Accommodating Special Registration

Groups

Presented by:Lynda Langham, Registrar

Stephen F. Austin State University

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Historical Registration

• According to Bruce W. Cunningham, Ph.D., the history of registration techniques has followed the history of computing very closely.

• Possibly the most critical business process of the registrar’s office

• Organizes, manages and implements the most basic function of higher education

Registration’s Primary Purpose

• “The ultimate goal of registration then, is the achievement of the best possible fit between the desires and needs of the students and the resources and capabilities of the institution.”– Cunningham, B. W., (2006). Registration and related functions. In B.

Lauren (Ed.), The registrar’s guide: Evolving best practices in records and registration (79-99). Washington, D.C.: American Association of Collegiate Registrars and Admissions Officers.

Why Special Groups?

• Specialized scheduling needs– Time restrictions• Athletes • Groups involved in recognized activities with time

restrictions– Special incentives/honor• School of Honor students

Who is Special?

• SFA– Honors– Athletes (including cheer squads)– Veterans– Disability Services Clients

• Results of TACRAO survey– Graduating seniors– Freshman interest groups

(housed in same halls)– Peer advisors– Hall directors– Resident assistants– Orientation leaders– Faculty, staff, dependents

Who is Special?

– International – Debate– Last semester pre-

nursing– Dean’s list– Fellows– Seminary

Who Chooses?

• SFA – Provost• Other institutions:– Vice President for Student Life– Vice President for Enrollment Services– Administrator whom Registrar reports to– Committee• Vice Provost for Undergraduate Education, Director of

University Advisement, Registrar, Faculty Senate rep, SGA rep

Policy or Procedure

• SFA and all respondents– Procedure

When Do They Register?

• SFA– First day of early registration with Graduate

Students• Other institutions– First two days of early registration– Scheduled throughout early registration along

with the various classifications

Procedure for Ellucian Banner• Time ticketing is used for setup– SFARCTT to set dates and priority times

Banner Procedure Continued• SFARCTL to assign the priorities

Banner Procedure Continued• Group results

• Individual results

Banner Procedure Continued

Banner Procedure Continued• Run a custom program to group students

– Classification • SGASTDN

– Special group• SGASPRT - Athletes• SGASADD – Honors• SGASTDN – Veterans• Lists from cheer sponsors (entered manually)• Individual requests from Disability Services (entered manually)

• Enter time ticket code in GTVSDAX– WEBRESTTKT = “Y”

• Limits registration to time ticket holders only• Process runs twice daily to find newly admitted students with no time

tickets and issue a ticket for them

Alternate Banner Procedure• Use SFARGTC to set up early registration based

on classification

• SPAAPIN - Populate alternate registration PINS for special groups– Script used to assign special ranges for special groups

Alternate Procedure Continued

Round Table Discussion

• Does your institution allow special registration group?

• What groups are allowed?• Who chooses?• Policy or procedure?• Information relative to other software?

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