academic presenation skills

ACADEMIC PRESENTATION SKILLS

By,SUMON JOSE

A Seminar for the Students of

Don Bosco College, Mampetta

October 31, 2014

SUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 1 / 32

CONTENTS

1 OUTLINE

2 OBJECTIVE

3 PRIOR TASKS

4 PREPARATION OF SLIDES

5 REMEMBER

6 COMMUNICATING YOUR IDEAS

7 DEALING WITH QUESTIONS

8 CONCLUSION


OUTLINE

SEMINAR PLAN

Topics to be covered ⇒

Skills in Preparing Slides

Presentation Skills

Introduction to the Academic Software LaTeX

Academic WritingSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 3 / 32

OBJECTIVE

OBJECTIVE

To promote academic style of presentations

To enable you to appear in conferences and

academic discussions

To help you become competitive

To bring out the giant in youSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 4 / 32

PRIOR TASKS

Plan before you jump into...

The date, time and length

Topic area & how to proceed with the research

Availability of resources

Get to know the method of assessment


PRIOR TASKS

Where to Start- 12 Steps

Decide on the title

Research the topic

Refine and Narrow the topic

Write brief notes


PRIOR TASKS

Look carefully at the assessment criteria once

again

Check out the venue for the talk

Decide on the visual aids & prepare them

Practise your presentation and time it


PRIOR TASKS

On the day of the Seminar:

Re-read your brief notes

Chekout the handouts & visual aids are ready

Remember the vital rules for effective oral

communication

Relax & breate deeply

Invite response of the audienceSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 8 / 32

PRIOR TASKS

Presentation in Teams

Plan the contents & roles together

Set responsibilities

Visual aids- preparation (Bring in some variety)

Physical Layout of the seminar

Practise togetherSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 9 / 32

PRIOR TASKS

Possible Visual Aids

Black board

Posters &Handouts

Quiz sheets and audience polls

Slides and projector

Other objects of interestSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 10 / 32

PREPARATION OF SLIDES

FONTS

Should be visible to all

Generally used fonts are Calibri, Times New

Roman, Arian and Sanseriff

Remember not to use too many fonts

Size should be at least 40 in PPTsSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 11 / 32


Sufficient line spacing

Use Different size for the Main and Subtopics

1. MAIN TOPIC1.1 Sub Topic

1.2 Sub Topic

1.2.1 Sub- Sub Topic



Colour

Dark letters Vs light backgrounds

Light letters Vs dark background in small

rooms

Maximum of 5 colours

Same colour scheme to be used throughout

Sometimes the absense of colourSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 13 / 32


Templates

Use personalized and attractive templates

Use simple templates

Never use large no of colours for the

background

Same templates for all slidesSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 14 / 32


Animations

1 Same slide transition for all slides

2 Never use large no of animations

3 It is often effective to unveil the list one by one

4 Animation voices not to be used in academic

presentationsSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 15 / 32


Contents

1 Write only points2 Avoid Wordiness

1 Paragraphs are not suited

2 Simplicity and Brevity

3 Phrases preferred

3 Organize your layout

4 Bullets & NumberingSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 16 / 32


1 Reduce the number of images

Think Google not Bing

2 Include graphs, pie charts, bar diagrams etc

3 Minimize the use of capital letters



Structure

First slide should contain theme, author,

institute, name of the guide etc


ACADEMIC PRESENTATION SKILLS

By,SUMON JOSE

A Seminar for the Students of

Don Bosco College, Mampetta

October 31, 2014



An outline in the 2nd slide

Each slide should have its heading

Signposts and Highlights

Summary slides- at the end

Include ”Thank You” at the end

Slide no.s are to be displayed

Footer- Author, institute, Theme & DateSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 20 / 32

TAKE CARE TO...

Strike to the point

Strive for simplicity

Personlize your templates

Dont preach to the already converted

Avoid buzzwords and abbreviation (In case of

any give the expansion also)


TAKE CARE TO

Create an outline and slowly add details

Sequence your slides effectively

Resist the urge to cram your slides with all

what you know

Address your weaknesses each time


TAKE CARE TO

Dont end on a joke or quote

Draw out your own lessons

Share your original ideas to the audience

Give acknowledgement and Bibliography

Dress properly & formally


COMMUNICATING YOUR IDEAS

Remember to...

Introduce yourself

Smile and sound interested

Develop eye contact

Tell the audience the structure of your

presentationSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 24 / 32


Use the right language apt to your audience

Maintain the right pace

Use your voice & pause to move between

points

Avoid repetitive words & phrases



Four Bees

Be active

Be purposeful

Be natural and enthusiastic

Be direct



Delivery Tips

Variation -Vocal (Pitch, volume, rate)

Avoid speaking too fast

Using jargons

Tone and content

Avoid complicated or umbiguous languageSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 27 / 32

DEALING WITH QUESTIONS

Questions Offer Us a Chance to...

Cover additional points

Respond to any lingering concerns of your

audience

Re-emphasize your message

Address misconceptions and wrong

understanding of your points

Receive feedback



GUIDELINES

Anticipate questions

Actively listen & show that you are interested

Understand the query

Stay with the question

Use others in the audience to offer a comment,

infoormation or other viewsSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 29 / 32


Do not be afraid to admit that you don’t know

Acknowledge if you will be able to give an

answer at a later point

Avoid tendency to take a challenging question

as a personal affront

Offer suggestions by way of reading materails,

websites etcSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 30 / 32

CONCLUSION

Today’s Work

⇒ Prior tasks

⇒ Preparation of slides

⇒ 12 Points to remember

⇒ Effectively communicating your ideas

⇒ Dealing with questionsSUMON JOSE (NITC) ACADEMIC PRESENTATION SKILLS October 31, 2014 31 / 32

THANK YOU


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