ACCOUNTING PROCEDURES

General Accounting and QuickBooks for M.O.M. 7i

OBJECTIVES Applying Payments and Adjustments Understanding Inventory Cost Lots Landed Cost Calculation Paying Suppliers Posting Transactions QuickBooks and M.O.M. 7i Interface

APPLYING PAYMENTS AND ADJUSTMENTS

APPLYING CREDIT CARD PAYMENTS

Card Approval obtained before order is processed

CREDIT CARD PAYMENTS, 2-PASS METHOD

Funds reserved timeframe set in ICCAS tab of Global Parameters Allows Minimum and Maximum Authorization thresholds

1- Card Authorized

2- Funds Captured afterShipping

APPLYING ECHECK PAYMENTS

M.O.M. holds the order until the predefined hold date.

USING MULTI-PAY

Pay an order with a combination of payments

Optionally, choose to delay payments

PREPAYMENTS EXPLAINED Accrual Method Unshipped

Orders are Prepaid

Processing Invoices completes orders

PAYING FOR ORDERS VIA INVOICE

Global Defaults

Customer Settings

AVERAGE DAYS TO PAY

View the Average Number of Days a Customer usually takes to pay an Invoice

Recalculate the Values based on existing Order Data

PAYING FOR ORDERS VIA INVOICE

PO Number Field Adjustable Terms

CUSTOMER’S ACCOUNT

Open Invoice Listing Individual Payments Producing a Statement

SEARCHING FOR INVOICES

Find all Open Invoices by Status

APPLYING PAYMENTS TO INVOICES

Various Transaction Options Pay Multiple Invoices at once

TRANSACTION TYPES

Check Credit Card eCheck Adjustment Bad Debt

Refund Checks Defer to Next

Order Apply Existing

Customer Balance

Payments Credits

REVIEWING PAYMENT INFO ON ORDERS

View Invoice and Payment Info Retrieve Transaction ID’s for Payment

Deletion

DELETING A TRANSACTION

UNDERSTANDING INVENTORY COST

LOTS

INVENTORY COST METHODS - LIFOInventory Lots25 Units at $3.00 on 1/21

30 Units at $4.50on 2/12

25 Units at $4.85on 3/10

INVENTORY COST METHODS - FIFOInventory Lots25 Units at $3.00 on 1/21

30 Units at $4.50on 2/12

25 Units at $4.85on 3/10

INVENTORY COST METHODS - AVERAGE COST

Inventory Lots25 Units at $3.00 on 1/21

30 Units at $4.50on 2/12

25 Units at $4.85on 3/10 80 Units at $4.12

CURRENT UNIT COST BASIS FIELD

Open Field for New Items Requires Adjustments for changesPRODUCT > RECEIVING & INVENTORY >

ADJUST INVENTORY FOR STOCK ITEM

LANDED COST CALCULATIONS

SUPPLIER SETUP

Select Cost Distribution Factors

PURCHASING LEVEL SETUP

Calculation uses Volume and Weight from Purchasing Levels

LANDED COST DISTRIBUTION

Distribution is calculated based on: Number of Items Supplier Setup Item Physical Attributes

PAYING SUPPLIERS

PAYING SUPPLIERS

Accounting > Accounts Payables > View/Edit Supplier Invoices

EDITING SUPPLIER INVOICES

Allows changes to: Received Amounts Costs Dimensions

PAYING SUPPLIERS

Accounting > Accounts Payable> Pay Suppliers

CREATING SUPPLIER CREDITS

Create Supplier Return Codes

CREATING SUPPLIER CREDITS

1. In the Pay Suppliers screen, click the NEW INVOICE button, Attach Option

2. Check the CREDIT option

CREATING SUPPLIER CREDITS

3. On the New Invoice, click the ADD button4. Fill out the form and choose a Return Code

COMMON REPORTS BEFORE POSTING

SALES LISTING REPORT

REPORTS > ACCOUNTS RECEIVABLE > SALES LISTING REPORT

A/R JOURNAL ACTIVITY REPORT

REPORTS > ACCOUNTS RECEIVABLE> JOURNAL ACTIVITY REPORT

ADDITIONAL REPORTS REPORTS > ACCOUNTS RECEIVABLE…

A/R Aging Report- Lists Invoices and the number of days past due.

Sales Tax Collection Report- Lists the amount of tax collected by State, County, City, etc.

Uncollected Balance Report- Introduced in version 6.2, view a list of customers and the amounts of their outstanding balances.

POSTING TO AN ACCOUNTING

PACKAGE

SELECTING AN ACCOUNTING PACKAGE

Choose the Package and where to save the files

Additional QuickBooks Options

MATCHING ACCOUNT NUMBERS

MAINTAIN > ACCOUNTING INFORMATION > G/L INTERFACE

CREATING SUB-DEPARTMENTS

Assign G/L Departments to Products

POSTING TRANSACTIONS

Posting is Irreversible Payments can no longer be deleted

QUICKBOOKS AND M.O.M. 7I

In M.O.M. 7i, the QuickBooks interface has been expanded to transfer detailed information

QUICKBOOKS AND M.O.M. 7I Make sure QuickBooks is updated

QUICKBOOKS AND M.O.M. 7I Install QuickBooks SDK found on the

support section of the Dydacomp website

QUICKBOOKS AND M.O.M. 7I Installing the SDK

QUICKBOOKS AND M.O.M. 7I Setting up M.O.M. Choose Special Edition for QuickBooks

and check Send Invoice & Vendor Bill Transactions

QUICKBOOKS AND M.O.M. 7I Integration set up Choose the company file for QuickBooks

QUICKBOOKS AND M.O.M. 7I Select the Yes always option to allow

access to the company file

QUICKBOOKS AND M.O.M. 7I Click Yes to allow the access

QUICKBOOKS AND M.O.M. 7I Prompt will inform you the connection is

valid

QUICKBOOKS AND M.O.M. 7I You will now be returned to the test

connection screen, click Next to continue

QUICKBOOKS AND M.O.M. 7I Select how the invoice transaction

should be imported into QuickBooks, select an item on the fly, and associate products to tag the shipping and finance charges.

QUICKBOOKS AND M.O.M. 7I Set up tax information

QUICKBOOKS AND M.O.M. 7I Map M.O.M. stock numbers to

QuickBook Items

QUICKBOOKS AND M.O.M. 7I Map payment information

QUICKBOOKS AND M.O.M. 7I Map accounts payable account Map freight on purchases, tax on

purchase, purchase adjustment and the bank account for paying bills

QUICKBOOKS AND M.O.M. 7I Map shipping carriers

QUICKBOOKS AND M.O.M. 7I Posting to QuickBooks

Always make a full complete back up prior to posting

Run reports such as the Journal activity report There is not a report when posting using this

interface so be sure to run reports prior to posting

Interface works with A/R and A/P posting

QUICKBOOKS AND M.O.M. 7I Determine the time frame for

transactions to post

Click Yes to post

QUICKBOOKS AND M.O.M. 7I Order in M.O.M.

QUICKBOOKS AND M.O.M. 7I Invoice in QuickBooks

QUESTIONS & ANSWERS Support.dydacomp.com

Log into the Knowledge base to create a ticket for support

See the set up instructions, KB905 support@dydacomp.com http://support.quickbooks.intuit.com/

support/Pages/KnowledgeBaseArticle/1006129Enterprise is recommended