Accounts Payable Clerk Applications are invited for to the position of Accounts Payable Clerk at Marymount International School. The closing date for applications is Friday, May 24, 2019. Interested applicants are asked to complete a Marymount Application Form, available on the website, and submit to recruitment@marymountrome.com. Shortlisted candidates will be invited to interview in June 2019 and the successful applicant will take up the role on July 1, 2019 or as close to this date as possible. Further details regarding the role are listed below.

Contractual Level: 3 % FTE: Full-time Working hours: Monday to Friday, 8.30am to 5pm Reporting to: Manager Accounts & Contracts Job Duties: Purchasing Process

• Administer end-to-end purchasing process: registration of purchase orders, registration of invoices (including special tax considerations); cross-check vs supporting documents; prepare and register payments.

• Monthly reconciliation of credit card statement with accounting system.

• Seek alternative prices or offers for products upon request from Manager Accounts & Contracts.

• Register petty cash disbursements in the accounting system upon request of Manager Accounts &

Contracts.

• Maintain up-to-date record of purchases made by cost center and generate internal reporting on spend per cost center.

• Cross-check of large orders coming in over the summer (top-up orders during the year checked by

Heads of Department).

• Entry and ongoing maintenance of all A/P master data.

• Maintain register of furniture and equipment for accounting purposes.

• Maintain all A/P paper files in accordance with policy and legislation. General Administration

• Front Office assistance to families during office opening hours.

• Any other general and/or administrative requests which may reasonably made by the Manager Accounts & Contracts.

Page 2 of 2

• Assuming duties of the A/R Clerk in her/his absence as requested by the Manager Accounts &

Contracts. Competency Requirements:

• Fluent Italian with excellent written and spoken English.

• Minimum 10 years of experience in accounting, with experience in an international school setting preferred.

• Degree in business administration or accounting preferred.

General Terms:

• All employees are expected to embrace the Mission of the School and our values as stated in the Marymount Teacher and Learner Profile.

• All employees are required to comply with the School’s Code of Conduct and all other School Policies.

• In particular, the Accounts Payable Clerk is bound by the requirements of the Privacy Policy to

exercise professional judgement regarding confidentiality of financial information.

• The role also includes any duties other than those listed above which may reasonably be requested by a member of the Core Leadership Team, comprising the Head of School, School Principals, and Director of Finance & Operations.

• The default holiday schedule for the role is that of the support staff – i.e. 33 days per school year

based on a 6-day schedule, plus public holidays.

• The School reserves the right to update this Job Description from time to time depending on evolving organizational needs.

Last update: May 2019