Labdhie Associates

Our Commitment. Your Trust.

About Labdhie Associates

Labdhie Associates is a Financial Outsourcing firm. Our team consists of Business Process Management and Finance & Accounting experts across the entire range of necessary skills. Our team will use its understanding of your business and the industry to provide an approach that builds upon your strength.

Quality of our work is based on deep understanding of various business processes. We have the technical expertise to diagnose your problems and offer established, realistic solutions. Our experts provide our clients with several cost reduction ideas and risk management measures.

Our goal is to understand your needs and to go beyond your expectations. It’s our firm belief and commitment that in Labdhie you will find a partner who can help you achieve your goals across a broad spectrum of activities – operations, compliance and management reporting.

All we could say with open arms is Welcome aboard!

Service Offerings

Sales & Purchase

accounting

Fixed Assets Register

Depreciation / Amortisations

calculations

General expense

accounting

Receipt and Payment

accounting

Inventory Records

Bank account

reconciliation

Supplier/customer

code creation

Financial statements

and analysis

Cash Flow & Fund Flow Statements

Management reporting

Bookkeeping Services

• Processing of customer invoices, receipts , sales orders and accounts receivable processing

• Entry of purchases/expenses and accounts payable processing

• Check and customer payments processing • Bank, credit card, checking and merchant

account reconciliation• General ledger maintenance• Generation of financial statements • Aging and collection reports• Monthly / Yearly closing of books• Entry of transactions• Setting up/ updating chart of accounts and

maintaining ledger accounts

• Preparation of monthly and yearly financials-income statement, cash-flow statement and balance sheet

• Entering Account Opening Balances• Setting Up a Service Item• Creating a Service Invoice• Making Deposits• Writing Check• Posting Debit Memos• Creating Purchase Orders• Entering Products into Inventory• Receiving Inventory• Paying for Inventory• Financial analysis like ratio analysis,

break-even analysis, NPV and IRR

Service Offerings

Business Plans

SOP

HR Manual

Tax Returns

Outsourced Internal

Audit

Payroll Processing

Periodic MIS

Other Major Services

• Preparing Business plans with marketing and financial projections

• Preparing Standard operating procedures (SOP) with adequate controls in place

• Preparing Employee Hand book / HR Manual incorporating organization policies

• Creating and maintaining employee profiles on the Payroll system

• Managing time and attendance • Payroll reports such as Headcount, Month

on Month Variation Analysis etc.,• Processing of Weekly/Bimonthly/Monthly

Payroll from time sheet • Calculation of Net Pay checks • Payroll Journal and Payroll Summary

• Internal Audit Outsourcing - Testing the operating effectiveness of controls

• Management Information System (MIS) activities

• Preparation of forms / returns• Payroll tax returns• Quarterly and annual tax reports• Employee insurance deductions• Compliance reporting• Individual Tax Returns• Corporation Tax returns• Partnership Tax returns • Estate and trust tax returns• Maintenance of VAT control account and

preparation of VAT returns

Application Usage

Our team have expertise in using the following applications:

Applications Expertise Level

QuickBooks High

Tally High

Sage Medium

Oracle High

SAP High

MYOB Accounting Plus Medium

Peachtree Medium

Peoplesoft Medium

Xero Medium to High

Infrastructure

Infrastructure - Key Highlights:

Spacious 850 Square Feet office set-up with modern facilities.

Seater capacity: 15 seats (extendible at short notice)

Uninterrupted power supply (with online battery back-up)

Two tier IT support for quick resolution of IT problems

Computers with latest technology configuration

Multiple network connections to ensure continuous online connectivity

Document management and work-flow systems used extensively to manage processes

Data Security

Data Security Practices:

Physical and Work floor Security

Screening of visitors/employees by a security guard during entry and exit for data

storage media like cds

USB drives and cds are banned from work-floor

Employees sign a Non Disclosure Agreement (NDA) with punitive clauses

Mandatory background checks performed for all employees

Data Security: All data is backed up regularly

Network Security: Use of secured line with firewall protection

PC Security

Access to source documents is restricted to authorized employees only

No fax and printing capabilities at the processing site

PCs used by processors do not have USB, CD ROM drives and are denied web

access

Limited usage of paper in the work-floor

Our Approach

Stages Salient Features

Stage I: Planning Comprehensive, detailed project planning is critical to provide an effective, high-quality services. This stage enables the team to :• Gain an understanding of the project to be performed• Agree on approach, scope and schedule• Agree on the engagement protocols (Coordinators, reporting

lines, etc)

Stage II: Obtaining Input Data

Input data can be transmitted through e-mail or Dropbox or FTP server. Paper reports / CD may be couriered to us.  Interdependencies between our team and key stakeholders is identified and managed.

Stage III: Execution & Delivery

The recording and analysis of transactions / financial data is performed on a daily basis. The output is delivered by any of the following modes:

- We update and upload books to a secure Dropbox folder / FTP Server

- We login & update the books on the online bookkeeping software

- We access your system using a secure VPN & update the books

- Emailing reports

A detailed internal reviews by team manager is regularly performed in order to to ensure consistency and quality.

Stage IV: Feedback • This stage would also involve debrief call with the key stakeholders to assess the service delivery and identify areas of improvement.

• As a part of our quality procedures we normally seek a formal feedback on our performance, from Clients.

Our Approach

Source documents1

scanned and uploaded by client staff

Web basedInterface/FTP

Data Input

Quality Control

Data Processing

Data Transfer

Data Output

Input data (Images) located at client server/our server

Team in India - Downloads and checks data - Enters data in accounting package residing at client server/our server

Dedicated quality resource checks processed work

Web basedInterface/FTP

- Updated client accounts - Reporting statements

Note1. Source documents include invoice, bills, purchase orders, and bank statements among others

Expected Benefits

Team• A dedicated, motivated and very senior team that will deliver. Our team

includes specialists who have worked with Big four accounting firms. They understand your concerns.

Approach

• Our simple, flexible and practical approach will meet your needs. • Quality manuals with standardized procedures followed for each

accounting process

Pricing • Our very aggressive pricing, expressing our desire to work with you

Data Security • Highest priority for management of Information Resources & safeguarding of client data.

Committed to Service

• Critical input/outputs are continuously monitored against predefined Key Performance Indicators (KPI)

• Passionate about working with you with a promise to deliver the highest quality of service.

Cost Saving Summary

100

Cost of In-house personnel1

+2 to +3~30 to~40

~ 5 to ~10~50 to ~60

~5 to ~15 ~35 to ~55

Savings fromlabor costs

Savings from lower associated2 costs

Governance costs3

Savings due toProcess improvements

Cost of outsourced process once Off-shored Cost of

outsourced processes once mature

40% to 50% cost benefit in

short term

Note1. Includes salary, benefits and ancillary costs of personnel currently executing the processes2. Associated costs include non-compensation costs related to personnel, such as, occupancy, training, computing, attrition and hiring costs, and HR support3. Includes cost of in-house personnel’s participation in administering the outsourcing relationship

Indicative figures

Thank You