accountability plan workshop for targeted grant applicants · accountability plan workshop for...

Accountability Plan Workshop

for Targeted Grant Applicants

Jane Wellenkamp

2015-17 Community Grants Initiative

• Outcomes-based

accountability

• Program planning directly tied to measurable outcomes and indicators

• F5AC and grantee

accountability for funds

used

• Demonstration of

benefits for children

and families in our

county

Proposition 10 calls for…

Outcomes Based Accountability

Using outcomes as a starting point for making

decisions about how to improve the well-being of

children, families & communities

What do we want for children & families

in our county?

How would we recognize it

in measurable terms?

How does results-based

accountability help you?

Learn what works for your clients; improve or

enhance existing strategies

Share results with partners

Document success for funders, board of

directors, clients

Assess Strengths &

Needs (client protective,

promotive & risk factors)

Identify Desired Outcomes

Identify Strategies

(consider best practices & prior experience)

Set Performance Targets and

Identify Measures

Collect Data

Evaluate Results and

Make Adjustments

Getting started

• Accountability Plan accounts for 15% of total score

• Provides a valuable summary for reviewers of what

applicants plan to do with F5AC funding

• You will create a Plan for each year of funding

Step by step instructions for completing your Accountability Plan are

available on pages 3-5 of the Application Instructions for Targeted

Grants

First 5 Alameda County 2013-2017 Strategic Plan Results and Outcomes

From: 2013 ̶ 2017 F5AC Strategic Plan

Text will be

Select One of Two

First 5 Alameda County Outcomes

Enhanced parent

knowledge of child

development/school

readiness and parent

capacity to support their

child’s

development/school

readiness

Improved family

functioning: enhanced

primary caregiver

mental health,

improved parent-child

attachment, and/or

reduced parenting

stress

Which outcome?

Select the outcome that corresponds most closely to what you are trying to achieve with funding from First 5 Alameda County

What do you hope will change for children and families?

• no simple to this question

“

TIP: Review the required reporting measures

for each outcome

(Appendix A of Application Guidelines)

Step 1: Project Specific Outcome(s)

Add your project-specific outcomes (not more than 2)

Should align well with the First 5 Alameda County outcome you selected

• no simple answer to this question

“

First 5 Alameda County Outcome:

Enhanced parent knowledge of child development/school

readiness and parent capacity to support their child’s

development/school readiness

Your Project-Specific Outcome (examples):

Increased parental knowledge of developmentally appropriate

expectations

Increased parental knowledge of school readiness and use of

in-home strategies to support school readiness

Step 2: Strategies

Add strategies for each project-specific outcome

What strategies will you use to achieve your outcomes (e.g., provide a service, conduct a training, conduct outreach)?

Begin with a verb (e.g., “Provide,” “Purchase,” “Offer”)

Include a strategy for each major area of requested funding


“

Strategies (examples)

Provide weekly 2-hour parenting education groups

Offer monthly one-on-one parenting support visits to parents

attending program

Provide 1.5 hour parent-child playgroups three times a week

Distribute Parenting Kits in 3 languages

Step 3: Performance Targets

Add performance targets for each strategy

Targets should be specific, realistic, measurable, and time-limited

Be sure to include:

Units of service

Number of clients to be served

Note: If funded, performance targets will be used to track progress (i.e., “met,” “in progress,” or “not met”)

Performance Targets

Separate out units of service and numbers of clients

10 parenting classes

Minimum of 35 parents participate

Not: 10 parenting classes for a total of 35 parents

Consider including targets that go beyond units of service and number of clients

100% of children who score “of concern” on the ASQ will be referred for assessment or services

75% of parents will attend a minimum of 9 classes

Sample Accountability Plan

F5AC Outcome: Enhanced parent knowledge of child development/ school readiness and parent capacity to support their child’s development/school readiness


“

Project Specific Outcome 1: Increased parental knowledge of school

readiness and use of in-home strategies to support school readiness

Strategies Performance Targets

Provide weekly parenting education

groups using the “Abriendo

Puertas” (Opening Doors)

curriculum

• 3 cycles of parenting groups

(1 cycle = 10 sessions, 30

sessions total)

• 60 parents served annually

• 80% of parents attend at least

7 of 10 sessions

Step 4: Reporting Measures Documenting your progress and outcomes

Add reporting measures (in addition to the required

measures already selected)

Select reporting measures that describe:

The number and type of services provided (effort)

The impact services have on clients (effect)

Try to include:

Measures of quality and quantity

How well did we deliver

service?

Quantity Quality

Effort

Effect What quality of change

did we produce?

How much change

did we produce?

How much service

did we deliver?

Consider your data sources and methods

Some Examples:

Child screening & assessment tools

Parent or staff survey

Pre and/or post tests with parents or staff following a class or training

Focus groups, interviews with parents/staff

Observations of children or parent-child interactions

Case studies

Chart review

“

Data Sources and Methods

Multiple ways of collecting information provides more reliable findings

Build on existing data collection

Qualitative information is welcomed



“

Project Specific Outcome 1: Increased parental knowledge of school

readiness and use of in-home strategies to support school readiness

Strategies Performance Targets

Provide weekly parenting education

groups using the “Abriendo Puertas”

(Opening Doors) curriculum

• 3 cycles of parenting groups

(1 cycle = 10 sessions, 30

sessions total)

• 60 parents served annually

• 80% of parents attend at least 7 of

10 sessions

Reporting Measures

Number of parenting education groups

Number of unduplicated parents attending parent education groups

Results of parent survey about school readiness and literacy activities

Results of focus group with parents about in-home strategies to support school

readiness

Supporting Documents

Examples

Calendar of classes, fieldtrips, staff

trainings, etc.

Curriculum outline & sample

handouts

Screening & assessment tools

Survey instrument/ Focus group or

interview questions

Case studies/ Narratives/ Letters

from clients

Photographs, videos, artwork

Add supporting

documents, if applicable

These will be submitted

with your End of Year

report, if funded

• F5AC staff will work

collaboratively with you to

finalize your accountability

plan

• Reporting measures may

be added

If funded….

Exercise:


Needing Improvement

Accountability Plan

Make sure:

Project specific outcomes are well defined (describe how clients or system will be different as a result of services)

Project specific outcomes & strategies fit logically with selected funding priority

Project specific outcomes & strategies are consistent with narrative description of project

Accountability Plan

Performance targets:

Capture all major proposed activities

Are specific, measurable, realistic, relevant & time limited

There is a strong logical fit between funding priority, outcomes, strategies, performance targets & reporting measures

See Application Guidelines for scoring criteria for the Accountability Plan

Entering your Accountability

Plan into ECC Online

Entering your Accountability Plan

into ECC Online

1. Click on “Add project specific outcome” and “Save”

2. Click on “Add strategy” and “Save”

3. Click on “Add performance target” and “Save”

4. Click on “Add reporting measure” and “Save”

5. Click on “Save & continue” or “Save & complete later”

Time-saving tip: You can copy the Plan for the first year of

funding to the second year, and still edit it

Grantee reporting requirements (if funded)

Narrative (examples)

Achievements

Challenges

2 stories or examples of impact on children, families, or providers

Lessons learned

Accountability Plan

Check off status re: performance targets

Provide reporting measures and supporting documents (year end only)

“

Grantee reporting requirements (cont.)

Expenditures

Total number of clients served: children by age (0-2 years, 3 years, 4 years), parents/caregivers, providers

Race/ethnicity, and language of clients served (end of year only)

Client satisfaction (end of year only)

“

Or contact:

Janice Edwards

Community Grants Administrator

[email protected]

(510) 227-6933

Jane Wellenkamp

Evaluation Specialist

[email protected]

(510) 227-6927

For further assistance

after today…

Register for last 60

minutes of the next

accountability

workshop on

Tues, Feb 3 (9:30 to

11:30 am)

Or register for the

workshop on

Wed, Feb 18 (1:00 to

3:00 pm)

QUESTIONS?