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Accounts PayableCreated on 4/15/2015 1:38:00 PM
Training GuideAccounts Payable
Table of ContentsAccounts Payable...............................................................................................................1
Lesson 2 - Voucher Processing..................................................................................................1Special Handling A Voucher...................................................................................................................1
Special Handling A Voucher Overview................................................................................................................1Special Handling A Voucher Lesson....................................................................................................................1Place a Payment on Hold Lesson..........................................................................................................................7Change the Discount Due Date or Due Date of a Voucher Document Lesson...................................................11
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Accounts Payable
Lesson 2 - Voucher Processing
Special Handling A Voucher
Special Handling A Voucher OverviewThis task will allow the user to review outstanding vouchers that are waiting for processing and to change the Payment Handling Code to have a warrant returned to the agency.
Special Handling A Voucher LessonProcedure
In this lesson you will learn how to special handle a voucher.
Step Action1. Click the Navigator menu.
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Step Action2. Click the State of Nebraska link.
3. Click the Accounts Payable link.
4. Click the Voucher Processing link.
5. Click the Special Handle a Voucher link.
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Step Action6. Type a supplier number into the Supplier Number Field or type the document
number on the QBE line.
7. Click the Find button.
8. Note: When special handling a payment, each pay item must be flagged with the handling code and the due date must be the same for all of the items to be included on the same warrant.
Note: Payments over $75,000 will not be returned to the agency. These payments must be made electronically through State Accounting.
9. Choose a specific document number by Clicking the check box next to it.
10. Click the Select button.
11. Note: Payments placed on hold (Pay Status = H) will remain on hold indefinitely. These vouchers must be released manually for payment to be made.
Note: Change the Payee Number ONLY if the payment requires ACH or a specific remit address.
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Step Action12. Click in the Payment Handling Code field.
13. Click the Visual Assist button.
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Step Action14. Click the Go to End button.
Step Action15. Choose your code by Clicking the radio button next to it.
16. Click the Select button.
17. Note: The Payment Handling Code should now reflect your agency.
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Step Action18.
Click the OK button.
19. Note: The Hdl Cod Field on the grid will change.
Note: If the document has multiple lines, repeat these steps for each pay item.
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Step Action20. Click the Close button.
21. You have successfully completed this lesson.End of Procedure.
Place a Payment on Hold LessonProcedure
In this lesson you will learn how to place a payment on hold.
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Step Action1. Click the object.
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Step Action2. Click the State of Nebraska link.
3. Click the Accounts Payable link.
4. Click the Voucher Processing link.
5. Click the Special Handle a Voucher link.
Step Action6. Type a supplier number into the Supplier Number Field or type the document
number on the QBE line.
7. Click the Find button.
8. Choose a specific document number by Clicking the check box next to it.
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Step Action9. Click the Select button.
Step Action10. Click in the Pay Status field.
11. Enter "H" into the Pay Status Field.
12. Click the OK button.
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Step Action13. Click the Close button.
14. You have successfully completed this lesson.End of Procedure.
Change the Discount Due Date or Due Date of a Voucher Document LessonProcedure
In this lesson you will learn how to change the discount due date or due date of a voucher document
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Step Action1. Click the Navigator menu.
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Step Action2. Click the State of Nebraska link.
3. Click the Accounts Payable link.
4. Click the Voucher Processing link.
5. Click the Special Handle a Voucher link.
Step Action6. Enter a supplier number in the Supplier Number Field, or type the document
number in the Document Number Field on the QBE line.
7. Click the Find button.
8. Choose a specific document number by Clicking the check box next to it.
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Step Action9. Click the Select button.
10. Update the Discount Due Date and/or Due Date fields to corrected date.
Note: If you change the Due Date and the voucher is not eligible for a discount, be sure the Due Date and Discount Due Date are the same.
Step Action11. Click the OK button.
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Step Action12. Click the Close button.
13. You have successfully completed this lesson.End of Procedure.
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