aca updates for february release addendum 08 · 2016. 5. 5. · skyward documentation – aca...

SKYWARD DOCUMENTATION – ACA UPDATES FOR FEBRUARY RELEASE ADDENDUM 08

Revised: 5/4/2016 of 1 Version 05.16.02.00.08

ACA Updates for February Release Addendum 08

Employee > Employee Profile PR 2992678 – FED ACA: Accepted Coverage Box Not Saving Values

Human Resources > Payroll PR 2988170 – FED ACA: “Partially to Payroll” Time Sheets can’t Import ACA Hours

Payroll > Year End > 1094/1095C Processing PR 2989256 – FED ACA: IRS AIR Error Message “AIRBR826”

Payroll > Year End > 1094/1095B Processing PR 2995444 – FED ACA: Issue with 1095B Request File


Revised: 5/4/2016 Page 1 of 8 Version 05.16.02.00.08

Employee > Employee Profile

PR 2992678 – FED ACA: Accepted Coverage Box Not Saving Values

Federal Users: All ACA Employee Status' found in the ACA Information tab will have an

Accepted Coverage indicator of Yes or No. When one of those Accepted Coverage indicators

is updated, the updated value now retains once the Save option is selected. Previously,

when the Accepted Coverage indicator was being updated, the new value was not being

retained.

1. This employee has two ACA Status’. Both are flagged as Accepted Coverage = Yes.

2. Highlight a record and click Edit. Uncheck the Accepted Coverage flag. Click Save.

3. When the browse refreshes, the ACA Status that was modified now reflects the

updated Accepted Coverage indicator.



Human Resources > Payroll

PR 2988170 – FED ACA: “Partially to Payroll” Time Sheets can’t Import ACA Hours

Federal Users: TrueTime time sheets with a status of Partially to Payroll are eligible to have

their hours imported as ACA Hours. A time sheet gets the Partially to Payroll status by

having part of the time sheet updated to a worksheet and then importing that worksheet

into Payroll. The ACA Hours Build from History utility has also been updated to pull in ACA

hours from a time sheet that is in Partially to Payroll status.

1. The employee’s time sheet has been partially updated, and is currently in “Partially

to Payroll” status.

2. In the Current Payroll selection (HR\PA\CP\SE), the “Import ACA Hours” utility is

being run for the portion of the timesheet that has already been updated.



3. The ACA Hours from the partially updated timesheet are imported into the payroll.

4. The ACA Hours Build from History utility (WH\EP\PS\UT\AC\SH) is being run for the

portion of the timesheet that has already been updated.

5. The ACA Hours from the partially updated timesheet are recorded to the Profile.



Payroll > Year End > 1094/1095C Processing

PR 2989256 – FED ACA: IRS AIR Error Message “AIRBR826”

Federal Users: The component of the Request XML file called “MinEssentialCvrOffrCd” was

previously being included in the XML file with a value of “0”, which was to indicate that the

Minimum Essential Coverage field in Step 5 was not checked. This was found in the section

of the file just prior to where each month’s data is reported, as well as within each monthly

section of the file. This has now been updated to only be included in the file in one area or

the other, either for All 12 months or within each individual month’s data.

1. In Step 5 of the 1094/1095C Processing area, select the Minimum Offer Indicator for

All 12 Months. Click Run and create the Manifest and Request files.

2. Look at the Request file. Note that the MinEssentialCvrOffrCd = 1 (1=checked) and

that this is found under the category of “YearlyALEMemberDetail”. Also note that

there is no MinEssentialCvrOffrCd tag found within each of the individual monthly

groups.



3. If Step 5 of the 1094/1095C Processing area, uncheck the All 12 Months Minimum

Offer Indicator and individually check the months which had a Minimum Offer. In this

example, you can see that only January – March are checked. Run and create the

Manifest and Request files.

4. Look at the Request file. Note that there isn’t a section for “YearlyALEMemberDetail”

and there is no MinEssentialCvrOffrCd tag found prior to where the MonthlyInfoGrp

data begins. Also note that there is a MinEssentialCvrOffrCd tag found within each of

the individual monthly groups. Those with a value of 1 indicate that the Minimum

Offer Indicator is checked. Those with a value of 2 indicate that the Minimum Offer

Indicator is not checked.



Payroll > Year End > 1094/1095B Processing

PR 2995444 – FED ACA: Issue with 1095B Request File

Federal Users: When the Issuer Information (1095B Part III) located on Step 1 of the 1095-

B forms is left blank, that block will no longer be outputted in the XML file when it is

generated. Previously this blank XML element was causing errors when submitted to the IRS

AIR.

1094B\1095B Processing:

1. In the PaC Software, navigate to Human Resources, Payroll, Year-End, 1094B\1095B

Processing.

2. Select Step 1 – Enter and/or Verify Employer Information for 1094B\1095Bs.

3. Within the (1095B Part III) Issuer or Other Coverage Provider Information notice the

Issuers Name and Address are populated.



4. After processing the Create 1095B Workfile under Step 2 and processing the Step 5

– Create the Electronic 1094B/1095B Files, notice the ‘Request’ XML contain the

Issuer tags and information.

5. Now within the (1095B Part III) Issuer or Other Coverage Provider Information

notice the Issuers Name and Address are not populated.



6. After processing the Create 1095B Workfile under Step 2 and processing the Step 5

– Create the Electronic 1094B/1095B Files, notice the ‘Request’ XML no longer

contains the Issuer tags and information.

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