurate employee data is in iSolved

Look out for an e-mail from us mid-December with more information

Page 14: ACA Compliance - Dominion Payroll · 2016 ACA Reporting Deadlines 1095-C or 1095-B Participant Statements Postmarked to employees by January 31, 2017 1094-C or 1094-B Employer Statements

[email protected]

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