academic module manager 3

Academic Module Manager 3.0

Module User Guide

Published May 2020

Revision 2.0

Academic Module Manager AMM 3.0 | Module User Guide 1

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All other trademarks are property of their respective owners.


Contents 1. Introduction .......................................................................................................................................... 3

2. Getting Started ...................................................................................................................................... 4

Module Status ........................................................................................................................................... 6

Module Search .......................................................................................................................................... 6

3. Creating a Module ................................................................................................................................. 7

Step 1. Module Titles, Level and Credits ................................................................................................... 8

Step 2. Learning Outcomes ..................................................................................................................... 10

Step 3. Module Dependencies ................................................................................................................ 13

Step 4. Indicative Syllabus & Assessment Strategies .............................................................................. 14

Step 5. Assessment ................................................................................................................................. 16

Step 6. Module Delivery .......................................................................................................................... 18

Step 7. Booklist ....................................................................................................................................... 20

Step 8. Module Resources ...................................................................................................................... 22

Step 9. Content Management System (CMS) ......................................................................................... 24

Step 10. Documents & Related Files ....................................................................................................... 25

Step 11. Request Module Approval ........................................................................................................ 28

4. Module Copies & Subversions ................................................................................................................ 31

5. Approving/Declining a Module ............................................................................................................... 34


1. Introduction This document provides a guide to the creation of Modules within Academic Module Manager up to and

including the Approval of Modules by School.


2. Getting Started

AMM requires users to be authenticated. Users are granted various Roles within the Application by

Administrators. The most basic role is that of Creator. All Users are granted the roles of Module Creator

and Programme Creator on first login by default.

To login point your browser at the following URL

http://amm.college.ie/en/login

where amm.college.ie is changed to your particular instance of AMM.

Login with your given username and password.

Note: Internet browsers Firefox, Chrome, Internet Explorer 9 and above are recommended in that

order.

http://amm.college.ie/en/login


You will be logged into the default start page listing all your Draft Modules.


Module Status

Draft – These modules are work in progress. You can save your work and open your draft at a later

time for further editing. Once you are finished creating your module you can submit for approval.

PA – Pending Approval by School. Once you submit your draft for approval it will have a new status

of PA and cannot be edited further unless it is reset to draft.

AS – Approved by School. These modules are approved by School and enter the pending approval by

Academic Council.

AAC – Approved by Academic Council. These modules are further approved by Academic Council.

IB - In SCT Banner. These modules are approved by Academic Council and are uploaded and present

in SCT Banner.

X – Archived Modules, by the Registrar’s Office Role.

Z – Deleted Modules, but may be reset to Draft by the Registrar’s Office Role.

Module Search

Use the various filters available to locate Modules. Click the Search button to re-search if the list is

not populating. Be advised that an All filter may take some time to complete.


3. Creating a Module

Click on Build or the edit icon to begin creating a Module. There are up to 10 steps to complete in this

process. At any step you may save your work in Status: Draft and return to complete the remaining steps

at any time.


Step 1. Module Titles, Level and Credits

Begin by filling in the general Module details as required.

Item Description

Module Full Title Free Text, 30 Character Alphanumeric Title

Transcript Title Free Text, 30 Character Alphanumeric Title

Attendance 0 – 100 %, Select from Dropdown

Department Select from Dropdown

Subject Area Select from Dropdown

Start Term Academic Start Term, Select from Dropdown

End Term Academic End Term, Select from Dropdown, defaults to 999999

Duration Select from Dropdown

Academic Level Academic Level, Select from Dropdown

Academic Credit Credits Acquired on Passing, Select from Dropdown

Description Free Text


Note:

If CKEditor File upload is enabled via the Application Configuration then initially the Description Editor is

disabled until the module record is created by clicking Save / Update.


Step 2. Learning Outcomes

Enter Learning Outcomes individually by clicking the edit icon. They may be reordered if required, by

clicking the move icon, and then dragging and dropping in the list.

Item Description

Learning Outcome Free Text


Support and suggestions for Module Creators may be provided via popover text boxes.

These are configured with the Registrars_Office Role via the Module Outcome Taxonomy configuration

screen by modifying the associated Academic Level based help and guidance description.


To aid in Outcome Management a module creator may view the current Programme Learning Outcomes

to Module Learning Outcomes by clicking the Show Mapping button.

A Learning Outcome may not be deleted if there is a mapping currently in place.


Step 3. Module Dependencies

Module dependencies may be entered either by lookup of the module code or by text entry in the

Alternative text field.

Item Description

Pre-Requisites Search for Modules by Code or Title, or Free Text entry

Co-Requisites Search for Modules by Code or Title, or Free Text entry

Incompatible Search for Modules by Code or Title, or Free Text entry


Step 4. Indicative Syllabus & Assessment Strategies Complete the Syllabus entry and click Save/Update.


Item Description

Indicative Syllabus Free Text

Teaching & Learning Free Text

Assessment Strategies Free Text

Repeat Assessments Free Text

Additional Faclities Free Text


Step 5. Assessment

There are 3 parts to Step 5.

1. Set the Coursework / Final Exam Marking breakdown. Coursework includes Continuous Assessments,

Projects and Practical’s.

Set the Module Coursework % from the Dropdown, Module Final Exam % will be set automatically.

2. Add Assessments and Exams as required. Make sure to include a Final Exam where the Final Exam

Percent % is the same as that entered in part 1 above.

Item Description

Assessment Assessment Title, Free Text

Type Assessment Type, e.g. Final Exam – Select from Dropdown

Form Assessment Form, e.g. – Select from Dropdown

Percent % Assessment Percentage toward final Mark - Select from Dropdown

Week Assessment Sitting Schedule – Select from Dropdown


3. Set the Learning Outcomes assessed by each assessment listed in part 2 above. For Module Approval

all Learning Outcomes require to be assessed.


Step 6. Module Delivery

Enter the Activity Types and associated Contact Hours (Duration) for each delivery activity.

Item Description

Activity Title Activity Title, Free Text

Activity Type Activity Type, e.g. Laboratory Practical – Select from Dropdown

Delivery Mode Activity Delivery Mode, e.g. Fulltime, Part Time – Select from Dropdown

Activity Location Activity Location - Select from Dropdown

Activity Duration Activity Duration in Hours, Numeric Required.

Activity Frequency Activity Frequency, e.g. Weekly, Monthly, Once Per Module – Select from Dropdown


If the Activity Type is included in the Contact Hours Calculation for Banner Upload then this will be

indicated by a green check mark in the list table.

An overview of Contact Hours, Credit Delivery Hours and Module Duration is displayed at the bottom of

the screen.

If Credit Delivery Hours is enforced in Application / Configuration, the range may be set in the Academic

Credit Validation table.


Step 7. Booklist Enter Book Resources as required, either by Online ISBN lookup to Google Books © if this has been

enabled …


Or by free text entry…


Step 8. Module Resources Enter Module Resources as required and click Save/Update to record your changes.


Item Description

Literature Free Text

Links & URLs Free Text

Other Resources Free Text

Additional Information Free Text


Step 9. Content Management System (CMS) If Capture extra content during Module/Programme Build has been enabled in the configuration screen

then the CMS Pill will be visible allowing extra content to be captured. This content will then be available

to the Template Engine for Web Page or PDF Document creation.


Step 10. Documents & Related Files Standard Documents are listed, generated via the Template Engine from pre existing templates.

Standard Documents are listed, generated via the Template Engine from pre existing templates.


If the Document Store functionality is enabled then Module/Programme Authors may also upload

external files to be stored along with the Module/Progamme Record.


If the CKEditor Upload functionality is enabled then Module/Programme Authors may also manage and

delete any images uploaded to text editors within the Module/Progamme Record.

Example of image upload in Module Description

Image listed in CKEditor Uploads Screen


Step 11. Request Module Approval

When the detail of the Module is complete you may request Module Approval from your Head of School

or Faculty. Select an Approver from the Module Approver Dropdown, add comments as appropriate and

click Request Approval.

At this point the Module status is changed from Draft to Pending Approval and may no longer be edited

unless it is declined approval and its status is reset to Draft.


If any enforcement rules are in place, set in Configuration / Application / General settings the Module

Creator will be notified and the Request Approval button will be disabled.


On return to the Modules List screen your Module will be listed as Pending Approval.


4. Module Copies & Subversions

Modules may change over time.

Create a COPY if you are using an existing module to create a completely new Module where you will be

changing the Module Title, Credits, Subject Area and/or Level. A new Module Code will be generated.

Academic Module Manager allows the creation of Subversions of Modules where the module subversion retains the original Module Code but has a later Start Term than the original. It is advised to use this mechanism to create new versions of Modules that may be going under academic review rather than copying or modifying the original Module. When a Module subversion is created the new Module inherits all of the data of the original Module with the exception of the new Start or Effective Term.


Create a SUBVERSION if you are updating content in an existing Module for a new Start Term. The Title, Credits, Subject Area, Level and Module Code will remain the same and cannot be changed.

Module Creators must have the Subversion_Role to create subversions.

The new module start term is required to be later than the current module and Programme Membership may also be enquired. On creation the Module subversion Status is set to Draft and the Academic Approval workflow is again required prior to upload to Banner. When a Subversion of a Module is uploaded to SCT Banner the original Module status is changed to Archived and its’ End Term is set to the Start Term of its’ Subversion.


When editing the newly created Subversion Module some of the required edit fields are disabled to

ensure subversion consistency with the parent Module.


5. Approving/Declining a Module

Modules may only be approved by the Role: Module_Approver or Registrars_Office.

Users with either of these Roles will have an extra menu item: Approve.

To approve or decline a Module, list the Modules under Approve, check the checkbox to the left of the

Module Status and click Approve by School or Decline by School.

Approval Actions are explicitly required by School and Academic Council in order to upload to SCT

Banner


Declining a Module allows a message to be sent to the Author.