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Academic Senate Meeting Minutes

November 8, 2016 12:00 PM -1:00 PM FACULTY HOUSE

RECORDER & SENATE SEC.

Recorder, Allison Paine, Academic Senate Staff Aide: First draft and posting of final, approved minutes. Senate Secretary, Marilyn Kennedy: Edits from Senators, distribution of final approved minutes as per bylaws.

DOCUMENTS For supporting documents and official minutes, please refer to the Orange Coast College Senate Agenda and Minutes public page at this address: http://academicsenate.orangecoastcollege.edu/default.aspx

GUESTS Kevin Ballinger, Doug Bennett, Lori Cassidy, Sara Head, Georgie Monahan, Larissa Nazarenko, Hue Pham

MEMBERS

√ Arismendi-Pardi, Eduardo: Senator-at-Large 12:35 departure √ Isaac, Darryl: Consumer & Health Sciences Senator 12:06 Arrival

A Barnes, Carol: Counseling Senator √ Kennedy, Marilyn: Lit. & Lang.Senator, Secretary, PDI Chair (NV)

√ Blair, Jamie: Mathematics & Sciences Senator √ Kerins, Chris: Part-Time Senator

A Cervantes, Al: Technology Senator A Neil, Jeanne: Business & Computing Senator

√ Dale, John: Library/Media Services Senator 12:06 arrival A Phillips, Clyde: Student Services Senator

√ Drew, Dr. Rendell: Senator-at-Large 12:08 arrival √ Rudmann, Brent: Social Behavioral Sciences Senator

√ El Ghayani, Bassant 16-17 ASOCC Representative (NV) √ Sachs, Loren: Senator-at-Large, Vice President

√ Ely, Cynthia: Part-Time Senator A Schneider, Jim: Senator-at-Large

√ G’bye, Diogba: Part-Time Representative √ Spencer, Steve: Kinesiology & Athletics

√ Gordon, Lee: Senator-at-Large; President Vacant: Senator-at-Large (R) Livingston

A Hanlon, Anna: Curriculum Chair Vacant: Senator-at-Large (R) Norling

√ Ibrassonian, Agatha: Visual & Performing Arts Senator Vacant: Senator-at-Large (R) Shine

Call to Order ACTION The Academic Senate President called the meeting to order at 12:00 pm.

Approval of Agenda: PRESIDENT GORDON

DISCUSSION

The Senators reviewed the agenda; senators requested these changes: (1) move Unfinished Business immediately after item 3 and (2) strike the phrase “transition to” from the consent calendar (due to RR’s).

ACTION

Motion 1: VP Sachs moved to adopt the agenda as amended with the placement of Unfinished Business after item 3 and striking the phrase “transition to” from the consent calendar ; motion seconded; agenda adopted as amended. Ayes: 14; Noes: 0; Abstentions: 0.

Public Comments:

AGENDA Kevin Ballinger (OER), Tara Giblin (IPC)

NON-AGENDA Jamie Blair, Lee Gordon, Marilyn Kennedy

ACTION None.

Unfinished Business: Nepotism Policy SENATOR KENNEDY

DISCUSSION

Senator Kennedy presented the updated changes as per the Senate’s discussion last week, providing a cleaned-up version of the Nepotism Policy: removing references to past relationships, cohabitation, non-related persons living in the home, reporting living status to District HR, and added the “Although not legally required, the following is legally advised” preamble language requested, as well. She noted that the District has always had transfer rights as part of our contract and that does not need to be added to the policy. She reported that reporting, cohabitation, and non-relative people residing in a residence were not mentioned in the policies she researched. Undue influence is commonly prohibited, as in ours, but still those other policies do not prevent employees from working in the same departments or work sites, they just prohibit a direct supervisory relationship and/or provide an alternate supervisor in those rare circumstances. The document will be provided to President Gordon to share with CC and GWC; the document will then be provided to the District. [Note: See online meeting documents or supplementary documents for final, approved version.]

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ACTION Motion 2: VP Sachs moved to approve the Nepotism Policy as presented; motion seconded: motion passed unanimously. Ayes: 14; Noes: 0; Abstentions: 0.

Unfinished Business: Flex Coordinator Job Description Update CFE PRESIDENT

DISCUSSION

The CFE President was not in attendance; therefore, President Gordon reported that he discussed the status of the Flex Coordinator job description with the CFE President and learned that this job description negotiation is not completed. VP Sachs asked that the item be postponed until next week.

ACTION Agenda next week.

Unfinished Business: Open Educational Resources Grant Update OER COORDINATOR, LORI CASSIDY

DISCUSSION

Update on OER Grant: Lori Cassidy reported that OCC was awarded the grant for $38,000; the funds should arrive no later than November 30, 2016; OCC’s first report is due October, 2017. In January 2018, there will be another round of funds available for those campuses who were granted funds in the first round, so OCC, along with GWC and CC, will apply for those grant funds individually.

Starting in January 2018, OCC’s Online Course Schedule must notate which courses are using 100% OER resources. The definition of “OER” is free to students, so courses that have free library resources and online materials, even though they are not technically textbooks, are also considered OER. The OER Coordinators will participate in a newly formed District workgroup to develop implementation procedures for showing that information on the schedule and they will need to ascertain which faculty are using 100% OER resources and clarify definitions so that they align with the State’s expectations/laws. January and spring workshops will be available for faculty to learn more about participation in general. Zero-Degree Grant: This zero-degree grant’s goal is for a campus to provide some qualifying degrees with pathways for zero-cost textbooks, so at least one section of each required course that leads to a degree under this grant would have 100% free textbooks. The application submission date for this grant is December 12, 2016; this grant is only for California community colleges. There are two phases to the grant: (Phase 1) January to September 2017, $35,000, for planning to determine what degrees are applicable and fit the cr iteria; and (Phase 2) $150,000, for implementation.

Research and professional development coordination costs are acceptable uses for grant funds, and the district grant writer is available to assist OCC, as program identification of potential pathways needs to be done. Right now for OCC students, half the cost of their degrees is attributed to the cost of textbooks. Therefore, OER helps to address equity issues and helps with success rates and enrollment growth.

OER Coordinator Lori Cassidy is available to discuss any discipline specific resources for OER Resources/Zero textbooks available now. [Faculty may contact Coordinator Lori Cassidy at lcassidy@occ.cccd.edu regarding the link to the OER resources.]

ACTION Senators, please share information presented today with your constituents on OER/Zero Degree Grants

Approval of Minutes: PRESIDENT GORDON DISCUSSION The Senators reviewed the minutes and Secretary Kennedy presented a proposed change to the minutes.

ACTION Motion 3: VP Sachs moved to approve with changes; motion seconded: motion passed unanimously. Ayes: 14; Noes: 0; Abstentions: 0.

Senate President’s Report/Announcements: PRESIDENT GORDON

DISCUSSION

Senate Plenary: Senator Kennedy will report more specifically on the breakouts she attended next week due to today’s heavy calendar, but she mentioned the highlights were the Part-Time and Professional Development breakout sessions. VP Sachs reported that he attended CTE breakout sessions. He also attended a Credit/Non-Credit breakout that generated many ideas that he will work with individual faculty on further. AB 1725 and

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California Master Plan history was discussed which he reported was very informative. He will attend several follow-up meetings in the next few months. President Gordon concurred with VP Sachs that the AB 1725 presentation was historically informative. He noted that when it was passed it was controversial but he has gained an appreciation for what the faculty have gained as a result. He informed senators he has been added to the ASCCC Advocacy and Legislation Committee. VPI Ballinger introduced the new Adult Education Block Grant Director, Sara Head. Senator Blair reported that the Math Department finished three pathways (two enhanced non-credit and one credit) that will be beneficial to adult education students.

ACTION Senator Kennedy will report on Plenary breakout sessions next week.

Officer/Committee Reports: OCC SENATORS/FACULTY

DISCUSSION

Senate Ad-Hoc Fall, 2016 and Spring, 2017 Committee VeriCite vs. Turnitin Committee: Co-Leader Rendell Drew reported that there is a good representation of disciplines and faculty are handling the side-by-side evaluation of the software programs but there was a blip in the process this week. Co-Leader Kennedy reported that the protocol developed by the Senate co-leaders was altered without notifying them and that several administrators had been added to the protocol email stream and the communication with OCC technology; both she and Co-Leader Drew were unaware of how this had occurred. Therefore, an entirely different protocol was created which was not what the Senate co-leaders requested; therefore, they requested that the proper protocol be re-established. Joe Milunas was thanked in working with the Senate co-leaders and committee and correcting things for them so quickly. The corrected protocol and a letter regarding it is ready to go out to the faculty committee members and they will be able to begin the appropriate process. These are the steps: 1) Each faculty committee member submits papers individually to both software programs, 2) the qualitive/quantitative results are reported to the co-leaders of the committee; and 3) the co-leaders report the aggregate results to the committee, the Online Coordinator, and the Senate. International and Multicultural Committee (IMC): Senator Drew invited anyone interested to attend on the second Tuesday of every month from 1-2 PM in the Global Engagement Center. He reported that the IMC is a subcommittee of the College Council. He urged faculty to become involved in the process of developing the Multicultural Center and its initiatives/activities.

ACTION Co-Leaders Drew and Kennedy will send out a letter to the Ad Hoc Committee members with the S enate protocol.

Consent Calendar: PRESIDENT GORDON

DISCUSSION Jamie Blair, Math and Sciences Division Senator—Senator-at-Large from Math and Sciences Division Senator

ACTION

Motion 4: VP Sachs moved to approve the Consent Calendar; motion seconded; consent calendar approved. Senator Blair elected by acclamation to a Senator-at-Large position. [Note: Per RR’s, Senator Blair must select which senator position she will keep today. She informed the E-Board that she selected the Senator-at-Large position and will request a Math/Sciences Senator Division election.]

Senate President Reports/Announcements: PRESIDENT GORDON

DISCUSSION

President Gordon recognized Senator Rudmann for his contribution in advising OCC’s Political Science Honors Society; they are planning an event with the Honorable Jerry Patterson who will be interviewed by President Gordon; the focus will be on Patterson’s years in Congress as he was on the slate of elected U.S. representatives following the Watergate scandal. This event will be held in Professor Ben Lohmann’s Communication Studies classes and organized into two parts, both back-to-back on Nov. 17, from 12:45 - 3 PM, in Chemistry Lecture Hall 214. More information is available from Coast to Coast at: http://www.orangecoastcollege.edu/news/Lists/Posts/Post.aspx?ID=20735

ACTION Share this information with students.

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New Business: IPC Fall, 2016 Hiring Results/Process VPI BALLINGER/PRESIDENT GORDON/VP SACHS

DISCUSSION

President Gordon acknowledged the effort involved in the process; the IPC selection process is complete. Institutional Effectiveness used analytics to determine if there was any subjective or implicit bias; none was discovered. VPI Ballinger noted that changes are discussed each spring to improve the process. Highlights of the process for Fall 2016 included these improvements: 1) The IPC Faculty Hiring Subcommittee Handbook was developed for the Senate last spring. 2) The Faculty Forum was available for departments and/or faculty to address the committee regarding their requests. 3) The College President and Senate E-Board can make statements on the overall priorities of faculty hiring at OCC. 4) Division Deans could provide update of what was critical for their divisions. VPI Ballinger reviewed the ratings process and the final outcome. He reported that for the last two years they have requested department rankings versus division rankings to inform the subcommittee. Faculty in the department vote for what type of position is required within the department and that the departments/divisions set their own rules for who votes (full-time faculty and/or part-time faculty) and the IPC Subcommittee respects those division/department voting rules. President Gordon offered that the criteria are a work in progress in that each cycle is reviewed and refined after debriefing. The last column is of particular interest to him, the “Jeopardy” percent column; he noted it the most correlative of the columns. It is not used in calcuations but it informs of the impact an unfilled position may have on a program’s survival. Smaller departments have less program “jeopardy” in in comparison to single-person departments; however, “jeopardy” does not consider the impact of quality on a program taught by a larger percentage of part-time faculty instead of full-time faculty. VPI Ballinger noted the Research Office asks four separate questions to gauge that one correlation. The standard set of data is run to profile every division and department at OCC to help IPC Subcommittee members rate each request on the 0-40 scale. Data set profile information includes items such as number of FT/PT Faculty, FTEs amount, etc. He informed Senators that the green box at the bottom represents an alphabetized list of positions after a break point that are not going to be affected by the oral presentations. This list is not disclosed to the IPC members during the ranking processes, but represents positions that were not rated in the second round.

ACTION Motion 5: VPI Sachs moved to accept the 2017-2018 rankings as decided by the IPC Subcommittee; motion seconded; motion carried unanimously. Ayes: 13: Noes: 0; Abstentions: 0.

New Business: Senate Meeting Time VP Sachs

DISCUSSION

VP Sachs opened the discussion: last week a senator stated that the Senate meets during a time that crosses two class scheduling block times, causing some senators to arrive late and leave early, impairing some faculty participation. A handout was distributed to the senators from 8/28/2013 showing a cross listing of classes scheduled during the 16-week semester. Solutions offered included altering the start time, extending the end time, or moving to bi-monthly meetings, using the alternate meetings days for the E-Board and other committee meetings. Action items generally take a couple of weeks to be discussed and acted upon anyway. Senators discussed problems and solutions, then requested that current senators look at the block schedule handout to see if any proposed meeting times such as 11:15 to 12:15, 11:30 to 12:30, or 12:30 to 1:30, would be acceptable or problematic, because right now many senators or presenters have to give up two class time periods to attend the Senate. Possibly a goal for meeting time changes might be implemented in the spring or fall of 2017. Another senator noted that this issue had been surveyed and

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discussed many times prior and someone’s schedule is always affected ; it was noted that block scheduling has changed somewhat since those last discussions. Another senator noted that all divisions must be represented in the Senate; beyond that, it might good for each division senator to inform the Senate if there are division scheduling problems with the current time or with any new proposed times.

Adjournment ACTION President Gordon adjourned the meeting at 1:00 pm

Minutes Approval ACTION These minutes were approved at the November 15, 2016, OCC Senate meeting.

OCC Academic Senate Executive Board Minutes Tuesday, November 8, 2016 1:00–2:00 pm Faculty House

In Attendance: Lee Gordon, Anna Hanlon, Loren Sachs, Marilyn Kennedy

Absent: None Guests: None

1. Call to Order: President Gordon called the meeting to order at 1 PM

2. Agenda-Item Public Comments: None

3. Approval of the Agenda: Unanimously approved.

4. Reading/Approval of the Minutes: Minutes from November 1, 2016, were unanimously approved.

5. Reports from Members of the Executive Board: None

6. Consent Calendar List of Items: None.

7. Committee Appointments for Senate Consent Calendar: Jamie Blair and Steve Spencer, Academic Freedom

(but without date limitations)

8. Setting Future Agenda, Discussion/Prioritization of Presentation Topics (15 minutes): Items were discussed

and somewhat prioritized.

Possible agenda items:

CTE Program Presentation: Dec. 6, 2016 (10 min.)

Curriculum Update: Nov. 22, 2016

Flex Coordinator Job Description Update from Union: Nov. 15, 2016

OCC Campus Safety—Active Shooter Protocol: Nov. 22, 2016

IPC Hiring Prioritization Results/Process Update: Nov. 15, 2016

IPC Handbook Final Feedback: Nov. 15, 2016

Committee Member/Task Force Volunteer Senate Selection Process: Nov. 29, 2016

Alternative Methods for Assessment Coordinator’s Position: Nov. 15, 2016

Multicultural Center Advisory Committee Structure: Nov. 29, 2016

JC Multicultural Center JD: Nov. 29, 2016

Senate Meeting Schedule Discussion: Nov. 15, 2016

Senate Plenary Feedback from Officers: Nov. 15, 2016

Senate’s Role in Writing Accreditation Self-Evaluation in Summer/Fall 2017: Nov. 15, 2016

Senator-at-Large Election/Update on Nominations: Nov. 22, 2016

Turnitin vs. VeriCite Plagiarism Software Update: Nov. 15 2016

Equity Presentation: Nov. 15, 2015

Earning OCC Degree with Course Work Principally Done Elsewhere: Needs Date

December 6, 2016, may be final meeting of semester

9. AS Budget: No discussion

10. Tasks and Duties for the Week: See above.

11. Non-Agenda Item Public Comments: None

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Minutes Approval: Minutes approved at the Nov. 8, 2016, OCC Senate E-Board Meeting.