academic affairs budget workshop for academic deans, department heads, and directors
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Academic Affairs Budget Workshop for Academic Deans, Department Heads, and Directors. Overview of the WKU FY 2009-10 Budget October 2009 Presented by Mike Dale & Ladonna Hunton Office of the Provost & VPAA Western Kentucky University Source Information: WKU Budget 2009-10. - PowerPoint PPT PresentationTRANSCRIPT
OVERVIEW OF THEWKU FY 2009-10 BUDGET
OCTOBER 2009
PRESENTED BY MIKE DALE & LADONNA HUNTONOFFICE OF THE PROVOST & VPAA
WESTERN KENTUCKY UNIVERSITY
SOURCE INFORMATION: WKU BUDGET 2009-10
Academic Affairs Budget Workshopfor Academic Deans, Department
Heads, and Directors1
University Budgets2
University budgets contain two key ingredients: Revenues Expenditures
Let’s discuss revenues and then expenditures.
Revenue Funds Glossary
Tuition & Fees: Includes fall, spring, summer, and winter tuition revenues, DELO distance learning and contract revenues, restricted tuition accounts, mandatory student fees, and other fees.
State Appropriations: For FY 10, includes regular state operating appropriations, budget reduction reserve, and debt service.
Restricted Grants & Contracts: Includes instructional, research, and public service funds received from federal, state, local, and private sources.
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Revenue Funds Glossary (cont)
Restricted Student Financial Assistance: Includes financial assistance grants such as Pell Grants, KEES, and College Access Programs.
Net Asset Allocation: FY 09 carry forward funds budgeted in FY 10. These represent one-time funds.
Other Revenue Funds: Includes a wide variety of other fund sources such as indirect cost recovery funds, sales and services of educational activities, ticket sales, conferences and workshops, parking permits, etc.
Auxiliary Enterprises: Food and vending contracts, University Centers, commissions, housing, and bookstore revenues.
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FY 10 Total Budgeted Revenue by Source
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Public Funds (Tuition & Fees and State Appropriations) account for about 65 percent of WKU’s total budget revenues:
FY 10 Total Budgeted Revenue by Source
Source $ Amount % Amount
Tuition & Fees $142,338,000 40.73%
State Appropriations $ 83,371,600 23.86%
Res – Grants & Contracts
$ 25,319,000 7.25%
Res – Student Fin Aid $ 41,407,000 11.85%
Net Asset Allocation (CF)
$ 15,621,000 4.47%
Other $ 20,716,400 5.93%
Auxiliary Enterprises $ 20,672,000 5.92%
Total $349,445,000 100.01%
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FY 2009-10 WKU Tuition & Fees7
Fall and spring registration fee tuition represent about 80 percent of WKU’s total estimated tuition and fees for FY 2009-10:
FY 2009-10 WKU Tuition & Fees
Tuition & Fees $ Amount
Fall Registration Fees (T) $ 58,858,000
Spring Registration Fees (T) $ 54,352,000
Summer Registration Fees (T) $ 8,541,000
Other Registration Fees (ELDP) (PMBA) (T)
$ 656,000
DELO Registration Fees (T) $ 9,186,000
Restricted Tuition Accounts (RTAs) (T) $ 3,345,000
Student Athletic Fee (MSF) (F) $ 6,144,000
Other Fees (F) $ 1,256,000
Total Tuition & Fees $142,338,000
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FY 2009-10 WKU State Appropriations9
The Commonwealth of Kentucky has appropriated over $83 million to support WKU in FY 10. State Appropriations usually include operating funds and debt service funds. For FY 2009-10, WKU has set aside about $4 million of the operating funds as a state budget reduction reserve:
FY 2009-10 WKU State Appropriations
State Appropriations $ Amount
Regular Appropriation (Includes $4,012,300 which WKU set aside as a budget reduction reserve for FY 10)
$81,413,500
Debt Service $ 1,958,100
Total State Appropriations $83,371,600
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WKU Budget11
The FY 2009-10 WKU Operating Budget contains three types of budgeted funds: Unrestricted E & G Funds Restricted E & G Funds Auxiliary Enterprises
Operating Budget Glossary
Unrestricted E & G: Most of the regular departmental and office budget indexes represent Unrestricted E & G budget funds.
Restricted E & G: These represent grant funds, including instruction, research, and public service grants as well as student financial assistance grants such as Pell Grants, KEES, and College Access Programs.
Auxiliary Enterprises: Campus service units that generate funds to sustain and grow operations such as housing and bookstore operations.
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WKU Operating Budget Summary
The University’s total budget is made up of Unrestricted and Restricted Educational & General (E & G) funds along with Auxiliary Enterprises funds. About ¾ of the total University budget represents Unrestricted E & G funds:
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WKU Operating Budget Summary
The University’s total budget is made up of Unrestricted and Restricted Educational & General (E & G) funds along with Auxiliary Enterprises funds:
Budget Category FY 2009-10 Budget
Total WKU Budget $349,445,000
Total E & G Budget $328,773,000
Unrestricted E & G Budget $262,047,000
Restricted E & G Budget $ 66,726,000
Total Auxiliary Enterprises $ 20,672,000
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Unrestricted E & G Expendituresby Major Classification
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About 57 percent of Unrestricted E & G expenditures represent personnel (salaries and benefits) expenses.
FY 10 Budgeted Expenditures (In Millions)
Major Classificatio
nUnrestricted Restricted Auxiliary Total
Personnel $148.2 $ 0.8 $ 7.0 $156.0
Operating $ 58.6 $24.9 $ 9.9 $ 93.4
Budget Reduction Reserve
$ 4.0 $ 0.0 $ 0.0 $ 4.0
Utilities $ 8.9 $ 0.0 $ 2.5 $ 11.4
Capital Outlay $ 5.3 $ 0.0 $ 0.8 $ 6.1
Student Aid $ 22.9 $41.0 $ 0.0 $ 63.9
Debt Service $ 14.1 $ 0.1 $ 0.5 $ 14.7
Total $262.0 $66.8 $20.7 $349.5
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WKU FY 10 Unrestricted E & G Budget
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WKU FY 10 Unrestricted E & G Budget
Org Area Regular Rev Dep Total $ Total %
Academic Affairs
$140,160,586
$13,762,000
$153,922,586
58.59%
Athletics $ 18,950,938
$ 18,950,938
7.21%
Campus Services
$ 29,102,238
$ 29,102,238
11.08%
C of S / GC $ 465,230
$ 465,230
0.18%
Finance & Admin
$ 5,889,681
$ 4,112,000
$ 10,001,681
3.81%
Information Tech
$ 11,701,893
$ 180,000
$ 11,881,893
4.52%
Institutional Adv $ 3,355,075
$ 3,355,075 1.28%
President $ 804,214
$ 804,214 0.31%
Public Affairs $ 2,043,421
$ 375,000
$ 2,418,421 0.92%
Research $ 2,556,036
$ 2,556,036 0.97%
Student Affairs $ 5,863,632
$ 159,000
$ 6,022,632 2.29%
University – Wide
$ 23,223,657
$ 23,223,657
8.84%
Total $244,116,601
$18,588,000
$262,704,601
100.00%
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