Academic Rules andRegulations

of NIT,Arunachal Pradesh

(Subject to change / Interpretation by Director = Chairman, Academic Council & Senate)

NATIONAL INSTITUTE OF TECHNOLOGY(Established by Ministry of Human Resources Development, Govt. Of India)

Yupia, District Papum Pare, Arunachal Pradesh 791112

1. Introduction

1.1 The provisions contained in this Regulation will govern the conditions for imparting courses ofinstructions, conducting examinations and evaluation of students performance leading to award ofB.Tech. Degree. This regulation is effective from the session starting from August 2012.

1.2 Disciplines: The disciplines in which the course of studies are available for the following B.Tech.Degrees

a) Computer Science and Engineering (CSE)b) Electrical and Electronics Engineering (EEE)c) Electronics and Communication Engineering (ECE)

2. Academic Calendara) The normal duration of the course leading to B.Tech degree will be EIGHT semesters.b) The academic session is divided into two semesters each of approximately 20 weeks

duration: Odd Semester (July-December) and a Even Semester (December-May).c) The Board of Studies (BOS)-approved schedule of academic activities for a session, inclusive of dates

for registration, class test and end-semester examinations, inter-semester breaks etc., shall be laid down inthe Academic Calendar for the session. The Academic Calendar shall strive to provide for a total of about90 working days in each semester.Board of Studies shall comprise of :

[i] Professor Head, Ex-officio Chairman,(Till a Professor Head is made available, Director or his nominee will Chair the meeting)[ii] All Professors of the Department.[iii] 2 4 outside experts (at the rank of Professor / Chief Engineer) to be nominated by Director.

d) The Academic Calendar must be strictly adhered to, and all other activities including co-curricular and/orextra-curricular activities must be scheduled so as not to interfere with the Curricular Activities asstipulated in the Academic Calendar.

e) Under any circumstances when any of the Teaching Days gets declared as a Holiday or otherwise whenthe classes get suspended, irrespective of whatsoever be the reasons, appropriate makeup for such lossshall be made by having the class/lab/teaching sessions conducted on a suitable Saturday by following theparticular Class Time Table of that Teaching Day which was so lost.

3. Admission

a) Admission to all courses will be made in the Odd Semester of each session, at the First Year level,through AIEEE conducted every year.

b) Besides the successful AIEEE candidates, a specified number of foreign nationals and Indian nationalsresiding abroad for at least a period of 5 years, satisfying the norms approved by the Committee, andselected by the Admission Board in accordance with the policy laid down by the Government of Indiamay be admitted directly to the first year of any of the courses covered by this Regulation.

c) All students admitted to any of the courses including those accepted above shall be required to pay at thetime of joining and also in subsequent semesters prevalent tuition and other fees as prescribed by theInstitute in hand brochure (Annexure A) till they are on roll.

d) The Institute reserves the right to cancel the admission of any student, and ask him/her to discontinuehis/her studies at any stage of his/her career on grounds of unsatisfactory academic performance, irregularattendance in classes or indiscipline.

4. Registration

a) Every Student after consulting his Faculty-Advisor is required to register for the approvedcourses after consulting with concerned Department at the commencement of each semester onthe days fixed for such registration and notified in the academic calendar.

b) Mandatory Pre-Registration for higher semesters:In order to facilitate proper planning of the academic activities of a semester, it is essential forthe students to declare their intent to register for an elective course well in advance, before theactual start of the academic session, through the process of Pre-Registration, which is mandatoryfor all students of second or higher semesters.

c) Registration of students for the will be centrally organized by the Academic Section of theInstitute.

d) A student who does not register on the day announced in the Academic Calendar for the purposemay be permitted, in consideration of any compelling reason (inclusive of medical reasons), late-registration within the next three working days on payment of a prevalent additional late fee asprescribed by the Institute. However, under special cases of natural calamity or calamity in thefamily, the registration of a student may be allowed up to a maximum period of 10 working daysfrom the date of registration with late fee. This will be effective from the Odd Session 2012-2013.

e) REGISTRATION IN ABSENTIA will be allowed only in exceptional cases with the approvalof the Dean (Academic) after the recommendation of Director through the authorizedrepresentatives of the student.

f) Medium of Instruction/Evaluation/etc. shall all be : English.g) A student will be permitted to register in the next semester (2nd Semester onwards) only if

he fulfils the following conditions:i. cleared all Institute and Hostel dues of the previous semesters,

ii. paid all required prescribed fees for the current semester, andiii. not been debarred from registering for a specified period on disciplinary or any other

ground.h) Registration guidelines from the Third (Odd) Semester onwards in any Semester

(Odd/Even): (Guidelines for registration of UG students (except fresh 1st year))i. All backlog subjects of the corresponding semester have to be registered first.

ii. Students having only one backlog subject in a semester may register the prescribed creditof the semester in addition to the backlog subject.

iii. For students having more than one backlog subject in a semester the registered credit inthe semester inclusive of backlog subjects must not exceed 21.

iv. For students repeating a year, the registered credit in a semester must not exceed 16.He/She may register for a few subjects of P grade along with backlog subjects, with totalregistered credit not exceeding 16.

v. Students may be allowed to take Departmental elective subjects instead of professionalelectives.

vi. Final year students may be allowed to take prescribed credit and, in addition, maximumtwo backlog subjects in a semester provided he has a CGPA of 6 and above so thathe/she can clear all requirements of the degree if otherwise there is no time clash.

vii. Students who have obtained CGPA lower than 6.00 may be allowed, on therecommendation of the Head of the Department and the approval of the Dean(Academic), to re-register in one or more subjects in which he/she received P grade(s),so as to improve his/her CGPA to 6.00 or above, provided that the subject(s) is/areotherwise being offered in that semester and there is no clash in the time table. The gradewill be revised and recorded only if there is an improvement

i) A student who has been debarred from appearing at an examination eitheri. as per recommendation of the subject teacher for unsatisfactory attendance or

ii. by the Institute as a measure of disciplinary action oriii. for adopting malpractice at an examination, and consequently awarded a grade X, may

re-register for the subject(s) after the term of the debarment expires, provided that otherprovisions of this regulations do not prevent him.

j) All pre-registration would be confirmed during the normal registration time..

5. Grading System

The students performance is measured by the number of credits that he/she has or completedsatisfactorily and by the weighted grade points average maintained by him/her. Also a minimum numberof credits should be acquired for successful completion of a module. The grades awarded are based onfixed ranges of marks.

The performance of the students is evaluated in terms of two indices, viz. Semester Grade PointAverage (SGPA) and Cumulative Grade Point Average (CGPA). The Grade Point Average iscomputed as under:

SGPA=

Where n is the number of subjects registered for the semester, Ci is the number of credits allottedto a particular subject, and Pi is the grade points carried by the letter corresponding to the gradeawarded to the student for the subject.

The Cumulative Grade Point Average (CGPA) is computed likewise.

CGPA=

Where m is the total number of subjects the student has registered from the first semester onwardsup to and including the semester, Cj is the number of credits allotted to a particular subject Cj and Pj is the grade point carried by the letter corresponding to the grade awarded to the student for the subjectCj .

1. CONVERSION FORMULA

To assess the average performance of a student in a semester, the following conversion formula maybe adopted. % Marks = GPA x 10 Likewise, the average performance in the semester may be computedby using CGPA.

2. GRADE POINTS

Grade Grade Point Range of Marks (%) Description of Performance

A+ 10 90-100 Outstanding

A 9 80-89 Excellent

B+ 8 70-79 Good

B 7 60-69 Fair

C+ 6 50-59 Average

F 0

a) Attendance in all classes (lectures, tutorials, laboratories, workshops, etc.) is compulsory. Astudent may be debarred from appearing at an examination on ground of unsatisfactoryattendance which is less than 75% of number of class held.

b) Absence from classes without prior permission will be considered as an act of indiscipline. Suchcases will be dealt with in accordance with clause 3.d.

c) Detailed rules regarding attendance in classes etc., are given in Annexure B.9. Conduct and Discipline

a) Students shall conduct themselves within and outside the premises of the Institute in a mannerbefitting the students of an Institution of National Importance.

b) As per the order of Honourable Supreme Court of India, ragging in any form is considered as acriminal offence and is banned. Any form of ragging will be severely dealt with.

c) The following acts of omission and/or commission shall constitute gross violation of the code ofconduct and are liable to invoke disciplinary measures:

i. Ragging.ii. Lack of courtesy and decorum; indecent behaviour anywhere within or outside the

campus.iii. Wilful damage or stealthy removal of any property/belongings of the Institute/Hostel or

of fellow students/citizens.iv. Possession, consumption or distribution of alcoholic drinks or any kind of narcotics or

hallucinogenic drugs.v.Mutilation or unauthorized possession of library books.

vi.Noisy and unseemly behaviour, disturbing studies of fellow students.vii.Hacking in computer systems (such as entering into other persons area without prior

permission, manipulation and /or damage of computer hardware and software or anyother cyber crime etc.)

viii.Plagiarism of any nature.ix.Any other act of gross indiscipline as decided by the Disciplinary Committee from time

to time.x.Commensurate with the gravity of offense, the punishment may be: reprimand, fine,

expulsion from the hostel, debarment from an examination, disallowing the use ofcertain facilities of the Institute, rustication for a specified period or even outrightexpulsion from the Institute, or even handing over the case to appropriate lawenforcement authorities or the judiciary, as required by the circumstances.

d) For an offence committed in (i) a hostel (ii) a department or in a class room and (iii) elsewhere,the Chief Warden, the Head of the Department and the Dean (Student Affairs), respectively, shallhave the authority to reprimand or impose fine.

e) Cases of adoption of unfair means and/or any malpractice in an examination shall be reported tothe Dean (Academic) for taking appropriate action.

f) All cases of serious offence, possibly requiring punishment other than reprimand, shall bereported to the Director.

g) The Institute Level Standing Disciplinary Action Committee constituted by the Director, shall bethe authority to investigate the details of the offence, and recommend disciplinary action based onthe nature and extent of the offence committed.

10. Change of Brancha) The students admitted to a Course leading to the B.Tech. (Hons) Degree in a particular branch

will ordinarily be required to continue in that branch of studies.b) However, the Institute may permit a few students, subject to their fulfilling the prescribed

conditions, to change over from one branch to another, after two semesters of continuousstudies. Detailed rules governing the change of branch are given in Annexure C.

11. Course Code

All courses offered by the Institute are denoted by codes composing two letters and three digits inthat sequence. The letter symbols of the departments are as follows:

EEE Electrical and Electronic EngineeringCSE Computer Science and EngineeringECE -- Electrical and Communication EngineeringMAS MathematicsPHY PhysicsCHY ChemistryHSS Humanities and Social Sciences

The three digits of the number used for denoting a course have the following descriptioni. The first digit from the left stands the yearii. The second digit 0 represent an elective course.iii. The third digit from the left represents course number.

For eg. EEE-101 for 1st year odd semester, EEE-201 for 1st year even semester etc.

12. Course Structure

a) The duration of courses leading to B.Tech. in ECE, EEE and CSE are 4 years each. A studentwould be conferred the B.Tech. in any of the above mentioned engineering discipline onsuccessful completion of all eight semesters of study.

b) The curricula for the different degree programmes as proposed by the respective departments andrecommended by the Undergraduate Programme and Evaluation Committee (UGPEC) shall haveto have the approval of the Disciplinary Committee. The departments would also prepare thesyllabus of each subject containing the scope of studies and detailed instructions to be impartedwhich must have the approval of the UGPEC.

c) All subjects would have a lecture-tutorial-experiment/design component (l-t-p) to indicate thecontact hours. t and p components of a subject may be void. Separate pure laboratory subject(0-0-p) need not exist unless there is a strong reason for exception.All subjects would have a credit count c. Teaching of subjects would be reckoned in terms ofcredits.Every subject would have a list of subjects (may be void) as its pre-requisite. A student who hasqualified in all the subjects in the pre-requisite would be allowed to register in the subject. Theteacher concerned would have the prerogative to waive the prerequisite for a student if he/she issatisfied through a test that the student otherwise have gained sufficient proficiency to take up thesubject.

d) The curricula to be followed in the first two semesters by students of all the programmes shallbe common as given by Examination Incharge.

i. Every student admitted in the first year is required to register in the ExtraAcademic Activity (EAA) during the first two semesters.

ii. Except as stated in clause 12.d (iii) and (d) belowa. All first year Indian male students will register in the NCC and all first year

Indian girl students will register in the NSS.b. Foreign nationals will register in the NSS.

iii. Physically handicapped will register in the NSS.iv. Any student who is proficient in sports may be permitted to register in the NSO.

e) During the next two semesters also the students will be required to register for one of the ExtraAcademic Activities. However, NCC will no longer be compulsory. Students may choose anyone of the following activities: NCC, NSS or any sports/athletic activities of NSO as may be

recommended by the President, Technology Students Gymkhana and approved by theDisciplinary Committee.

f) The remaining course work requirements will be different for the respective degree courses.The requirements would be detailed out in the curriculum and syllabi for each of the disciplinesas approved by the Disciplinary Committee. The overall structures for the different degrees aregiven below:

Majaor + Physics + Chemistry + Mathematics + Life Sciences + HSS (??)

13. Industrial Training and Filed worka) The curricula for all B.Tech. courses would include compulsory industrial training for 8 weeks

carrying 2 credits, to be carried out in the summer vacation at end of the sixth semester.b) Compulsory Summer Internship of 3rd year UG students

Any arrangement of training in industry or academia (within or outside the country) has to berouted through Training & Placement Section via the Professor-in-Charge of training of therespective department.A student after being selected in an organization by Training & Placement Section cannot opt outof his training from that organization under any circumstances.

The allotment of training programmes of all the students by Training & Placement Section will befrozen by a suitable and fixed deadline each year. No further change will be entertained under anycircumstances.

c) Evaluation of Summer Training.The performance of the student in the Summer Training will be evaluated based on his submissionof a certificate from the organization of his training followed by a combined viva-voce/presentationand report examination.

14. Appeal for review of Grades:i. The entire process of evaluation shall be made transparent, and the course instructor shall

explain to a student why he gets whatever grade he is awarded, if and when required. Amechanism for review of grades is incorporated in the evaluation system. However, beforeappealing for such review, a student shall first approach the concerned Course co-ordinator andthen the concerned HOD, with the request to do the needful; and only in situations wheresatisfactory remedial measures have not been taken, the student may then appeal to the Dean(Acad).

ii. In case of any such grievances about the grades, the student may appeal for review of grades tothe Dean (Acad) before the date specified in Academic Calendar.

iii. The fee for such an appeal will be decided by the Disciplinary Committee from time to time. Ifthe appeal is upheld by Dean (Acad), then the fee amount will be refunded to the student.

15. Assessment of Performance

There will be continuous assessment of a students performance throughout the semester and grades willbe awarded by the subject teacher/co-ordination committee formed for this purpose.For arriving at a grade obtained by a student for a particular subject, initially a numeric marks obtained bythe student out of 100 (hundred) is to be determined. Once the numeric mark is obtained, the same is to beconverted to letter grade following the guidelines given in Annexure D.For subject in which the theory component is greater than 1 (one), the subcomponents and the respectiveweights assigned to these are given below.

Subcomponent Weight

Teachers Assessment (T.A.) 20%

Mid-Semester Examination 30%

End-Semester Examination 50%

For assigning marks in Teachers Assessment (T.A.) performance in home assignments, class-tests, tutorials, viva-voce, attendance etc., are to be considered. At least two class tests are to beconducted for a subject. The weights of different sub-components of T.A. are to be announced by theteacher at the beginning of the Semester.

For subjects in which the theory component is 1 (one), there would be no Mid-Semester or End-SemesterExaminations. The marks of the theory component would be decided by performance in class-tests, homeassignments, tutorials (if any), viva-voce, attendance etc. At least two class tests are to be conducted forthe theory component of such a subject. The weights of different subcomponents are to be announced bythe teacher at the beginning of the Semester.

For assigning marks in the laboratory component (p-component) the relevant sub-components that are tobe considered are day-to-day work, regularity, tests (at least two must be conducted), assignments, viva-voce etc. Percentage weights of the different sub-components in deciding the final marks are to beannounced at the beginning of the Semester.The eight-week industrial training undergone by the students in the summer vacation after the sixthsemester would be assessed within five weeks after the commencement of the seventh semester. Thestudents are required to submit a written report on the training received and give a seminar, on the basis ofwhich a grade would be awarded.The students are also required to submit to the Head of the Department a completion certificate in theprescribed form from the competent authority of the organization where the training was received,without which he/she would not be assessed.

16. Assessment of Project Work

Performance in the various activities involved in the project would be assessed individually at the end ofeach semester in which it is being carried out as per the curriculum. The student is required to submit awritten report at the end of the semester. The Head of the Department would appoint a project evaluationboard for the purpose of assessment.The different components of evaluation and the weights assigned to these components are depicted below:

Subcomponent Weight

Supervisors assessment 40%

Project Report/Thesis (to be assessed by theboard)

20%

Evaluation Boards assessment 40%

The student is required to give a seminar on the project work done. The evaluation board would conductthe viva-voce. Dates for conducting the seminar and the viva-voce, to be held within ten days after theend-semester examination, would be announced in the academic calendar.If a student cannot clear the project for the 7th semester, he/she can clear the same along with 8th semesterproject. In such case, he/she will get one grade less than actually obtained in the evaluation of projectpart I (7th semester component). In case of non-completion of 8th semester project in scheduled time, anextension of 2 months will be given and the student will get one grade less than that actually obtained inthe evaluation of the project part II (8th semester component).The Head of the Department would constitute the Viva-Voce Board(s) for conducting thecomprehensive viva-voce examination as per the requirement of the curriculum. The Board would decidethe relative weights of the different aspects of the viva-voce and decide the grades to be awarded to thestudents. The dates of the viva-voce, to be conducted within ten days after the previous end-semesterexamination, would be announced in the academic calendar.

17. Examinations

The Academic Section of the Institute will centrally conduct the End-Semester Examinations in respectof the theory component of the subjects unless otherwise permitted.

1 A student will be issued an Admit Card for appearing in an examination, only if he/shehas :

i. attendance record to the satisfaction of the teachers in the theory and laboratoryclasses and has completed the assignment works given.

ii. paid all Institute and Hostel dues of the semester.iii. not been debarred from appearing in the examination as a result of disciplinary

proceedings.2 A student may be debarred from appearing at the End-Semester Examination on the report of a

teacher/ chairman, co-ordination committee, if his/her:a) attendance at lecture/tutorial/laboratory classes has not been satisfactory during

the period, and/or,b) performance in the assignment works during the semester has not been satisfactory.

3 Class tests, mid-semester examinations, assignments, tutorials, viva-voce, laboratory assignments,etc., are the constituent components of continuous assessment process, and a student must fulfil all theserequirements as prescribed by the teacher/co-ordination committee of the subject. If due to anycompelling reason (such as his/her illness, calamity in the family, etc.) a student fails to meet any of therequirements within/on the scheduled date and time, the teacher/co-ordination committee in consultation

with the concerned Head of the Department may take such steps (including conduction of compensatorytests/examinations) as are deemed fit.

4 Appearing in the End-semester examination in the theory component of a subject is compulsoryfor a student, unless exempted as stated below. If a student fails to appear in the end-semesterexamination he/she will be assigned an F grade in the subject and will not be permitted to register in thesummer quarter or appear at the supplementary examination for the subject as stipulated. respectively.

However, if a student misses the end-semester examination due to a compelling reason like serious illnessof himself/herself or a calamity in the family, he/she may appeal to the Director, through his/her Head ofthe Department for permitting himself/herself to register in the summer quarter or appear at thesupplementary examination(s), as the case may apply. Director will take decision based on examination ofdocumentary evidences.

The final grades awarded to the students in a subject must be submitted by the teacher/chairman, co-ordination committee, within seven days from the date of holding the examination to the concerned Headof the Department for onward transmission to the Assistant Registrar (Academic). The evaluation ofperformance in the Extra Academic Activities (EAA) will be done by the authorities conducting these.The grades will be communicated to the Assistant Registrar (Academic) by the following authoritiesthrough the coordinator of EAA: NCC : Officer Commanding NSS/NSO : Coordinator NSS/NSO

For the benefit of and as a process of learning by the students, the scripts after correction of all class tests,assignments etc., would be shown to the students within 4 weeks from the date of tests/examinations.With a view to assist the students, who failed in one or more subjects in the odd and/or even semester in ayear, a Summer Quarter will be conducted during the immediately following summer vacation for makingup their deficiency and improve the performance.

In order to provide an additional opportunity to the students who failed (obtained an F grade) in one ormore subjects, due to not being able to score higher than the cut-off marks in the theory components, ineither the odd and/or the even semester in a year, Supplementary Examinations equivalent to the end-semester examination arranged centrally by the Academic Section, will be conducted in the month of July(before commencement of the next session) every year.

A student in any degree programme must complete the prescribed course work of the first four semesterswithin a maximum period of 3 years and those of the last four or six semesters, as the case may bedepending upon the duration of the course, within a further period of 3 or 4 years, respectively. In specialcases the Disciplinary Committee may, on the recommendation of the Department and the UGPEC,further extend the total time limit for completion of all the requirements up to 7 years for the B.Tech.degree.

17 Graduation Requirement

In order to qualify for a B.Tech. of the Institute covered under this Regulations a student must:a) Complete all the credit requirements for the degree as laid down in the prescribed curriculum of the

discipline with a minimum grade P scored in every subject.b) Obtain a CGPA of 6.00 or higher at the end of the semester in which he/she completes all the

requirements for the degree.c) Have cleared all dues to the Institute, the Hall of Residence, the Library and the Department. The

minimum total credit requirements that has to be satisfactorily completed for the award of a

degree is depicted as

B.Tech. : 173-179 credits(For students admitted from 2012 onwards )

Normally a student should complete all the requirements consecutively in eight semesters for B.Techdegree.A student, whose academic records at the end of any semester clearly indicate that he/she will not be ableto qualify for the degree for which he/she had been admitted within the limits of time shall have todiscontinue studies and leave the Institute when asked to do so.( Subject to Change)

18 Withdrawal from the Institute

A student who has been admitted to a undergraduate degree course of the Institute maybe permitted to withdraw temporarily for a period of one semester or more from the Institute on groundsof prolonged illness or acute problem in the family which compelled him to stay at home, provided:

a) he/she applies to the Institute within 15 days of the commencement of the semester or from the datehe/she last attended his/her classes whichever is later, stating fully the reasons for such withdrawaltogether with supporting documents and endorsement of the father/guardian.

b) the Institute is satisfied that, inclusive of the period of withdrawal, the student is likely to complete hisrequirements for the degree within the time limits.

c) there is no outstanding dues or demands from him/her by the Institute/Hostel/Department/Library/Gymkhana/NCC

A student who has been granted temporary withdrawal from the Institute under the provisions will berequired to pay the tuition fee and other essential fees/charges for the intervening period till such time ashis/her name is borne on the Roll List

A student will be granted only one such temporary withdrawal during his/her tenure as a student of theInstitute.

19 Medals, Awards and Prizesa) Institute

List of medals and prizes that the Institute awards from its own fund and the rules that govern suchawards are to be decided later on.

b) EndowmentList of medals and prizes that are awarded through endowment fund and the rules that govern suchawards are to be decided later on.

20 Scholarships1. Merit-cum-Means and Institute Scholarship/ Assistantship These scholarships are awarded from

the Institute funds. Rules pertaining to the award of Merit-cum-Means and Institutescholarship/assistantship are stated in are to be decided later on.

2. Endowment Scholarship these scholarships are awarded through endowment fund and the rulesthat govern such awards are to be decided later on.

21 RelaxationThe Disciplinary Committee may, under exceptional circumstances, consider any case of a student

having a minor deficiency in respect of any of the requirements stated in these Regulations and relax the

relevant provision of these Regulations based on the merit of the case. The grounds on which suchrelaxation is granted shall invariably be recorded and cannot be cited as precedence.

Annexure A

During Admission

During Semester Registration

Fee Components Amount in Rs.

Tuition Fee 17,500

Institution Fee 2,400

Hostel Fee 2,500

Total 22,400

Annexure B

RULES REGARDING ATTENDANCE

Following are the rules relating to attendance at classes:

a. Attendance in all classes (lectures, tutorials, laboratories, workshops, EAAincluding its related camps and other publicised activities etc.) is compulsory. Astudent may be debarred from appearing at an examination on the ground ofunsatisfactory attendance.

b. The teacher concerned may condone absence from classes for a very short perioddue to unavoidable reasons provided he/she is satisfied with the explanation.

Fee Components Amount in Rs.

Tuition Fee 17,500

Institution Fee 5,600

Hostel Fee & Mess Fee 4,600

Hostel Employee welfare fund 100

One time transportation & Accommodation Fee 3,000

Total 30,800

c. If the period of absence is for a short duration (of not more than two weeks)application for leave shall have to be submitted to the Head of the Departmentconcerned stating fully the reasons for the leave requested for along withsupporting document(s). The Head of the Department will grant such leave.

d. Absence for a period not exceeding two weeks in a semester due to sickness orany other unavoidable reason for which prior application could not be made maybe condoned by the Head of the Department provided he is satisfied with theexplanation.

e. If the period of absence is likely to exceed two weeks, a prior application forgrant of leave will have to be submitted through the Head of the Department tothe Dean, Academic Affairs, with the supporting documents. The decision togrant or condone such leave shall be taken by the Dean (Academic Affairs) afterconsidering the recommendation of the Head of the Department.

f. It will be the responsibility of the student to get his absence from classescondoned by the appropriate authority.

g. A student must intimate his/her absence to the Warden of the Hall in whichhe/she is residing, before availing of any leave.

Annexure C

RULES FOR CHANGE OF BRANCH

a. A student admitted to a particular branch of the B.Tech will normally continuestudying in that branch till completion.

b. However, in special cases the Institute may permit a student, admitted throughAIEEE, to change from one branch of studies to another after the first twosemesters. Such changes will be permitted, strictly in accordance with theprovisions laid down hereinafter.

c. Only those students will be eligible for consideration for a change of branch afterthe Second (Even) Semester, who have(a) Completed all the credits prescribed in the first two semesters of their studies,in their first attempt, without having had to pass any course requirement in thesupplementary examination and/or summer quarter.(b) Obtained a CGPA not lower than 8.5 , at the end of the Second (Even)Semester.

d. Application for a change of branch must be made by intending eligible studentsin the form prescribed for this purpose. The Deputy Registrar (Academic) willcall for application sometime in the Even semester of each academic year and thecompleted forms must be submitted to him by the last date specified in hisnotification. Students admitted to 4-Year B.Tech. is eligible for consideration fora change of branch to any Engineering (4-Year ).

e. Students may enlist up to three choices of branch, in order of preference, towhich they wish to change over. It will not be permissible to alter the choicesafter the application has been submitted.

f. Change of branch shall be made strictly on the basis of inter se merit of theapplicants. For this purpose the CGPA obtained at the end of the Second (Even)Semester shall be considered. Ties will be broken by the AIEEE rank of theapplicants.

i. In making the change of branch, those applicants shall be first consideredwho have secured a rank within top 1% (one percent), rounded to thenearest integer, amongst all the first year students in terms of the CGPAscored at the end of the Second (Even) Semester. Change of branchrequested for by such applicants shall be made without any constraint.

ii. The remaining applicants may be allowed a change of branch, strictly inorder of inter se merit, subject to the limitation that the actual number ofstudents in the Third (Odd) Semester, in the branch to which the transferis to be made, does not exceed 110% of the sanctioned yearly intake forthat branch, and at the same time a maximum 10% of students registeredin a programme can go out from the programme due to branch change.

g. The sanctioned yearly intake of a particular branch shall be the numbersanctioned by the Disciplinary Committee as the intake for that branch for theparticular year of entry of the applicants. To compute the total number ofstudents in the first year sum of the sanctioned yearly intake of all the brancheswill be taken. For the purpose of calculating the actual number of students in aparticular branch, the number of students joining the branch under Clause 8(i) isto be included.

h. All changes of branch made in accordance with the above rules will be effectivefrom the Third (Odd) Semester of the applicant concerned. No changes of branchshall be permitted here after.

i. All changes of branch will be final and binding on the applicants. No studentwill be permitted, under any circumstances, to refuse the change of branchoffered.

j. Notwithstanding the provisions of foregoing paragraphs, the DisciplinaryCommittee may under very special circumstances, permit the transfer of a studentfrom one branch to another in deviation of the above mentioned rules. In eachsuch case the special reasons for which the transfer is permitted must be recordedin the Disciplinary Committee resolution. Such transfers, if any, will be over andabove the regular transfers, and their number will not be counted in thecomputation of Actual Number of Students in a given branch.