School Forms: A Refresher

By: Elenita C. Mogueis

Objectives:1. Refresh teacher’s knowledge on accomplishing school

forms 2. Update teachers with the changes on accomplishing school

forms

Expected outcomes:

1. Accomplish given school forms correctly

What are the common school form that we accomplish in the school?

• School Register ( Form 1 )• Teacher’s Monthly Report on Enrolment

and Attendance ( Form 2 )• Report on Promotion ( Form 18-E )• Elementary School Permanent Record

( Form 137-E )• Pupil’s Report Card ( Form 138-E )

Form 1 - School Register

• should have been accomplished by July 2013 (every school year )

• Monthly attendance should be accomplished regularly.

• transfer in/ late enrollees should be written after the last entry and will not be included in the alphabetical order.

13.0 13.75

Form 1 - School Register

• Age for June (opening) should be referred to the reference table at the back of the form 1

• Require the pupils/ parents for a copy of their birth certificate for the correct birthdate

• Care should be taken in using the table for determining ages.

A REFERENCE TABLE FOR DETERMINING AGES

AS OF JULY 1

YEAR OF BIRTH MONTH OF BIRTH

2013 2014 2015 2016 JAN. FEB. MAR. APR. MAY JUN JUL. AUG. SEP. OCT. NOV. DEC.

2008 2009 2010 2011 5.5 5.5 5.5 5 5 5 5 5 5 4.5 4.5 4.5

2007 2008 2009 2010 6.5 6.5 6.5 6 6 6 6 6 6 5.5 5.5 5.5

2006 2007 2008 2009 7.5 7.5 7.5 7 7 7 7 7 7 6.5 6.5 6.5

2005 2006 2007 2008 8.5 8.5 8.5 8 8 8 8 8 8 7.5 7.5 7.5

2004 2005 2006 2007 9.5 9.5 9.5 9 9 9 9 9 9 8.5 8.5 8.5

2003 2004 2005 2006 10.5 10.5 10.5 10 10 10 10 10 10 9.5 9.5 9.5

2002 2003 2004 2005 11.5 11.5 11.5 11 11 11 11 11 11 10.5 10.5 10.5

2001 2002 2003 2004 12.5 12.5 12.5 12 12 12 12 12 12 11.5 11.5 11.5

2000 2001 2002 2003 13.5 13.5 13.5 13 13 13 13 13 13 12.5 12.5 12.5

1999 2000 2001 2002 14.5 14.5 14.5 14 14 14 14 14 14 13.5 13.5 13.5

1998 1999 2000 2001 15.5 15.5 15.5 15 15 15 15 15 15 14.5 14.5 14.5

1997 1998 1999 2000 16.5 16.5 16.5 16 16 16 16 16 16 15.5 15.5 15.5

1996 1997 1998 1999 17.5 17.5 17.5 17 17 17 17 17 17 16.5 16.5 16.5

1995 1996 1997 1998 18.5 18.5 18.5 18 18 18 18 18 18 17.5 17.5 17.5

1994 1995 1996 1997 19.5 19.5 19.5 19 19 19 19 19 19 18.5 18.5 18.5

1993 1994 1995 1996 20.5 20.5 20.5 20 20 20 20 20 20 19.5 19.5 19.5

1992 1993 1994 1995 21.5 21.5 21.5 21 21 21 21 21 21 20.5 20.5 20.5

1991 1992 1993 1994 22.5 22.5 22.5 22 22 22 22 22 22 21.5 21.5 21.5

1990 1991 1992 1993 23.5 23.5 23.5 23 23 23 23 23 23 22.5 22.5 22.5

1989 1990 1991 1992 24.5 24.5 24.5 24 24 24 24 24 24 23.5 23.5 23.5

ecm

Form 1 - School Register

• Total enrolment for the year to date is your annual enrolment ( July )

• Total enrolment for month to date is your latest monthly enrolment including the transferees in / excluding the transferred out / dropped out

• Daily attendance should be filled up regularly

Form 1 - School Register

• Total number of attendance – number of absences

Form 1 - School Register• Fill up the Total enrolment for the year to date• Fill up the enrolment for the month to date• Attendance :

enrolment x number of days – number of absences ( for the month )

Example:

19 pupils x 21 days - 7 absences = 392

Form 2 – Teacher’ Monthly Report of Enrolment and Attendance

• Form 1 and Form 2 are sisters.

• Average Attendance:

Add the total column under “Daily Attendance” and divide with the total number of session/ days for the month.

• Percentage of Attendance: Average attendance x 100 / monthly enrolment

• Percentage of Enrolment: Monthly enrolment x 100 / Yearly enrolment

Form 2 – Teacher’ Monthly Report of Enrolment and Attendance

Teacher:

Month Yearly Enrolment Monthly Enrolment Transferees IN Transfer OUT Drop Out Late Enrollees

Male Female Total Male Female Total Male Female Total Male Female Total Male Female Total Male Female Total

June 28 19 47 28 19 47 3 2 5

July 28 19 47 28 19 47

August 28 19 47 28 20 48 0 1 1

September 28 19 47 28 20 48

October 28 19 47 28 20 48 1 0 1

November 28 19 47

December 28 19 47

January 28 19 47

February 28 19 47

March 28 19 47

Monthly Enrolment Report

Report on Promotion / Elementary School Permanent Record

( Form 137-E )/ Pupil’s Report Card ( Form 138-E )

• Correctness of Pupils Information Data – names, birthday, birth place, name of parents

• Avoid erasures especially on Permanent Record (Form 137-E) and Report Card (Form 138-E).

• Attach a certified copy of birth certificate to the Permanent Record (Form 137-E)

• All Forms should tally with each other.

Remember:Experience is a hard teacher because she gives the test first, the lesson afterward.

Thank You for Listeni

ng!