Accounts Payable Automation

June 2014

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Accounts Payable AutomationContent

Company Overview

Our Challenges

The Solution with SAP

Benefits from Projects

Spin-off and Other Initiatives

Lessons Learnt

Conclusion

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Company OverviewLeading black-controlled construction materials company.Operations in South Africa, neighbouring countries and TanzaniaSouth Africa’s largest producer of aggregate and the second largestproducer of cement and readymix concreteProducts

Cement, aggregates, readymix concrete and slagmentServices

Bulk supply, bulk spreading, silos / cembins, concrete pumping,technical services

Facilities in include:3 x integrated cement plants and 4 x blending plants42 x readymix concrete plants16 x aggregate quarriesVarious strategically located distribution centres

Company ValuesPeople Planet Performance

Centralised Accounts Payable departmentAccounts Payable staff = 16Average monthly payments = R270 million+- 800 transactions per clerk per month

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Our Strategy Map

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5 Sustainability1. Protect the environment2. Practice good corporate governance

Resources

Internal Processes1. Working Efficient and Effective2. Providing Value Add Solutions3. Pursuing Growth Opportunities

Customer

Financial

AP Automation-KOFAX and

BEST

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Our Challenges• Significantly paper-based and manual driven

• Matching / capturing of invoices

• Duplicates

• Master data

• Time consuming and error prone

• Lack of standardised processes

• Supplier buy-in and process changes

• Query management

• Filing and retrieval of documents• Internal and external audits• SARS requirements

• Quarterly reconciliations

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The Solution with SAP

People

Planet

Performance

Acting with integrity andrespect.

Responsible approach to thecommunity andEnvironment.

To be the best ateverything we do.

• KOFAX – Intervate T-Systems• Going green• Increase productivity• Enhance compliance• Reduce risk of lost invoices• Working capital• SAP workflow• SAP DMS – storage / retrieval• SAP Query Management• BEST Reconciliations• Reporting

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The Process Flow

Documentsare indexed

& data validated

Invoices are emaileddirectly to

AP department

Auto classificationand extractionis performed

Invoice data isvalidated

against SAP

Recons are performedand exceptions

dealt with

Documents areexported to SAPAnd exceptionsto SAP Query

Manager

Paper documentsare scanned &

uploaded from site

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Benefits from Projects• Paperless environment

• Time reduction

• Accuracy

• Duplicates

• Storage and Retrieval

• Visibility

• Supplier feedback

• Queries

• Automated Reconciliations

• Customer POD’s

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Spin-offs and Other Initiatives

• Customer POD’s

• Statement Enhancements

• Automate Remittances

• Automated 3-Way Match

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Lessons Learnt

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Award Winning Team

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Conclusion

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THANK YOU