ACAManager

What is ACAManager?

An integration of benefitsconnect and ACAManager

A large-scale ACA compliance solution for brokers and their employer groups

The ability to unite benefits administration technology with compliance solutions Designed to mitigate risks and safeguard you from costly penalties

Maintain integrity and accuracy for your company

The Features

Dashboard

Interactive “pay” or “play” strategy

Measurement, administrative, and stability periods

Employee profile

IRS reporting tool

ALE status

FTE equivalency calculator

Full-time/part-time discrepancy reports

Auto-generated notifications

Outstanding task tracking

Dashboard

Current workforce

Cost vs penalty

Affordability ratio

Point in time and historical data

Tracking

Notification confirmations

Notification tasks Set-up and distribute

required model notices

Alert function Monitor employee status

changes

Discrepancy Reports Status vs hours

Strategize

Interactive “pay” or “play” calculator used to determine the most cost effective strategy

Measurement Periods

Look-back Multiple look-back and

initial periods of measurement for both ongoing and new employees

Based on various, employer-specific, classifications

Period-end notifications Mange, track and

determine benefit eligibility

Employee Profile Comprehensive data

at a glance

Personal information

Employment data

Monthly plan eligibility and elections

6055 and 6056 Reporting

Ability to generate both 1094 and 1095 forms

ACAManager produces auto-filled, file ready, reports Forms are generated specific to employer and employee

Printable PDF

Lines requiring specific coding are also auto-filled

ACA Manager uses data within the system and “behind the scene” algorithms to select the appropriate codes

Data Collection – Existing Groups

ACA Manager has the ability to transfer necessary data from benefitsconnect to a personalized employer ACAManager site. Benefit election information back to 1/1/2015 will be transferred

Information required to be submitted by employer 500 Employee Census Report (for employees terminated prior to eligibility)

ACAManager Launch Report

Pre-formatted excel workbook must be completed by employer

ACAManager required data

Measurement periods

Health plan information

Full-time employee hour tracking (monthly, dating back to 1/1/2015)

Variable hour employee tracking (monthly, dating back to 1/1/2015)

Data Collection – New Groups

All data must date back to 1/1/2015 Account Manager will clone plans back to 1/1/2015

Information required to be submitted by the employer Option 1

500 Employee Census Report

510 Spouse Census Report

520 Child(ren) Census Report

900 Elections Report

ACAManager Launch Report

Option 2

500 Employee Census Report

510 Spouse Census Report

520 Child(ren) Census Report

Employer manually enters election changes into benefitsconnect - dating back to 1/1/2015

ACAManager Launch Report

Timeline forParticipation

• By SEPT 21, GIS will notify Broker of groups that qualify for ACA Manager.

•By OCT 5 , Broker will identify a list of qualified groups that have a need for ACA Manger.

•Broker is provided with Set-Up Sheet, Hours Tracking Template YTD, Census Template, Hold Harmless when GIS accepts group for ACA Manager.

Step 1: OCT 1Communicatio

n

•Set-Up Sheets, Hours Tracking, Hold Harmless and census due to GIS ACA Team

•Are all employees eligible to receive a 1095-c employee statement in BenefitsConnect? If no, a census is required to add these employees.

Step 2: OCT 31

Data Collection

•Completes BenefitsConnect configuration update•Completes ACA Manager Set-Up

Step: 4GIS ACA Team

•Client or Broker enters all historical medical elections that were made prior to GIS takeover date (if applicable to plan set up).

Step 3: Client/Broker

•ACA Manager Set-Up Complete•Employee Hour Tracking Spreadsheets are uploaded•ACA Manager Team Reaches out to Client/Broker for Training

Step 5: JAN 1 ACA Manager

Team