accompanying the european union agency for fundamental ... · 2 introduction this report presents a...

Report on budgetary and financial management

Accompanying the European Union Agency for Fundamental Rights’ accounts

Financial year 2007

Agency report pursuant to Art. 82

of the Financial Rules

Table of contents

1 Declaration of Assurance .................................................................................................. 5

2 Introduction ....................................................................................................................... 6

2.1 Creation, location and main actions of the Agency...................................................... 6

2.2 Legal basis.................................................................................................................... 6

2.3 Management Information Systems............................................................................... 6

Part A......................................................................................................................................... 8

3 Annual Work Programme.................................................................................................. 9

3.1 Operational priorities.................................................................................................. 10

4 Establishment of the budget ............................................................................................ 10

4.1 Human Resources....................................................................................................... 11

4.2 Financial resources ..................................................................................................... 11

5 Automatic carryover from 2006 ...................................................................................... 11

6 Amending budgets 2007.................................................................................................. 12

7 Transfers .......................................................................................................................... 12

7.1 Transfers approved by the Management Board.......................................................... 12

7.2 Agency transfers......................................................................................................... 14

8 Other revenue .................................................................................................................. 15

8.1 Earmarked revenue..................................................................................................... 15

8.2 Internal assigned revenue ........................................................................................... 15

8.3 Rent reimbursement ................................................................................................... 15

9 Overview of the budget implementation 2004-2007 ....................................................... 16

10 Conclusions of the budget implementation ................................................................ 16

Part B....................................................................................................................................... 18

Title I – Staff expenditure........................................................................................................ 19

Chapter 11 – Staff in active employment ................................................................................ 19

Chapter 13 – Missions and duty travel .................................................................................... 20

Chapter 14 – Socio - medical infrastructure............................................................................ 20

Chapter 15 – Other staff related expenditure........................................................................... 20

Chapter 16 – Social welfare .................................................................................................... 20

Chapter 17 – Entertainment and representation expenses ....................................................... 21

Chapter 19 – Reserve for Title I .............................................................................................. 21

Title 2 – Buildings, equipments and other administrative expenditure ................................... 21

Chapter 20 – Rental of buildings and associated costs............................................................ 21

Chapter 21 – Data processing.................................................................................................. 22

Chapter 22 – Movable property and associate costs................................................................ 23

Chapter 23 – Current administrative expenditures .................................................................. 23

Chapter 24 – Postal charges and Telecommunications ........................................................... 23

Chapter 26 – Studies, surveys, consultations .......................................................................... 24

Chapter 29 – Reserve for Title II............................................................................................. 24

Title 3 – Operational activities ................................................................................................ 24

Chapter 31 – Networks............................................................................................................ 24

Chapter 32 – Research, studies................................................................................................ 25

Chapter 33 – Information, communication.............................................................................. 25

Chapter 34 – Relations with the Communities........................................................................ 28

Chapter 39 – Reserve for Title III ........................................................................................... 30

Annex 1 – Budget Outturn Statement...................................................................................... 32

Annex 2 – Summary Execution Table (CoA Format) ............................................................. 33

Annex 3 – Budget Execution – Title I, II and III C1 Appropriations...................................... 34

Annex 4 – Budget Execution – Title I, II and III C8 Appropriations...................................... 37

Annex 5 – Types of appropriations ......................................................................................... 39

1 Declaration of Assurance

I, the undersigned, acting Director of the European Union Agency for Fundamental Rights,

In my capacity as authorising officer,

• Declare that the information contained in this report gives a true and fair view* • State that I have reasonable assurance that the resources assigned to the activities

described in this report have been used for their intended purpose and in accordance with the principles of sound financial management, and that the control procedures put in place give the necessary guarantees concerning the legality and regularity of the underlying transactions.

This reasonable assurance is based on my own judgment and on the information at my disposal, such as the results of the self-assessment, ex post controls, the observations of the Internal Audit Service and the lessons learnt from the reports of the Court of Auditors for years prior to the year of this declaration.

• Confirm that I am not aware of anything not reported here which could harm the interests of the Agency and the institutions in general.

Done in Vienna on

Constantinos Manolopoulos

Acting Director

* True and fair in this context means a reliable, complete and correct view of the state of affairs in the service.

2 Introduction

This report presents a synthesis of the budgetary and financial management in 2007 of the appropriations assigned to the European Union Agency for Fundamental Rights (FRA). These appropriations consist of Title I – Staff expenditure, Title II – Operating expenditure and Title III Operational expenditure.

2.1 Creation, location and main actions of the Agency

The FRA, hereinafter “the Agency”, is a decentralised Community Agency, established through Council Regulation (EC) No 168/2007 of 15 February 2007. The Agency is based in Vienna and is the successor of the European Monitoring Centre on Racism and Xenophobia (EUMC), hereinafter “the Centre”. The Agency carries out its tasks independently. It cooperates with national and international bodies and organisations, in particular with the Council of Europe. It also works closely with civil society organisations.

Based on Art. 2 of the Regulation “[t]he objective of the Agency is to provide the relevant institutions and authorities of the Community and its Member States when implementing Community law with assistance and expertise relating to fundamental rights in order to support them when they take measures or formulate courses of action within their respective spheres of competence to respect fully fundamental rights.”

2.2 Legal basis

Article 82 of the Financial Rules applicable to the Agency stipulates that the provisional accounts shall be accompanied by the “…report on budgetary and financial management during the year”.

Article 173 of the implementing rules of the Agency’s Financial Rules stipulates that the report on budgetary and financial management “…shall give an accurate description of:

- the achievement of the objectives for the year, in accordance with the principles of sound financial management;

- the financial situation and the events which have had a significant influence on activities during the year.”

Based on these articles of the Financial Rules as well as their implementing rules, the budgetary and financial management in 2007 of appropriations assigned to the Agency, is analysed and presented in this report.

The amounts are provided in € Euro and, except where indicated, have been rounded to the nearest whole number.

2.3 Management Information Systems

The Agency used the following software during 2007:

- SINCOM 2 (SI2) – budgetary accounting system used until July 2007

- ABAC – budgetary accounting system used since August 2007

- BOB software – general ledger accounting used until July 2007

- Business Objects – financial reporting

- ISILOG fixed asset management – Inventory software

Part A

Overview: Budget 2007

3 Annual Work Programme

The preparation of the 2007 Annual Work Programme and budget was done in the context of the European Monitoring Centre on Racism and Xenophobia. On 15 February 2007, with the publication of Council Regulation 168/2007, the Centre was succeeded by the European Union Agency for Fundamental Rights. The Agency was given a new and expanded mandate. This had an impact in both Financial and Human Resources. New Temporary Agent posts were added to the Agency’s establishment plan and additional funds were added to the budget in order to cover the needs and requirements of the new mandate.

The time required for the adoption of the Multiannual Framework, which will determine the thematic areas of the Agency’s activity for the next five years, had an impact on the budgetary execution. In accordance with Art. 29.5 of the Regulation, the Agency continued carrying out the former Centre’s tasks in the thematic areas of the fight against racism, xenophobia and related intolerance in anticipation of the adoption of the Multiannual Framework. In the meantime, the additional appropriations received with the establishment of the Agency, which refer to the new areas of activity, were placed in the operational reserves. Therefore, it should be concluded from the above that, according to its Regulation, the Agency could not allocate the additional appropriations to projects related to its new mandate.

In accordance with Art. 4.1.c of the Regulation, the Agency received a request from the European Parliament (from the LIBE Committee on 2/5/2007 and from the EP President on 26/6/2007) for the development of a comprehensive report on the situation concerning homophobia and discrimination on grounds of sexual orientation covering all EU Member States. Similarly, the European Commission requested on 9/7/2007 a study on indicators measuring the implementation, protection, respect and promotion of the rights of the child in the EU, and mapping and assessing available relevant data resources.

Given that the adoption of the Multiannual Framework for the Agency is still pending and that the appropriations referring to the extended mandate of the Agency were available in the reserves, and also taking into consideration Art. 5.3 of the Regulation, the Agency proposed to its Management Board a revised Annual Work Programme incorporating the above mentioned projects. The Management Board adopted this revised version of the Annual Work Programme in July 2007.

All the above mentioned facts resulted in low budgetary execution concerning the Agency’s appropriations during the first half of the year, and in high budgetary execution during the second half of the year following the adoption of the revised and final Annual Work Programme in July 2007. However, it has to be underlined that the budgetary execution concerning EUMC funds was as planned. Furthermore, taking into consideration the time required for the completion of the tendering procedures for the projects resulting from the final version of the Annual Work Programme, the highest rate of budgetary consumption appears in December 2007. This in turn resulted in increased amounts of automatically carried over appropriations (C8) to 2008.

The situation described above needs to be put in its legal context in order better to understand the budgetary execution of the appropriations specifically allocated by the Budgetary Authority, in agreement with the Financial Perspectives 2007-13, to the new tasks of the

Agency. In accordance with Art. 29 of the Agency’s Regulation, an Interim Management Board was appointed which, however, could not adopt a Work Programme for the new tasks in 2007. Pursuant to the same article, the EU Member States were given four months, from the date of entry into force of the Regulation (1 March 2007), to appoint the members of the Agency’s definitive Management Board. Consequently, this Management Board’s first meeting took place on 12-13 July 2007. It was legally impossible to commit appropriations for the Agency’s new tasks earlier than this date.

3.1 Operational priorities

In 2007, the Agency focused on three main areas of activities, data of collection, research, and communication and cooperation activities.

More specifically, in 2007 the Agency collected data and information on racism, xenophobia and related intolerance, on the situation regarding homophobia, on the situation regarding the rights of the child, and on the content, structure and expected outcome of Holocaust Education, which complemented the OSCE overview “Education on the Holocaust and ant-Semitism”. Furthermore, the implementation of the RAXEN_CT capacity building and awareness raising project in the candidate countries (Croatia and Turkey) was completed.

In the area of research, the Agency implemented a pilot study on media representations of migrants, minorities and diversity issues, a project on ethnic/racial profiling, a study on racism and radicalisation and a survey on ethnic minorities’ and migrants’ experiences of racist crime. Moreover, in response to the request from the European Parliament, a study on the social situation regarding homophobia and discrimination on the ground of sexual orientation throughout the EU was initiated. In addition, the Agency assessed and analysed the RAXEN deliverables.

Finally, the Agency developed opinions and conclusions on the basis of its operational activities. The Agency also enhanced and consolidated cooperation with EU institutions and advisory bodies, as well as inter-governmental cooperation encouraging synergies and mutually reinforced actions. Furthermore, the Agency continued its cooperation with civil society organisations and specialised bodies as well as the development of products and activities which raise awareness of racism issues, including within the context of the European Year of Equal Opportunities for All.

4 Establishment of the budget

The European Parliament adopted the 2007 general budget of the European Union in December 2006. The amount adopted for the then European Monitoring Centre on Racism and Xenophobia was €9,380,800, which was €19,200 less than what had been requested by the Centre. In addition, €404,800 of the adopted budget was placed in the reserves pending an examination by the European Parliament of all EU Agencies’ staff related policies. Following the succession of the European Monitoring Centre on Racism and Xenophobia by the European Union Agency for Fundamental Rights, the adopted budget was increased to €14,000.000. This amount was in line with the Financial Framework 2007-2013 and it is 59% higher than the 2006 budget, which amounted to €8,800,000.

In June 2007, the European Parliament examined the reserves and found that the Agency met the conditions set by the Budgetary Authority and therefore the reserves were released. Following this release and having received from the European Parliament and the European Commission the requests mentioned under section 2 – Annual Work Programme, the Agency in July 2007 allocated the full budget to its Administrative and Operational budget lines.

4.1 Human Resources

The Agency implemented its Annual Work Programme and delivered the expected results with 74% of the posts in the establishment plan filled. The initial establishment plan, referring to the Centre, consisted of 37 Temporary Agent posts. This was extended to 46 Temporary Agent posts when the Agency was established. Due to the time required for the recruitment of the Director and, following recommendations by the European Parliament and the Management Board not to fill the vacant posts before the appointment of the Director, the financial year closed with 12 vacant Temporary Agent posts. This number is 26% of the total posts in the establishment plan, which is to be filled in 2008 after the appointment of the Director.

However, the positions foreseen in the establishment plan for the EUMC were almost completely filled: 35 out of 37 positions.

4.2 Financial resources

The following table summarises the situation of C1 commitment appropriations, both as European Monitoring Centre on Racism and Xenophobia (EUMC) as well as European Union Agency for Fundamental Rights (FRA):

EUMC adopted budget

FRA adopted budget

(1st budget amendment)

2nd Amended budget

3rd Amended budget

Title I 3,838,500 5,471,000 4,880,000 4,880,000

Title II 751,500 1,733,000 2,531,000 2,531,000

Title III 4,386,000 6,391,200 6,589,000 6,589,000

RAXEN_BR & RAXEN_CT

0 0 0 281,093

Total €8,976,000 €13,595,200 €14,000,000 €14,281,093

5 Automatic carryover from 2006

The situation of budgetary appropriations automatically carried over into 2007 is as follows:

Heading Automatic carryover Implemented Total rate

Title I €49,852 €37,085 74.4%

Title II €282,898 €273,479 96.7%

Title III €942,492 €881,169 93.5%

Total €1,275,242 €1,191,733 93.4%

6 Amending budgets 2007

Three amending budgets took place in the financial year. These are presented in the table below:

Nr of amending

budget

Date of adoption

Subject Impact on expenditure

01/2007 1 March 2007 Additional funds referring to the new activities of the European Union Agency for Fundamental Rights

Title I: €1,632,500

Title II: €1,733,000

Title III: €6,391,200

02/2007 13 June 2007 Release of the reserve that were to be examined by the European Parliament and a revision of the Agency’s budget

Title I: -€591,000

Title II: €798,000

Title III: €197,800

03/2007 16 August 2007 RAXEN_CT second instalment RAXEN_CT: €191,093

04/2007 N/A Internal assigned revenue Repayments

on C1 credits: €207,173

7 Transfers

There are two main types of transfers:

- Transfers adopted by the Management Board (transfers between chapters above the 10% of the adopted budget)

- Agency transfers (transfers between chapters below the 10% of the adopted budget, and transfers between commitment items within the same chapter)

7.1 Transfers approved by the Management Board

In 2007, one budgetary transfer was submitted to the Management Board for approval. The total amount transferred between chapters was €1,167,000. This transfer was linked to the following up of the implementation of the Annual Work Programme and the corrective measures proposed by the Agency, in order to exploit efficiently the surplus that was created

under Title I. This surplus related to the suspension of the recruitment of the Temporary Agents until the appointment of the new Director.

Title

Chapter

Heading Transfers from the chapter €

Transfers to the chapter

€

Impact between chapters

1 Staff -391,000 32,000 -359,000

11 Staff in active employment -386,000 0 -386,000

13 Missions and duty travel 0 0 0

14 Sociomedical infrastructure -5,000 0 -5,000

15 Mobility, exchanges of civil servants and experts

0 3,000 3,000

16 Social welfare 0 29,000 29,000

17 Entertainment and representation 0 0 0

19 Reserve for Title I 0 0 0

2 Buildings, equipment and miscellaneous operating expenditure

-229,000 16,000 213,000

20 Rental of buildings and associated costs

-137,000 0 -137,000

21 Data processing -13,000 0 -13,000

22 Movable property and associated costs

0 16,000 16,000

23 Current administrative expenditure -3,000 0 -3,000

24 Postage and telecommunication expenditure

-63,000 0 -63,000

25 Expenditure on meetings 0 0 0

26 Studies, surveys, consultations -13,000 0 -13,000

29 Reserve for Title II 0 0 0

3 Operational expenditure -547,000 1,119,000 572,000

31 Networks -502,000 0 -502,000

32 Research and studies 0 1,074,000 1,074,000

33 Information and communication -45,000 0 -45,000

34 Relations with the European 0 45,000 45,000

Communities

39 Reserve for Title III 0 0 0

Total -1,167,000 1,167,000 0

7.2 Agency transfers

The Agency transfers of appropriations between chapters and commitment items refer to the reinforcement of operations, and to the corrective actions required for the efficient implementation of the Annual Work Programme and for administrative expenditure. The amounts transferred between chapters are provided in the table below:

Title

Chapter

Heading Transfers from the chapter €

Transfers to the

chapter €

Impact between chapters

1 Staff -435,800 0 -435,800

11 Staff in active employment -356,000 0 -356,000

13 Missions and duty travel -38,000 0 -38,000

14 Sociomedical infrastructure -700 0 -700

15 Mobility, exchanges of civil servants and experts

-1,700 0 -1,700

16 Social welfare -30,400 0 -30,400

17 Entertainment and representation -9,000 0 -9,000

19 Reserve for Title I 0 0 0

2 Buildings, equipment and miscellaneous operating expenditure

-343,700 400,300 56,600

20 Rental of buildings and associated costs

-19,800 0 -19,800

21 Data processing 0 242,200 247,200

22 Movable property and associated costs

-209,600 0 -209,600

23 Current administrative expenditure -93,500 0 -93,500

24 Postage and telecommunication expenditure

-20,800 0 -20,800

25 Expenditure on meetings 0 0 0

26 Studies, surveys, consultations 0 153,100 153,100

29 Reserve for Title II 0 0 0

3 Operational expenditure -146,600 525,800 572,000

31 Networks 0 352,800 -502,000

32 Research and studies 0 173,000 1,074,000

33 Information and communication -126,300 0 -45,000

34 Relations with the European Communities

-20,300 0 45,000

39 Reserve for Title III 0 0 0

Total -926,100 926,100 0

8 Other revenue

8.1 Earmarked revenue

In 2007, the Agency continued managing the PHARE RAXEN_CT project. The implementation of this project ended in December 2007. In addition, the Agency continued the implementation of the legal commitments related to the PHARE RAXEN_BR. The total amount of earmarked revenue managed by the Agency in 2007 was €511,274 for the RAXEN_CT project and €195,372 for the PHARE RAXEN_BR project. These totals include the unused amounts that were automatically transferred from the previous financial years.

The PHARE project interim payments received from the Commission in 2007 were:

RAXEN_CT (Croatia/Turkey) 191,093 RAXEN_BR (Bulgaria/Romania) 90,000 TOTAL € 281,093

8.2 Internal assigned revenue

In 2007, the Agency received a total of €207,173 from internal assigned revenue of the year. This amount concerns sums reimbursed and find their origin in appropriations voted by the budgetary authority. These funds were not used in 2007 and have been carried forward in 2008 were these, will be used in priority.

8.3 Rent reimbursement

In 2007, the Agency received an amount of €32,863 from the Austrian authorities. This amount relates to the Austrian authorities’ contribution to the rental cost of the Agency’s office premises for the last period of 2006. During 2006, the Austrian authorities contributed 50% of the rental costs of the Agency. The Agency is currently negotiating an agreement with the Austrian authorities for their contribution in 2007.

9 Overview of the budget implementation 2004-2007

This section gives a brief overview of the implementation of appropriations during the last four financial years.

2004

(Outturn)

2005

(Outturn)

2006

(Outturn)

2007

(based on committed

appropriations)

Title I 80% 97% 95% 98%

Title II 61% 92% 94% 98%

Title III 63% 89% 93% 99%

Total 70% 92% 94% 98%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Consumption

2004 2005 2006 2007Financial Year

Budget implementation 2004 - 2007

10 Conclusions of the budget implementation

Based on the information presented in this report, certain conclusions can be reached concerning the Agency’s budgetary and financial management.

Firstly, the Agency was not able to allocate the additional appropriations received, relating to its extended mandate, to projects associated to this mandate until July 2007. This resulted in

the consumption of the largest portion of the budget late in the year, having successfully completed the appropriate procurement procedures for each project. As a result, the Agency had a relatively high level of automatic carry-overs at the year end.

Secondly, the Agency fully implemented its Annual Work Programme with only 74% of its establishment plan filled (34 Temporary Agent posts filled instead of 47). This level of staff was able to execute a budget that had increased by 36% in 2007 (from €8,976,000 to €14,000,000). The Agency was compelled to function with such a low level of staff due to the fact that the recruitment procedures concerning the vacant posts in the establishment plan were postponed until the appointment of the Director of the Agency.

Finally, the Agency achieved a budgetary consumption of 98.46% in 2007, in terms of commitments. This represents the highest percentage achieved until now, continuing a succession of steady yearly increases in budgetary execution.

Part B

Budget year 2007 by chapter

Title I – Staff expenditure

In all tables below the amounts are provided in thousands of Euros.

Chapter 11 – Staff in active employment

Item Description Initial FRA

budget

MB transfers

Agency transfers

Total budget

Implementation 2007

Rate Carried over to 2008

A01100 Basic salaries 2 103 98 -22 2 179 2 140 98% 0

A01101 Family allowances 212 -5 0 207 202 98% 0

A01102 Expatriation and foreign-residence allowances

283 2 -8 277 273 99% 0

A01103 Secretarial allowances 11 0 0 11 10 90% 0

A01113 Trainees 74 20 -13 81 81 100% 0

A01115 Contract Agents 298 -168 -34 96 94 98% 0

A01120 Professional training of staff 148 -32 -68 48 46 97% 21

A01130 Insurance against sickness 75 1 -1 75 74 99% 0

A01131 Insurance against accidents and occupational disease

20 -3 -1 16 15 98% 0

A01132 Insurance against unemployment

36 -5 -3 28 28 99% 0

A01140 Childbirth and death grants 1 -1 0 1 1 100% 0

A01141 Travel expenses for annual leave

54 -9 0 45 45 100% 0

A01175 Interim services 122 45 22 189 189 100% 8

A01178 External services 39 -1 -14 25 25 100% 0

A01180 Miscellaneous expenditure on staff recruitment

216 38 -106 147 147 100% 7

A01181 Travel expenses 14 -10 -1 3 3 100% 1

A01182 Installation, resettlement and transfer allowances

31 -5 -18 8 8 100% 0

A01183 Removal expenses 40 41 -38 43 43 100% 3

A01184 Temporary daily subsistence allowances

37 18 -47 8 8 98% 0

A01190 Salary weightings 153 3 -1 155 153 99% 0

Total 3 967 29 -356 3 640 3 585 98% 40

The Agency’s establishment plan at the end of the financial year 2007 was composed of 46 Temporary Agents (TA). At the end of the year the Agency had 12 posts remaining unfilled. The number of vacant posts is linked to the recruitment of the new Director. The recruitment procedures for these 12 posts will be scheduled in 2008 following the appointment of the Director.

Chapter 13 – Missions and duty travel


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A01300 Mission expenses, duty travel expenses and other ancillary expenditure

219 19 -38 200 200 100% 48

Total 219 19 -38 200 200 100% 48

Throughout the year 258 missions took place. This number includes trips for the purposes of training.

Chapter 14 – Socio - medical infrastructure


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A01400 Restaurants and canteens 13 -2 -1 10 10 100% 0

A01410 Medical service 4 -4 0 0 0 0 0

Total 17 -6 -1 10 10 100% 0

This chapter covers the expenses relating to annual medical check-ups for TAs and, restaurants and canteens expenditure.

Chapter 15 – Other staff related expenditure


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A01520 Staff exchanges 102 57 -2 157 157 100% 0

Total 102 57 -2 157 157 100% 0

This chapter covers the cost of Seconded National Experts (SNEs).

Chapter 16 – Social welfare


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A01610 Social contacts between 8 0 0 8 8 100% 0

staff

A01620 Other welfare expenditure 36 10 -10 36 28 79% 21

A01630 Early childhood centres and crèches

30 20 -20 30 21 70% 0

Total 74 30 -30 74 57 77% 21

This chapter covers essentially the costs of cultural activities as well as expenses for day-care and schools.

Chapter 17 – Entertainment and representation expenses


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A01700 Entertainment and representation expenses

13 0 -9 4 4 100% 0

Total 13 0 -9 4 4 100% 0

This chapter covers expenditure on the Agency’s obligations in respect of entertainment and representation. This expenditure may be incurred by authorised staff individually in the fulfilment of their duties and as a part of the Agency’s activities.

Chapter 19 – Reserve for Title I


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A01900 Reserve for Title I 1286 -1286 0 0 0 0 0

Total 1286 -1286 0 0 0 0 0

On 1st March 2007, following the extension of its mandate, of the Agency received additional appropriations. These amounts were put into a reserve pending the adoption of the Agency’s first budget by the new Management Board, which was still to be nominated at that time. On 13th July 2007 the new Management Board of the Agency adopted a new budget, transferring these appropriations to specific budget items.

Title 2 – Buildings, equipments and other administrative expenditure

Chapter 20 – Rental of buildings and associated costs


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A02000 Rent 87 87 0 174 174 100% 0

A02010 Insurances 3 0 0 3 3 100% 0

A02020 Water, gas, electricity and heating

41 40 -33 48 48 100% 0

A02030 Cleaning and maintenance 35 -4 -2 29 29 100% 0

A02040 Fitting-out of premises 5 427 1 433 433 100% 426

A02050 Security and surveillance of buildings

110 46 15 171 171 100% 73

A02090 Other expenditure on buildings

0 142 0 142 142 100% 142

Total 281 738 -19 1000 1000 100% 641

This chapter covers the cost of renting the Agency’s current office premises and all associated expenditure i.e. heating, cleaning, security and other expenditure on buildings.

In December 2007 the Agency signed a rental contract for new office premises which, subject to certain conditions, will be occupied in 2008. The increase in fitting-out expenditure relates to the construction work that needs to be undertaken before the new building can be occupied. The construction work relates to the conference room, server room, IT cabling and security infrastructure.

Chapter 21 – Data processing


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A02100 Hardware/software 75 203 132 410 374 91% 309

A02101 Software development 156 165 60 381 381 100% 261

A02102 IT services 0 146 55 201 201 100% 201

Total 231 514 247 992 956 96% 771

This chapter covers the expenses related to the purchase and maintenance of data processing equipment and software. In 2007 the main achievements related to software developments included: - Implementation of the ABAC Workflow application replacing the existing SI2 application; - The development of a new Web Content Management (WCM) application that will replace that inherited from the EUMC website; - The development of an e-Recruitment application for Personnel allowing better management of vacancy applications reducing their processing time; - Purchases of software licenses as required by the new applications as well as the provision of the required hosting services for mission critical applications; - Undertaking an IT Business Continuity Planning (BCP) study that allowed the Agency to take the necessary measures ensuring business continuity; - Initiation of software development activities that will enhance the productivity within the Procurement Section as well as the software development of an application that will allow a centralised project management and follow-up activities.

In 2007 the main achievements related to data processing equipment included: - Acquisition of additional workstations for new staff members; - Acquisition of additional server hardware in order to improve system stability and to support new applications.

Chapter 22 – Movable property and associate costs


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A02200 Technical equipment and installations

0 198 -198 0 0 0 0

A02203 Maintenance, use and repair of technical equipment and installations

13 1 -14 0 0 0 0

A02230 Hire of vehicles 0 0 2 2 2 100% 0

Total 13 1 -12 2 2 100% 0

This chapter covers equipment for documentation storage, archiving and mail handling, hiring of fax machines, photocopiers, purchase of office furniture, hiring cars.

Chapter 23 – Current administrative expenditures


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A02300 Stationery and office supplies

30 -3 -1 26 26 100% 0

A02320 Bank charges 8 12 7 27 27 100% 2

A02330 Legal expenses 2 27 -10 19 19 100% 14

A02355 Publications and reproduction of documents

0 2 1 3 3 100% 0

Total 40 38 -3 75 75 100% 16

This chapter covers stationery and office supplies, bank charges, legal expenses, damages, miscellaneous insurance and departmental removals and associated handling.

Chapter 24 – Postal charges and Telecommunications


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A02400 Postage and delivery charges

30 2 5 37 37 100% 1

A02410 Telecommunication 51 -3 -14 34 34 100% 2

charges

Total 81 -1 -9 71 71 100% 3

This chapter is intended to cover expenditure on postal and delivery charges, fixed rental costs, the cost of calls and messages, maintenance fees, repairs and maintenance of equipment, subscription charges, and the cost of communication.

Chapter 26 – Studies, surveys, consultations


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A02601 Studies, surveys, consultations

80 1 153 234 234 100% 156

Total 80 1 153 234 234 100% 156

This chapter is intended to cover expenditure for specialised studies contracted to experts or consultants when the Agency, with its staff, does not have the relevant expertise. The majority of the costs incurred in 2007 relate to architectural and legal services. These services were required during the negotiation of the rental contract for the Agency’s new office premises and the management of the necessary construction work.

Chapter 29 – Reserve for Title II


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A02900 Reserve for Title II 1006 -1006 0 0 0 0 0

Total 1006 -1006 0 0 0 0 0

On 1st March 2007, following the extension of its mandate, of the Agency received additional appropriations. These amounts were put into a reserve pending the adoption of the Agency’s first budget by the new Management Board, which was still to be nominated at that time. On 13th July 2007 the new Management Board of the Agency adopted a new budget, transferring these appropriations to specific budget items.

Title 3 – Operational activities

Chapter 31 – Networks


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


B03100 Data Collection and networks

1867 342 415 2624 2600 99% 1466

B03105 Meetings and conferences 125 6 -62 69 69 100% 12

Total 1992 348 353 2693 2669 99% 1478

The aim of this chapter is to cover expenses dedicated to the collection of the necessary objective, reliable and comparable data, information and analyses that will allow the Agency to develop comparative analyses and reports in order to provide the European Union and its Member States with relevant conclusions and opinions. Since 2000 the Agency operates a group of national focal points (“RAXEN”) collecting data and information on issues of racism, xenophobia and related intolerances in all EU Member States. NFPs are organisations selected through an open call for tender and contracted to provide through different reporting tools background material on phenomena of racism, xenophobia and related intolerance, as well as policies and initiatives promoting equality and diversity. In 2007 the Agency also selected through an open call for tender and contracted a group of legal experts (“FRALEX”) to provide through a variety of reporting tools judicial and legal data and information on issues of fundamental rights in all EU Member States. This material together with other reliable, objective and, as far as possible, comparable data and information collected by the Agency through its own field research will be used for comparative analyses, and will be featured on its online documentation resources. The most significant information will also feed into the Agency’s information Bulletin.

Chapter 32 – Research, studies


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


B03200 Research studies and surveys

500 2374 173 3047 3046 100% 3046

Total 500 2374 173 3047 3046 100% 3046

This chapter is intended to cover the cost of scientific research of the Agency. The aim of this activity is to develop comparative analyses, studies and reports at European level based on objective, reliable and comparable data and information in order to document the situation and to present positive initiatives and “good practices” in order to provide the European Union and its Member States with relevant conclusions and opinions. Furthermore, the aim is also to develop innovative methodologies improving data comparability and encouraging research by other actors. In 2007 the following projects were undertaken:

• “Discrimination and Victimisation in EU Member States: Experiences and Attitudes of Immigrants and Other Minorities” This project was developed to address the lack of reliable and comparable criminal justice data on racist crime in the EU, which is due to the different, and in many cases non-existent, data collection systems in the EU Member States. Based on a 2005 feasibility study the Agency after consultation with experts carried out during 2006 a pilot project in order to develop cost effective tools and appropriate scientific methodologies for the collection of comparable quantitative data on experiences of racist discrimination, racist and general crime and other issues. Following up on this pilot project, the Agency launched in 2007 and continues in 2008 a full scale survey on discrimination and victimisation across the EU examining the experiences and attitudes of immigrants and other minorities.

Victim surveys are a well established research instrument in a number of Member States; with, in 2005, the first ‘European Crime Survey’ being conducted in the old EU15 and three new Member States. The European Crime Survey, using the same questionnaire in each country, offers an overview of people’s responses in the different Member States surveyed, and provides for the identification of patterns in responses according to respondents’ characteristics, such as gender and age. Yet, as with the mainstay of victim surveys in the EU, important and particularly ‘vulnerable’ groups – namely, ethnic minorities, foreigners and/or immigrants – are not captured in sufficient numbers by the survey’s sampling frame. The FRA project is designed to capture the ‘vulnerable’ communities’ experiences of criminal victimisation, including any incidents that are ‘racially’, ethnically or religiously motivated. Objectivity, reliability and comparability are the three key features of the Survey, which follows the methodology developed by the International Crime Victims Survey (ICVS) in 1989 by the United Nations. A main aim of the survey is to try and ensure, where possible, that its results can be compared with the results of existing surveys conducted on majority (non-minority) populations. Although the results from the FRA survey will allow for comparisons of findings between different minority groups in different Member States, it is also useful to have a comparison with the majority population in Member States so that minorities' responses don't stand in isolation. By doing this we will be able to see where there are striking similarities or differences in Member States between majority and minority population responses, and so can highlight where policy responses need to be focused in particular Member States. The most extensive source for majority population responses is the European Crime and Safety Survey. The FRA survey contains a number of “matched” questions from this survey so that the results can be directly compared. Furthermore, we also use some questions from Eurobarometer surveys and the European Social Survey, which are asked of majority populations on discrimination issues. Within the scope of the survey we conduct a 'mini questionnaire' on randomly selected members of the majority population who are neighbours of the survey's minority respondents. This will only be on a very small sample of respondents and will focus specifically on their experiences of law enforcement controls so that we are able to see if there are striking differences between majority and minority respondents concerning such experiences. Currently there is no EU-wide data on law enforcement controls, so this information is important as it will provide “matched” results concerning how often majority and minority respondents are being controlled, and, importantly in the context of discriminatory treatment, how they are treated when they are controlled. The data will also feed into the forthcoming 'Handbook on Ethnic Profiling: Discrimination and Good Practices'. The survey will be completed by the end of 2008 covering the following issues: (a) Rights awareness: Awareness of anti-discrimination legislation, focusing on the Racial Directive, and other relevant national legislation particularly regarding employment; Awareness of their fundamental rights; knowledge of their right to vote in elections. (b) Discrimination experiences and incidents: Respondents’ experiences of discrimination in the last five years because of their age, gender, ethnic/immigrant background, language, or for other reasons, in employment, essential services, e.g. public or private health services, public employment or social insurance services, public education, Consumer services, e.g. banking, recreational facilities, etc. (c) Worry about crime in general, violent crime and harassment. (d) Experience of crime and details of incidents: Instances of being a victim of a crime in the last five years (questions in compliance with the EU Crime Survey). The

crimes included are theft of/from a vehicle, burglary, personal theft, assault, harassment, and corruption. (e) Law enforcement experiences: Stop and search by immigration, customs, border control and police; issues of institutional trust. The background questions on the respondents in compliance with the recommendation of the EUROSTAT Task Force on Core Social Variables will include: how long the respondent has lived in the country, citizenship, country of birth, parents’ country of birth and respondent’s immigrant or minority/ethnic background.

• ”Pilot Media Project – Analysis of media content” The pilot media project constitutes another effort to improve data comparability. Based on a 2006 feasibility study and consultation with experts the Agency launched the project in 2007 in order to develop innovative, cost-effective methods to analyse media content. The pilot will analyse how migrants and minorities are represented in a sample of print media in selected Member States and examine how issues of diversity are treated. This project will also develop relevant training material for journalists.

• “Racism and social marginalisation: potential pathways to violent radicalisation” This project was launched in 2007 in order to explore through attitude survey research focusing on Muslim youth in selected Member States the relationship between racist discrimination and abuse, social marginalisation, and the development of attitudes towards violent radicalisation in an effort to identify pathways to Muslim youth violent radicalisation. This project is implemented in close cooperation with the European Commission with a view to complement its own qualitative, interview based, study on violent radicalisation. It sets out to address some of the current gaps with respect to the interrelated themes of youth experiences of racism and discrimination; marginalisation, social exclusion and alienation; attitudes supporting the use of violence. The project is ongoing and is expected to be completed in 2008.

• “Combating ethnic profiling practices: good practice guide” The Agency’s Annual Reports in 2005 and 2006 noted that law enforcement officers, such as policemen, border control and immigration officers have on occasion acted in a discriminatory way towards immigrant and ethnic minority groups. Indeed in some cases, it has been reported that they have also been perpetrators of violent (racist) acts and, reflecting this, the Agency has pointed to some disturbing discriminatory practices with respect to such abuses of power. However, the Agency has also noted significant positive initiatives. In this context this project sets out to examine and highlight positive initiatives, particularly those that involve multi-agency partnerships that serve to combat racism, assist victims, and improve community relations with the relevant public authorities. The project aims also to contribute to the efforts for improved EU level cooperation in the area of immigration, border and customs control. In addition, the project will support efforts to enhance a human rights dimension to law enforcement training initiatives, supporting particularly the efforts of FRONTEX and CEPOL to provide appropriate training for law enforcement officers and with respect to developing democratic safeguards in a multi-ethnic and diverse European society.

• “Comparative report on the situation concerning homophobia and discrimination on grounds of sexual orientation in the EU”

In June 2007 the European Parliament asked the Agency to develop a comprehensive report on the situation concerning homophobia and discrimination on grounds of sexual orientation covering all EU Member States. The aim of this report is to assist the European Parliament when discussing the need for a Directive covering all grounds of discrimination listed in Article 13 of the EC Treaty for all sectors referred to in the Racial Equality Directive 2000/43/EC, namely, education, social security, healthcare, and access to goods and services. In addition this report will also bring a valuable contribution to the impact assessment carried out by the European Commission, with the aim of exploring the possibility of tabling a draft directive which would include these further areas. The project will entail the collection of official and unofficial data at national level in all EU Member States and comparative analysis at European level covering previous years until the present, as necessary to allow a good understanding of the issues involved. The project will also examine comparatively the existing relevant legal instruments, judicial data and case law at both national and EU level, which will be published autonomously. The final report will bring together the available data and information in a policy oriented document that will also highlight positive measures and initiatives both by public authorities and civil society. The project is ongoing and is expected to be completed in 2008.

• “Study on indicators measuring the implementation, protection, respect and promotion of the rights of the child in the European Union, mapping and assessment of available relevant data resources” On the basis of a request by the European Commission the Agency launched in 2007 this project with the aim to develop a set of indicators for measuring regularly how the rights of the child are implemented, protected, respected and promoted in the Member States of the EU. The development of these indicators will be based on a review of available sources, a structured consultation with experts and key stakeholders, and an assessment of the available data resources at national, EU and international level regarding comparability, gaps and other issues.

Chapter 33 – Information, communication.


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


B03310 Documentation 16 1 0 17 17 100% 16

B03340 Cooperation activities 160 350 -61 449 437 97% 299

B03344 Policy development 150 -20 -24 106 62 58% 56

B03350 Publications 115 125 84 324 321 99% 200

B03354 Public information, media and communication

324 -110 -126 88 66 74% 25

Total 765 346 -127 984 903 92% 596

This Chapter covers the cost of activities and products related to the cooperation activities of the Fundamental Rights Agency, its contribution to the development of policy and strategy, the production and printing of its publications, including its Annual Reports, and its public information and communication activities and products. The activities relate to engaging with key stakeholders of the Agency and providing assistance and expertise relating to fundamental rights.

In 2007, funds from budget items 3350 and 3354 were used to support the launch of the European Union Agency for Fundamental Rights on 1st March 2007. Cooperation Activities 1. European Year of Equal Opportunities for All (Diversity Day activities) FRA hosted a Diversity Day event in Vienna in cooperation with the City of Vienna and the School authorities to mark the European Year of Equal Opportunities for All. It showcased the work of a variety of civil society organisations working on equality issues and the activities of the European Commission and European Parliament. 2. Consultation process related to the establishment of the Fundamental Rights Platform The Agency undertook a series of consultations with civil society with a view to establishing the Fundamental Rights Platform and identifying areas for improved cooperation with civil society. The Agency held two smaller scale meetings in Vienna in June/July 2007 with European level civil society organisations and a large scale event in Brussels in December 2007 which was open to civil society participants working at the national, European and international level. The Agency published two questionnaires (April-May and October) to accompany the consultation process and received responses from around eighty civil society organisations. A report of the consultation process will be finalised in 1st quarter 2008. Policy Development The budget for this item was reduced as a result of an unsuccessful tender for the Racism in Football project. Publications 1. Equal Voices magazine The Agency published two issues of its Equal Voices magazine in 2007. The costs associated with these publications were previously allocated to budget item 3354. 2. Targeted Public Information products (S’cool agenda, Diversity toolkit) The Agency published the first batch of its’ S’cool agenda which targets youth at school. It was distributed as part of its Diversity Day event (see above). The Agency published five and a half thousand copies for distribution related to the event and as a result of demand will publish a further ten thousand copies. The Agency had opened up request for the S’cool agenda via its website and contacts list. In addition, The Agency in cooperation with the European Broadcasting Union published a Diversity toolkit for broadcast media programmers. One thousand copies were published for distribution to media in the European Union, and as part of the Agency’s cooperation with the European Commission, partners in the EUROMED Media activities. The Agency also published a Seminar Report on Racism, Xenophobia and the Media. 3. Trends and Development Report The Agency published its Trends and Development Report related to the situation on racism and xenophobia. It summarises and analyses relevant data and information collected by the RAXEN network since 2000. It provides a concise overview of multi-year trends in the fight against racism inside the EU, tracing the development of racism and related discrimination in

the period from 1997 to 2005. It takes stock of the progress of EU and Member State initiatives to combat these phenomena. Public Information, media and Communication The budget for this item was reduced because the Agency decided to postpone the project concerning the development of its new corporate identity. The project is now expected to be undertaken in 2008 and 2009. Some of the products related to public information activities are outlined above in the Publications section, such as the Equal Voices magazine, the Diversity toolkit and S’cool agenda.

Chapter 34 – Relations with the Communities


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


B03400 Management Board and and Administrative structures

200 60 -69 191 188 98% 107

B03410 Translation and interpretation

400 176 48 624 623 99% 394

Total 600 236 -21 815 811 99% 501

This chapter is intended to cover travel, subsistence, incidental expenses of members of the Management Board, the Executive Board and national liaison officers meetings and working parties. It is also covers the corresponding expenditure resulting from organising these meetings where they are covered by the existing infrastructure.

It is also covers the costs of translation sent to the Translation Centre for the bodies of the European Union, for all texts directly connected with the implementation of the Agency’s obligations and work programmes. Finally it is intended to cover the fees for the service of freelance interpreters and conference operators, including the reimbursement of services provided by the Commission interpreters, for all meetings connected to the implementation of the work programmes.

In 2007 the Agency organised three meetings of its Management Board and seven meetings of its Executive Board/Task Force. In addition, on 1st March 2007 the launch of the Fundamental Rights Agency was organised.

The Agency covered the translation costs of the S’cool agenda and the other research products as a result of demand and publicity attached to the reports. An example is the Roma in public education report and the Report on Muslim communities.

Chapter 39 – Reserve for Title III


budget

MB transfers

Agency transfers

Total budget

Implementation 2007


A03900 Reserve for Title III 2732 -2732 0 0 0 0 0

Total 2732 -2732 0 0 0 0 0

On 1st March 2007, following the extension of its mandate, of the Agency received additional appropriations. These amounts were put into a reserve pending the adoption of the Agency’s first budget by the new Management Board, which was still to be nominated at that time. On 13th July 2007 the new Management Board of the Agency adopted a new budget and Work Programme, transferring these appropriations to specific budget items.

Annex 1 – Budget Outturn Statement

2007 2006 REVENUE Commission subsidy (for the operating budget Titles 1,2 and 3 + 14,000,000.00 8,800,000.00 PHARE RAXEN_CT funds from Commission + 281,092.50 483,907.50 Other contributions and funding received via the Commission Other donors Fee income Other revenue + 240,036.40 132,219.47

TOTAL REVENUE (a) 14,521,128.90 9,416,126.97 EXPENDITURE Title I:Staff (including PHARE) Payments - -4,043,289.75 -3,748,954.15 Appropriations carried over - -127,454.59 -170,489.39 Title II: Administrative Expenses (including PHARE) Payments - -752,476.72 -641,073.53 Appropriations carried over - -1,594,812.99 -288,500.02 Title III: Operating Expenditure (including PHARE) Payments - -2,059,113.15 -3,024,512.41 Appropriations carried over - -5,935,514.56 -1,061,238.55

TOTAL EXPENDITURE (b) - -14,512,661.76

-8,934,768.05

OUTTURN FOR THE FINANCIAL YEAR (a-b) 8,467.14 481,358.92

Cancellation of unused payment appropriations carried over from previous year + 83,508.03 47,961.34 Adjustment for carry-over from the previous year of appropriations available at 31.12 arising from assigned revenue

+ 244,986.50 90,000.00

Exchange differences for the year (gain +/loss -) * -8,052.89 2,608.29

BALANCE OF THE OUTTURN ACCOUNT FOR THE FINANCIAL YEAR 328,908.78 621,928.55

Balance year N-1 +/- +621,928.55 +1,170,985.56 Positive balance from year N-1 reimbursed in year N to the Commission

- -621,928.55 -1,170,985.56

Result used for determining amounts in general accounting 328,908.78 621,928.55 Commission subsidy - agency registers accrued revenue and Commission accrued expense

13,703,979.56

Pre-financing remaining open to be reimbursed by agency to Commission in year N+1

328,908.78

Not included in the budget outturn: Interest received by 31/12/N on the Commission subsidy funds and to be reimbursed to the Commission **

+ 106,073.67 44,778.13

Annex 2 – Summary Execution Table (CoA Format) (1 000 euros)

RECETTES DÉPENSES

Crédits du budget définitif Crédits reportés de(s) exercice(s) antérieur(s) Provenance des recettes

Recettes inscrites au

budget définitif de l'exercice

Recettes perçues

Affectation des dépenses

inscrits engagés payés reportés annulés inscrits engagés payés à reporter annulés

Recettes propres 0 0

Subventions communautaires

14,000 14,000

Titre I Personnel

4,085

4,012 3,903 109 73 50 50 37 0 13

Recettes affectées (Phare)

281 281 Titre II Fonctionnement

2,375 2,337 750 1,587 38 283 283 273 0 10

Autres recettes 207 240 Titre III Activités opérationnelles

7,540 7,430 1,810 5,620 110 942 942 881 0 61

Recettes affectées (Phare et autres)

488 433 147 341 0 245 245 245 0 0

TOTAL 14,488 14,521 TOTAL 14,488 14,212 6,610 7,657 221 1,520 1,520 1,436 0 84

NB: Les totaux peuvent comporter des écarts dus aux arrondis.

Source:Données de OD . - Ces tableaux présentent sous une forme synthétique les données fournies par OD dans ses propres états financiers.

Annex 3 – Budget Execution – Title I, II and III C1 Appropriations Budget Item

Budget Item Description Appropriations 2007 €

Committments 2007 €

% Payments

2007 €

%

A-1100 Basic salaries 2,178,600.00 2,139,558.10 98.21% 2,139,558.10 98.21%

A-1101 Family allowances 207,000.00 202,144.93 97.65% 202,144.93 97.65%

A-1102 Expatriation and foreign-residence allowances 276,600.00 272,963.49 98.69% 272,963.49 98.69%

A-1103 Secretarial allowances 11,000.00 9,976.75 90.70% 9,976.75 90.70%

A-1113 Trainees 81,400.00 81,307.73 99.89% 81,307.73 99.89%

A-1115 Contract Agents 96,000.00 94,399.72 98.33% 94,399.72 98.33%

A-1120 Professional training of staff 47,603.00 46,400.84 97.47% 25,164.81 52.86%

A-1130 Insurance against sickness 74,700.00 73,632.06 98.57% 73,632.06 98.57%

A-1131 Insurance against accidents and occupational disease

15,600.00 15,326.62 98.25% 15,326.62 98.25%

A-1132 Insurance against unemployment 28,000.00 27,589.02 98.53% 27,589.02 98.53%

A-1140 Childbirth and death grants 597.00 594.93 99.65% 594.93 99.65%

A-1141 Travel expenses for annual leave 44,700.00 44,655.99 99.90% 44,655.99 99.90%

A-1175 Interim services 189,200.00 189,111.34 99.95% 181,315.09 95.83%

A-1178 External services 24,600.00 24,523.04 99.69% 24,523.04 99.69%

A-1180 Miscellaneous expenditure on staff recruitment 147,500.00 147,499.99 100.00% 140,313.56 95.13%

A-1181 Travel expenses 2,600.00 2,600.00 100.00% 1,582.71 60.87%

A-1182 Installation, resettlement and transfer allowances

8,200.00 8,182.79 99.79% 8,182.79 99.79%

A-1183 Removal expenses 43,100.00 43,072.66 99.94% 40,192.66 93.25%

A-1184 Temporary daily subsistence allowances 7,900.00 7,729.68 97.84% 7,729.68 97.84%

A-1190 Salary weightings 155,100.00 153,301.49 98.84% 153,301.49 98.84%

A-1300 Mission expenses, duty travel expenses and other ancillary expenditure

200,000.00 200,000.00 100.00% 151,790.51 75.90%

A-1400 Restaurants and canteens 10,300.00 9,938.34 96.49% 9,938.34 96.49%

A-1520 Staff exchanges 157,300.00 156,669.37 99.60% 156,669.37 99.60%

A-1610 Social contacts between staff 8,000.00 7,800.00 97.50% 7,800.00 97.50%

A-1620 Other welfare expenditure 35,900.00 28,591.00 79.64% 7,256.60 20.21%

A-1630 Early childhood centres and crèches 29,700.00 20,753.66 69.88% 20,753.66 69.88%

A-1700 Entertainment and representation expenses 4,000.00 3,983.27 99.58% 3,983.27 99.58%

Total Title I 4,085,200.00 4,012,306.81 98.22% 3,902,646.92 95.53%

A-2000 Rent 173,800.00 173,791.06 99.99% 173,791.06 99.99%

A-2010 Insurance 3,300.00 3,208.77 97.24% 3,208.77 97.24%

A-2020 Water, gas, electricity and heating 47,800.00 47,759.82 99.92% 47,759.82 99.92%

A-2030 Cleaning and maintenance 29,200.00 29,119.50 99.72% 29,119.50 99.72%

A-2040 Fitting-out of premises 433,300.00 433,246.00 99.99% 6,770.00 1.56%

A-2050 Security and surveillance of buildings 170,800.00 170,748.35 99.97% 97,598.35 57.14%

A-2090 Other expenditure on buildings 142,000.00 142,000.00 100.00% 0.00 0.00%

A-2100 Hardware/Software 409,500.00 374,042.59 91.34% 65,279.82 15.94%

A-2101 Software Development 381,000.00 380,581.11 99.89% 119,104.66 31.26%

A-2102 IT services 201,700.00 201,387.00 99.84% 0.00 0.00%

A-2203 Maintenance, use and repair of technical equipment and installations

400.00 389.58 97.40% 389.58 97.40%

A-2230 Hire of vehicles 2,000.00 1,731.50 86.58% 1,731.50 86.58%

A-2300 Stationery and office supplies 26,000.00 25,979.44 99.92% 25,979.44 99.92%

A-2320 Bank charges 26,500.00 26,222.20 98.95% 24,222.20 91.40%

A-2330 Legal expenses 19,000.00 18,500.00 97.37% 5,000.00 26.32%

A-2355 Publications and reproduction of documents 3,000.00 2,922.64 97.42% 2,922.64 97.42%

A-2400 Postage and delivery charges 37,000.00 36,996.00 99.99% 36,101.09 97.57%

A-2410 Telecommunications charges 34,200.00 34,130.00 99.80% 32,624.69 95.39%

A-2601 Studies, surveys, consultations 234,100.00 234,087.48 99.99% 78,630.00 33.59%

2,374,600.00 2,336,843.04 98.41% 750,233.12 31.59%

B0-3100 Data Collection and networks 2,623,500.00 2,600,547.25 99.13% 1,134,297.05 43.24%

B0-3105 Meetings and conferences 69,300.00 69,272.04 99.96% 57,722.04 83.29%

B0-3200 Research studies and surveys 3,047,000.00 3,046,297.00 99.98% 0.00 0.00%

B0-3310 Documentation 17,000.00 16,999.49 100.00% 1,318.14 7.75%

B0-3340 Cooperation Activities 449,200.00 437,423.17 97.38% 138,756.65 30.89%

B0-3344 Policy Development 105,800.00 61,848.59 58.46% 6,044.59 5.71%

B0-3350 Publications 324,400.00 320,567.40 98.82% 120,076.89 37.02%

B0-3354 Public Information, media and Communication 88,300.00 65,941.04 74.68% 41,384.61 46.87%

B0-3400 Management Board and Administrative Structures

191,400.00 187,876.62 98.16% 81,097.37 42.37%

B0-3410 Translation and interpretation 624,300.00 623,486.94 99.87% 229,006.89 36.68%

Total Title III 7,540,200.00 7,430,259.54 98.54% 1,809,704.23 24.00%

Total C1 14,000,000.00 13,779,409.39 98.42% 6,462,584.27 46.16%

Annex 4 – Budget Execution – Title I, II and III C8 Appropriations

Budget

Item Budget Item Description Appropriations

2007 €

Payments

2007 €

%

A-1120 Professional training of staff 8,217.46 5,282.02 64.28%

A-1175 Interim services 23,101.64 21,621.40 93.59%

A-1178 External services 2,416.67 0.00 0.00%

A-1180 Miscellaneous expenditure on staff recruitment 2,856.79 2,856.79 100.00%

A-1300 Mission expenses, duty travel expenses and other ancillary expenditure

6,938.35 6,938.35 100.00%

A-1400 Restaurants and canteens 386.50 386.50 100.00%

A-1620 Other welfare expenditure 5,888.96 0.00 0.00%

A-1700 Entertainment and representation expenses 45.49 0.00 0.00%

Total Title I 49,851.86 37,085.06 74.39%

A-2030 Cleaning and maintenance 3,901.50 3,901.50 100.00%

A-2040 Fitting-out of premises 83,760.00 77,260.00 92.24%

A-2050 Security and surveillance of buildings 2,973.43 2,476.14 83.28%

A-2100 Hardware/Software 91,000.27 91,000.27 100.00%

A-2101 Software Development 23,645.72 22,588.56 95.53%

A-2200 Technical equipment and installations 16,953.66 16,953.66 100.00%

A-2210 Furniture 39,184.31 38,969.59 99.45%

A-2230 Hire of vehicles 480.00 410.41 85.50%

A-2300 Stationery and office supplies 5,731.83 5,731.83 100.00%

A-2400 Postal and delivery charges 2,500.00 2,500.00 100.00%

A-2410 Other financial charges 4,487.00 4,487.00 100.00%

A-2601 Studies, surveys, consultations 8,280.00 7,200.00 86.96%

Total Title II 282,897.72 273,478.96 96.67%

B0-3101 Collection and comparability of data 715.65 0.00 0.00%

B0-3102 RAXEN national focal points 167,000.00 167,000.00 100.00%

B0-3104 Studies 211,200.00 211,200.00 100.00%

B0-3110 Technicalities of RAXEN 38,126.58 38,126.58 100.00%

B0-3313 Books and subscriptions 1,981.79 1,759.12 88.76%

B0-3330 Annual report 3,822.00 0.00 0.00%

B0-3341 European round tables 2,000.00 1,265.30 63.27%

B0-3351 Publications 227,168.33 171,357.51 75.43%

B0-3352 Equal Voices : material for the media 24,310.00 24,310.00 100.00%

B0-3360 Technicalities for communication 2,794.23 2,777.60 99.40%

B0-3401 Management Board meetings 8,600.77 8,600.77 100.00%

B0-3402 Executive Board meetings 3,500.00 3,500.00 100.00%

B0-3411 Translations 250,272.53 250,272.53 100.00%

B0-3412 Interpretations 1,000.00 1,000.00 100.00%

Total Title III 942,491.88 881,169.41 93.49%

Total C8 1,275,241.46 1,191,733.43 93.45%

Annex 5 – Types of appropriations

The terminology used in this report to define the different types of appropriations that are used by the Agency is explained below:

Type of appropriations

Use of appropriations Financial Regulation Presented in the report

C1 Initial budget Art. 4, 6, 7, 9, 10, 11, 77, 156, 157, 179, 183

Amending budget Art. 37, 38

Budgetary transfers Art. 22-26, 161

C4 Refunds Art. 10, 18.e, f, g, h, i and g.

C5 Refunds carried over Art. 10

C8 Automatic carryovers of payment appropriations corresponding to commitments of non-differentiated appropriations

Art. 9.4

R0 Other earmarked revenue Art. 18.a, b, c and d

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