8/8/2019 Access to Vendor Master Record Creation and Management

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MEMORANDUM PAGE 2 of 3

To ensure that we are in full compliance with the provisions of theaforementioned Joint Directive, I am requesting you to nominate twoVMR creators, either from among the existing VMR creators or newnominees, who possess the required qualifications as outlined in the

Joint Directive. The nominees should also be staff from the relevantspending units and not from the finance unit.

Attached is the Vendor Creator Nomination Form which should becompleted and signed for each nominee (Annex C of the Joint Directiveon Vendor Master Record Creation and Management). Please send thisback by email at WFP.VendorMasterData@wfp.org or via fax at+39 06 65132869 and to the attention of the Chief, CFOTP. We expect to receive thenomination forms not later than 31 July 2006. Once received, ICT willreview the requests and confirm, through CFOTP, the Tier 1 VMR creatorprofile(s).

Let me add that in HQ, VMR creators are only those coming from ODT andADM as mentioned above. WINGS accesses relating to VMR creation ofVMR creators in HQ other than those from ODT and ADM will be disabledimmediately and without notice. I therefore expect to receive nominationforms only from ODT and ADM. Creation of VMRs other than those handledin ODT and ADM will be handled centrally in CFOTP (such as HQ travel andnon-staff vendor accounts).

I would like to take this opportunity to express my gratitude to you all andyour staff for the cooperation you have extended during the last fewmonths where a massive cleanup of the vendor master data has beenundertaken. My team has reviewed all our 55,000 vendors andapproximately 22,000 of these have either been blocked or amended. Iplan to continue the monitoring of the VMRs, including newly createdvendors, on a regular basis until such time that we are assured of theaccuracy and integrity of the vendor master data. We could not achievethis success without your cooperation.

Lastly, details on VMR profiles accesses, amendment, and removal arebeing discussed separately by my team and concerned staff from ICT.By copy of this memorandum, required action is therefore requested tobe carried out by ICT once nomination forms are received fromconcerned offices.

Thank you.

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MEMORANDUM PAGE 3 of 3

Annex C – Vendor Creator Nomination Form

Payments and Payroll BranchDivision of the Chief Financial Officer (CFO)

Vendor Creator Nomination Form

User Full Name:

Form of Address (Ms, Mr, Mrs): (first name): (last name):

Personnel Index Number: 

Present Position in WFP:

Office: _____________ Position: ____________________ NTE date: _____________ 

Type of contract: Staff SC

Telephone Ext.: _____________ Room: (if applicable)

E-mail address:  ______________________@wfp.org 

In case of transfer:

Previous position in WFP (if different from current position): _____________ Name of Office and location:   _______________________________________  

Recommended by:

(Signature)

(Name of Director/RD/CD and name of HQ Division/RB/CO)

Date Requested